7tpW N Der
{os 5 COUNCIL AGENDA REPORT
DATE: MAY 29, 2013
MEETING DATE: 06/17/13
ITEM NO: I
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: PPW JOB NO. 12 -19 — FY 2012/13 CURB GUTTER AND SIDEWALK
MAINTENANCE PROJECT 411- 813 -9921
AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE OF
ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK
OF JJR CONSTRUCTION INC. AND AUTHORIZE RECORDING BY THE
CLERK ADMINISTRATOR.
RECOMMENDATION:
Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion
accepting the work of JJR Construction Inc. and authorize recording by the Clerk Administrator.
BACKGROUND:
The adopted 2012/13 — 2016/17 Capital Improvement Program (CIP) Budget designates funding
for curb, gutter, and sidewalk maintenance projects and is consistent with the Town's goals to
improve public safety and to improve the quality of Town streets.
This project was designed to repair and replace damaged curbs, gutters and sidewalks throughout
the Town. In conjunction with the replacement of hazardous and damaged concrete, tree roots
were to be pruned and root barriers placed to minimize further damage to new curbs, gutters and
sidewalks.
DISCUSSION:
On February 4, 2013, the 'Town Council awarded the contract to JJR Construction Inc. The
contracted work has been satisfactorily completed by JJR Construction Inc. and is being
recommended for acceptance by the Parks and Public Works Department.
PREPARED BY: TODD CAPURSO
Director of Parks and Public Works
Reviewed by: .2) Assistant Town Manager lTown Attorney
N:\ PPW\ MANAGEMENT \COUNCIL \COUNCIL REPORTS\2013 Reports \061713 \12- 19- FY20121?
Gutter Sidewalk Acceptance.docx
PAGE 2
MAY 29, 2013
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 12 -19 — FY 2012/13 CURB, GUTTER AND SIDEWALK
MAINTENANCE PROJECT 411 -813 -9921
DISCUSSION (cont'L:
Ten percent of the faithful performance bond will remain in effect for a period of two years to
guarantee any needed repair and /or replacement caused by defective materials and workmanship.
The execution and recordation of the Certificate of Acceptance is now required to finalize the
Town's acceptance of the project.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute a Certificate of
Acceptance and Notice of Completion accepting the work of JJR Construction Inc. and authorize
recording by the Clerk Administrator.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice
of Exemption will not be filed.
FISCAL IMPACT:
This project was completed within the Council approved budget, as demonstrated in the fiscal
table below.
RECORDING REQUESTED BY:
TOWN OF LOS GATOS
PLEASE RECORD AND RETURN TO:
Town of Los Gatos
Clerk Administrator
110 East Main Street
Los Gatos, CA 95030
CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION
PPW JOB NO. 12 -19 — FY 2012113 CURB, GUTTER AND SIDEWALK REPLACEMENT
PROJECT
TO WHOM IT MAY CONCERN:
I do hereby certify that JJR Construction Inc. substantially completed the work on May 24,
2013, called for in the agreement with the Town of Los Gatos dated February 2013. The work is
outlined in the Town's bid process prepared by the Town of Los Gatos and generally consisted
of furnishing all labor, materials, tools, equipment, and services required for completion of the
PPW JOB NO. 12 -19 — FY 2012/13 CURB, GUTTER AND SIDEWALK REPLACEMENT
PROJECT located in the TOWN OF LOS GATOS, County of Santa Clara, State of California
and was completed, approved and accepted June 17, 2013.
Bond No.: 1521582
Date: February 12, 2013
TOWN OF LOS GATOS
Acknowledgement Required
Greg Larson, Town Manager
AFFIDAVIT
To Accompany Certificate of Acceptance and Notice of Completion
PPW JOB NO. 12-19 — FY 2012/13 CURB, GUTTER AND SIDEWALK
REPLACEMENT PROJECT
I, GREG LARSON, the Town Manager of the Town of Los Gatos, have read the
foregoing CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION and know
the contents thereof. The same is true of my own knowledge, except as to the matters which are
therein alleged on information or belief, and as to those matters I believe it to be true.
I declare under penalty of perjury that the foregoing is true and correct and that this declaration
was executed on , 2013 at Los Gatos, California.
GREG LARSON, TOWN MANAGER
Town of Los Gatos
RECOMMENDED BY:
Date:
Todd Capurso
Director of Parks and Public Works
APPROVED AS TO FORM:
Date:
Judith Propp, Town Attorney
Notary Jurat Required
ACKNOWLEDGEMENT
State of California
County of Santa Clara
On before me, JACKIE ROSE, NOTARY
PUBLIC, personally appeared GREG LARSON, who proved to me on the basis of satisfactory
evidence to be the person whose name is subscribed to the within instrument and acknowledged
to me that he executed the same in his authorized capacity, and that by his signatures on the
within instrument the entity upon behalf of which the person acted, executed the instrument.
I certify under Penalty of Perjury under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal:
(Seal)
Notary Public
------ ------- e- ®e- __-- - - -s__ - OPTIONAL- e__a- _------ e.-- e---- - -m_ --
CAPACITY CLAIMED BY SIGNER:
Municipal Officers of the Town of Los Gatos
DESCRIPTION OF ATTACHED DOCUMENT: Certificate of Acceptance and Notice of
Completion
Title of Document: PPW JOB NO. 12 -19 — FY 2012/13 CURB, GUTTER AND SIDEWALK
REPLACEMENT PROJECT
No. of Pages: 1
Date of Document: 06/17/13
Signer(s) Other than Named Above: Judith Propp
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