Staff Report
PREPARED BY: LISA VELASCO
Human Resources Director
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 05/01/2018
ITEM NO: 04
DATE: APRIL 24, 2018
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: AUTHORIZE THE TOWN MANAGER TO AMEND AN AGREEMENT FOR
EMPLOYEE SAFETY COMPLIANCE AND TRAINING CONSULTANT SERVICES
WITH BSI EHS SERVICES AND SOLUTIONS (WEST) INC., IN AN AMOUNT
NOT TO EXCEED $115,600
RECOMMENDATION:
Authorize the Town Manager to amend an agreement for employee safety compliance and
training consultant services with BSI EHS Services and Solutions (West) Inc. (Attachment 1), in
an amount not to exceed $115,600.
BACKGROUND:
On December 19, 2017, the Town Council authorized the Town Manager to execute a new
agreement for employee safety compliance and training consultant services with BSI EHS
Services and Solutions (West) Inc. (Attachment 2) in an amount not to exceed $147,600 over a
three-year term. After the authorization and before the consultant began providing services,
the Town identified that the cost over the three-year term for one element of the contract had
been overstated. The not to exceed cost for Safety Training Services, Safety Committee
Support, and Annual Program Review is $33,200 annually for three-years totaling $99,600 plus
an additional flat amount of $16,000 allocated to the special project of Job Hazard Analysis for a
total of $115,600. The amount allocated to the Job Hazard Analysis project was overstated in
the original amount resulting in a total of $147,600.
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SUBJECT: AUTHORIZE THE TOWN MANAGER TO AMEND AN AGREEMENT FOR
EMPLOYEE SAFETY COMPLIANCE AND TRAINING CONSULTANT SERVICES
WITH BSI EHS SERVICES AND SOLUTIONS (WEST) INC., IN AN AMOUNT NOT TO
EXCEED $115,600
APRIL 24, 2018
S:\COUNCIL REPORTS\2018\05-01-18\04 BSI\Staff Report - BSI Agreement Amendment V2.docx 4/26/2018 3:45 PM LV
DISCUSSION:
The purpose of this report is to request authority for the Town Manager to amend the existing
agreement with BSI to accurately reflect the not to exceed amount of $115,600 versus the
amount of $147,600 contained in the original agreement executed in December 2017.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute an
amendment to the agreement with BSI to accurately reflect the total three-year cost.
COORDINATION:
This report was coordinated with the Parks and Public Works Department.
FISCAL IMPACT:
The annual fiscal impact for this amendment will reduce the not to exceed amount from
$49,200 annually to $38,533 annually or $115,600 over the course of three years. Funding to
support this agreement is included in the adopted budget for FY 2017/18 in the Workers’
Compensation Program.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. First Amendment to Agreement for Consultant Services with BSI EHS Services and
Solutions (West) Inc.
2. Agreement for Consultant Services with BSI EHS Services and Solutions (West) Inc.