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2016-056 - Amending the Library Board (LIB) Enabling ResolutionRESOLUTION 2016 -056 RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS ESTABLISHING THE TERMS AND CONDITIONS FOR APPPOINTMENT TO AND CONDUCT OF THE LIBRARY BOARD WHEREAS, the Town Council of the Town of Los Gatos does hereby establish the terms and conditions for appointment to and conduct of the Library Board. The Board is advisory to the Town Council and operates in the manner hereinafter prescribed. NOW, THEREFORE, BE IT RESOLVED THAT, The Library Board shall consist of seven (7) members — six (6) adult voting members appointed by Council, whose terms of office shall be three (3) years and until their successors are appointed by Council, and one (1) Youth Commissioner as a voting member, appointed by the Youth Commission, whose term of office shall be for one (1) year with no limitations on reappointments Residency and meeting attendance requirements for all members will conform with all current Town Resolutions and Policies. The terms of office of the adult members shall be staggered and over lapped in such a manner that the terms of no more than one -third of the members expire each year. The Town Council shall fill any member vacancies occurring during the term of the Board. The Board shall, annually, at the January meeting, designate a Chairperson and Vice - Chairperson. A majority of members of the Board shall constitute a quorum of the Board for the purpose of transacting business. Any member shall have the right to present a minority view to Council in reference to any report or recommendation the Board may take. The members of the Board shall serve without compensation, provided that with advance budgetary approval of the Town Council, the actual and necessary expenses (if any) incurred by the members in the conduct of Town business shall be reimbursable pursuant to the provisions of the current Administrative Policy. The Library Board shall establish a regular time and location for its meetings and shall conduct its meetings in compliance with the provisions of the Ralph M. Brown Act (Government Code Sections 54950.) Special meetings may be called at any time by three Board members by written notice served upon each member, and shall be posted at least twenty -four hours before the time specified for the proposed meeting. Minutes of the actions taken during the Board's meetings shall be kept and shall be a public record. 1of3 Resolution 2016 -056 October 18, 2016 BE IT FURTHER RESOLVED THAT, (a) The function of the Board shall be to serve in an advisory capacity to the Town Council regarding Town policies within its scope of expertise; specifically on library programs, services and policies that meet the needs of the community. With the prior approval of, and /or at the direction of, the Town Council or its delegate, the Board shall receive public input, evaluate options, and make recommendations on policy issues affecting the library. (b) The Board shall promote the services of the library in the community by: 1. Becoming familiar with the library's services and with applicable local and state library laws. 2. Speaking to service clubs, business associations, school groups, and other organizations about the library's program and services. (c) The Board may send representatives, when appropriate, to other bodies or commissions. (d) The Board shall perform other duties as assigned by the Town Council. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos, California, held on the 18`h day of October, 2016, by the following vote: COUNCIL MEMBERS: AYES: Marcia Jensen, Steve Leonardis, Marico Sayoc, Mayor Barbara Spector NAYS: Rob Rennie ABSENT: None. ABSTAIN: None D: MAYO OF THE TOWN OF LOS GATOS LO ATOS, CALIFORNIA DATE: to :--v % ATTEST: c�7 y CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA i DATE: 2 of 3 Resolution 2016 -056 October 18, 2016