MinutesDRAFT Town Council Meeting 08/16/16
Item #1
MINUTES OF THE TOWN COUNCIL/PARKING AUTHORITY MEETING
AUGUST 2, 2016
The Town Council of the Town of Los Gatos conducted a Special Meeting on Tuesday,
August 2, 2016, to hold a Closed Session at 6:00 p.m. and a Regular Meeting at 7:00
p.m.
CLOSED SESSION – 6:00 P.M.
CS-1. CONFERENCE WITH LABOR NEGOTIATOR
(Government Code Section 54957.6)
To meet with Town Negotiators listed below in closed session pursuant to
Government Code §54957.6 regarding negotiations with the Employee
Organizations listed below:
Town Negotiators (Lead): Allyson Hauck, Renne, Sloan, Holtzman, Sakai LLP and
Laurel Prevetti, Town Manager
Employee Organizations: Town Employees’ Association (TEA), American
Federation of State, County and Municipal Employees Local No. 101 (AFSCME),
and Police Officers’ Association (POA)
CS-2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 75 Church St. (Forbes Mill) (APN: 529-54-050)
Negotiating Parties: Town of Los Gatos
(Negotiator: Matt Morley, PPW Director) Potential Buyers and/or Tenants
Negotiations: Price and terms of potential sale or lease
Property: 4 Tait Avenue (Museum) (APN: 510-44-054)
Negotiating Parties: Town of Los Gatos
(Negotiator: Matt Morley, PPW Director) Potential Buyers and/or Tenants
Negotiations: Price and terms of potential sale or lease.
Property: 14850 Winchester Avenue (APN: 424-31-055)
Negotiating Parties: Town of Los Gatos
(Negotiator: Matt Morley, PPW Director) Potential Buyers and/or Tenants
Negotiations: Price and terms of potential sale or lease.
Property: 4 New York Avenue (Venue) (APN: 529 -27 -024)
Negotiating Parties: Town of Los Gatos
(Negotiator: Laurel Prevetti, Town Manager) KCAT (Negotiator: Melissa Toran)
Negotiations: Price and terms of lease.
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Town Council/Parking Authority August 2, 2016
Closed Session – continued
Property: 20 Dittos Lane (APN: 529-29-034)
Negotiating parties: Town of Los Gatos
(Negotiator: Matt Morley, PPW Director) Potential Buyers and/or Tenants
Negotiations: Price and terms of potential sale or payment of lease
MEETING CALLED TO ORDER AT 7:00 P.M
ROLL CALL
Present: Mayor Barbara Spector, Vice Mayor Marico Sayoc, Council Member Marcia
Jensen, Council Member Steve Leonardis, Council Member Rob Rennie.
Absent: None
PLEDGE OF ALLEGIANCE
Katherine Wales led the Pledge of Allegiance. The audience was invited to participate.
CLOSED SESSION REPORT
Robert Schultz, Town Attorney, stated Council met in Closed Session as duly noted on
the agenda and there is no report.
COUNCIL/TOWN MANAGER REPORTS
Council Matters
- Council Member Marcia Jensen stated she had nothing to report.
- Council Member Rob Rennie stated he attended the Silicon Valley Clean Energy
Authority Executive Committee meeting, the Los Gatos Chamber of Commerce
discussion on the S. Santa Cruz Avenue pilot closure, the Silicon Valley Leadership
Group Regional Economic Forum with the Town Manager, and Senator Be all’s Fire
Safety Workshop.
- Mayor Barbara Spector stated she, along with the Mayor of Monte Sereno,
presented the Seniors of Distinction Awards at the Terraces; she attended a ribbon
cutting for Rastopoulis Farmer's Agency; assisted with the presentation of the award
from the State of California at the Small Business Award Ceremony at Hult’s
Restaurant; attended the Los Gatos Celebrates the 4th event; she and the Town
Manager attended the West Valley Mayor Manager meeting; she attended several
Jazz on the Plazz and Music in the Park events; and was a speaker for the Kiwanis
lunch meeting.
- Vice Mayor Marico Sayoc stated she attended the Bicycle and Pedestrian Advisory
Commission (BPAC) Community meeting, and along with Council Member Marcia
Jensen she attended the Council Policy Committee meeting.
- Council Member Steve Leonardis stated he attended the Small Business Award
Ceremony at Hult’s Restaurant.
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Town Council/Parking Authority August 2, 2016
Manager Matters
- Presented the quarterly employee recognition award to the Police Dispatcher Team.
Accepting on behalf of the dispatchers were Christine Crosson, Heather Villarica,
and Tammy Church.
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approve Council minutes of June 21, 2016.
2. Approve Council minutes of June 29, 2016.
3. Approve Fourth Quarter Investment Report (April through June 2016) for Fiscal Year
2015/16.
4. Authorize the Town Manager to execute the Restated Silicon Valley Regional
Interoperability Authority Joint Powers Agreement to accommodate Santa Clar a
Valley Transportation Authority as an Additional Member to the Authority.
5. Adopt a Resolution to set a date for consideration of a reorganization of an
uninhabited area designated as Marchmont Drive No. 4, approximately 0.28 acres
located at 16709 Marchmont Drive (APN 532-09-044). File #AN16-004.
RESOLUTION 2016-040
6. Accept report on Town Manager approved actions during Council Recess.
Item #4 was pulled by Colin Corbett.
MOTION: Motion by Council Member Marcia Jensen to approve Consent
Items 1-6, exclusive of Item 4. Seconded by Mayor Barbara
Spector.
VOTE: Motion passed unanimously.
Pulled Consent Item #4
4. Authorize the Town Manager to execute the Restated Silicon Valley Regional
Interoperability Authority Joint Powers Agreement to accommodate Santa Clara
Valley Transportation Authority as an Additional Member to the Authority.
Laurel Prevetti, Town Manager, presented the staff report.
Colin Corbett
- Inquired about the membership, number of seats on the board, and funding .
Open and closed Public Comment.
Council discussed the matter.
MOTION: Motion by Council Member Rob Rennie to accept the
recommendation in the staff report. Motion failed for lack of a
second.
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Town Council/Parking Authority August 2, 2016
Pulled Consent Item #4 – continued
MOTION: Motion by Council Member Steve Leonardis for staff to return to
Council before September 1st with information on the funds, the
number of seats on the board, and the advantage or disadvantage
to Los Gatos by renewing the agreement. Seconded by Council
Member Marcia Jensen.
VOTE: Motion passed unanimously.
VERBAL COMMUNICATIONS
There were no verbal communications.
PUBLIC HEARINGS
7. Consider the 2016 Weed Abatement Program Assessment Report from The County
of Santa Clara Consumer And Environmental Protection Agency and Adopt A
Resolution Confirming the Report and authorizing collection of the assessment
charges. RESOLUTION 2016-041
Matt Morley, Director of Parks and Public Works, presented the staff report.
Opened and closed Public Comment.
Council discussed the matter.
MOTION: Motion by Council Member Marcia Jensen to approve the
recommendation in the staff report. Seconded by Council Member
Steve Leonardis.
VOTE: Motion passed unanimously.
8. Architecture and Site Application S-14-056. Project Location: 18151 Overlook Road.
Property Owner: Ronald M. Tate. Applicant/Appellant: Urban West, LLC, Nicole
King/Lance Tate. Consider an appeal of a Planning Commission decision denying a
request to demolish an existing single-family residence, construct a new single-
family residence, and obtain a grading permit on property zoned r -1:8. APN 510-40-
146. RESOLUTION 2016-042
Erin Walters, Associate Planner, presented the staff report.
Opened Public Comment.
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Town Council/Parking Authority August 2, 2016
Public Hearing Item #8 – continued
Lance Tate, applicant/appellant
- Spoke about the project.
Kay Thompson
- Commented in opposition to the project.
Lance Tate, applicant/appellant
- Addressed comments about the project.
Closed Public Comment.
Council discussed the matter.
MOTION: Motion by Council Member Marcia Jensen to deny the appeal of
the Planning Commission and adopt the resolution contained in
Attachment 13. Seconded by Mayor Barbara Spector.
VOTE: Motion passed unanimously.
OTHER BUSINESS
9. Adoption of an Ordinance to Increase Transient Occupancy Tax From 10% to 12%
and a Resolution to place a Measure Increasing the Transient Occupancy Tax (T OT)
From 10% To 12% on the November 2016 General Election Ballot. RESOLUTION
2016-043
Laurel Prevetti, Town Manager, presented the staff report.
Opened and closed Public Comment.
Council discussed the matter.
MOTION: Motion by Council Member Steve Leonardis to adopt
recommendations 1 through 3 in the staff report and the language
in the bullet at the bottom of page 3 for the ballot . Seconded by
Vice Mayor Marico Sayoc.
VOTE: Motion passed unanimously.
Recess at 8:38 p.m.
Reconvened at 8:46 p.m.
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Town Council/Parking Authority August 2, 2016
10. Direct staff to prepare proposed amendments to the Town Code, General Plan, and
other policy documents incorporating the recommendations from the Planned
Development Study Committee and forward these proposed amendments to the
Planning Commission for consideration.
Joel Paulson, Director of Community Development, presented the staff report.
Opened Public Comment.
Lee Quintana
- Inquired how the changes would be incorporated.
Closed Public Comment.
Council discussed the matter.
MOTION: Motion by Council Member Marcia Jensen to direct staff to
prepare proposed amendments to the Town Code, General Plan,
and other policy documents incorporating the recommendations
from the Planned Development Study Committee and forward
these proposed amendments to the Planning Commission for
consideration. Seconded by Council Member Rob Rennie.
VOTE: Motion passed unanimously.
11. Receive the report on the pilot closure of a portion of South Santa Cruz Avenue to
address cut through traffic, authorize the Town Manager to execute a First
Amendment to the Agreement with Traffic Patterns increasing compensation by
$32,288 for a total of $57,288, and provide direction on next steps.
Matt Morley, Director of Parks and Public Works, presented the staff report.
Opened Public Comment.
Alan Feinberg
- Commented on the traffic conditions.
Susan Barnett
- Commented on the traffic conditions.
Angelia Doerner
- Commented on the traffic conditions.
Jeanne Rajabzadeh
- Commented on the traffic conditions.
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Town Council/Parking Authority August 2, 2016
Other Business Item #11 – continued
Carol Waitte
- Commented on the traffic conditions.
Gilbert Decker
- Commented on the traffic conditions.
Coln Corbett
- Commented on the traffic conditions.
Melinda Gilstrom, Los Gatos Chamber of Commerce
- Read a letter on behalf of Ginger Rowe of Time Out Clothing
Joann Shank
- Commented on the traffic conditions.
Maria Ristow
- Commented on the traffic conditions.
Steve Walker
- Commented on the traffic conditions.
Natalie Ladd
- Commented on the traffic conditions.
Sheldon Gilbert
- Commented on the traffic conditions.
David Lancelot
- Commented on the traffic conditions.
Samantha Moore
- Commented on the traffic conditions.
Terry Shaftel
- Commented on the traffic conditions.
Jennifer Liebthal
- Commented on the traffic conditions.
Other Business Item #11 – continued
Closed Public Comment.
Council discussed the matter.
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Town Council/Parking Authority August 2, 2016
Other Business Item #11 – continued
MOTION: Motion by Council Member Rob Rennie to continue the pilot
program on Saturdays through Labor Day, including Sunday and
Monday of Labor Day weekend. Motion failed for lack of a
second.
MOTION: Motion by Mayor Barbara Spector to continue the pilot program
on all Saturdays and Sundays through Labor Day, including Labor
Day. Seconded by Council Member Steve Leonardis.
VOTE: Motion passed unanimously.
MOTION: Motion by Council Member Steve Leonardis to grant staff the
budget authority to collect the data and implement the closure by:
authorizing the Town Manager to extend the contracts with
Statewide and Traffic Patterns to move forward with additional data
collection for the five weekends identified in the prior motion; and
acknowledging the estimated cost to move forward with the five
weekends identified in the first motion of $45,000 for traffic control
and an additional $50,000 for data collection by Traffic Patterns,
beyond the First Amendment of the agreement with Traffic
Patterns, bringing the Traffic Patterns total contract to $107,288.
Seconded by Mayor Barbara Spector.
VOTE: Motion passed unanimously.
MOTION: Motion by Council Member Steve Leonardis to direct staff to
bring back information on each of the items on the capital
improvements listed in staff's presentation: 1) Permanent Dynamic
Messaging Signs, 2) Traffic Signal Timing – Highway 9, 3) Increase
Size of Highway 9 On Ramp, 4) Lane Changes at Winchester and
Lark, 5) Lane Changes on LGB at Nino, 6) ITS Infrastructure –
Origin-Destination Data, and 7) Semi-Permanent Closure of S.
Santa Cruz Avenue. Seconded by Council Member Rob Rennie.
VOTE: Motion passed unanimously.
12. Approval of Amendment No. 1 to an Agreement with Santa Clara Stadium Authority
and City Of Santa Clara for an Additional three years that sets forth terms and
conditions under which Town Police Officers may be authorized to work as reserve
officers for the City of Santa Clara at Levi Stadium.
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Town Council/Parking Authority August 2, 2016
Other Business Item #12 – continued
Robert Schultz, Town Attorney, presented the staff report.
Opened and closed Public Comment.
Council discussed the matter.
MOTION: Motion by Council Member Steve Leonardis to approve the staff
recommendation to extend the agreement for an additional three
years. Seconded by Vice Mayor Marico Sayoc.
VOTE: Motion passed unanimously.
13. Discuss and adopt the Policy Committee’s recommendation for a Town Facilities
Use Policy. POLICY 1-04
Monica Renn, Economic Vitality Manager, presented the staff report.
Opened and closed Public Comment.
Council discussed the matter.
MOTION: Motion by Council Member Marcia Jensen to adopt the Policy
Committee's recommendation for Town Facility's Use Policy and
that information regarding the Library Operating Procedures be
distributed to the Council and posted or directed to links on the
website. Seconded by Council Member Rob Rennie.
VOTE: Motion passed unanimously.
ADJOURNMENT
The meeting adjourned at 11:42 p.m.
Attest:
_____________________________________
Shelley Neis, Clerk Administrator