Staff Report
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 01/16/2018
ITEM NO: 4
DRAFT
MINUTES OF THE TOWN COUNCIL MEETING
DECEMBER 19, 2017
The Town Council of the Town of Los Gatos conducted a Regular Meeting on Tuesday,
December 19, 2017, at 7:00 p.m.
MEETING CALLED TO ORDER AT 7:01 P.M.
ROLL CALL
Present: Mayor Rob Rennie, Vice Mayor Steve Leonardis, Council Member Marcia Jensen,
Council Member Marico Sayoc, Council Member Barbara Spector.
Absent: None
PLEDGE OF ALLEGIANCE
Noah Hale led the Pledge of Allegiance. The audience was invited to participate.
PRESENTATIONS
Mayor Rennie presented a Small Business, Big Applause Commendation to Hanna Bistro.
Hanna Pham thanked the Town for their support.
Supervisor Wasserman presented Healthy Cities Initiative Awards to the Town for the following:
Exemplary City Award for Inclusive and Comprehensive Health Planning and Programs
Exemplary City Award for Safe Routes to School
Best in Tobacco-Free Communities
CLOSED SESSION REPORT
Robert Schultz, Town Attorney, stated Council met in Closed Session as duly noted on the
agenda and there is no report.
COUNCIL/TOWN MANAGER REPORTS
Council Matters
- Council Member Marcia Jensen stated she attended the Policy Committee with Council
Member Sayoc.
- Vice Mayor Steve Leonardis stated he attended the West Valley Sanitation District Board of
Directors Meeting.
- Mayor Rob Rennie stated he attended LAFCO meeting, SVCEA Risk Oversight Committee
and Board of Directors meetings, VTA Policy Advisory Committee meeting, Silicon Valley
Leadership Annual Reception, Cities Association Holiday Party, Ad Hoc Council Parking and
PAGE 2 OF 8
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF DECEMBER 19, 2017
DATE: DECEMBER 20, 2017
Council Matters continued
Infrastructure Committee Meeting, and a Silicon Valley Bike Coalition event (including a
tour of bike and pedestrian improvements around Town). He also met with Carl Guardino
with the Town Manager, Parks and Public Works Director, and the Mayor of Monte Sereno
to discuss Highway 17 operational improvements.
- Council Member Marico Sayoc stated she attended the Policy Committee meeting,
Peninsula Division of the League of California Cities meeting, and the Wreaths Across
America Ceremony at Los Gatos Memorial Park.
- Council Member Barbara Spector stated she attended the Parking and Infrastructure
Committee meeting.
Manager Matters
- Town Manager, Laurel Prevetti, wished the Mayor and Council happy holidays and
announced the closure hours.
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approve Closed Session Meeting Minutes of December 5, 2017.
2. Approve Council minutes of December 5, 2017.
3. Adopt Council Committee Appointments Effective January 1, 2018.
4. Adopt the ordinance amending Town Code Chapter 2, Division 4 – Conflict Of Interest,
Section 2.30.615. – Filing of Statements and adding Section 2.30.620. – Relating to
Electronic and Paperless Filing of Fair Political Practices Commission Campaign Disclosure
Statements. ORDINANCE 2267
5. Authorize additional compensation for legal services in an amount of $35,000 for litigation
defense services in the Matter of Eden Housing Inc., Summerhill Homes LLC, and Gro svenor
USA Limited v. Town of Los Gatos for a total contract not to exceed Amount of $135,000.
6. Authorize the Town Manager to execute an Agreement for Employee Safety Compliance
and Training Services Consultant Services with BSI EHS Services and Solutions (West) Inc., in
an amount not to exceed $147,600.
7. Approve an Alternative Book Replacement and Fine Forgiveness Program in Lieu of
Standard Library Fines for a Temporary Period of One Month.
8. Accept a California State Library Grant in the amount of $7,200, and authorize a revenue
and expenditure budget adjustment in the amount of $7,200 to recognize receipt and use of
grant funds.
9. Annexation - 14915 Shannon Road. Annexation Application AN17-001. Property
Owner/Applicant: Ray M. Elam.
Adopt a resolution to set a date for consideration of reorganization of an uninhabited area
designated as Shannon Road No. 27, approximately 28.61 acres on property pre-zoned RC.
APN 537-27-047. RESOLUTION 2017-065
10. Authorize the Town Manager to execute a Charging Station Agreement with Tesla, Inc. to
provide electric vehicle charging infrastructure and services at the North Parking Lot.
PAGE 3 OF 8
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF DECEMBER 19, 2017
DATE: DECEMBER 20, 2017
Consent Items Continued
11. Authorize the Town Manager to execute a Certificates of Acceptance and Notices of
Completion accepting the work of Joseph J. Albanese and American Pavement Systems and
authorize recordings by the Clerk Administrator for PPW Job No. 16 -811-9901 and 16-811-
9903 Annual Street Repair and Resurfacing and Pavement Rehab ilitation – Crack Seal
Project.
12. Authorize the Town Manager to execute a Certificate of Acceptance and Notice of
Completion accepting the work of G. Bortolotto & Co. and authorize recording by the Clerk
Administrator for PPW Job Number 16-817-0707 Pageant Way Parking Lot Reconstruction
Project.
13. Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2017
a. Accept the Comprehensive Annual Financial Report for the Fiscal Year Ended June 30,
2017; and
b. Approve a resolution confirming June 30,2017 Fund Balances in Accordance with Fiscal
Year 2016/17 Final Audit and the Fund Reserve Policy.
14. Adopt a resolution for a $3,388,913 expenditure budget adjustment from available
CalPERS/OPEB fund balance to deposit to the IRS Section 115 Pension Trust. RESOLUTION
2017-066
Consent Item #3 pulled by a member of the public.
MOTION: Motion by Council Member Marcia Jensen to approve Consent Items 1
through 14, exclusive of Item 3. Seconded by Vice Mayor Steve
Leonardis.
VOTE: Motion passed unanimously.
OTHER BUSINESS
3. Adopt Council Committee Appointments Effective January 1, 2018.
Laurel Prevetti, Town Manager, presented the staff report.
Opened Public Comment.
- Angelia Doerner spoke about the schedule of the Policy Committee Meetings and the
timing of the agenda posting.
Closed Public Comment
Council Discussed the matter
PAGE 4 OF 8
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF DECEMBER 19, 2017
DATE: DECEMBER 20, 2017
Item #3 Continued
MOTION: Motion by Council Member Barbara Spector to adopt Council Committee
Appointments Effective January 1, 2018. Seconded by Vice Mayor Steve
Leonardis.
VOTE: Motion passed unanimously.
VERBAL COMMUNICATIONS
- Susan Fish, West Valley Community College Trustee, invited the Council to the West Valley
College Campus for a tour and encouraged partnering with the Town and Council to more
effectively meet the needs of the Town residents.
- Jack Lucas, West Valley Community College Trustee, commented on the redistricting of the
College and invited the Council to visit the college.
- Patrick Schmidt, Chancellor of West Valley Community College District , invited the Council
and community to tour the campus.
- Angelia Doerner commented on the temporary permit parking for Tait Avenue during the
Almond Grove street reconstruction.
OTHER BUSINESS
15. PPW Job Number 831-3104 - Bachman Park Rehabilitation Project
a. Approve the scope elements for the project.
b. Authorize the preparation of plans and specifications in alignment with the scop e.
c. Authorize a revenue and expenditure budget adjustment of $214,537 to recognize a
grant award from the Urban County Community Development Block Grant Fund to the
Public Access Infrastructure Improvement Project (421-821-2102).
d. Authorize a transfer in the amount of $214,537 of grant funds from the Public Access
Infrastructure Improvement Project (421-821-2102) to the Bachman Park Rehabilitation
Project (411-831-3104).
e. Authorize the Town Manager to execute the CDBG agreement with the County of Santa
Clara.
Lisa Petersen, Town Engineer, presented the staff report.
Opened Public Comment.
- Lee Quintana commented on the use of the park.
Closed Public Comment.
Council discussed the matter.
PAGE 5 OF 8
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF DECEMBER 19, 2017
DATE: DECEMBER 20, 2017
Item #15 Continued
MOTION: Motion by Council Member Jensen to approve PPW Job Number 831-
3104 - Bachman Park Rehabilitation Project including:
a. Approve the scope elements for the project.
b. Authorize the preparation of plans and specifications in alignment
with the scope.
c. Authorize a revenue and expenditure budget adjustment of
$214,537 to recognize a grant award from the Urban County
Community Development Block Grant Fund to the Public Access
Infrastructure Improvement Project (421-821-2102).
d. Authorize a transfer in the amount of $214,537 of grant funds from
the Public Access Infrastructure Improvement Project (421-821-
2102) to the Bachman Park Rehabilitation Project (411-831-3104).
e. Authorize the Town Manager to execute the CDBG agreement with
the County of Santa Clara.
Seconded by Council Member Sayoc.
VOTE: Motion passed unanimously.
16. Authorize the Town Manager to seek proposals to produce and manage the park summer
concert series held on the Los Gatos Civic Center Lawn each June through August.
Robert Schultz, Town Attorney, presented the staff report.
Opened Public Comment.
- Angelia Doerner volunteered her time to coordinate with Disaster Aid Response Team
(DART) and Community Emergency Response Team (CERT) groups to help with Music in the
Park.
Closed Public Comment.
Council discussed the matter.
MOTION: Motion by Council Member Jensen to authorize the Town Manager to
seek proposals to produce and manage the park summer concert series
held on the Los Gatos Civic Center Lawn each June through August.
Seconded by Council Member Sayoc.
VOTE: Motion passed unanimously.
PAGE 6 OF 8
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF DECEMBER 19, 2017
DATE: DECEMBER 20, 2017
PUBLIC HEARINGS
17. Hillside Development Standards and Guidelines modifications. Project Location: Properties
located within the Hillside Overlay. Applicant: Town of Los Gatos. Adopt a resolution to
amend Chapter II. (Constraints Analysis and Site Selection) of the Hillside Development
Standards and Guidelines regarding Visibility Analysis. (CONTINUED FROM October 17, 2017
and December 5, 2017. RESOLUTION 2017-067
Jocelyn Shoopman, Associate Planner, presented the staff report.
Opened Public Comment.
- David Weisman commented in support of the policy and requested six additional words be
added for clarification.
- Lee Quintana commented on the viewing areas.
- Bess Wiersema from Studio 3 commented in support of language that was added that
suggests the nearest viewing area or platform.
Closed Public Comment.
Council discussed the matter.
MOTION: Motion by Council Member Jensen to approve Hillside Development
Standards and Guidelines modifications. Project Location: Properties
located within the Hillside Overlay. Applicant: Town of Los Gatos. Adopt
a resolution to amend Chapter II. (Constraints Analysis and Site Selection)
of the Hillside Development Standards and Guidelines regarding Visibility
Analysis. Seconded by Council Member Sayoc.
VOTE: Motion passed unanimously.
18. 202 University Avenue - General Plan Amendment Application GP-17-002 and Zone Change
Application Z-17-001. Property Owner: Barry and Lisa Cheskin. Applicant: Bess Wiersema.
Requesting approval of a General Plan Amendment from Office Professional to Medium
Density Residential and a zone change from O:LHP (Office with a Landmark and Historic
Preservation Overlay) to R-1D:LHP (Single-Family Residential Downtown with a Landmark
and Historic Preservation Overlay). APN: 529-04-001. RESOLUTION 2017-068
Council Member Sayoc recused herself.
Council Member Spector recused herself.
Sean Mullin, Associate Planner, presented the staff report.
PAGE 7 OF 8
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF DECEMBER 19, 2017
DATE: DECEMBER 20, 2017
Item #18 Continued
Opened Public Comment.
- Bess Wiersema, applicant, commented on the project.
Closed Public Comment.
Council discussed the matter.
MOTION: Motion by Council Member Jensen to approve 202 University Avenue -
General Plan Amendment Application GP-17-002 and Zone Change
Application Z-17-001. Property Owner: Barry and Lisa Cheskin.
Applicant: Bess Wiersema. Request for approval of a General Plan
Amendment from Office Professional to Medium Density Residential and
a zone change from O:LHP (Office with a Landmark and Historic
Preservation Overlay) to R-1D:LHP (Single-Family Residential Downtown
with a Landmark and Historic Preservation Overlay). APN: 529 -04-001 .
Seconded by Mayor Rennie.
VOTE: Motion passed 3-0, with Council Members Sayoc and Spector recused.
19. 26 Alpine Avenue - Architecture and Site Application S-16-052 and Mitigated Negative
Declaration ND-17-001. Applicant: Tom Sloan. Property Owner/Appellant: Toby and Susan
Corey.
Consider an appeal of Planning Commission decision denying a request to construct a new
single-family residence and remove a large protected tree on vacant property zoned R -1:20.
APN 529-37-042. RESOLUTION 2017-069
Jocelyn Shoopman, Associate Planner, presented the staff report.
Opened Public Comment.
- Toby Corey (owner) and Tom Sloan (architect) commented on the project.
- Krista Giselman commented in opposition to the project.
- John Giselman commented in opposition to the project.
- Toby Corey and Tom Sloan addressed comments.
Closed Public Comment.
Council discussed the matter.
PAGE 8 OF 8
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF DECEMBER 19, 2017
DATE: DECEMBER 20, 2017
Item #19 Continued
MOTION: Motion by Council Member Sayoc to grant the appeal of 26 Alpine
Avenue(Architecture and Site Application S-16-052 and Mitigated
Negative Declaration ND-17-001) based on new information that came
forward after the Planning Commission action, and approve a request to
construct a new single-family residence and remove a large protected
tree with three additional conditions of approval: a structural engineer
shall be on site and communicate safety measures to the neighbors, an
arborist shall examine the health of the tree, and a construction
management plan shall incorporate construction vehicles on site and
adequate flow. Seconded by Council Member Jensen.
VOTE: Motion passed unanimously.
ADJOURNED AT 10:08 P.M. TO THE TOWN PENSION AND OPEB TRUSTS OVERSIGHT
COMMITTEE
The meeting adjourned at 10:08 p.m.
Attest: Submitted By:
_____________________________________ ____________________________________
Shelley Neis, Clerk Administrator Shannon Lombardo, Deputy Clerk