Staff ReportDRAFT Town Council Meeting 10 /18 /16
Item #2
MINUTES OF THE TOWN COUNCIL MEETING
OCTOBER 4 , 201 6
The Town Council of the Town of Los Gatos conducted a Special Meeting on Tuesday ,
October 4 , 201 6 , to hold a Closed Session at 5:30 p.m. and a Regular Meeting at 7:00
p.m.
CLOSED SESSION – 5:30 P.M.
CS -1 CONFERENCE WITH LABOR NEGOTIATOR
To meet with Town Negotiators listed below in closed session pursuant to Government
Code §54957.6 regarding negotiations with the Employee Organizations listed below:
Town Negotiators (Lead):
Allyson Hauck, Renne, Sloan, Holtzman, Sakai LLP
Laurel Prevetti, Town Manager
Employee Organizations:
Town Employees’ Association (TEA)
American Federation of State
County a nd Municipal Employees Local No. 101 (AFSCME)
Police Officers’ Association (POA)
CS -2 TOWN MANAGER EVALUATION (Performance Only)
MEETING CALLED TO ORDER AT 7:00 P.M.
ROLL CALL
Present: Mayor Barbara Spector , Vice Mayor Marico Sayoc , Council Member Marcia
Jensen, Council Member Steve Leonardis , Council Member Rob Rennie.
Absent: None
PLEDGE OF ALLEGIANCE
Mayor Spector led the Pledge of Allegiance. The audience was invited to participate.
CLOSED SESSION REPORT
Robert Schultz, Tow n Attorney, stated Council met in Closed Session as duly noted on
the agenda and there is no report.
COUNCIL/TOWN MANAGER REPORTS
Council Matters
- Council Member Marcia Jensen stated she attended the H igh w a y 85 A dvisory
Committee meeting and the Council Policy Committee meeting, and read at
preschool story time at the L ibrary.
- Council Member Rob Rennie stated he attended the S ilicon V alley C lean E nergy
A uthority Executive Committee meeting , and the ribbon cutting for the Gallery 2 4
opening .
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Town Council/Parking Authority October 4 , 201 6
Council Matter s – continued
- Mayor Barbara Spector stated she attended the unveiling of the award in the name
o f Pat O'Laug h lin which will be presented to the Town after the Irish L iterary event,
the rib b on cuttin g f o r Gallery 2 4, she and Vice Mayor Sayoc attended the
multicultural e v ent at the T erraces, and she, Vice Mayor Sayoc, and Council
Member Jensen attended the Y outh Park D ay .
- Vice Mayor Marico Sayoc stated she attended the S enior O fficials W orkshop, the
L e a gue of California C ities quarterly meeting, the B oys Team C harities A nnual
meeting, S creen on the G reen, and the Council P olicy C ommittee meeting.
- Council Me mber Steve Leonardis stated he had nothing to report.
Manager Matters
- Announced the annual recruitment for adult C ommissioners for all Boards,
Commissions, and Committees has begun. The deadline to apply is November 18,
2016, 5 p.m.
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approve Council minutes of September 20, 2016 .
2. Authorize the Town Manager to award and execute a construction ag reement
(Attachment 1) with California Roofing Co., Inc. in an amount not to exceed $59,019,
plus a fifteen percent contingency for a total contract amount not to exceed $67,872
for the Civic Center Museum Roof Improvements Project 821 -2109 .
3. BLOSSOM HILL PARK BACKSTOP REPLACEMENT PROJECT 831 -3407
1. Authorize the Town Manager to award and execute a construction
agreement with AAA Fence Company (Attachment 1) in the amount of
$91,392, plus a ten percent contingency for a total contract amount not to
exceed $10 0,531 for the Blossom Hill Park Backstop Replacement Project
831 -3407.
2. Authorize the Town Manager to accept a one -time donation of $25,000
from the Los Gatos Little League (LGLL) as a contribution t owards the
backstop replacement.
4. Authorize the Town Manage r to execute a Third Amendment to Agreement providing
for implementation of the Santa Clara Valley Urban Runo ff Pollution Prevention
Program.
5. Adopt a resolution making determinations and approving the reorganization of
territory designated as Winterbrook R oad No. 5, an approximately 0.394 acre parcel
including a section of roadway, located at 16020 Wi nterbrook Road. APN 523 -26 -
014. RESOLUTION 2016 -050
6. Authorize the Town Manager to Purchase Three Replacement Patrol Vehicles from
Folsom Lake Ford in an Amou nt Not to Exceed $101,523.
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Town Council/Parking Authority October 4 , 201 6
Consent Items – continued
7. Storm Maintenance and Response Service Agreement with West Valley Sanitation
District
a. Authorize the Town Manager to execute a second amendment to Storm
Maintenance and Response Service Agreement with West Valley
Sanitation District for Storm Drain Maintenance services for FY 2016/17 in
an amount not to exceed $43,000.
b. Authorize the Town Manager to execute all future amendments to the
storm maintenance and response service agreement with West Valle y
Sanitation District for storm drain maintenance services including annual
rate increases, subject to the annual appropriation of funds by the Town
Council.
MOTION: Motion by Council Member Marcia Jensen to approve the
Consent Items. Se conded by Mayor Barbara Spector .
VOTE : Motion passed unanimously .
VERBAL COMMUNICATIONS
Maria Ristow, represe nting the Broadway neighborhood
- T hanked the Town , staff, and contractors for the care and concern given to the
residents during the Almond Grove reconstruction.
Mike Brown
- C ommented on the Hilow project that was before Council on September 20 .
PUBLIC HEARINGS
8. Consider amendments to section 29.10.150 of Chapter 29 of the Los Gatos Town
Code to revise the required parking requirements for restaurants .
Monica Renn, Economic Vitality Manager, and Joel Paulson, Community Development
Director, presented the staff report.
Opened Public Comment .
Alex Hult
- C ommented in favor of the F ire C ode dictating the number of seats , decoupling
seats and parking, staying with the 300 s quare f oot calculation, looking into creative
ways to help with the parking ; and he was against increasing the parking space
requirement s .
Closed Public Comment .
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Town Council/Parking Authority October 4 , 201 6
Public Hearings Item #8 – continued
Council discussed the matter.
M OTION: Motion by Council Member Marcia Jensen to not take action on
the ordinance tonight, and to return the question along with a
comprehensive look at parking to the P olicy Committee . Se conded
by Council Member Steve Leonardis .
VOTE : Motion passed unanimously .
OTHER BUSINESS
9. Receive a status report on the Entertainment Policy adopted by Town Council on
June 21, 2016
Robert Schultz, Town Attorney, presented the staff report.
Opened Public Comment.
Michael Verga
- C ommented that the outdoor entertainment by right policy should be eliminated .
Alex Hult
- Commented in favor of the existing policy.
Gillian Verga
- M ade suggestions for modifications to the existing policy .
Catherine Somers
- Commented in support of the existing policy.
Steve Hauck
- Q uestioned the process and cost for those who have a limitation in their Conditional
Use Permit (CUP ) as opposed to those businesses with no limitations in their CUP s .
Closed Public Comment.
Council discussed the matter and no action was taken .
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Town Council/Parking Authority October 4 , 201 6
10. Author ize the Town Manager to send a letter to the Metropolitan Transportation
Commission and the Association of Bay Area Governments in support of the
preferred scenario for Plan Bay Area 2040 .
Laurel Prevetti, Town Manager, presented the staff report.
Opened and closed Public Comment.
Council discussed the matter.
MOTION: Motion by Council Member Marcia Jensen to send a letter to the
Metropolitan Transportation Commission and the Association of
Bay Area Governments in support of the preferred scenari o for Plan
Bay Area 2040 with wording that doesn’t contain specific numbers,
but where possible in dicate s the Town would support numbers that
are consistent with the G eneral P lan projections and planning , and
emphasiz es that the Town look s forward to working with them on
any future modifications to the plan . Se conded by Mayor Barbara
Spector .
VOTE : Motion passed unanimously .
11. Discuss and adopt the Policy Committee’s recommendation for a Legislative Policy .
POLICY 2 -18
Laurel Prevetti , Town Manager , presented the staff report.
Opened and closed Public Comment .
Council discussed the matter.
MOTION: Motion by Council Member Marcia Jensen to approve the Policy
Committee’s recommendation for the Legislative Policy . Se conded
by Mayor Barbara Spector .
VOTE : Motion passed unanimously .
ADJOURNMENT
The meeting adjourned at 8:39 p.m.
Attest:
_____________________________________
Shelley Neis , Clerk Administrator