Staff Report Town Manager AuthorityPREPARED BY: JANETTE JUDD
Executive Assistant to the Town Manager
Reviewed by: N/A Assistant Town Manager Town Attorney Finance
N:\SHARE\COUNCIL REPORTS\2016\08-02-16\06 Town Manager Authority\Staff Report - Town Manager Authority.doc
MEETING DATE: 08/02/16
ITEM NO: 6
COUNCIL AGENDA REPORT
DATE: JULY 19, 2016
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: ACCEPT REPORT ON TOWN MANAGER APPROVED ACTIONS DURING
COUNCIL RECESS
RECOMMENDATION:
Accept report of actions taken by Town Manager during the official Town Council legislative
recess from June 22, 2016 to August 1, 2016.
BACKGROUND:
On July 1, 2002, the Town Council adopted a Resolution (Attachment 1) authorizing the Town
Manager to execute the following duties during periods of official Town Council recess, in
consultation with the Mayor:
1. Approval of plans and specifications for capital projects and authorization to advertise for
bids.
2. Award of construction contracts and construction contract change orders in excess of the
amount included in the contingency.
3. Execution of agreements and amendments to agreements in excess of $50,000 that
ordinarily require Town Council approval.
DISCUSSION:
The Town Council took an official legislative recess from June 22, 2016 to August 1, 2016.
During this recess, and pursuant to authority granted by the Town Council, the Town Manager
executed the following actions, in consultation with the Mayor:
1. Landscape Maintenance ProjectA14-03
Second Amendment to Agreement with TruGreen Landcare (Parks and Public Works
Department Memorandum, Attachment 2)
PAGE 2
MAYOR AND TOWN COUNCIL
JULY 19, 2016
SUBJECT: ACCEPT REPORT ON TOWN MANAGER APPROVED ACTIONS DURING
COUNCIL RECESS
DISCUSSION (Cont’d):
2. Plan Check Consulting Services
Second Amendment to Agreement with O’Brien Code Consulting, Inc. (Community
Development Department Memorandum, Attachment 3)
The Town Manager determined that immediate action on the above items was necessary in order
to maintain critical services. The items above have already been approved by the Town
Manager, and the Council may request additional information or provide additional direction
regarding these items.
CONCLUSION:
It is recommended that the Town Council accept this report of actions taken by the Town
Manager during the 2016 Council recess, as authorized by Town Council Resolution 2002-119.
ENVIRONMENTAL ASSESSMENT:
Is not a project defined under CEQA, and no further action is required.
FISCAL IMPACT:
There is no fiscal impact associated with this action.
Attachments:
1. Resolution 2002-119
2. Parks and Public Works Department Memorandum (TruGreen Landcare)
3. Community Development Department Memorandum (O’Brien Consulting, Inc.)