SVRIAPREPARED BY: LAUREL PREVETTI
Town Manager
Reviewed by: N/A Assistant Town Manager Town Attorney Finance
C:\Users\slombardo\Downloads\8-16-16_2016.Restated.SVRIA.JPA.SCVTA (2).doc
MEETING DATE: 08/16/16
ITEM NO: 2
COUNCIL AGENDA REPORT
DATE: AUGUST 11, 2016
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE THE RESTATED
SILICON VALLEY REGIONAL INTEROPERABILITY AUTHORITY JOINT
POWERS AGREEMENT TO ACCOMMODATE SANTA CLARA VALLEY
TRANSPORTATION AUTHORITY AS AN ADDITIONAL MEMBER TO
THE AUTHORITY
RECOMMENDATION:
It is recommended that the Town Council authorize the Town Manager to execute the Restated
Silicon Valley Regional Interoperability Authority (SVRIA) Joint Powers Agreement (JPA) to
accommodate Santa Clara Valley Transportation Authority (VTA) as an additional member to
the SVRIA.
REMARKS:
The Board of Directors of the SVRIA request that the current members of SVRIA approve
revisions to the JPA in order to accommodate a new member, the VTA. On August 2, 2016, this
item was pulled from the Consent Calendar by a member of the public. After closing the public
comment on this item, the Town Council continued this item to the August 16, 2016 Council
meeting and requested staff to return with answers to several questions. The questions and
responses are below. These responses were coordinated with the Town’s Police Department and
with staff from SVRIA.
1. Please clarify the monetary contribution of VTA.
According to the draft agreement (Attachment 1 redline and Attachment 2 clean), the
VTA pays its proportional share of the infrastructure (or equipment capital costs) and its
share of the ongoing operational and maintenance costs. Attachment 3 contains a
comparison of each set of costs for all participating agencies with and without VTA.
PAGE 2
MAYOR AND TOWN COUNCIL
AUGUST 11, 2016
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE THE RESTATED
SILICON VALLEY REGIONAL INTEROPERABILITY AUTHORITY JOINT
POWERS AGREEMENT TO ACCOMMODATE SANTA CLARA VALLEY
TRANSPORTATION AUTHORITY AS AN ADDITIONAL MEMBER TO
THE AUTHORITY
2. Why is VTA willing to pay so much to be part of this?
The payment schedule is based on the number of users of the communication system. If
approved, VTA would have the third largest number of users and its proportionate share
of the costs of the communication system is $5.5 million over three years and annual
operations and maintenance costs in excess of $700,000.
3. What are the implications of VTA having two seats on the SVRIA Board?
As stated in Article 5 of the agreement, the Board structure includes two representatives
from the City of San Jose and the County of Santa Clara. In addition, the Board includes
a representative who is selected from the Cities Association City Selection Committee as
an additional Santa Clara County appointee (currently held by a Council Member from
the City of Mountain View). All other cities and the Town are in one of four groups with
a single representative for each group of cities.
If approved, VTA would have one SVRIA Board member who is an elected member of its
Board or Policy Committee and the other would be the VTA General Manager or
designee (in other words, a staff person). The VTA Board and Policy Committee are
made up of elected officials from the County and cities within Santa Clara County. VTA
would be the only entity with a staff representative.
It is implied in the materials from SVRIA that the number of Board members from an
agency is related to the number of users. City of San Jose, the County, and VTA would
have the three highest numbers of users of the shared communication system.
4. What is the anticipated cost savings to the Town if VTA joins the SVRIA?
As shown in Attachment 3, the Town’s proportionate share of the capital costs are
$156,614 without VTA and $127,070 with VTA. In terms of operations and maintenance,
the Town would pay approximately $50,000 with VTA and approximately $61,600
without VTA.
5. What are the advantages to the Town of Los Gatos to have VTA as a member of SVRIA?
In addition to the expected financial benefits, VTA’s participation with SVRIA is
important for overall communications and interoperability between agencies during an
incident. Because VTA operates all of the transit services within the cities in Santa Clara
County, it is important that public safety and transit entities can communicate with each
other during and after a large scale event such as an earthquake. One of the lessons
PAGE 3
MAYOR AND TOWN COUNCIL
AUGUST 11, 2016
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE THE RESTATED
SILICON VALLEY REGIONAL INTEROPERABILITY AUTHORITY JOINT
POWERS AGREEMENT TO ACCOMMODATE SANTA CLARA VALLEY
TRANSPORTATION AUTHORITY AS AN ADDITIONAL MEMBER TO
THE AUTHORITY
learned from the 1989 Loma Prieta earthquake was that agencies were not able to
communicate which led to confusion, inefficiencies, and other negative consequences.
Attachments:
1. Redline copy showing proposed changes of the Joint Powers Agreement Restatement
2. Clean copy showing the final revised Joint Powers Agreement Restatement
3. Cost comparison with and without VTA
Infrastructure Costs with VTA
Cost per agency Breakdown
FY16/17 FY17/18
Infrastructure
Cost
San Jose 2,750 25.94%2,496,015$ 2,496,015$ 7,488,046$
Santa Clara County 2,130 20.09%1,933,277$ 1,933,277$ 5,799,832$
VTA 2,000 18.86%1,815,284$ 1,815,284$ 5,445,852$
Santa Clara 791 7.46%599,732$ 599,732$ 2,153,834$
Palo Alto 690 6.51%626,273$ 626,273$ 1,878,819$
Sunnyvale 455 4.29%412,977$ 412,977$ 1,238,931$
Mountain View 310 2.92%281,369$ 281,369$ 844,107$
Gilroy 304 2.87%275,923$ 275,923$ 827,769$
Milpitas 249 2.35%226,003$ 226,003$ 678,009$
Campbell 189 1.78%171,544$ 171,544$ 514,633$
Valley Water 182 1.72%165,191$ 165,191$ 495,573$
Los Gatos 140 1.32%127,070$ 127,070$ 381,210$
Morgan Hill 135 1.27%122,532$ 122,532$ 367,595$
Los Altos 90 0.85%81,688$ 81,688$ 245,063$
SJSU 86 0.81%78,057$ 78,057$ 234,172$
South County Fire 31 0.29%28,137$ 28,137$ 84,411$
EVC/SJCC 25 0.24%22,691$ 22,691$ 68,073$
Foothill/DeAnza 23 0.22%20,876$ 20,876$ 62,627$
West Valley/Mission 22 0.21%19,968$ 19,968$ 59,904$
10,602 100.00%28,868,460$
April 13, 2016 10,602 9,504,607$ 9,504,607$ 28,868,460$
User Count
Cost for Infrastructure Payments with NO VTA
Cost per agency
Breakdown
User Count FY16/17 FY17/18 Infrastructure Cost
San Jose 2,750 31.97% $ 3,076,349 $ 3,076,349 $ 9,229,047
Santa Clara County 2,130 24.76% $ 2,382,772 $ 2,382,772 $ 7,148,317
Santa Clara 791 9.20% $ 766,657 $ 766,657 $ 2,654,610
Palo Alto 690 8.02% $ 771,884 $ 771,884 $ 2,315,652
Sunnyvale 455 5.29% $ 508,996 $ 508,996 $ 1,526,988
Mountain View 310 3.60% $ 346,788 $ 346,788 $ 1,040,365
Gilroy 304 3.53% $ 340,076 $ 340,076 $ 1,020,229
Milpitas 249 2.89% $ 278,549 $ 278,549 $ 835,648
Campbell 189 2.20% $ 211,429 $ 211,429 $ 634,287
Valley Water 182 2.12% $ 203,598 $ 203,598 $ 610,795
Los Gatos 140 1.63% $ 156,614 $ 156,614 $ 469,842
Morgan Hill 135 1.57% $ 151,021 $ 151,021 $ 453,062
Los Altos 90 1.05% $ 100,681 $ 100,681 $ 302,042
SJSU 86 1.00% $ 96,206 $ 96,206 $ 288,617
South County Fire 31 0.36% $ 34,679 $ 34,679 $ 104,037
EVC/SJCC 25 0.29% $ 27,967 $ 27,967 $ 83,900
Foothill/DeAnza 23 0.27% $ 25,729 $ 25,729 $ 77,188
West Valley/Mission 22 0.26% $ 24,611 $ 24,611 $ 73,832
8,602 100.00% $ 28,868,460
July 22, 2016 8,602 $ 9,504,607 $ 9,504,607 $ 28,868,460
O&M Costs (first 5 years) with VTA
Cost for O&M (first 5 years) with NO VTA
Cost per agency Breakdown
Operations
and
Maitenance
(FY18/19)
Operations
and
Maitenance
(FY19/20)
Operations
and
Maitenance
(FY20/21)
Operations
and
Maitenance
(FY21/22)
Operations
and
Maitenance
(FY22/23)
San Jose 2,750 31.97%$1,210,406 $1,210,406 1,197,536$ 1,218,540$ 1,240,482$
Santa Clara County 2,130 24.76%$937,514 $937,514 927,546$ 943,815$ 960,810$
Santa Clara 791 9.20%$348,157 $348,157 344,455$ 350,496$ 356,808$
Palo Alto 690 8.02%$303,702 $303,702 300,473$ 305,743$ 311,248$
Sunnyvale 455 5.29%$200,267 $200,267 198,138$ 201,613$ 205,243$
Mountain View 310 3.60%$136,446 $136,446 134,995$ 137,363$ 139,836$
Gilroy 304 3.53%$133,805 $133,805 132,382$ 134,704$ 137,130$
Milpitas 249 2.89%$109,597 $109,597 108,431$ 110,333$ 112,320$
Campbell 189 2.20%$83,188 $83,188 82,303$ 83,747$ 85,255$
Valley Water 182 2.12%$80,107 $80,107 79,255$ 80,645$ 82,097$
Los Gatos 140 1.63%$61,621 $61,621 60,965$ 62,035$ 63,152$
Morgan Hill 135 1.57%$59,420 $59,420 58,788$ 59,819$ 60,896$
Los Altos 90 1.05%$39,613 $39,613 39,192$ 39,879$ 40,598$
San Jose State 86 1.00%$37,853 $37,853 37,450$ 38,107$ 38,793$
South County Fire 31 0.36%$13,645 $13,645 13,499$ 13,736$ 13,984$
EVC/SJCC 25 0.29%$8,233 $8,233 8,146$ 8,288$ 11,277$
Foothill/DeAnza 23 0.27%$10,123 $10,123 10,016$ 10,191$ 10,375$
West Valley /Mission 22 0.26%$9,683 $9,683 9,580$ 9,748$ 9,924$
8,602 100.00%$3,786,150 $3,786,150 3,745,893$ 3,811,593$ 3,880,229$
October 10, 2015 8,602 $3,786,150 $3,786,150 3,745,893$ 3,811,593$ 3,880,229$
User Count