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5 COUNCIL AGENDA REPORT
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DATE: MARCH 5, 2013
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
MEETING DATE: 03/18/13
ITEM NO: 3
SUBJECT: PPW PROJECT NO. 12 -13 — PAVEMENT REHABILITATION -CRACK SEAL
PROJECT 811 -9903
APPROVE PLANS AND SPECIFICATIONS FOR THE PAVEMENT
REHABILIATAION -CRACK SEAL PROJECT AND AUTHORIZE STAFF TO
ADVERTISE THE PROJECT FOR BID.
RECOMMENDATION:
Approve plans and specifications for the Pavement Rehabilitation -Crack Seal Project
construction and authorize staff to advertise the project for bid.
BACKGROUND:
On November 2, 2010, Santa Clara County voters approved Measure B, which levies a $10
annual Vehicle Registration Fee (VRF) on cars owned /registered by county residents. The fees
are to be used to pay for local roadway improvements, including pothole repair, pavement
repairs, and other roadway safety projects. All revenues collected through the VRF remain in
Santa Clara County, and will be distributed to cities to assist with funding roadway repair
projects. It is estimated that VRF will generate approximately $14 million annually to be used
on road repair projects in Santa Clara County.
It is estimated that the Town of Los Gatos will receive $166,593 from the VRF program in FY
2012/13.
DISCUSSION:
Staff has developed this pavement rehabilitation project to take advantage of the VRF funding to
reduce the volume of deferred pavement repair maintenance on Town roads. This project will
perform base repairs, pothole repairs, crack sealing, and asphalt patching on streets throughout
the Town and on hillside roads.
PREPARED BY: TODD CAPURSO
Director of Parks and Public Works
Reviewed by: Assistant Town Manager Town Attorney ,F
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N:\ PPW\ MANAGEMENT \COUNCIL \COUNCIL REPORTS\2013 Reports \031813 \12 -13 Pavement Rehabilitation Crack Sealing Plans and
Specifications. docx
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MARCH 5, 2013
MAYOR AND TOWN COUNCIL
SUBJECT: PPW PROJECT NO. 12 -13 — PAVEMENT REHABILITATION -CRACK SEAL
PROJECT 811 -9903
DISCUSSION (cont'd):
Plans and Specifications for this project are complete and will be available for review in the
Clerk's Department on the Friday before the Town Council meeting. If the Town Council
approves this project, it will be advertised for bids, and a recommendation to award a
construction contract will be presented to the Town Council at the May 6th meeting and the
construction is tentatively scheduled to begin in June 2013,
CONCLUSION:
It is recommended that the Town Council approve plans and specifications for the Pavement
Rehabilitation -Crack Seal Project and authorize staff to advertise the project for bids.
ENVIRONMENTAL ASSESSMENT:
This project is Categorically Exempt pursuant to Sections 15301 (c), and 15303 (e), and 15304
(b) of the State CEQA guidelines.
FISCAL IMPACT:
This project is identified in the Town's 2012/13 Capital Budget, with funding in the amount of
$152,000, based on earlier estimates from VTA. The award of contract will be based on actual
revenues collected by VTA and distributed back to the Town. If necessary, staff will
recommend a corresponding budget adjustment at the time of award.