Staff Report
MEETING DATE: 05/03/16
ITEM NO: 5
COUNCIL AGENDA REPORT
DATE: APRIL 21, 2016
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: PPW JOB NO. 15-813-9921 CURB RAMPS 813-9921
A.APPROVE THE CONTRACT AWARD AND AUTHORIZE THE TOWN
MANAGER TO EXECUTE A CONSTRUCTION AGREEMENT WITH FBD
VANGUARD CONSTRUCTION INC. IN AN AMOUNT NOT TO EXCEED
$93,269, WHICH INCLUDES A 10% CONTINGENCY.
B.AUTHORIZE THE DIRECTOR OF PARKS AND PUBLIC WORKS TO
EXECUTE FUTURE CHANGE ORDERS IN AN AMOUNT UP TO THE
ALLOCATED CONTINGENCY AMOUNT OF 10%.
RECOMMENDATION:
1.Approve the contract award and authorize the Town Manager to execute a construction agreement
(Attachment 1) with FBD Vanguard Construction Inc. in an amount not to exceed $93,269, which
includes a 10% contingency.
2.Authorize the Director of Parks and Public Works to execute future change orders in an amount up
to the allocated contingency amount of 10%.
BACKGROUND:
The adopted FY 2015/16-2019/20 Capital Improvement Program (CIP) Budget designates funding
through project 813-9921 for curb, gutter, sidewalk, and ADA ramp replacement and construction. The
project is
streets.
At the January 19, 2016 Town Council Meeting, Council approved the Annual Street Rehabilitation
project. Title II of the Americans with Disabilities Act (ADA) obligates a jurisdiction to provide curb
ramps whenever streets are resurfaced from one intersection to another. The United States Department
of Justice has determined that
Street Rehabilitation project, trigger the requirement for ADA compliant curb ramps on the affected
streets. Curb ramps are typically bid as separate contracts from street resurfacing to ensure competitive
pricing.
PREPARED BY: MATT MORLEY
Director of Parks and Public Works
Reviewed by: Assistant Town Manager Town Attorney Finance
S:\COUNCIL REPORTS\2016\5-3-16\05. PPW Job 15-813-9921 Curb Ramps\Staff Report Curb RampProject FINAL.docx4/28/2016 1:51 PM SH
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 15-813-9921 CURB RAMPS PROJECT 813-9921
APRIL 21, 2016
DISCUSSION:
This bid included a base bid item for four curb ramps and two additive alternate bid items for an
additional seven ramps. The project plans and specifications were sent to three local Contractor
Building Exchanges and six concrete contractors. Four bids were received for the project on April 12,
2016 from FBD Vanguard Construction Inc., CB Concrete, Golden Bay Construction, and JJR
Construction. The bid summary is included as Exhibit A to the Agreement.
Staff recommends award of the base bid plus the additive alternates. The low base bid plus additive
alternates was submitted by FBD Vanguard Construction Inc. for a total bid amount of $84,790.
Including the 10% contingency, the contract amount totals $93,269. The project plans and ramp
locations are available on the Town website at http://www.losgatosca.gov/108/Capital-Improvement-
Program.
CONCLUSION:
Staff recommends that the Council:
1.Approve the contract award and authorize the Town Manager to execute a construction agreement
with FBD Vanguard Construction Inc. in an amount not to exceed $93,269, which includes a 10%
contingency.
2.Authorize the Director of Parks and Public Works to execute future change orders in an amount up
to the allocated contingency amount of 10%.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA and is Categorically Exempt [Section 15301(c) Existing streets,
sidewalks, trails and similar facilities]. A Notice of Exemption has been filed.
FISCAL IMPACT:
Funding for this project will come from the Annual Curb, Gutter and Sidewalk Project. This program
receives an annual allocation of funds and there are sufficient funds available for this project through the
- 2019/20 Capital Improvement Program Budget as demonstrated in the
table on the following page.
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MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 15-813-9921 CURB RAMPS PROJECT 813-9921
APRIL 21, 2016
FISCAL IMPACT :
CURB, GUTTER, AND SIDEWALK MAINTENANCE
PROJECT 813-9921
CarryforwardAdoptedAvailableExpended/Total
AmountBudgetAppropriationEncumberedAvailableContract
FY 2015/16FY 2014/15FY 2015/16FY 2015/16To DateBalanceAmount
411-813-9921 CURB, GUTTER & SIDEWALK PROJECT$ 324,459$ 250,000$ 574,459$ 232,145$ 342,314 $93,269
TOTALS$ 324,459 $ 250,000 $ 574,459 $ 232,145 $ 342,314$ 93,269
TOTAL EXPENDITURES/ENCUMBRANCES BY CATEGORY:
Advertising
$ -
Consultation Services
$ 8,950
Blueprint and Copy
$ 21
Construction
$ 223,174
TOTALS$ 232,145
Attachment:
1.Construction Agreement