Staff Report
PREPARED BY: MATT MORLEY
Director of Parks and Public Works
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 06/20/2017
ITEM NO: 7
DATE: JUNE 13, 2017
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: PPW JOB NUMBERS 16-812-0125 – CROSSWALK IMPROVEMENTS PROJECT
AND 16-812-0126 – CROSSWALK LIGHTING UPGRADES AT THE
INTERSECTIONS OF SANTA CRUZ AVENUE AT BLOSSOM HILL
ROAD/MARIPOSA AVENUE AND LOS GATOS-ALMADEN ROAD AT CHERRY
BLOSSOM LANE.
A. APPROVE THE PLANS AND SPECIFICATIONS FOR THE COMBINED
PROJECT AND AUTHORIZE THE TOWN MANAGER TO ADVERTISE THE
COMBINED PROJECT FOR BID.
B. AUTHORIZE THE TOWN MANAGER TO AWARD AND EXECUTE ALL
NECESSARY AGREEMENTS FOR THE COMBINED PROJECT IN AN
AMOUNT NOT TO EXCEED $150,000, INCLUDING CONTINGENCIES.
RECOMMENDATION:
Staff recommends that the Town Council:
1. Approve the plans and specifications for the combined Crosswalk Improvements and
Crosswalk Lighting Project and authorize the Town Manager to advertise the combined
project for bid.
2. Authorize the Town Manager to award and execute all necessary agreements for the
combined project in an amount not to exceed $150,000, including contingencies.
BACKGROUND:
The Town’s adopted FY 2015/16 – 2019/20 Capital Improvement Program designates funding
for crosswalk improvement safety and lighting projects. These projects are consistent with the
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SUBJECT: PPW JOB NUMBERS 16-812-0125 – CROSSWALK IMPROVEMENTS PROJECT
AND 16-812-0126 – CROSSWALK LIGHTING UPGRADES
JUNE 13, 2017
S:\COUNCIL REPORTS\2017\06-20-17\PPW Proj 16.812.0125 Sidewalk Improvements\Staff Report - Crosswalk Improvements FINAL.docx
6/15/2017 11:48 AM MM
BACKGROUND (cont’d):
Town’s goals to improve public safety on the streets, enhance crossing access for pedestrians
and bicyclists, and encourage alternative transportation modes.
The proposed project consists of crosswalk improvements at the intersections of Santa Cruz
Avenue at Blossom Hill Road/Mariposa Avenue and Los Gatos-Almaden Road at Cherry Blossom
Lane. The intersection at Santa Cruz Avenue at Blossom Hill Road is a well-traveled pedestrian
corridor with an existing crosswalk on the south side of Santa Cruz Avenue that provides limited
crossing access. Adding a crosswalk on the north side of Santa Cruz will enhance crossing
access for pedestrians and bicyclists.
Los Gatos-Almaden Road at Cherry Blossom Lane is an intersection that serves many Blossom
Hill Elementary students going to and from school. The improvements at this intersection will
enhance safety, encourage pedestrian and bicycle activity, and are also consistent with the
enforcement recommendations of the Los Gatos-Monte Sereno Police Department.
DISCUSSION:
The scope of work consists of the installation of a new crosswalk on the north side of Santa Cruz
Avenue at Blossom Hill Road/Mariposa Avenue, including new Americans with Disabilities Act
(ADA) ramps, median improvements, and traffic signal modifications.
For the Los Gatos-Almaden Road at Cherry Blossom Lane location, the project will install solar
powered Rectangular Rapid Flashing Beacons (RRFBs), enhanced signage, and updated
pavement markings. In addition, new ADA ramps with new and modified median islands will
also be installed. The new median islands will eliminate the existing free right turn, providing
additional pedestrian and bicyclist refuge and shortening the crossing distance, which will
minimize pedestrian and bicyclist exposure to vehicles and significantly enhance safety.
Given the common elements of the improvements, a combined project should result in more
favorable bids. The project plans and specifications can be viewed on the Town website at :
http://www.losgatosca.gov/108/Capital-ImprovementProgram.
CONCLUSION:
Staff recommends that the Town Council:
1. Approve the plans and specifications for the Crosswalk Improvements Project and authorize
the Town Manager to advertise the project for bid.
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SUBJECT: PPW JOB NUMBERS 16-812-0125 – CROSSWALK IMPROVEMENTS PROJECT
AND 16-812-0126 – CROSSWALK LIGHTING UPGRADES
JUNE 13, 2017
S:\COUNCIL REPORTS\2017\06-20-17\PPW Proj 16.812.0125 Sidewalk Improvements\Staff Report - Crosswalk Improvements FINAL.docx
6/15/2017 11:48 AM MM
CONCLUSION (cont’d):
2. Authorize the Town Manager to award and execute all necessary agreements for the
Crosswalk Improvements Project in an amount not to exceed $150,000, including
contingencies.
COORDINATION:
This project has been coordinated with the Finance and Police Departments.
FISCAL IMPACT:
The engineer’s estimate for the project construction cost is $108,400. The authority to award
request of $150,000 allows for price variations from the engineer’s estimate and for inclusion of
up to a 15% contingency.
Town staff has already purchased the RRFBs assemblies, including pedestrian push buttons and
associated signage at a cost of approximately $7,500, which avoids paying contractor markups
on those materials.
Project delivery costs anticipated for staff time are estimated at $13,000. In order to deliver
this project over the summer months, temporary staff will be utilized. Staffing that is already
budgeted in the operating budget will not be charged to the project. Funds not utilized for this
project specifically will remain available for re-appropriation by the Town Council in the future.
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SUBJECT: PPW JOB NUMBERS 16-812-0125 – CROSSWALK IMPROVEMENTS PROJECT
AND 16-812-0126 – CROSSWALK LIGHTING UPGRADES
JUNE 13, 2017
S:\COUNCIL REPORTS\2017\06-20-17\PPW Proj 16.812.0125 Sidewalk Improvements\Staff Report - Crosswalk Improvements FINAL.docx
6/15/2017 11:48 AM MM
FISCAL IMPACT (cont’d):
Crosswalk Improvements Project
812-0125 & 812-0126
Budget Costs
Total Project Budget $210,000
Prior Year Costs $15,371
Actual Current Budget $194,629
2016/17 Expenditures + Commitments $7,565
Total Current Activity $194,629 $7,565
Anticipated Construction Contract $108,400
Total Estimated Project Costs $108,400
Anticipated Staff Costs (12% of project costs) $13,008
Total Other Costs $13,008
Total Budget and Expenditures $194,629 $128,973
Estimated Balance $65,656
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice
of Exemption will not be filed.