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Agenda Page 1 TOWN OF LOS GATOS TOWN COUNCIL MEETING FEBRUARY 06, 2018 110 EAST MAIN STREET LOS GATOS, CA PARTICIPATION IN THE PUBLIC PROCESS How to participate: The Town of Los Gatos strongly encourages your active participation in the public process, which is the cornerstone of democracy. If you wish to speak to an item on the agenda, please complete a “speaker’s card” located on the back of the chamber benches and return it to the Clerk Administrator. If you wish to speak to an item NOT on the agenda, you may do so during the “Verbal Communications” period. The time allocated to speakers may change to better facilitate the Town Council meeting. Effective Proceedings: The purpose of the Town Council meeting is to conduct the business of the community in an effective and efficient manner. For the benefit of the community, the Town of Los Gatos asks that you follow the Town’s meeting guidelines while attending Town Council meetings and treat everyone with respect and dignity. This is done by following meeting guidelines set forth in State law and in the Town Code. Disruptive conduct is not tolerated, including but not limited to: addressing the Town Council without first being recognized; interrupting speakers, Town Council or Town staff; continuing to speak after the allotted time has expired; failing to relinquish the podium when directed to do so; and repetitiously addressing the same subject. Deadlines for Public Comment and Presentations are as follows: • Persons wishing to make an audio/visual presentation on any agenda item must submit the presentation electronically, either in person or via email, to the Clerk’s Office no later than 3:00 p.m. on the day of the Council meeting. • Persons wishing to submit written comments to be included in the materials provided to Town Council must provide the comments as follows: o For inclusion in the regular packet: by 11:00 a.m. the Thursday before the Council m eeting o For inclusion in any Addendum: by 11:00 a.m. the Monday before the Council meeting o For inclusion in any Desk Item: by 11:00 a.m. on the day of the Council Meeting Rob Rennie, Mayor Steven Leonardis, Vice Mayor Marcia Jensen, Council Member Marico Sayoc, Council Member Barbara Spector, Council Member Town Council Meetings Broadcast Live on KCAT, Channel 15 (on Comcast) on the 1st and 3rd Tuesdays at 7:00 p.m. Rebroadcast of Town Council Meetings on the 2nd and 4th Mondays at 7:00 p.m. Live & Archived Council Meetings can be viewed by going to: www.losgatosca.gov/Councilvideos IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE CLERK DEPARTMENT AT (408) 354-6834. NOTIFICATION 48 HOURS BEFORE THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING [28 CFR §35.102-35.104] Page 2 TOWN OF LOS GATOS TOWN COUNCIL MEETING FEBRUARY 06, 2018 7:00 PM MEETING CALLED TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE Pledge Leader - Reef Rahimi, Daves Avenue Elementary PRESENTATIONS Our Town - Notify Me! COUNCIL/TOWN MANAGER REPORTS CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION) (Items appearing on the Consent Calendar are considered routine and may be approved by one motion. Any member of the Council or public may request to have an item removed from the Consent Calendar for comment and action. Unless there are separate discussions and/or actions requested by Council, staff, or a member of the public, it is requested that items under the Consent Calendar be acted on simultaneously.) 1. Approve Council Minutes of January 16, 2018 2. Adopt an Ordinance of the Town of Los Gatos amending Section 2.20.025 of the Town Code to increase Town Council salaries from $200 per month to $570 per month, effective January 1, 2019. 3. Town Code Amendment Application A-17-003. Project Location: Town Wide. Applicant: Town of Los Gatos. Consider amendments to Chapter 29 (Zoning Regulations) of the Town Code regarding Accessory Dwelling Units. 4. Adopt an Ordinance of the Town of Los Gatos amending Los Gatos Town Code Chapter 14, Article X. - Special Events 5. Annexation Application AN16-002. Project Location: 16386 Hilow Road. Property Owner/Applicant: Mali Hariri Adopt a resolution making determinations and approving the reorganization of an uninhabited area designed as Hilow Road No. 7, approximately 0.27 acre on property pre-zoned R-1:8. APN 532-04- 080. Page 3 6. PPW Job No. 17-811-9901-Annual Street Repair and Resurfacing Project A. Approve the plans and specifications for the Annual Street Repair and Resurfacing Project and Authorize the Town Manager to advertise the project for bid. B. Authorize the Town Manager to award and execute a construction agreement in an amount not to exceed $1,876,247, including contingencies. C. Authorize staff to execute potential change orders in an amount not to exceed ten percent of the contract award amount. 7. PPW Job No. 17-813-9921, Annual Curb, Gutter, and Sidewalk Maintenance Project (Ramp Upgrades) and PPW Job No. 17-812-0125/0126, Crosswalk Improvement Projects A. Approve the plans and specifications for the Annual Curb, Gutter, and Sidewalk Maintenance Project (ramp upgrades) and the Crosswalk Improvements Projects, and authorize the Town Manager to advertise the combined projects for bid; and B. Authorize the Town Manager to award and execute a Construction Agreement in an amount not to exceed $431,994, including contingencies; and C. Authorize staff to execute potential change orders in an amount not to exceed fifteen percent of the contract award amount; and D. Approve a budget adjustment for $50,000 from FY 2016/17 year end fund balance. 8. Approve amendments to the Facilities Use Policy as recommended by the Council Policy Committee 9. Adopt a resolution authorizing the Town Manager to execute a Joint Powers Agreement (JPA) forming the West Valley Clean Water Program Authority and appoint representatives to the Board of Directors of the Authority. 10. Accept a California State Library Grant in the amount of $10,000, and authorize a revenue and expenditure budget adjustment in the amount of $10,000 to recognize receipt and use of grant funds. 11. PPW Job No. 18-816-0415 Jones Road Storm Drain Improvement Project A. Establish the Jones Road Storm Drain Improvement Project B. Authorize an expenditure budget adjustment in the amount of $21,000 from the available Storm Basin Fund balance to the Jones Road Storm Drain Improvement Project VERBAL COMMUNICATIONS (Members of the public are welcome to address the Town Council on any matter that is not listed on the agenda. To ensure all agenda items are heard and unless additional time is authorized by the Mayor, this portion of the agenda is limited to 30 minutes and no more than three (3) minutes per speaker. In the event additional speakers were not able to be heard during the initial Verbal Communications portion of the agenda, an additional Verbal Communications will be opened prior to adjournment.) OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following items.) 12. Decide next steps for the park summer concert series held on the Los Gatos Civic Center lawn each June through August 13. Review submitted Below Market Price (BMP) proposals for Dittos Lane and select a disposition option Page 4 14. Discuss and approve the Policy Committee’s recommendations for Commission Appointments Policy 2-11 in relation to Commissioner qualifications, interviews, incumbent term reappointments, and term limits. 15. Provide input and direction to staff on the scope and process for the General Plan update. PUBLIC HEARINGS (Applicants/Appellants and their representatives may be allotted up to a total of ten minutes maximum for opening statements. Members of the public may be allotted up to three minutes to comment on any public hearing item. Applicants/Appellants and their representatives may be allotted up to a total of five minutes maximum for closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.) 16. Adopt a resolution approving amendments to the North 40 Specific Plan. APN 424-07-009, 010, 024 through 027, 031 through 037, 052 through 054, 060, 063 through 065, 070, 081 through 086, 090, 094 through 096, 099, 100, 102 through 112, 424-06-115, 116, and 129. Property Owners: Yuki Farms, ETPH LP, Grosvenor USA Limited, Summerhil N40 LLC, Dodson, Hirschman, Mattes, Ventura Trustee, Moisenco, Los Gatos Medical Office Center LLC, Los Gatos Gateway LLC, MBK Enterprise, Connell, Gin, John & Allison Diep LLC, Bernal, LG Boulevard Holdings LLC, Polaris Navigation, EW Real Estate LLC, Lazaar Enterprises LLC, Kothary, and Swenson Trustee. Applicant: Town of Los Gatos (Continued from 1/16/18) ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council votes for an extension of time) Writings related to an item on the Town Council meeting agenda distributed to members of the Council within 72 hours of the meeting are available for public inspection at the front desk of the Los Gatos Town Library, located at 100 Villa Avenue, and are al so available for review on the official Town of Los Gatos website. Copies of desk items distributed to members of the Council at the meeting are available for review in the Town Council Chambers Note: The Town of Los Gatos has adopted the provisions of Code of Civil Procedure §1094.6; litigation challenging a decision of the Town Council must be brought within 90 days after the decision is announced unless a shorter time is required by State or Federal law.