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AGENDA Page 1 TOWN OF LOS GATOS TOWN COUNCIL SEPTEMBER 20, 2016 110 EAST MAIN STREET LOS GATOS, CA PARTICIPATION IN THE PUBLIC PROCESS The Town of Los Gatos strongly encourages your active participation in the public process, which is the cornerstone of democracy. If you wish to speak to an item on the agenda, please complete a “speaker’s card” located on the back of the chamber benches and return it to the Clerk Administrator. If you wish to speak to an item NOT on the agenda, you may do so during the “verbal communications” period. The time allocated to speakers may change to better facilitate the Town Council meeting The purpose of the Town Council meeting is to conduct the business of the community in an effective and efficient manner. This is done by following meeting guidelines set forth in State law and in the Town Code. Disruptive conduct includes, and is not li mited to: addressing the Town Council without first being recognized; interrupting speakers, Town Council or Town staff; continuing to speak after the allotted time has expired; failing to relinquish the podium when directed to do so; and repetitiously addressing the same subject. For the benefit of the community, the Town of Los Gatos asks that you follow the Town’s meeting guidelines while attending Town Council meetings and treat everyone with respect and dignity. Deadlines for Public Comment and Presentations are as follows:  Persons wishing to make an audio/visual presentation on any agenda item must submit the presentation electronically, either in person or via email, to the Clerk’s Office no later than 3:00 p.m. on the day of the Council meeting.  Persons wishing to submit written comments to be included in the materials provided to Town Council must provide the comments as follows: o For inclusion in the regular packet: by 11:00 a.m. the Thursday before the Council meeting o For inclusion in any Addendum: by 11:00 a.m. the Monday before the Council meeting o For inclusion in any Desk Item: by 11:00 a.m. on the day of the Council Meeting Barbara Spector, Mayor Marico Sayoc, Vice Mayor Marcia Jensen, Council Member Steven Leonardis, Council Member Rob Rennie Council Member Town Council Meetings Broadcast Live on KCAT, Channel 15 (on Comcast) on the 1st and 3rd Tuesdays at 7:00 p.m. Rebroadcast of Town Council Meetings on the 2nd and 4th Mondays at 7:00 p.m. Live & Archived Council Meetings can be viewed by going to: www.losgatosca.gov/Councilvideos IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE CLERK DEPARTMENT AT (408) 354 -6834. NOTIFICATION 48 HOURS BEFORE THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING [28 CFR §35.102 - 35.104] Page 2 TOWN OF LOS GATOS TOWN COUNCIL SEPTEMBER 20, 2016 7:00 PM MEETING CALLED TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE Garrett Rossi - Yavneh Day School PRESENTATIONS Small Business, Big Applause - Gilley's Coffee Shoppe CLOSED SESSION REPORT COUNCIL/TOWN MANAGER REPORTS CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION) (Before the Town Council acts on the consent agenda, any member of the public or Town Council may request that any item be removed from the consent agenda. At the Mayor’s discretion, items removed from the consent calendar may be considered either before or after the Public Hearings portion of the agenda) 1. Approve Council Meeting Minutes of September 1, 2016 2. Approve Council Meeting Minutes of September 6, 2016 3. Authorize the Town Manager to execute a Memorandum of Agreement with the Veterans Memorial and Support Foundation of Los Gatos for the Veterans Memorial at the Town of Los Gatos Civic Center 4. Authorize the Town Manager to execute an agreement with W. Jeffrey Heid to serve as a Town consultant to review landscape plans and to perform irrigation audits required by the State Model Water Efficient Landscape Ordinance. 5. Accept two grants from the Santa Clara County Partnership in Community Health 6. Authorize the Town Manager to enter into an agreement with O’Brien Code Consulting, Inc. for Building Division Plan Check Consultant Services. 7. Authorize the Town Manager to enter into an agreement with Interwest Consulting Group for supplemental Building Plan Check and associated consultant services. Page 3 8. Authorize the Town Manager to execute a certificate of acceptance and notice of completion accepting the work of Guerra Construction and authorize recording by the Clerk Administrator for PPW Job No. 14-02 Hillside Road Preservation Federal Project No. STPL-5067 (020) 9. Authorize the Town Manager to execute a certificate of acceptance and notice of completion accepting the work of FBD Vanguard Construction and authorize recording by the Clerk Administrator for PPW Job No. 15-813-9921 Curb Ramps Project 10. Biennial Review of the Town's Conflict of Interest Code 11. Approve the New Museum Los Gatos proposal to install permanent signage to the exterior wing wall of 106 E. Main Street facing the Civic Center lawn 12. Approve a revised LED Streetlight Retrofit Project scope (PPW Project No. 813-0224) 13. 16020 Winterbrook Road - Consider adopting a resolution to set a date for consideration of a reorganization of an uninhabited area designated as Winterbrook Road No. 5, containing approximately 0.394 acre parcel pre-zoned R-1:8. APN 532-26-014. Annexation Application AN-16- 005. Property Owner/Applicant: Joshua Stults. VERBAL COMMUNICATIONS (Members of the public may address the Town Council on any matter that is not listed on the agenda. Unless additional time is authorized by the Town Council, remarks shall be limited to three minutes.) PUBLIC HEARINGS (Applicants/Appellants and their representatives may be allotted up to a total of ten minutes maximum for opening statements. Members of the public may be allotted up to three minutes to comment on any public hearing item. Applicants/Appellants and their representatives may be allotted up to a total of five minutes maximum for closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.) 14. 16362 Hilow Road. Consider an appeal of a Planning Commission decision denying a request to construct a new single-family residence on property zoned R-1:8. APN 532-0-08. Architecture and Site application S-16-011. OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following items.) 15. Authority for exclusive negotiation with Presidio regarding a potential parking garage and residential development 16. Consider Council Policy Committee recommendations to amend Council Policy 2-01 entitled Town Council Agenda Format and Rules and Policy 2-05 entitled Planning Commission Policies and Procedures Page 4 ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council votes for an extension of time) Writings related to an item on the Town Council meeting agenda distributed to members of the Council within 72 hours of the meeting are available for public inspection at the front desk of the Los Gatos Town Library, located at 100 Villa Avenue, and are also available for review on the official Town of Los Gatos website. Copies of desk items distributed to members of the Council at the meeting are available for review in the Town Council Chambers Note: The Town of Los Gatos has adopted the provisions of Code of Civil Procedure §1094.6; litigation challenging a decision of the Town Council must be brought within 90 days after the decision is announced unless a shorter time is required by State or Federal law.