2011050204 - West Valley Clean Water Program BudgettOW A OF MEETING DATE: 512/11
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{- ITEM NO:
cos sAS�s COUNCIL AGENDA REPORT
DATE: APRIL 22, 2011
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: WEST VALLEY CLEAN WATER PROGRAM BUDGET
APPROVE THE FY 2011/12 WEST VALLEY CLEAN WATER PROGRAM
BUDGET AND AUTHORIZE THE WEST VALLEY SANITATION DISTRICT
TO COLLECT PROGRAM RELATED FEES ON BEHALF OF THE TOWN OF
LOS GATOS
RECOMMENDATION
Approve the FY 2011/12 West Valley Clean Water Program Budget and authorize the West
Valley Sanitation District to collect program related fees on behalf of the Town of Los Gatos.
BACKGROUND
Locally, there are four programs that manage the prevention of urban runoff pollution from
entering the creeks which lead to the San Francisco Bay: the Santa Clara Valley Urban Runoff
Pollution Prevention Program (SCVURPPP), the West Valley Sanitation District (WVSD), the
West Valley Clean Water Program (WVCWP), and the Town- managed Non -Point Source
Discharge Elimination Program ( NPDES). These programs perform various functions required
under the Clean Water Act, Environmental Protection Agency regulations and respective NPDES
permits. The following background information describes the history and purpose of each of
these four programs.
Santa Clara Valley Urban Runoff Pollution Prevention. Program (SCVURPPP)
SCVURPPP is made up of fifteen co- permittees, which are comprised of li Santa Clara County
cities and towns, Santa Clara County itself, and the Santa Clara Valley Water District.
PREPARED BY : TODD CAPURSO
Director of Parks and Public Works
Reviewed by: X7 ,LAssistant Town Manager Town Attorney Clerk Administrator
F inance Community D velopment
N:\PP W\MANAGEMENT\COUNCIL \COUNCIL REPORTS\2011 Reports\May 2 \Storm Water Management Budget Adoption FY 2010 -1 l .doc
PAGE
APRIL 22, 2011
MAYOR AND TOWN COUNCIL
SUBJECT: WEST VALLEY CLEAN WATER PROGRAM BUDGET
BACKGROUND (cont'd)
Originally known as the Santa Clara Valley Non -point Source Pollution Control Program, it was
issued a Municipal Storm Water National Pollution Discharge Elimination System permit in
1990 by the Regional Water Quality Control Board. SCVURPPP directs its resources to the
technical aspects of watershed monitoring through the assessment of specific pollutants and
conditions of designated beneficial uses.
West Valley Sanitation District (WYSD)
In 1994, WVSD entered into an agreement with the Town of Los Gatos, and the Cities of
Campbell, Monte Sereno and Saratoga to collect a fee from property owners to fund various
activities related to the NPDES permit and storm drain management. Each year the Town and
the WVSD conduct annual work that clears the storm drains of debris that would otherwise enter
the creeks and the San Francisco Bay. WVSD cleans half of the Town's storm drains annually.
West Valley Clean Water Program ( WVCWP)
WVCWP is a consolidated local program under WVSD for the Town and the cities of Campbell,
Monte Sereno and Saratoga. WVCWP's purpose includes coordinating efforts of other agencies
(County Fire District and County Environmental Health Department) that perform NPDES
inspection activities for the Town, conducting public education activities and streamlining
implementation of the current NPDES permit and writing and submitting the Annual Report and
Work Plan for the four towns /cities to the State Regional Water Quality Control Board. Town
staff gathers and provides NPDES related activities to WVCWP for the Annual Report.
WVCWP offers a unified stronger voice to represent the interests of the West Valley cities at the
countywide program level and before regional bodies.
Town of Los Gatos' Non -Point Source Discharge Elimination System Program (NPDES)
The purpose of the Town's NPDES program is to prevent debris and hazardous materials from
entering the storm drain system and entering creeks or the San Francisco Bay. This is
accomplished by regularly sweeping streets and parking lots, clearing storm drains, ditches and
culverts and disposing collected material in a safe and secure manner. This activity includes
volunteer groups who regularly pick up debris along the Los Gatos Creek Trail. Town staff
tracks and reports the amount of debris collected by all these activities to WVCWP.
The Regional Water Quality Control Board issued a new permit, called the Municipal Regional
Stonnwater Permit, on October 14, 2009, which is effective for five years. This new permit will
require additional staff time from the Parks and Public Works and Community Development
departments to monitor and administer. Staff is working collaboratively with the WVCWP staff
to assess the staffing and financial impacts of the permit and its new regulations. Since some
permit regulations are closely associated with the number of private development projects, it is
difficult to forecast specific financial impacts at this time.
PAGE
APRIL 22, 2011
MAYOR AND TOWN COUNCIL
SUBJECT: WEST VALLEY CLEAN WATER PROGRAM BUDGET
DISCUSSION:
Each year, the four municipalities participating in the WVCWP and the West Valley Sanitation
District cooperatively prepare an outline of the Annual Work Plan for WVCWP and the
associated operating budget for approval prior to the establishment of the annual user fees, and
prior to the District transmitting those fees to the County for collection from property tax rolls.
The proposed budget is then presented to the four municipalities individually for approval. The
proposed budget is ultimately approved and adopted by the WVSD Board of Directors.
The proposed FY 2011 /12 WVCWP budget shows some increases due to operational and
maintenance costs associated with the new permit. The program budget projects $920,020 in
revenue and $661,505 in expenses (see attachment). The balance of revenue is returned to the
individual municipalities to manage their respective NPDES activities. It is anticipated that the
Town will receive $135,000 through this process (unchanged from last year). The Town uses
this funding to provide street sweeping services throughout the Town. (The Town's NPDES
program and funding will be addressed as part of the Town's operating budget process.) Some
of the main changes to this year's budget include a 43% increase to perform storm drain cleaning
and system management related work. This increase accounts for additional wet weather and
storm drain cleaning work as required by the new permit. In order to help offset this proposed
increase, the West Valley Sanitation District is proposing to decrease its overhead administrative
costs by 37 %. The proposed total cost to the Town for the FY 2011/12 budget is $216,504,
which is generated through property assessment fees.
The property assessment fee collected from an average single- family residence remains at $2037
per year, and is higher for commercial businesses. The fee collected from Los Gatos property
owners provides revenue of approximately $331,722 per year to the program. Any proposed
increase in this fee could trigger requirements, of Proposition 218 and would be subject to a vote
or protest proceeding. This NPDES Permit is essentially an unfunded mandate which all
municipalities will have to address in the long term as the reporting and operating requirements
are becoming more complex.
CONCLUSION
It is recommended that the Council approve the proposed FY 2011/12 West Valley Clean Water
Program Budget and authorize West Valley Sanitation District to continue to collect program
related fees on behalf of the Town of Los Gatos.
ENVIRONMENTAL ASSESSMENTS
No environmental assessments needed. Neither the work plan nor the fees are considered a
project under CEQA.
PAGE 4
APRIL 22, 2011
MAYOR AND TOWN COUNCIL
SUBJECT: WEST VALLEY CLEAN WATER PROGRAM BUDGET
FISCAL IMPACT
The approval of this budget will allow West Valley Sanitation District to continue to collect
revenue on behalf of the Town in the amount of approximately $331,722 to fund the Town's
portion of the WVCWP operating budget. It is anticipated that $135,000 will be returned to the
Town to fiord the NPDES program in the Town's proposed FY 2011/12 operating budget.
Attachment
West Valley Clean Water Program - Municipal Budget Detail FY 2011/12
Distribution:
Bob Reid, Manager, West Valley Sanitation District,
100 East Sunnyoaks Avenue, Campbell, CA 95008
Kelly Carroll, Program Manager, West Valley Clean Water Program,
18041 Saratoga -Los Gatos Road, Monte Sereno, CA 95030 -4299
West Valley Clean Water Program
Campbell - Los Gatos - Monte Sereno - Saratoga
West Valley
Clean Water Program
Budget
Fiscal Year 2011 -2012
Approved: 3/1612011
18041 Saratoga Los Gatos Road, Monte Sereno, CA 95030 e.: ml 15.2011
revs Fa615, 1011
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