Staff Report - Guerra ConstructionPREPARED BY: MATT MORLEY
DIRECTOR OF PARKS AND PUBLIC WORKS
Reviewed by: Assistant Town Manager Town Attorney Finance
MEETING DATE: 09/20/16
ITEM NO: 8
COUNCIL AGENDA REPORT
DATE: SEPTEMBER 7, 2016
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE OF
ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK OF
GUERRA CONSTRUCTION AND AUTHORIZE RECORDING BY THE CLERK
ADMINISTRATOR FOR PPW JOB NO. 14-02 HILLSIDE ROAD PRESERVATION
FEDERAL PROJECT NO. STPL-5067(020)
RECOMMENDATION:
Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion
(Attachment 1) accepting the work of Guerra Construction and authorize recording by the Clerk
Administrator for PPW Job No. 14-02 Hillside Road Preservation Federal Project No. STPL-5067(020).
BACKGROUND:
The Town’s adopted FY 2014/15-2018/19 Capital Improvement Program (CIP) Budget designated
funding for this project. The Hillside Road Preservation project was identified as a needed improvement
in the Town’s previously adopted CIP. The project consisted of repairing and resurfacing several
sections of Shannon Road in the hillside area.
At the April 13, 2015 Town Council meeting, Council approved the plans and specifications for the
Hillside Road Preservation project and authorized the Town Manager to award a construction agreement
in an amount not to exceed the available construction budget of $250,000 including contingencies and
any change orders, to the low bidder. The Town entered into an agreement with Guerra Construction for
this work for the low bid amount of $181,600.
DISCUSSION:
Guerra Construction has satisfactorily completed all of the work for this project and staff recommends
project acceptance.
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE OF
ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK OF
GUERRA CONSTRUCTION AND AUTHORIZE RECORDING BY THE CLERK
ADMINISTRATOR FOR PPW JOB NO. 14-02 HILLSIDE ROAD PRESERVATION
FEDERAL PROJECT NO. STPL-5067(020)
SEPTEMBER 7, 2016
DISCUSSION (cont’d):
Five percent of the faithful performance bond will remain in effect for a period of two years as guarantee
for any needed repair or replacement caused by defective materials and workmanship. The execution
and recordation of the Certificate of Acceptance is now required to finalize the Town's acceptance of the
project.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute a Certificate of
Acceptance and Notice of Completion accepting the work of Guerra Construction and authorize
recording by the Clerk Administrator for PPW Job No. 14-02 Hillside Road Preservation Federal Project
No. STPL-5067(020).
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice of
Exemption was previously filed.
FISCAL IMPACT:
The final project cost was $163,369, of which $156,960 was direct construction costs paid to Guerra
Construction, all within the project budget of $250,000, as demonstrated in the fiscal table below:
Attachment:
1. Certificate of Acceptance and Notice of Completion
Available
Budget Expended Available
FY 2015/16 Fiscal Impact Funding To Date Balance
Hillside Road Repair & Resurfacing Project -
Project 411-811-0007 (GFAR)111,000$ 24,369$ 86,631$
Hillside Road Repair & Resurfacing Project -
Project 421-811-0007 (Grant Fund)139,000$ 139,000$ -$
TOTALS 250,000$ 163,369$ 86,631$
TOTAL EXPENDITURES BY CATEGORY:
Misc. Project Exp. 1,039$
Blueprint/Copy/Postage 1,010$
Construction 161,320$
TOTALS 163,369$
HILLSIDE ROAD REPAIR & RESURFACING PROJECT
PROJECT 811-0007
ATTACHMENT 1
Recording Requested by:
TOWN OF LOS GATOS
WHEN RECORDED MAIL TO:
CLERK ADMINISTRATOR
TOWN OF LOS GATOS
110 E MAIN ST
LOS GATOS, CA 95030
______________________________________________________________________________
(SPACE ABOVE BAR FOR RECORDER’S USE)
(RECORD WITHOUT FEE UNDER GOVERNMENT CODE SECTIONS 27383 AND 6103)
TYPE OF RECORDING
CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION
PPW JOB NO. 14-02 HILLSIDE ROAD PRESERVATION FEDERAL PROJECT NO.
STPL-5067 (020)
CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION
PPW JOB NO. 14-02 HILLSIDE ROAD PRESERVATION FEDERAL PROJECT NO.
STPL-5067 (020)
TO WHOM IT MAY CONCERN:
I do hereby certify that Guerra Construction completed the work called for in the agreement
with the Town of Los Gatos dated June 19, 2015. The work is outlined in the Town’s bid process
prepared by the Town of Los Gatos and generally consisted of furnishing all labor, materials,
tools, equipment, and services required for completion of the PPW Job No. 14-02 Hillside Road
Preservation Federal Project No. STPL-5067 (020) located in the TOWN OF LOS GATOS,
County of Santa Clara, State of California and was completed, approved and accepted
September 20, 2016.
Bond No.: GSM32622
Date: June 25, 2015
TOWN OF LOS GATOS
By: __________________________________
Laurel Prevetti, Town Manager
Acknowledgement Required
AFFIDAVIT
To Accompany Certificate of Acceptance and Notice of Completion
PPW JOB NO. 14-02 HILLSIDE ROAD PRESERVATION FEDERAL PROJECT
NO. STPL-5067 (020)
I, LAUREL PREVETTI, the Town Manager of the Town of Los Gatos, have read the
foregoing CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION and know
the contents thereof. The same is true of my own knowledge, except as to the matters which are
therein alleged on information or belief, and as to those matters I believe it to be true.
I declare under penalty of perjury that the foregoing is true and correct and that this declaration
was executed on _____________________, 2016 at Los Gatos, California.
__________________________________________
LAUREL PREVETTI, TOWN MANAGER
Town of Los Gatos
RECOMMENDED BY:
Date: ____________________________
Matt Morley
Director of Parks and Public Works
APPROVED AS TO FORM:
Date: ____________________________
Robert Schultz, Town Attorney
Notary Jurat Required