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Attachment 4From: Sent: To: Cc: rotarfzone26ginger@gmail.com on behalf of Ginger Taylor McOonald < gingergtmmkt@gmail.com> Friday, February 16, 2018 10:57 AM Christina Hill; Monica Renn Aldene Gordon; Carol Waitte; Catherine Somers; Oiana Pleasant; Ginger Taylor McDonald; Joe Pizynski; Kevin Johnson; Laura Krebs; Mark Brodsky; Melinda Gilstram- Rybak; Mike Norcia; Moira Sullivan; Pam Murphy Randi Chen; Ron Simner; Rusty Rinehart Kiwanis; Scott Canali LG Music In the Park Sharon Childs; Sharon Childs; Steve Nutting; Suzanne Boxer Gassman; Teri Hope; Terry Martin Response to Staff Special Events updateSubject: Good Morning Christina, Thank you for the update, although its a bit broad at this time to understand exactly what it entails, relative to security equipment, and adual costs to respond., What is missing is any reference to closing Main Street in front of the Civic Center and using the side street as a alternative route. Please address this as well during the council meeting as it could affect the outcome of some ofthe summer special events. Following us a recap of the requests we made during the Jan. 29th meeting. May we assume it will be presented to the council in total? 1. Change wording of Code ltem 16 to: oGuidelines delete the word Rules. oPartner delete the word customer 2. Proposed fees: oFees that are higher than the current fees and not announced until Spring of 2018 become effective in 2019. ospecial Events will be responsible for securing all oftheir own event equipment . Town to provide approved: ' Equipment specs . Vendor list . Vendor rates 3. Security - Road closures - Town to provide ol-ocal, county, state security requirements oEquiPment sPecs oVendor list ovendor rates oLG staff - police and park labor rates oOther LG stafftime if applicable 4. Town Parking for special Events o Removed restricted parking time oNo fee shall apply for open parking during special events 5. proposed the LG Town Grants be made available to Special Events that provide significant community value to town residents and businesses. oRecommend the Srant application be announced in November o Review and award ofthe Srant be made in February oGrant funds awarded one month prior to the event o Post Event report due within two months after event 6. TOT Fees oStaff to provide Councilwith TOT revenue schedule ocouncil to review and allocate a percentage of TOT fees for Special Events oTOT fees to offset cost ofSpecial Events that provide significant community value to town residents and businesses. 7. Banners oAdopt a one-banner fee versus a fee for each ofthe town's approved multiple sites oTo qualify the banner applications must be approved and signed by each vendor. 1 Monica Renn Thank you in advance for your time and kind consideration Ginger, LG Service Club and Nonprofit Group 2 Monica Renn F om: Sent: To: Subject: Terry Martin <terry@tma-arch.com > Tuesday, February 20, 2018 10:21 AM Monica Renn; Christina Hill Special events Council Mtg item 7 Attn Council, Thank you for continuing this item at the January meeting so we could meet with the town staff and discuss our position. ln reading items #7 for tonights council agenda agenda it reads as if the Fiesta De Artes will be forced to move back to the town center. Having a one day event in the downtown does not work for a major Wine and Arts event, along with not having the Plaza. ln Response We have pulled our application for the Fiesta De Artes downtown and have reapplied for the Fiesta De Artes to be located at the Town civic center. At this time that application has not been approved and we are in discussion with staff hoping for approval. The Fiesta committee agrees with the survey results in relation to us moving back to the civic center. The Fiesta committee is in agreement with the benchmarking summary in that fees would be paid and that there would be some form ofTown funded cost-assistance Program. All we are looking for is that all the service clubs are treated equally, wither it be the Great race, Cat's Hill, Chamber wine walks or the Fiesta De Artes.... The Fiesta committee is in agreement with the staff report, Hoping for some form of a Srant program and open parking during events. Thank you for your consideration and direction Sincerely Terry President Los Gatos Kiwanis club co-chair Fiesta De Artes Terry I Martin AIA TMA Architects 61 East Main Street, Suite D Los Gatos, CA 95030 408-395-8016 terrv@tma-arch.com 1 Certified Green Point Rater The Fiesta committee is in agreement with the service club's request from our Jan 29th meeting with staff.