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<br /> <br />PREPARED BY: STEPHEN CONWAY <br /> Finance Director <br /> <br />Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director <br /> <br /> <br />110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832 <br /> <br />TOWN OF LOS GATOS <br />COUNCIL AGENDA REPORT <br />MEETING DATE: 08/07/2018 <br />ITEM NO: 8 <br /> <br /> <br />DATE: JULY 28, 2018 <br />TO: MAYOR AND TOWN COUNCIL <br />FROM: LAUREL PREVETTI, TOWN MANAGER <br />SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE AN AGREEMENT WITH <br />SUPERION LLC. TO UPGRADE, CLOUD HOST, AND PROVIDE ANNUAL <br />MAINTENANCE SERVICES FOR THE TOWN’S FINANCIAL/HUMAN <br />RESOURCE MANAGEMENT INFORMATION SYSTEM IN AN AMOUNT NOT TO <br />EXCEED $95,759. <br /> <br />RECOMMENDATION: <br /> <br />Authorize the Town Manager to execute an agreement with Superion LLC. to upgrade, cloud <br />host, and provide annual maintenance services for the Town’s financial/human resource <br />management information system in an amount not to exceed $95,759. <br /> <br />BACKGROUND: <br /> <br />In FY 2008/09, staff completed a multi-year financial system upgrade. This project involved the <br />conversion of General Ledgers, Payroll, Budget, and Human Resources modules, followed by <br />the implementation of the Cashiering and Business License module. For the last ten years, the <br />Town has managed its financial/human resource information systems through Superion’s e- <br />Finance Plus and e-Community Plus software hosted on the Town’s own servers. The Town has <br />not made any recent investments in this system even though Superion LLC. has offered a series <br />of software updates and external cloud hosting. <br /> <br />DISCUSSION: <br /> <br />Implementing a financial/human resources system upgrade is a significant and complex <br />undertaking requiring intense technical and cross-Departmental project coordination. Key <br />milestones during project delivery include and are not limited to: system setup, configuration, <br />installation, data migration, manual input of new data, implementation of modules, system <br />testing, and user training.