Staff Report
PREPARED BY: MATT MORLEY
Director of Parks and Public Works
Reviewed by: Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 12/20/2016
ITEM NO: 8
DATE: DECEMBER 9, 2016
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE A FIRST AMENDMENT TO
THE AGREEMENT FOR SERVICES WITH CINTAS CORPORATION NO. 2 TO
PROVIDE ADDITIONAL COMPENSATION FOR UNANTICIPATED EMERGENCY
REPAIR WORK IN AN AMOUNT OF $14,490, FOR A TOTAL AGREEMENT
AMOUNT NOT TO EXCEED $61,203
RECOMMENDATION:
Authorize the Town Manager to execute a First Amendment to the Agreement for Services
(Attachment 1) with Cintas Corporation No. 2 to provide additional compensation for
unanticipated emergency repair work in an amount of $14,490, for a total agreement amount
not to exceed $61,203.
BACKGROUND:
The Town of Los Gatos utilizes contractual fire safety services for the ongoing maintenance of
fire systems and fire extinguishers required at multiple Town locations. In June of 2016, staff
solicited proposals which included inspection, maintenance, and service.
On July 1, 2016, the Town entered into a two-year Agreement for Services (Attachment 2) with
Cintas Corporation No. 2 for fire safety services in an amount not to exceed $46,713. This
amount includes $5,000 per year for a total not to exceed $10,000 for unanticipated
maintenance issues.
PAGE 2 OF 2
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE A FIRST AMENDMENT TO THE
AGREEMENT FOR SERVICES WITH CINTAS CORPORATION TO PROVIDE
ADDITIONAL COMPENSATION FOR UNANTICIPATED EMERGENCY REPAIR
WORK IN AN AMOUNT OF $15,000, FOR A TOTAL AGREEMENT AMOUNT NOT
TO EXCEED $61,203
DECEMBER 9, 2016
C:\Users\slombardo\Downloads\Cintas_Corporation_No._2_First_Amendment_Staff_Report_V1.docx 12/15/2016 2:08 PM MM
DISCUSSION:
On December 7, 2016 during a regularly scheduled inspection, Cintas discovered that the fire
sprinkler pipe located under the street and sidewalk along Pageant Way and serving the New
Museum Los Gatos (NUMU) had a significant leak requiring repair, which involves digging up
the street and sidewalk. The cost of the work is estimated at $14,490. The current agreement
authorized an amount of $5,000 per year for unanticipated repairs, which is insufficient to pay
for this repair work. This added work will increase the total contract amount above the Town
Manager’s authority of $50,000 and therefore requires Town Council approval.
CONCLUSION:
Authorize the Town Manager to execute a First Amendment to the Agreement for Services
(Attachment 1) with Cintas Corporation No. 2 to provide additional compensation for
unanticipated emergency repair work in an amount of $14,490, for a total agreement amount
not to exceed $61,203.
FISCAL IMPACT:
The annual allocation for Fire Suppression is $9,000 which is in the Facilities Maintenance Fund.
Staff will request a Mid-Year adjustment for additional Fire Suppression funds from the
undesignated fund balance.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. First Amendment Agreement for Services
2. Agreement for Services dated 7/1/16
ATTACHMENT 1
FIRST AMENDMENT TO AGREEMENT FOR SERVICES
This FIRST AMENDMENT TO AGREEMENT FOR SERICES is dated for identification
this 20th day of December, 2016 and amends that certain AGREEMENT FOR SERVICES dated July
1, 2016, made by and between the TOWN OF LOS GATOS, ("Town,") and CINTAS
CORPORATION No. 2 (“Service Provider”).
RECITALS
A. Town and Service Provider entered into an Agreement for Services on July 1, 2016
(“Agreement”), a copy of which is attached hereto and incorporated by reference as
Attachment 2 to this Amendment.
B. Town desires to amend the Agreement to provide additional compensation for unforeseen
equipment repairs and replacements for fire safety services.
AMENDMENT
1. Section 2.6 Compensation is amended to provide an additional amount not to exceed $14,490
in FY 2016/17 for unanticipated emergency repair work (see Exhibit A).
The total compensation for the agreement shall not exceed $61,203.
2. All other terms and conditions of the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the Town and Service Provider have executed this Amendment.
Town of Los Gatos by: Cintas Corporation No. 2, by:
_______________________________ ______________________________
Laurel Prevetti
Town Manager
______________________________
Name/Title
Recommended by: Approved as to Form:
__________________________________ ___________________________________
Matt Morley Robert Schultz
Director of Parks and Public Works Town Attorney
s Gatos, Calif
AGR l
1HH
AGREEMENT FOR SERVICES
THIS AGREEMENT is dated for identification this I" of July, 2016 and is made by and between
TOWN OF LOS GATOS, a California municipal corporation, ( "Town ") and CINTAS
CORPORATION No. 2, ("Service Provider "), whose address is 2188 Del Franco Street, San Jose,
CA 95131. This Agreement is made with reference to the following facts.
I. RECITALS
1.1 The Town desires to engage Service Provider to provide fire safety services at multiple
Town locations.
1.2 The Service Provider represents and affirms that it is willing to perform the desired work
pursuant to this Agreement.
1.3 Service Provider warrants it possesses the distinct professional skills, qualifications,
experience, and resources necessary to timely perform the services described in this
Agreement. Service Provider acknowledges Town has relied upon these warranties to
retain Service Provider.
II. AGREEMENT
2.1 Scope of Services. Service Provider shall provide inspection and maintenance services for
wet sprinkler systems, suppression system, and portable fire extinguishers, and unforeseen
repairs as described in the certain Proposals sent to the Town, which are hereby
incorporated by reference and attached as Exhibit A and Exhibit B.
2.2 Term and Time of Performance. This contract will remain in effect from July 1, 2016 to
June 30, 2018.
2.3 Compliance with Laws. The Service Provider shall comply with all applicable laws, codes,
ordinances, and regulations of governing federal, state and local laws. Service Provider
represents and warrants to Town that it has all licenses, permits, qualifications and
approvals of whatsoever nature which are legally required for Service Provider to practice
its profession. Service Provider shall maintain a Town of Los Gatos business license
pursuant to Chapter 14 of the Code of the Town of Los Gatos.
2.4 Sole Responsibility. Service Provider shall be responsible for employing or engaging all
persons necessary to perform the services under this Agreement.
2.5 Information/Report Handline. All documents furnished to Service Provider by the Town
and all reports and supportive data prepared by the Service Provider under this Agreement
are the Town's property and shall be delivered to the Town upon the completion of services
or at the Town's written request. All reports, information, data, and exhibits prepared or
assembled by Service Provider in connection with the performance of its services pursuant
CINTAS FIRE PROTECTION -FIRE SAFETY SERVICES AGREEMENT (FIRE SPRINKLERS, FIRE ALARMS, FIRE EXTINGUISHERS)
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to this Agreement are confidential until released by the Town to the public, and the Service
Provider shall not make any of the these documents or information available to any
individual or organization not employed by the Service Provider or the Town without the
written consent of the Town before such release. The Town acknowledges that the reports
to be prepared by the Service Provider pursuant to this Agreement are for the purpose of
evaluating a defined project, and Town's use of the information contained in the reports
prepared by the Service Provider in connection with other projects shall be solely at Town's
risk, unless Service Provider expressly consents to such use in writing. Town further agrees
that it will not appropriate any methodology or technique of Service Provider which is and
has been confirmed in writing by Service Provider to be a trade secret of Service Provider.
2.6 Compensation. Compensation for services:
Inspection, Service and Maintenance shall not exceed $13,106.50 per year, for an
amount not to exceed $26,213.
Unanticipated Maintenance — Compensation for unanticipated maintenance and service
calls will be calculated using the Non Prevailing wage services rates described in
Exhibit A, page 4, in an amount not to exceed $5,000 per year, for an amount not to
exceed $10,000. Payment shall be based upon Town approval of each task.
5 Year Sprinkler System Inspection — Compensation for the one -time service shall not
exceed $10,500, as described Exhibit B.
The total agreement amount shall not exceed $46,713.
2.7 Billine. Billing shall be monthly by invoice within thirty (30) days of the rendering of the
service and shall be accompanied by a detailed explanation of the work performed by whom
at what rate and on what date. Also, plans, specifications, documents or other pertinent
materials shall be submitted for Town review, even if only in partial or draft form.
Payment shall be net thirty (30) days. All invoices and statements to the Town shall be
addressed as follows:
Invoices:
Town of Los Gatos
Attn: Accounts Payable
P.O. Box 655
Los Gatos, CA 95031 -0655
2.8 Availability of Records. Service Provider shall maintain the records supporting this billing
for not less than three years following completion of the work under this Agreement.
Service Provider shall make these records available to authorized personnel of the Town at
the Service Provider offices during business hours upon written request of the Town.
2.9 Assignability and Subcontracting. The services to be performed under this Agreement are
unique and personal to the Service Provider. No portion of these services shall be assigned
or subcontracted without the written consent of the Town.
CINTAS FIRE PROTECTION -FIRE SAFETY SERVICES AGREEMENT (FIRE SPRINKLERS, FIRE ALARMS, FIRE EXTINGUISHERS)
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2.10 Independent Contractor. It is understood that the Service Provider, in the performance of
the work and services agreed to be performed, shall act as and be an independent contractor
and not an agent or employee of the Town. As an independent contractor he /she shall not
obtain any rights to retirement benefits or other benefits which accrue to Town employee(s).
With prior written consent, the Service Provider may perform some obligations under this
Agreement by subcontracting, but may not delegate ultimate responsibility for performance
or assign or transfer interests under this Agreement. Service Provider agrees to testify in any
litigation brought regarding the subject of the work to be performed under this Agreement.
Service Provider shall be compensated for its costs and expenses in preparing for, traveling
to, and testifying in such matters at its then current hourly rates of compensation, unless
such litigation is brought by Service Provider or is based on allegations of Service
Provider's negligent performance or wrongdoing.
2.11 Conflict of Interest. Service Provider understands that its professional responsibilities are
solely to the Town. The Service Provider has and shall not obtain any holding or interest
within the Town of Los Gatos. Service Provider has no business holdings or agreements
with any individual member of the Staff or management of the Town or its representatives
nor shall it enter into any such holdings or agreements. In addition, Service Provider
warrants that it does not presently and shall not acquire any direct or indirect interest
adverse to those of the Town in the subject of this Agreement, and it shall immediately
disassociate itself from such an interest, should it discover it has done so and shall, at the
Town's sole discretion, divest itself of such interest. Service Provider shall not knowingly
and shall take reasonable steps to ensure that it does not employ a person having such an
interest in this performance of this Agreement. If after employment of a person Service
Provider discovers it has employed a person with a direct or indirect interest that would
conflict with its performance of this Agreement Service Provider shall promptly notify
Town of this employment relationship, and shall, at the Town's sole discretion, sever any
such employment relationship.
2.12 Equal Employment Opportunity. Service Provider warrants that it is an equal opportunity
employer and shall comply with applicable regulations governing equal employment
opportunity. Neither Service Provider nor its subcontractors do and neither shall
discriminate against persons employed or seeking employment with them on the basis of
age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental
disability, national origin, religion, or medical condition, unless based upon a bona fide
occupational qualification pursuant to the California Fair Employment & Housing Act.
I1I. INSURANCE AND INDEMNIFICATION
3.1 Minimum Scope of Insurance:
i. Service Provider agrees to have and maintain, for the duration of the
contract, General Liability insurance policies insuring him/her and his/her
firm to an amount not less than: one million dollars ($1,000,000) combined
single limit per occurrence for bodily injury, personal injury and property
damage.
CINTAS FIRE PROTECTION- FIRE SAFETY SERVICES AGREEMENT (FIRE SPRINKLERS, FIRE ALARMS, FIRE EXTINGUISHERS)
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ii. Service Provider agrees to have and maintain for the duration of the contract,
an Automobile Liability insurance policy ensuring him/her and his/her staff
to an amount not less than one million dollars ($1,000,000) combined single
limit per accident for bodily injury and property damage.
iii. Service Provider shall provide to the Town all certificates of insurance, with
original endorsements effecting coverage. Service Provider agrees that all
certificates and endorsements are to be received and approved by the Town
before work commences.
General Liability:
i. The Town, its officers, officials, employees and volunteers are to be covered
as insured as respects: liability arising out of activities performed by or on
behalf of the Service Provider; products and completed operations of Service
Provider, premises owned or used by the Service Provider.
ii. The Service Provider's insurance coverage shall be primary insurance as
respects the Town, its officers, officials, employees and volunteers. Any
insurance or self - insurances maintained by the Town, its officers, officials,
employees or volunteers shall be excess of the Service Provider's insurance
and shall not contribute with it.
iii. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the Town, its officers, officials, employees or
volunteers.
iv. The Service Provider's insurance shall apply separately to each insured
against whom a claim is made or suit is brought, except with respect to the
limits of the insurer's liability.
3.2 All Coverages. Each insurance policy required in this item shall be endorsed to state that
coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except
after thirty (30) days' prior written notice by certified mail, return receipt requested, has
been given to the Town. Current certification of such insurance shall be kept on file at all
times during the term of this agreement with the Town Clerk.
3.3 Workers' Compensation. In addition to these policies, Service Provider shall have and
maintain Workers' Compensation insurance as required by California law and shall provide
evidence of such policy to the Town before beginning services under this Agreement.
Further, Service Provider shall ensure that all subcontractors employed by Service Provider
provide the required Workers' Compensation insurance for their respective employees.
3.4 Indemnification. The Service Provider shall save, keep, hold harmless and indemnify and
defend the Town its officers, agent, employees and volunteers from all damages, liabilities,
penalties, costs, or expenses in law or equity that may at any time arise or be set up because
CINTAS FIRE PROTECTION -FIRE SAFETY SERVICES AGREEMENT (FIRE SPRINKLERS, FIRE ALARMS, FIRE EXTINGUISHERS)
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of damages to property or personal injury received by reason of, or in the course of
performing work which is occasioned by a willful or negligent act or omissions of the
Service Provider, or any of the Service Provider's officers, employees, or agents or any
subcontractor.
IV. GENERAL TERMS
4.1 Waiver. No failure on the part of either party to exercise any right or remedy hereunder
shall operate as a waiver of any other right or remedy that party may have hereunder, nor
does waiver of a breach or default under this Agreement constitute a continuing waiver of a
subsequent breach of the same or any other provision of this Agreement.
4.2 Governing Law. This Agreement, regardless of where executed, shall be governed by and
construed to the laws of the State of California. Venue for any action regarding this
Agreement shall be in the Superior Court of the County of Santa Clara.
4.3 Termination of Agreement. The Town and the Service Provider shall have the right to
terminate this agreement with or without cause by giving not less than fifteen days (15)
written notice of termination. In the event of termination, the Service Provider shall deliver
to the Town all plans, files, documents, reports, performed to date by the Service Provider.
In the event of such termination, Town shall pay Service Provider an amount that bears the
same ratio to the maximum contract price as the work delivered to the Town bears to
completed services contemplated under this Agreement, unless such termination is made for
cause, in which event, compensation, if any, shall be adjusted in light of the particular facts
and circumstances involved in such termination.
4.4 Amendment. No modification, waiver, mutual termination, or amendment of this
Agreement is effective unless made in writing and signed by the Town and the Service
Provider.
4.5 Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be
entitled to reasonable attorney's fees, including costs of appeal.
4.6 Prevailing Wages. In accordance with the provisions of Sections 1770 et sea., of the Labor
Code, the Director of the Industrial Relations of the State of California has determined the
general prevailing rate of wages applicable to the work to be done. Service Provider will be
required to pay to all persons employed on the project by the Service Provider sums not less
than the sums set forth in the documents entitled "General Prevailing Wage Determination
made by the Director of Industrial Relations pursuant to California Labor Code, part 7,
Chapter 1, Article 2, Sections 1770, 1773, 1773.1." These documents may be obtained
from the State of California.
Pursuant to Labor Code section 1725.5, no contractor or subcontractor may be awarded a
contract for public works on a public works project unless registered with the Department of
Industrial Relations.
CINTAS FIRE PROTECTION -FIRE SAFETY SERVICES AGREEMENT (FIRE SPRINKLERS, FIRE ALARMS, FIRE EXTINGUISHERS)
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This project is subject to compliance monitoring and enforcement by the Department of
Industrial Relations and /or the Town of Los Gatos.
The Contractor is required to post notices on Public Works requirements.
4.7 Notices. Any notice required to be given shall be deemed to be duly and properly given if
mailed postage prepaid, and addressed to:
Town of Los Gatos
Attn: Town Clerk
110 E. Main Street
Los Gatos, CA 95030
Cintas Corporation No. 2
Attn: Cynthia Manning
2188 Del Franco Street
San Jose, CA 95131
or personally delivered to Service Provider to such address or such other address as
Service Provider designates in writing to Town.
4.8 Order of Precedence. In the event of any conflict, contradiction, or ambiguity between the
terms and conditions of this Agreement in respect of the Products or Services and any
attachments to this Agreement, then the terms and conditions of this Agreement shall
prevail over attachments or other writings.
4.9 Entire Agreement. This Agreement, including all Exhibits, constitutes the complete and
exclusive statement of the Agreement between the Town and Service Provider. No terms,
conditions, understandings or agreements purporting to modify or vary this Agreement,
unless hereafter made in writing and signed by the party to be bound, shall be binding on
either party.
CINTAS FIRE PROTECTION -FIRE SAFETY SERVICES AGREEMENT (FIRE SPRINKLERS, FIRE ALARMS, FIRE EXTINGUISHERS)
Page 6 of 7
IN WITNESS WHEREOF, the Town and Service Provider have executed this Agreement.
Town of Los Gatos by:
4md& && `
Laurel Prevetti, Town Manager
Recommended by:
w --
Ma Orley
Director of Parks and Public W s
Approved as to Form:
Service Provider, by:
FEW
C\TAS FIRE PROTECI'ION - FIRE SAFETY SERVICES AGREEMENT (FIRE SPRINKLERS, FIRE ALARMS, FIRE EXTINGUISHERS)
Page 7 of 7
CIMAS.
CA License *914328 (C -10, C -16), E -2351
Fire Alarm / Fire Sprinkler / Fire Extinguisher / Emergency Lighting / Restaurant & Industrial Systems / Training & Demonstrations
1 June 2016
Jeremiah George
Town of Los Gatos Parks & Public Works Dept
41 Miles Ave
Los Gatos, CA 95030
Tel: 408 - 761 -3428
Fax: 408 - 354 -8529
Em: jgeorge @losgatosca.gov
Re: Fire & Life Safety Proposal — Fire Sprinklers -Fire Alarms -Fire Extinguishers 2016 -2017
Jeremiah,
Thank you for meeting with us and the opportunity to submit a proposal for fire safety services at your
property. We look forward to earning your trust while working with you. Cintas is one of the only
fully integrated fire safety service companies in the Bay Area and offers a one - stop -shop approach to
fire safety.
Fire Sprinkler & Pre - Action Testing & inspections
Fire Alarm Testing
Fire Extinguishers (basic cost)
Fire Suppression System (Paint Storage Shed)
6,871.00 per year (prevailing wage rates)
4,435.00 per year (prevailing wage rates)
1,200.50 per year
600.00 per year (prevailing wage rates
Total per year for testing. $13,106.50
Note* the above pricing does not include repairs or parts if needed
Please review the attached scope of work and pricing. If you have any questions or comments, please
do not hesitate to contact me at your convenience.
Regards,
6 ffa
Cynthia Manning
Cintas Fire Protection
Email: manningc(iWntas.com
Ph: (800) 710 -5710
Ph: (408) 834 -4393 (direct line)
Fax: (855) 855- 405 -2158
Cintas Fire Protection
Telephone 800.710.5710 Facsimile 408.834.4424
2188 Del Franco St, San Jose, CA 95131
EXHIBIT A
Page 2 of 5
SERVICE SCOPE OF WORK AND PRICE
Owner: Town of Los Gatos Parks & Public Works Dept
41 Miles Ave
Los Gatos, CA 95030
Tel: 408 - 761 -3428
Contractor: Cintas Fire Protection
2188 Del Franco Street Suite A
San Jose, CA 95131
Office Telephone: 800.710.5710
Project Location: {multi town locations}
Tenn: The term of this Contract is 2 years, commencing on the commencement date.
Notwithstanding the foregoing, either party hereto shall have the right, at its sole
election, to terminate this Contract for any cause whatsoever, upon the delivery of
written notice to the other with 60 days written notice. Contract may be extended in
accordance with the renewal provision.
Renewal Provision: Automatic renewal for successive annual contract periods. Contractor shall have the
right to increase the charges provided for herein at any time after expiration of the
initial period upon giving the Owner 30 days notice in writing prior to the expiration of
the then- current annual term.
All work performed will be according to NFPA, California State and Town of Los Gatos Fire
Department requirements and is guaranteed, insured and done by licensed personnel.
QUARTERLY INSPECTION OF WET SPRINKLER SYSTEM
Inspection will be performed in accordance with the requirement of NFPA 25 2006 California Edition.
Any exceptions will be noted.
Perform three (3) Quarterly inspections wet system
Underground parking
Community Center
Senior Center
Police Communications building
Library
Perform one (1) yearly test
Underground parking
Community Center
Senior Center
Police Communications building
Police Communications (pre- action)
Library
Library (Pre- action)
Prices are quoted with Prevailing Wage Rates
185.00 per quarter 555.00
185.00 per quarter 555.00
185.00 per quarter 555.00
250.00 per quarter 750.00
290.00 per quarter 870.00
450.00
368.00
368.00
600.00
600.00
600.00
600.00
Total: = $6,871.00
Cintas Fire Protection
Telephone 800.710.5710 Facsimile 408.834.4424
2188 Del Franco St, San Jose, CA 95131
Page 3 of 5
FIRE ALARM INSPECTION
Scope of services will be (l):
1. Annual Inspection and Test: All devices connected to the fire alarm control panel
2. Semi -annual Inspection and Test: Battery load, water flow and tamper switches
1) Asper NFPA 71, Chapter 71999 Edition. Quote does not include the semi - annual visual inspection of all devices required by code. This service
can be provided at additional cost.
The per annum cost associated with this service will be:
Library: $2,075.00
Underground Parking Structure: $860.00
Police Communication: $1,500.00
Prices are quoted with Prevailing Wage Rates Total = $4435.00
SEMI - ANNUAL INSPECTION OF SUPPRESSION SYSTEM (Paint Storage Shed)
Inspection is to be performed per the requirement of California health and Safety Code, Title 19,
Division 1, Chapter 5, "Automatic Fire Extinguishing Systems ". Pre- engineered and engineered fixed
extinguishing systems shall be serviced semi -annual and immediately after a system activation.
Service includes checking to see that the hazard has not changed. Examination of all detectors,
expellant gas container(s), agent container(s) releasing devices, piping, hose assemblies, nozzles,
signals, all auxiliary equipment, and the liquid level of all non - pressurized wet chemical containers.
Verification that the agent distribution is not obstructed.
Cost
Service call
Ansul Systems Primary bottle
Fusible links
Blow Off Caps (if needed)
Prices are quoted with Prevailing Wage Rates
hiitial to accept:
35.00
250.00 each
11.75 each
3.00 each
Est $300.00 x 2
Total= $600.00
SERVICE & MAINTENANCE OF PORTABLE FIRE EXTINGUISHERS
Service and maintenance will be performed according to California Health and Safety Code, Title 19,
Division 1, Chapter 3, "Fire Extinguishers ". Cost per extinguisher includes nitrogen, tamper seals,
verification of service collars and inspection tags.
Service Call $35.00 x 9 sites = $315.00
Annual Service (approx. 154 fire extinguishers) $5.75 per extinguisher
Basic service = $1200.50
Non Prevailing wage services
Cintas Fire Protection
Telephone 800.710.5710 Facsimile 408.834.4424
2188 Del Franco St, San Jose, CA 95131
Page 4 of 5
Non Prevailing wage services
Internal Maintenance - if needed
California Code of Regulations Title 19 requires that Stored Pressure Dry Chemical Fire Extinguishers have an
Internal Maintenance every 6 years. Both the valve stem and O -ring will need to be replaced during the internal
maintenance.
Labor $5.00 ea
Valve Stems $6.50 ea
Pressure Seals ( "O- rings ") $1.00 ea
Total cost for an extinguisher needing internal maintenance:
Annual Service + $5.00 + $6.50 + $1.00)
Hydrostatic Testing- if needed
Hydrostatic (Pressure) testing is due every 12 years (5 years if the extinguisher is installed on a vehicle). Cintas
Fire Protection is a DOT - approved re- qualification facility and performs these tests in- house. Costs are in addition
to the service and maintenance for the extinguishers, which will be performed at the same time. A replacement
extinguisher will be left in place of any extinguisher if removed from the premises. There is no additional charge
for returning the original extinguisher.
Cost for dry chemical extinguishers $15.00 ea
Total cost for an extinguisher needing hydrostatic testing:
Annual Service + $5.00 + $6.50 + $1.00 + $15.00)
Please note: In order to minimize disruption to our customers' businesses, extinguishers in need of
additional maintenance beyond annual service may be exchanged with units already serviced and/or
tested, of equal or greater value. see Terms & Conditions- "Equipment Exchange.°
The services listed are based on information gathered from site. The inspection survey is not meant to
be an exhaustive review of the fire protection equipment status and as such may not have identified
any or all pre- existing deficiencies. Performance of inspection services in no way guarantees that the
system meets all applicable code standards and/or is working as designed. Furthermore, we are not
responsible for the condition of the system or any of its components that may require repair or
replacement due to age, fatigue, or wear which result from exercising during testing. All deficiencies
will be noted and repair and /or correction will be separately quoted.
T &M Service Labor Rates — Contract Clients
Normal hours (8am -5pm weekdays)(') $185.00 /hr
Overtime hours (2) $277.50/hr
Double -time hours (Sundays and Holidays) (Z) $370.00 /hr
1) 2 -hour minimum will apply; 1 -hour minimum for service performed on -site at time ofpre - scheduled inspection
2) 4 -hour minimum will apply
Cintas Fire Protection
Telephone 800.710.5710 Facsimile 408.834.4424
2188 Del Franco St, San Jose, CA 95131
Page 5 of 5
Service Response Time Guidelines
Please note that Cintas Fire Protection will make every effort to take corrective action in the most expeditious
manner possible. The schedule below represents the guaranteed response times. Actual response has
historically been significantly shorter.
Normal hours (Sam -5pm weekdays)
Telephone support to provide assistance and determine corrective action needed: Immediate
Dispatch for critical system failures: 2 -4 hours
Dispatch for non - critical system trouble: 24 -48 hours
Weekend and After Hours
Telephone support to provide assistance and determine corrective action needed: 30 minutes
Dispatch for critical system failures: 2 -4 hours
Dispatch for non - critical system trouble: 24 -48 hours
Cintas Fire Protection
Telephone 800.710.5710 Facsimile 408.834.4424
2188 Del Franco St, San Jose, CA 95131
SERVICE SCOPE OF WORK AND PRICE
Owner: Town of Los Gatos
41 Miles Ave
Los Gatos, Ca 95030
Contractor: Cintas Fire Protection
Address: 2188 Del Franco Street Suite A
San Jose, CA 95131 (0 GD
Office Telephone: 800.710.5710 1650
2 5a
Project Location: Town Of Los Gatos Library
7_,_7100VillaAve
Los Gatos, Ca 95030
Commencement Date: Upon Acceptance
Term: The tern of this Contract is a one time contract, commencing on the commencement
date. Notwithstanding the foregoing, either party hereto shall have the right, at its sole
election, to terminate this Contract for any cause whatsoever, upon the delivery of
written notice to the other with 60 days written notice. Contract may be extended in
accordance with the renewal provision.
Renewal Provision: Automatic renewal for successive annual contract periods. Contractor shall have the
right to increase the charges provided for herein at any time after expiration of the
initial period upon giving the Owner 30 days notice in writing prior to the expiration of
the then - current annual term.
FIVE YEAR TESTING OF WET SPRINKLER SYSTEMS
Inspection will be performed in accordance with the requirement of NFPA 25 2013 California Edition.
Any exceptions will be noted.
The cost associated with this service will be: $ 1,650.00 (One Thousand Six Hundred Fifty dollars)
Initial to accept:
FIVE YEAR TESTING OF PRE- ACTION SYSTEM
Inspection will be performed in accordance with the requirement of NFPA 25 2013 California Edition.
Any exceptions will be noted.
The cost associated with this service will be: $ 850.00 (Eight Hundred Fifty dollars)
Initial to accept:
An advisory quote will follow inspection if repairs are necessary. Sticker will be provided only
after correction of all deficiencies. Quote is based on the assumption that the check valve is above
ground, is easily accessible, and can readily be reversed and restored as required for backflow per
Cintas Fire Protection
Telephone 800.710.5710 Facsimile 408.834.4424
2188 Del Franco St, San Jose 1450 Franguette Ave, Concord
EXHIBIT B
NFPA 25. ,Quote assumes that we will be able to get access to all rooms, offices and all spaces that
are covered by sprinklers during the time of the initial inspection. If we need to come back at a
later date, an additional cost will apply based on our regular $140 Time & Material rate. Quote is
based on the number of risers stipulated above only. Bid assumes there is not a fire pump or
pressure reducing valves. Those items will be bid separately after the initial inspection.
The services listed are based on information gathered from site. The inspection survey is not
meant to be an exhaustive review of the fire protection equipment status and as such may not have
identified any or all pre - existing deficiencies. Performance of inspection services in no way
guarantees that the system meets all applicable code standards and/or is working as designed.
Furthermore, we are not responsible for the condition of the system or any of its components that
may require repair or replacement due to age, fatigue, or wear which result from exercising during
testing. All deficiencies will be noted and repair and/or correction will be separately quoted.
Contractor agrees to perform for Owner the services (the "Services ") at the Project Location set
forth in this Contract.
Contractor acknowledges that the Services may be provided in connection with an existing tenant -
occupied building, that Owner shall continue the normal operation and occupancy of the Project,
and that such operation and occupancy during the hours Contractor performs the Services is of
critical importance. Contractor shall use its best efforts to minimize any interference with the
operation of the Project by Owner, or the use and occupancy of the Project by Owner's tenants and
guests.
Contractor shall conduct the Services in accordance with a schedule mutually agreed upon between
Contractor and Owner and consistent with the requirements of this Contract. Contractor shall
desist immediately from performing the Services in the event that Contractor's activities constitute
an unreasonable nuisance or interruption in the activities of the Project's occupants. Upon so
directing to desist with the Services, Owner shall contact Contractor to re- schedule the Services for
a mutually agreeable time. Rescheduled Services may be subject to additional fees.
Before commencing the Services, Contractor shall secure and pay for all applicable permits,
approvals, governmental fees, certificates, licenses and inspections, if any, necessary for the proper
performance of the Services. Copies of all such permits, approvals, licenses and certificates
specific to Project shall be delivered to Owner upon request or as necessary by law.
Owner agrees to pay Contractor for all Owner - authorized labor and parts necessary to correct any
deficiencies discovered. If Owner refuses such service to correct a deficiency, Contractor denies
any liability if refusal of service results in an ongoing NFPA code violation status. If the failure of
Owner to address and correct any defect in the life safety system results in the repetitive addressing
of said deficiency by Contractor personnel, any additional cost beyond the normal scope of work,
will be charged to Owner as an additional amount to this agreement.
Owner hereby authorizes repairs up to $ 250.00 to correct deficiencies found during the
system inspection.
Initial to accept:
Owner agrees to provide access to premises and to permit only authorized Contractor agents to
inspect, alter, remove, adjust, service, repair, and add devices, equipment, or wiring. Contractor
denies any and all responsibility for work performed by any other vendor. Owner agrees to be
directly responsible for redecorating and other cosmetic repairs to premises necessary due to
installation, maintenance, or removal of all or any part of the system.
T &M Service Labor Rates — Contract Clients
Cintas Fire Protection
Telephone 800.710.5710 Facsimile 408.834.4424
2188 Del Franco St, San Jose 1450 Franquette Ave, Concord
SERVICE SCOPE OF WORK AND PRICE
Owner. Town ofLos Gatos
41 Miles Ave
Los Gatos, Ca 95030
Q
Contractor: Cintas Fire Protection
Address: 2188 Del Franco Street Suite A ( b
San Jose, CA 95131
Office Telephone: 800.710.5710
Project Location: Town Of Los Gatos Senior Center
208 E Main
Los Gatos, Ca 95030
Commencement Date: Upon Acceptance
Term: The tern of this Contract is a one time contract, commencing on the commencement
date. Notwithstanding the foregoing, either party hereto shall have the right, at its sole
election, to terminate this Contract for any cause whatsoever, upon the delivery of
written notice to the other with 60 days written notice. Contract may be extended in
accordance with the renewal provision.
Renewal Provision: Automatic renewal for successive annual contract periods. Contractor shall have the
right to increase the charges provided for herein at any time after expiration of the
initial period upon giving the Owner 30 days notice in writing prior to the expiration of
the then- current annual term.
FIVE YEAR TESTING OF WET SPRINKLER SYSTEMS
Inspection will be performed in accordance with the requirement of NFPA 25 2013 California Edition.
Any exceptions will be noted.
The cost associated with this service will be: $ 1,550.00 (One Thousand Five Hundred Fifty dollars)
Initial to accept:
An advisory quote will follow inspection if repairs are necessary. Sticker will be provided only
after correction of all deficiencies. Quote is based on the assumption that the check valve is above
ground, is easily accessible, and can readily be reversed and restored as required for backflow per
NFPA 25. Quote assumes that we will be able to get access to all rooms, offices and all spaces that
are covered by sprinklers during the time of the initial inspection. If we need to come back at a
later date, an additional cost will apply based on our regular $140 Time & Material rate. Quote is
based on the number of risers stipulated above only. Bid assumes there is not a fire pump or
pressure reducing valves. Those items will be bid separately after the initial inspection.
Cintas Fire Protection
Telephone 800.710.5710 Facsimile 408.834.4424
2188 Del Franco St, San Jose 1450 Franquette Ave, Concord
The services listed are based on information gathered from site. The inspection survey is not
meant to be an exhaustive review of the fire protection equipment status and as such may not have
identified any or all pre - existing deficiencies. Performance of inspection services in no way
guarantees that the system meets all applicable code standards and/or is working as designed.
Furthermore, we are not responsible for the condition of the system or any of its components that
may require repair or replacement due to age, fatigue, or wear which result from exercising during
testing. All deficiencies will be noted and repair and/or correction will be separately quoted.
Contractor agrees to perform for Owner the services (the "Services ") of the Project Location set
forth in this Contract.
Contractor acknowledges that the Services may be provided in connection with an existing tenant -
occupied building, that Owner shall continue the normal operation and occupancy of the Project,
and that such operation and occupancy during the hours Contractor performs the Services is of
critical importance. Contractor shall use its best efforts to minimize any interference with the
operation of the Project by Owner, or the use and occupancy of the Project by Owner's tenants and
guests.
Contractor shall conduct the Services in accordance with a schedule mutually agreed upon between
Contractor and Owner and consistent with the requirements of this Contract. Contractor shall
desist immediately from performing the Services in the event that Contractor's activities constitute
an unreasonable nuisance or interruption in the activities of the Project's occupants. Upon so
directing to desist with the Services, Owner shall contact Contractor to re- schedule the Services for
a mutually agreeable time. Rescheduled Services may be subject to additional fees.
Before commencing the Services, Contractor shall secure and pay for all applicable permits,
approvals, governmental fees, certificates, licenses and inspections, if any, necessary for the proper
performance of the Services. Copies of all such permits, approvals, licenses and certificates
specific to Project shall be delivered to Owner upon request or as necessary by law.
Owner agrees to pay Contractor for all Owner - authorized labor and parts necessary to correct any
deficiencies discovered. If Owner refuses such service to correct a deficiency, Contractor denies
any liability if refusal of service results in an ongoing NFPA code violation status. If the failure of
Owner to address and correct any defect in the life safety system results in the repetitive addressing
of said deficiency by Contractor personnel, any additional cost beyond the normal scope of work,
will be charged to Owner as an additional amount to this agreement.
Owner hereby authorizes repairs up to $ 250.00 to correct deficiencies found during thesysteminspection.
Initial to accept:
Owner agrees to provide access to premises and to permit only authorized Contractor agents to
inspect, alter, remove, adjust, service, repair, and add devices, equipment, or wiring. Contractor
denies any and all responsibility for work performed by any other vendor. Owner agrees to be
directly responsible for redecorating and other cosmetic repairs to premises necessary due to
installation, maintenance, or removal of all or any part of the system.
T &M Service Labor Rates — Contract Clients
Normal hours (8am -5pm weekdays) $140.00/hour
Overtime hours (2) $
210.00/hour
Double -rime hours (Sundays and Holidays) (2) $
280.00/hour
1) 2 -hour minimum will apply; 1 -hour minimum for service performed on -site at time ofpre- scheduled inspection
2) 4 -hour minimum will apply
Cintas Fire Protection
Telephone 800.710.5710 Facsimile 408.834.4424
2188 Del Franca St, San Jose 1450 Franguette Ave, Concord
SERVICE SCOPE OF WORK AND PRICE
Owner: Town ofLos Gatos
41 Miles Ave
Los Gatos, Ca 95030
r5
Contractor: Cintas Fire Protection
2
Address: 2188 Del Franco Street Suite A —
San Jose, CA 95131 (J d0
Office Telephone: 800.710.5710
Project Location: Town Of Los Gatos Community Bldg.
110 E Main
Los Gatos, Ca 95030
Commencement Date: Upon Acceptance
Term: The tern of this Contract is a one time contract, commencing on the commencement
date. Notwithstanding the foregoing, either party hereto shall have the right, at its sole
election, to terminate this Contract for any cause whatsoever, upon the delivery of
written notice to the other with 60' days written notice. Contract may be extended in
accordance with the renewal provision.
Renewal Provision: Automatic renewal for successive annual periods. Contractor shall have the
right to increase the charges provided for herein at any time after expiration of the
initial period upon giving the Owner 30 days notice in writing prior to the expiration of
the then - current annual term.
FIVE YEAR TESTING OF WET SPRINKLER SYSTEMS
Inspection will be performed in accordance with the requirement of NFPA 25 2013 California Edition.
Any exceptions will be noted.
The cost associated with this service will be: $ 1,550.00 (One Thousand Five Hundred Fifty dollars)
Initial to accept:
An advisory quote will follow inspection if repairs are necessary. Sticker will be provided only
after correction of all deficiencies. Quote is based on the assumption that the check valve is above
ground, is easily accessible, and can readily be reversed and restored as required for backflow per
NFPA 25. Quote assumes that we will be able to get access to all rooms, offices and all spaces that
are covered by sprinklers during the time of the initial inspection. If we need to come back at a
later date, an additional cost will apply based on our regular $140 Time & Material rate. Quote is
based on the number of risers stipulated above only. Bid assumes there is not a fire pump or
pressure reducing valves. Those items will be bid separately after the initial inspection.
Cintas Fire Protection
Telephone 800.710.5710 Facsimile 408.834.4424
2188 Del Franco St, San Jose 1450 Franguette Ave, Concord
The services listed are based on information gathered from site. The inspection survey is not
meant to be an exhaustive review of the fire protection equipment status and as such may not have
identified any or all pre - existing deficiencies. Performance of inspection services in no way
guarantees that the system meets all applicable code standards and/or is working as designed.
Furthermore, we are not responsible for the condition of the system or any of its components that
may require repair or replacement due to age, fatigue, or wear which result from exercising during
testing. All deficiencies will be noted and repair and/or correction will be separately quoted.
Contractor agrees to perform for Owner the services (the "Services ") at the Project Location set
forth in this Contract.
Contractor acknowledges that the Services may be provided in connection with an existing tenant -
occupied building, that Owner shall continue the normal operation and occupancy of the Project,
and that such operation and occupancy during the hours Contractor performs the Services is of
critical importance. Contractor shall use its best efforts to minimize any interference with the
operation of the Project by Owner, or the use and occupancy of the Project by Owner's tenants and
guests.
Contractor shall conduct the Services in accordance with a schedule mutually agreed upon between
Contractor and Owner and consistent with the requirements of this Contract. Contractor shall
desist immediately from performing the Services in the event that Contractor's activities constitute
an unreasonable nuisance or interruption in the activities of the Project's occupants. Upon so
directing to desist with the Services, Owner shall contact Contractor to re- schedule the Services for
a mutually agreeable time. Rescheduled Services may be subject to additional fees.
Before commencing the Services, Contractor shall secure and pay for all applicable permits,
approvals, governmental fees, certificates, licenses and inspections, if any, necessary for the proper
performance of the Services. Copies of all such permits, approvals, licenses and certificates
specific to Project shall be delivered to Owner upon request or as necessary by law.
Owner agrees to pay Contractor for all Owner - authorized labor and parts necessary to correct any
deficiencies discovered. If Owner refuses such service to correct a deficiency, Contractor denies
any liability if refusal of service results in an ongoing NFPA code violation status. If the failure of
Owner to address and correct any defect in the life safety system results in the repetitive addressing
of said deficiency by Contractor personnel, any additional cost beyond the normal scope of work,
will be charged to Owner as an additional amount to this agreement.
Owner hereby authorizes repairs up to $ 250.00 to correct deficiencies found during the
system inspection.
Initial to accept:
Owner agrees to provide access to premises and to permit only authorized Contractor agents to
inspect, alter, remove, adjust, service, repair, and add devices, equipment, or wiring. Contractor
denies any and all responsibility for work performed by any other vendor. Owner agrees to be
directly responsible for redecorating and other cosmetic repairs to premises necessary due to
installation, maintenance, or removal of all or any part of the system.
T &M Service Labor Rates — Contract Clients
Normal hours (8am -5pm weekdays) $140.00/hour
Overtime hours (Z) $210.00/hour
Double -time hours (Sundays and Holidays) (2) $280.00/hour
1) 2 -hour minimum will apply, 1 -hour minimum for service performed on -site at time ofpre - scheduled inspection
2) 4 -hour minimum will apply
Cintas Fire Protection
Telephone 800.710.5710 Facsimile 408.834.4424
2188 Del Franco St, San Jose 1450 Franguette Ave, Concord
Owner:
Contractor:
Address
Project Location:
SERVICE SCOPE OF WORK AND PRICE
Town of Los Gatos
41 Miles Ave
Los Gatos, Ca 95030
Cintas Fire Protection
2188 Del Franco Street Suite A
San Jose, CA 95131
Office Telephone: 800.710.5710
Town Of Los Gatos Parking lot # 4
Elm St @ Station Way
Los Gatos, Ca 95030
i
X4,2 as
Commencement Date: Upon Acceptance
Term: The term of this Contract is a one time contract, commencing on the commencement
date. Notwithstanding the foregoing, either party hereto shall have the right, at its sole
election, to terminate this Contract for any cause whatsoever, upon the delivery of
written notice to the other with 60 days written notice. Contract may be extended in
accordance with the renewal provision.
Renewal Provision: Automatic renewal for successive annual contract periods. Contractor shall have the
right to increase the charges provided for herein at any time after expiration of the
initial period upon giving the Owner 30 days notice in writing prior to the expiration of
the then - current annual term.
FIVE YEAR TESTING OF WET SPRINKLER SYSTEMS
Inspection will be performed in accordance with the requirement of NFPA 25 2013 California Edition.
Any exceptions will be noted.
The cost associated with this service will be: $ 3,950.00 (Three Thousand Nine Hundred Fifty
dollars)
Initial to accept:
An advisory quote will follow inspection if repairs are necessary. Sticker will be provided only
after correction of all deficiencies. Quote is based on the assumption that the check valve is above
ground, is easily accessible, and can readily be reversed and restored as required for backflow per
NFPA 25. Quote assumes that we will be able to get access to all rooms, offices and all spaces that
are covered by sprinklers during the time of the initial inspection. If we need to come back at a
later date, an additional cost will apply based on our regular $140 Time & Material rate. Quote is
based on the number of risers stipulated above only. Bid assumes there is not a fire pump or
pressure reducing valves. Those items will be bid separately after the initial inspection.
Cintas Fire Protection
Telephone 800.710.5710 Facsimile 408.834.4424
2188 Del Franco St, San Jose 1450 Franguette Ave, Concord
The services listed are based on information gathered from site. The inspection survey is not
meant to be an exhaustive review of the fire protection equipment status and as such may not have
identified any or all pre - existing deficiencies. Performance of inspection services in no way
guarantees that the system meets all applicable code standards and/or is working as designed.
Furthermore, we are not responsible for the condition of the system or any of its components that
may require repair or replacement due to age, fatigue, or wear which result from exercising during
testing. All deficiencies will be noted and repair and/or correction will be separately quoted.
Contractor agrees to perform for Owner the services (the "Services ") at the Project Location set
forth in this Contract.
Contractor acknowledges that the Services may be provided in connection with an existing tenant-
occupied building, that Owner shall continue the normal operation and occupancy of the Project,
and that such operation and occupancy during the hours Contractor performs the Services is of
critical importance. Contractor shall use its best efforts to minimize any interference with the
operation of the Project by Owner, or the use and occupancy of the Project by Owner's tenants and
guests.
Contractor shall conduct the Services in accordance with a schedule mutually agreed upon between
Contractor and Owner and consistent with the requirements of this Contract. Contractor shall
desist immediately from performing the Services in the event that Contractor's activities constitute
an unreasonable nuisance or interruption in the activities of the Project's occupants. Upon so
directing to desist with the Services, Owner shall contact Contractor to re- schedule the Services for
a mutually agreeable time. Rescheduled Services may be subject to additional fees.
Before commencing the Services, Contractor shall secure and pay for all applicable permits,
approvals, governmental fees, certificates, licenses and inspections, if any, necessary for the proper
performance of the Services. Copies of all such permits, approvals, licenses and certificates
specific to Project shall be delivered to Owner upon request or as necessary by law.
Owner agrees to pay Contractor for all Owner - authorized labor and parts necessary to correct any
deficiencies discovered. If Owner refuses such service to correct a deficiency, Contractor denies
any liability if refusal of service results in an ongoing NFPA code violation status. If the failure of
Owner to address and correct any defect in the life safety system results in the repetitive addressing
of said deficiency by Contractor personnel, any additional cost beyond the normal scope of work,
will be charged to Owner as an additional amount to this agreement.
Owner hereby authorizes repairs up to $ 250.00 to correct deficiencies found during the
system inspection.
Initial to accept:
Owner agrees to provide access to premises and to permit only authorized Contractor agents to
inspect, alter, remove, adjust, service, repair, and add devices, equipment, or wiring. Contractor
denies any and all responsibility for work performed by any other vendor. Owner agrees to be
directly responsible for redecorating and other cosmetic repairs to premises necessary due to
installation, maintenance, or removal of all or any part of the system.
T &M Service Labor Rates — Contract Clients
Normal hours (8am -5pm weekdays) $140.00/hour
Overtime hours (2) $210.00/hour
Double -time hours (Sundays and Holidays) (2) $280.00/hour
I) 2 -hour minimum will apply; 1- hourminimumforserviceperformedon ite at time ofpre- scheduled inspection
2) 4 -hour minimum will apply
Cintas Fire Protection
Telephone 800.710.5710 Facsimile 408.834.4424
2188 Del Franco St, San Jose 1450 Franquette Ave, Concord