Staff Report
PREPARED BY: MATT MORLEY
DIRECTOR OF PARKS AND PUBLIC WORKS
Reviewed by: Assistant Town Manager Town Attorney Finance
S:\COUNCIL REPORTS\2016\06-21-16\St. Francis Inc\Staff Report - St. Francis FINAL.docx 6/16/2016 11:52 AM MM
MEETING DATE: 06/21/16
ITEM NO: 13
COUNCIL AGENDA REPORT
DATE: JUNE 13, 2016
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE A FIRST AMENDMENT TO
THE PURCHASE AND SERVICE AGREEMENT WITH ST. FRANCIS ELECTRIC
FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR
SERVICES FOR FISCAL YEAR 2016/17 IN AN AMOUNT NOT TO EXCEED
$135,000 ANNUALLY, INCLUDING A TEN PERCENT CONTINGENCY FOR
UNFORESEEN REPAIR SERVICES AND AUTHORIZE AN ADDITIONAL
AMOUNT OF $10,000 TO FUND UNFORESEEN REPAIR SERVICES IN FISCAL
YEAR 2015/16.
RECOMMENDATION:
Authorize the Town Manager to execute a first amendment (Attachment 1) to the Purchase and Service
Agreement with St. Francis Electric for traffic signal and streetlight maintenance and repair services for
Fiscal Year 2016/17 in an amount not to exceed $135,000 annually, including a ten percent contingency
for unforeseen repair services and authorize an additional amount not to exceed $10,000 to fund
unforeseen repair services in Fiscal Year 2015/16.
BACKGROUND:
In 2015, staff prepared a Request for Proposals (RFP) for contract traffic signal and streetlight
maintenance and repair services for the traffic signals, streetlights, and parking lot lights within the
Town, and also included the Underground Service Alert (USA) locating service.
Staff received proposals from four contractors and based on a review of the proposals, staff determined
that St. Francis Electric was the best qualified and most cost competitive firm to provide the requested
services.
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE A FIRSTAMENDMENT TO
THE PURCHASE AND SERVICE AGREEMENT WITH ST. FRANCIS ELECTRIC
(SFE) FOR TRAFFIC SIGNAL AND STREET LIGHT MAINTENANCE AND
REPAIR SERVICES
JUNE 13, 2016
BACKGROUND (cont’d):
On May 5, 2015, the Town Council awarded a Purchase and Service Agreement to St. Francis Electric
for maintenance and repair of traffic signals and street lights and for utility locating services (USA)
locating in an amount not to exceed $120,000 annually. The agreement was made effective from July 1,
2015 through
June 30, 2016, with an option to extend the term of the agreement for up to four additional one-year
periods through June 30, 2020, subject to Town Council budget appropriations for the scope of services.
DISCUSSION:
The contract amendment will adjust services in several ways as a result of experiences through the first
term of the agreement.
During the first year of the agreement, the contractor responded to a number of streetlight maintenance
calls where it took excessive time to determine the problem with the streetlight. This included trying to
determine the location of the power source from PG&E and locating damage in the streetlight electrical
circuit. The contract amendment allows for additional compensation of up to $10,000 in Fiscal Year
2015/16 for extensive troubleshooting of these problems and carries that amount as an anticipated cost
into the new term.
Beginning in the fall of 2016, the Town will no longer need services on street lights converted to LEDs
with the Town’s recent Townwide Streetlight Replacement project as these lights will be covered with a
one year warranty. This provides for a reduction in the Town’s streetlight maintenance costs in the St.
Francis Electric contract. Some streetlights, such as those in the downtown and those already converted
to LEDs through private developments, will remain within this service agreement. Additionally, the
amendment reduces the maintenance costs for streetlights that remain in the contract from $1.14 to
$1.05 each per month.
The agreement includes utility locating services (USA). The Town is mandated to provide for USA
services by the State. To limit costs, Town staff removes the easier USA requests and addresses those
internally. This has the effect of increasing the per ticket cost for the contracted portion of the service
from $70 to $140 per service call, but keeps the overall program cost at a minimum. The amendment
reflects these cost changes.
In sum, these proposed changes will cause an increase to the cost of the service agreement, which is
estimated to change to an annual cost of $135,000.
PAGE 3
MAYOR AND TOWN COUNCIL
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE A FIRSTAMENDMENT TO
THE PURCHASE AND SERVICE AGREEMENT WITH ST. FRANCIS ELECTRIC
(SFE) FOR TRAFFIC SIGNAL AND STREET LIGHT MAINTENANCE AND
REPAIR SERVICES
JUNE 13, 2016
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute a first amendment to
the Purchase and Service Agreement with St. Francis Electric for traffic signal and streetlight
maintenance and repair services for Fiscal Year 2016/17 in an amount not to exceed $135,000 annually,
including a ten percent contingency for unforeseen repair services and authorize an additional amount
not to exceed $10,000 to fund unforeseen repair services in Fiscal Year 2015/16.
COORDINATION:
This report has been coordinated with the Finance Department.
FISCAL IMPACT:
Funds for the services for Fiscal Year 2016/17 have been adopted in the Fiscal Year 2016/17 Parks and
Public Works Operating Budget at the original contract amount of $120,000. Staff will request a
midyear budget adjustment for the additional funds required in FY 2016/17.
ENVIRONMENTAL ASSESSMENT:
This is not a project as defined under CEQA, and no further action is required.
Attachment:
1. First Amendment to Purchase and Service Agreement with St. Francis Electric containing the
original Purchase and Service Agreement.
ATTACHMENT 1
FIRST AMENDMENT TO AGREEMENT FOR SERVICES
This FIRST AMENDMENT TO AGREEMENT FOR SERVICES is dated for identification
this 21st day of June, 2016 and amends that certain AGREEMENT FOR SERVICES dated August 1,
2015, made by and between the TOWN OF LOS GATOS, ("Town,") and ST. FRANCIS
ELECTRIC, (“Supplier”).
RECITALS
A. Town and Supplier entered into an Agreement for Services on July 1, 2015 (“Agreement”), a
copy of which is attached hereto and incorporated by reference as Attachment 1 to this
Amendment.
B. Town desires to amend the Agreement to increase the cost of the service agreement, reduce
the maintenance cost for streetlights that remain in the agreement and extend the term of the
agreement.
AMENDMENT
1. Section 2.3 Time of Performance is amended to read as follows:
This Agreement will remain in effect from July 1, 2016 to June 30, 2017. The Town may
extend the term of this Agreement up to three (3) additional one-year periods, through June
30, 2020, on the same terms and conditions as in effect and subject to Town Council budget
appropriations for the scope of services.
2. Section 2.6 Compensation is amended to read as follows:
Compensation for traffic signal and streetlight maintenance and repair services shall not
exceed $135,000 annually, effective July 1, 2016.
3. Page 18 of Proposal Form submitted (Attachment 2) is amended to read as follows:
Item (A) Street Light Maintenance and Repair Flat Rates
Monthly Rates $1.05 each Per Street Light
Item (C) Parking Lot Light Maintenance and Repair Flat Rates
Monthly Rates $1.05 each Per Light
Item (D) USA (Underground Service Alert) Locating and Marking Flat Rates
Per Ticket Rates $140 per Ticket/Service Call
4. All other terms and conditions of the Agreement remain in full force and effect.
First Amendment to Lease Agreement
St. Francis Electric
June 21, 2016
IN WITNESS WHEREOF, the Town and Supplier have executed this Amendment.
Town of Los Gatos by: St. Francis Electric, by:
_______________________________ ______________________________
Laurel Prevetti
Town Manager
Recommended by: Approved as to Form:
__________________________________ ___________________________________
Matt Morley Robert Schultz
Director of Parks and Public Works Town Attorney
t'i.t:rtx DEPARIlfEN f
PURCHASE AND SERVICE AGREEMENT AGR f5.la'->
THIS AGREEMENT is dated for identification this 1" of July, 2015 and ig{iad byandbetwe n ___,
TOWN OF LOS GATOS, a California municipal corporation, ( "Town 5C ST._ERA_N_CIS
ELECTRIC, ( "Supplier "), whose address is 975 Carden Street, San Lead CA 9477. This
Agreement is made with reference to the following facts.
I. RECITALS
1.1 The Town desires to engage Supplier to provide annual traffic signal and street light
maintenance and repair services.
1.2 Supplier represents that it is a qualified and competent supplier of the items to be purchased
under this Agreement.
1.3 The Supplier represents and affirms that it is qualified and willing to perform the desired
work pursuant to this Agreement.
II. AGREEMENTS
2.1 Time of the Essence. Prompt installation of items and materials is essential to this
Agreement.
2.2 Scope of Services. Supplier shall provide supplies and services as described in that certain
Request for Proposals dated March 10, 2015 which is hereby incorporated by reference and
attached as "Exhibit A" and that certain Proposal dated April 7, 2015, which is hereby
incorporated by reference and attached as "Exhibit B ".
2.3 Time of Performance. This Agreement will remain in effect from July 1, 2015 to June 30,
2016. The Town may extend the term of this Agreement up to four (4) additional one -year
periods, through June 30, 2020, on the same terns and conditions as in effect and subject to
Town Council budget appropriations for the scope of services.
2.4 Compliance with Laws. The Supplier shall comply with all applicable laws, codes,
ordinances, and regulations of governing federal, state and local laws. Supplier represents
and warrants to Town that it has all licenses, permits, qualifications and approvals of
whatsoever nature which are legally required for Supplier to practice its profession.
Supplier shall maintain a Town of Los Gatos business license pursuant to Chapter 14 of the
Code of the Town of Los Gatos.
2.5 Sole Responsibility. Supplier shall be responsible for employing or engaging all persons
necessary to perforn the services under this Agreement.
2.6 Information/Report Handling. All documents furnished to Supplier by the Town and all
reports and supportive data prepared by the Supplier under this Agreement are the Town's
property and shall be delivered to the Town upon the completion of Supplier's services or at
the Town's written request. All reports, infornation, data, and exhibits prepared or
assembled by Supplier in connection with the performance of its services pursuant to this
Agreement are confidential until released by the Town to the public, and the Supplier shall
not make any of the these documents or information available to any individual or
organization not employed by the Supplier or the Town without the written consent of the
Town before such release. The Town acknowledges that the reports to be prepared by the
Supplier pursuant to this Agreement are for the purpose of evaluating a defined project, and
Town's use of the information contained in the reports prepared by the Supplier in
connection with other projects shall be solely at Town's risk, unless Supplier expressly
consents to such use in writing. Town further agrees that it will not appropriate any
methodology or technique of Supplier which is and has been confirmed in writing by
Supplier to be a trade secret of Supplier.
2.7 Compensation. Compensation for the supplies and materials delivered and for supplier's
professional services shall not exceed $120,000 annually, inclusive of all costs. Payment
shall be based upon Town approval of each task.
2.8 Billine. Billing shall be by invoice within thirty (30) days of the rendering of the services
and shall be accompanied by a detailed explanation of the work performed by whom at
what rate and on what date. Also, plans, specifications, documents or other pertinent
materials shall be submitted for Town review, even if only in partial or draft form.
Payment shall be net thirty (30) days. All invoices and statements to the Town shall be
addressed as follows:
Invoices:
Town of Los Gatos
Attn: Accounts Payable
P.O. Box 655
Los Gatos, CA 95031 -0655
2.9 Availability of Records. Supplier shall maintain the records supporting this billing for not
less than three years following completion of the work under this Agreement. Supplier
shall make these records available to authorized personnel of the Town at the Supplier's
offices during business hours upon written request of the Town.
2.10 Assignability and Subcontracting. The services to be performed under this Agreement are
unique and personal to the Supplier. No portion of these services shall be assigned or
subcontracted without the written consent of the Town.
2. 11 Independent Contractor. It is understood that the Supplier, in the performance of the work
and services agreed to be performed, shall act as and be an independent contractor and not
an agent or employee of the Town. As an independent contractor he /she shall not obtain
any rights to retirement benefits or other benefits which accrue to Town employee(s). With
prior written consent, the Supplier may perform some obligations under this Agreement by
subcontracting, but may not delegate ultimate responsibility for performance or assign or
transfer interests under this Agreement. Supplier agrees to testify in any litigation brought
regarding the subject of the work to be performed under this Agreement. Supplier shall be
compensated for its costs and expenses in preparing for, traveling to, and testifying in such
matters at its then current hourly rates of compensation, unless such litigation is brought by
Supplier or is based on allegations of Supplier's negligent performance or wrongdoing.
2.12 Conflict of Interest. Supplier understands that its professional responsibilities are solely to
the Town. The Supplier has and shall not obtain any holding or interest within the Town of
Los Gatos. Supplier has no business holdings or agreements with any individual member of
the Staff or management of the Town or its representatives nor shall it enter into any such
holdings or agreements. In addition, Supplier warrants that it does not presently and shall
not acquire any direct or indirect interest adverse to those of the Town in the subject of this
Agreement, and it shall immediately disassociate itself from such an interest, should it
discover it has done so and shall, at the Town's sole discretion, divest itself of such interest.
Supplier shall not knowingly and shall take reasonable steps to ensure that it does not
employ a person having such an interest in this performance of this Agreement. If after
employment of a person, Supplier discovers it has employed a person with a direct or
indirect interest that would conflict with its performance of this Agreement, Supplier shall
promptly notify Town of this employment relationship, and shall, at the Town's sole
discretion, sever any such employment relationship.
2.13 Equal Employment Opportunity. Supplier warrants that it is an equal opportunity employer
and shall comply with applicable regulations governing equal employment opportunity.
Neither Supplier nor its subcontractors do and neither shall discriminate against persons
employed or seeking employment with them on the basis of age, sex, color, race, marital
status, sexual orientation, ancestry, physical or mental disability, national origin, religion, or
medical condition, unless based upon a bona fide occupational qualification pursuant to the
California Fair Employment & Housing Act.
III. INSURANCE AND INDEMNIFICATION
3.1 Minimum Scope of Insurance:
i. Supplier agrees to have and maintain, for the duration of the contract,
General Liability insurance policies insuring him/her and his/her firm to an
amount not less than: one million dollars ($l ,000,000) combined single limit
per occurrence for bodily injury, personal injury and property damage.
ii. Supplier agrees to have and maintain for the duration of the contract, an
Automobile Liability insurance policy ensuring him /her and his/her staff to
an amount not less than one million dollars ($1,000,000) combined single
limit per accident for bodily injury and property damage.
iii. Supplier shall provide to the Town all certificates of insurance, with original
endorsements effecting coverage. Supplier agrees that all certificates and
endorsements are to be received and approved by the Town before work
commences.
iv. Supplier agrees to have and maintain, for the duration of the contract,
professional liability insurance in amounts not less than $1,000,000 which is
sufficient to insure Supplier for professional errors or omissions in the
performance of the particular scope of work under this agreement.
General Liability:
i. The Town, its officers, officials, employees and volunteers are to be covered
as insured as respects: liability arising out of activities performed by or on
behalf of the Supplier; products and completed operations of Supplier,
premises owned or used by the Supplier. This requirement does not apply to
the professional liability insurance required for professional errors and
omissions.
ii. The Supplier's insurance coverage shall be primary insurance as respects the
Town, its officers, officials, employees and volunteers. Any insurance or
self - insurances maintained by the Town, its officers, officials, employees or
volunteers shall be excess of the Supplier's insurance and shall not contribute
with it.
iii. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the Town, its officers, officials, employees or
volunteers.
iv. The Supplier's insurance shall apply separately to each insured against whom
a claim is made or suit is brought, except with respect to the limits of the
insurer's liability.
3.2 All Coverages. Each insurance policy required in this item shall be endorsed to state that
coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except
after thirty (30) days' prior written notice by certified mail, return receipt requested, has
been given to the Town. Current certification of such insurance shall be kept on file at all
times during the term of this agreement with the Town Clerk Administrator.
3. 3 Workers' Compensation. In addition to these policies, Supplier shall have and maintain
Workers' Compensation insurance as required by California law and shall provide evidence
of such policy to the Town before beginning services under this Agreement. Further,
Supplier shall ensure that all subcontractors employed by Supplier provide the required
Workers' Compensation insurance for their respective employees.
3.4 Indemnification. The Supplier shall save, keep, hold harmless and indemnify and defend
the Town its officers, agent, employees and volunteers from all damages, liabilities,
penalties, costs, or expenses in law or equity that may at any time arise or be set up because
of damages to property or personal injury received by reason of or in the course of
performing work which may be occasioned by a willful or negligent act or omissions of the
Supplier, or any of the Supplier's officers, employees, or agents or any sub - contractor.
IV. GENERAL TERMS
4.1 Waiver. No failure on the part of either party to exercise any right or remedy hereunder
shall operate as a waiver of any other right or remedy that party may have hereunder, nor
does waiver of a breach or default under this Agreement constitute a continuing waiver of a
subsequent breach of the same or any other provision of this Agreement.
4.2 Severabilitv. If any term of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of this Agreement shall remain in effect.
4.3 Warranty. Supplier shall remedy any defects due to faulty materials and /or workmanship
and pay for any damages to other work and /or existing facilities resulting therefrom which
shall appear within a period of one year from the date of recording of final acceptance.
4.4 Governing Law. This Agreement, regardless of where executed, shall be governed by and
construed to the laws of the State of California. Venue for any action regarding this
Agreement shall be in the Superior Court of the County of Santa Clara.
4.5 Termination of Agreement. The Town and the Supplier shall have the right to terminate
this agreement with or without cause by giving not less than fifteen days (15) written notice
of tenmination. In the event of termination, the Supplier shall deliver to the Town all
supplies and services scheduled to be delivered to Town within that fifteen (15) day period.
4.6 Amendment. No modification, waiver, mutual termination, or amendment of this
Agreement is effective unless made in writing and signed by the Town and the Supplier.
4.7 Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be
entitled to reasonable attorney's fees, including costs of appeal.
4.8 Notices. Any notice required to be given shall be deemed to be duly and properly given if
mailed postage prepaid, and addressed to:
Town of Los Gatos
Attn: Town Clerk
110 E. Main Street
Los Gatos, CA 95030
St. Francis Electric
Attn: Monica Kint
975 Carden Street
San Leandro, CA 94577
OR personally delivered to Supplier to such address or such other address as Supplier
designates in writing to Town.
4.9 Order of Precedence. In the event of any conflict, contradiction, or ambiguity between the
terms and conditions of this Agreement in respect of the Products or Services and any
attachments to this Agreement, then the terms and conditions of this Agreement shall
prevail over attachments or other writings.
4.10 Entire Agreement. This Agreement, including all Exhibits, constitutes the complete and
exclusive statement of the Agreement between the Town and Supplier. No terms,
conditions, understandings or agreements purporting to modify or vary this Agreement,
unless hereafter made in writing and signed by the party to be bound, shall be binding oneitherparty.
IN WITNESS WHEREOF, the Town and Supplier have executed this Agreement.
Town of Los Galos by: St. Francis Electric, by:
l
f /
Les White, nterim Town Manager —
Recommended h :
Matt Morleyj Director of arks and public Title `
Works
Approved as to Form:
f
Robert Schulz, 'own Attorney
4.10 Entire Agreement. This Agreement, including all Exhibits, constitutes the complete and
exclusive statement of the Agreement between the Town and Supplier. No terms,
conditions, understandings or agreements purporting to modify or vary this Agreement,
unless hereafter made in writing and signed by the party to be bound, shall be binding on
either party.
IN WITNESS WHEREOF, the Town and Supplier have executed this Agreement.
Town of Los Gatos by:
Les hi Interim T nManager
Recommended by:
Matt Morley, Director of Parks and Public
Works
Approved as to Form:
Robert Schultz, Town Attorney
St. Francis Electric, by:
Title
Ida snug
DATE:
TO:
FROM.,
SUBJECT:
MEETING DATE: os/wi5
ITEM NO:
15-
AWMANZEEMIMERM
APRIL 23, 2015
MAYOR AND TOWN COUNCIL
LES WHITE, INTERIM TO" MANAGER"
AUTHORIZE THE TOWN MANAGER TO EXECUTE AN AGREEMENTFORSERVICESWITHST, FRANCIS ELECTRIC, INC. TO PROVIDEANNUALTRAFFIC SIGNAL AND STREET LIGHT MAINTENANCE ANDREPAIRSERVICES, AND UNDERGROUND SERVICE ALERT (USA) SERVICES IN AN AMOUNT NOT TO EXCEED $120,000,
RECOMMENDATION:
Staff recommends that the Town Council authorize the Town Manager to execute an AgreementforServiceswithSt. Francis Electric, Inc, to provide annual traffic signal and street lightmaintenanceandrepairservices, and Underground Service Alert (USA) marking services in anamountnottoexceed $120,000,
C10
MBACKGROLLT jl):
The Town of Los Gatos utilizes contractors to provide maintenance and repair for traffic signals, street lighting, Parking lot lighting, and also for Underground Service Alert (USA) markingservices.
The structure of street light maintenance includes a monthly rate per light, covering inspectionandlampreplacement. Traffic signal maintenance includes routine inspection and testing. Additional services like traffic signal timing and coordination would not be a service under thiscontractand is contracted directly with a traffic engineering Company or conducted in house. USA marking provides for the identification of Town underground infrastructure associated withconstructionprojectsand serves to Protect our infrastructure firmn damage.
DISCUSSION:
Staff Prepared a Request for Proposal (REP) for traffic signal andrepairservices. Tire scope of work Street lighting maintenance and
included traffic signal, street lights, parking lot lights, andUSA markings, Siemens Industry has been Providing the services to the Town for the past 13
PREPARED BY: MATT MORLEY 20k
Director of Parks and Public
Reviewed by: Attorney _15Lq_•inance
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: ANNUAL TRAFFIC SIGNAL AND STREET LIGHT MAINTENANCE AND
REPAIR SERVICES
DATE: APRIL 23, 2015
DISCUSSION (com'd):
years, but did not submit a proposal in response to this recent REP due to changes in their
business model.
The following four proposals were received in response to tire RFP:
1. St, Francis Electric, Inc.: $61,356.96 per year, plus extra repair costs and LISA tickets.
2, Aegis ITS: $75,954-72 per year plus extra repair costs and USA tickets.
3. Cal West Lighting and Signal Maintenance: $84,996.00 per year plus extra repair costs and
LISA tickets,
4. Bear Electrical Solutions: $94,737.00 per year plus extra repair costs and USA tickcts 0
The base contract amount covers routine and preventive maintenance of the identified
equipment, Additional episodic work has been included on a time and material basis, including
one hour emergency response for traffic signal repairs, Based on a review of the extra work and
USA tickets for the last year, staff estimates the extra repair costs will be approximately $50,000
per year and the cost for USA tickets will be approximately $5,000 annually.
Staff has reviewed the proposals, interviewed the top two contractors, and determined that St,
Francis Electric, Inc, is the most responsive entity and has the ability to provide a wide range of
maintenance resources to the Town, both during normal operations and during emergencies.
Additionally, their overall cost is substantially less than the other contractors.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute an Agreement
for Services with St. Francis Electric, Inc. to provide annual traffic signal and street light
maintenance and repair services, and Underground Service Alert (USA) marking services in an
amount not to exceed $120,000 for a period of one year with an option to extend the contract up
to four additional years,
ALTERNATIVES,
The Council could reject all bids and provide direction to staff on how to proceed with obtaining
this service.
FISCAL IMPACT:
Funding for this contract is included in the proposed
Operating Budget. Execution of this contract, will be
approval of the proposed budget. -X
ENVIRONMENTAL ASSESSMENT:
FY 2015/10 Parks and Public Works
contingent upon the Town Council's
This is a project as defined under CEQA but is Categorically Exempt under Section 15301(c), A
Notice of Exemption will not be filed.
TOWN OF LOS GATOS, CALIFORNIA
REQUEST FOR PROPOSALS
FOR
PROJECT 14 -5401 -63364
LIGHTING AND TRAFFIC SIGNAL MAINTENANCE AND REPAIR SERVICE
March 10, 2015
PROPOSAL DUE BY:
April 7, 2015, 3:00 p.m.
In the
Town of Los Gatos
Parks & Public Works Department
41 Miles Avenue
Los Gatos, CA 95030
EXHIBIT A
Section Title
Notice Inviting Proposers
Distribution List
Proposal Form
Contract Specifications
Attachment A List of Street Lights
Attachment B List of Parking Lot Lights
Attachment C List of Signalized Intersections
Attachment D Service Form — Street Light
Attachment B Service Form - Traffic Signal Monthly Maintenance
Attachment F Service Form — Traffic Signal UPS
Attachment G Service Form - Traffic Signal Call-Out Repair
Attachment H Town Standard Specifications
Insurance Requirements
NOTICE INVITING PROPOSERS
March 9, 2015
Dear Contractors:
The Town of Los Gatos is issuing this Request for Proposals (RFP) for Street Lighting
and Traffic Signal Preventive Maintenance and Repair Services. if you are interested in
contracting with the Town to provide the services, please respond to this REP no later
than April 7, 2015 by 3:00 p.m. at the Parks and Public Works Department at 41 Miles
Avenue, Los Gatos, CA 95030.
Overview
The Town of Los Gatos is seeking proposals from qualified contractors to provide a
comprehensive Street Lighting and Traffic Signal Preventive Maintenance and Repair
Program for a one -year period with an option to extend the contract up to four (4)
additional years. Siemens has been providing the maintenance service for the Town for
the past 12+ years.
Proposal Format
Proposals shall be made on the Proposal Form included in this Request for Proposals.
Proposers shall enter all requested information in the appropriate spaces on the Proposal
Form. No oral, telephone, facsimile or electronic proposals will be accepted. All costs of
proposal preparation shall be borne by the proposer.
Five (5) copies of the proposal shall be submitted to the Town no later than April 7, 2015
by 3:00 p.m. addressed as follows:
Jessy Pu, Traffic Engineer
Town of Los Gatos
Parks and Public Works Department
41 Miles Avenue
Los Gatos, CA 95030
Evaluation Criteria
The following criteria will be used by the Town in evaluating proposals.
1. Qualification and experience of the identified key technician(s).
2. Contractor's equipment, facilities, and previous experience for the specified
services for municipalities.
3. Ability to perform the service in the required manner and time frame.
4. Reference recommendations.
5. Contractor's understanding and approach towards providing services to the
Town of Los Gatos and other agencies.
6. Costs.
Business License
The successful proposer must either possess a current, valid Town of Los Gatos business
license or must have submitted a Town of Los Gatos business license application and fee
at the time of award.
Insurance Coverage
Contractor shall procure and maintain insurance against claims for the duration of the
Contract. A copy of the insurance requirements is attached.
Scope of Work
The street lighting, trail /parks /parking lot lights, and traffic signal preventive
maintenance and repair services involve ongoing and regular field preventive
maintenance and repair of street lights, parking lot lights, and traffic signals and other
related equipment by licensed contractor(s) with properly trained, experienced and
qualified personnel. This includes approximately 1603 street lights, 119 parking lot
lights, and 30 traffic signals (including a new traffic signal to be constructed within a few
months) which are listed in Attachment A and B, and C. The contract scope of work also
includes a USA (Underground Service Alert) locating and marking service.
The contract(s) which may result from this Request for Proposals may include all or
portion of, and may not be limited to, the following provisions:
Street Lights
The Town seeks a contractor for the on -going maintenance and repair service of
approximately 1,603 Town owned street lights.
Provide 24 -hour on -call services for repair of street light outages and 24 -hour
phone service taking light outage calls.
Perform night check for light outage.
Response to and repair of trouble calls within the specified time.
Installation of lights, as requested.
Regular submission to the Town of accurately maintained and detailed work
records.
Traffic Signal
The Town seeks a contractor for the routine preventive maintenance and repair service
for 30 traffic signals.
Monthly preventive maintenance of all traffic signals.
Repair and replacement of any traffic signal control devices, as requested.
Regular submission to the Town of accurate activity records and reports of any
and all work and service calls related to the Town's traffic signals.
Response to all service requests in a timely manner.
Parking Lot Lights
The Town seeks a contractor for ongoing maintenance and repair service of 119 lights in
the Town parking lots.
Perform night check.
Response to and repair light.
Regular submission to the Town of accurately maintained work records.
USA (Underground Service Alert) Locating and Marking
The Town seeks a contractor for the locating and marking of Town's underground
lighting and signal circuits.
Detailed Project Specifications
See attached "Contract Specifications" for detailed project specifications.
Contract Price
A. First Year
As full compensation for furnishing all materials and equipment and for doing all
the work contemplated and embraced, the Town shall pay the amount specified by
the contractor pursuant to the signed agreement.
B. Successive Years
One year from the date of the signed agreement, and each anniversary thereafter,
the monthly price paid for such services shall be adjusted according to the percent
change in the U.S. Department of Labor, Bureau of Labor Statistics Consumer
Price Index, All Items, All Urban Consumers, San Francisco - Oakland -San Jose,
1982 -84 -100 Index. The contractor shall be responsible for submitting a written
notice no later than sixty (60) days prior to anniversary requesting an adjustment
to the current index. This index shall be used to calculate and determine annual
costs.
C. Town Council Budget Discretion
The authority to determine annual budgets for the Town is vested by law with the
Town of Los Gatos Town Council. Nothing in the agreement shall bind the Town
Council to budget funds in successive fiscal years for payment of services under
the signed agreement. The Town/Department reserves the right to terminate the
signed agreement without consequences, in the event the Town Council
determines in the future not to budget funds for the agreement.
TERM OF THIS AGREEMENT:
If awarded, the contract will remain in effect July 1, 2015 tluough June 30, 2016, with an
option of extending the agreement up to four (4) additional one (1) year periods provided
that the Town provides an annual written notice of the intent to extend the agreement
Proposer Qualifications
Proposers shall possess a valid California State Contractor's License, either Class "A" or
Class "C -10" throughout with contract terms, including extensions, if any, and shall be
experienced performing similar services of similar scope for other public agencies.
Compensation
The Town reserves the right to reject any or all proposals, wholly or in part, received by
reason of this REP. All costs incurred by the consultant due to developing their proposal
shall be borne by the consultant.
The contract for these services shall be subject to payment of prevailing wages pursuant
to California Labor Code section 1770, et seq.
For any questions regarding this RFP, please contact Jessy Pu, Town Traffic Engineer at
408) 395 -2859. Requests for information of clarification must be received at least ten
10) calendar days before proposals are due in order to prepare and distribute a response.
The Town will interview with the top ranked contractor(s) and negotiate contract(s) to
provide the services.
Sincerely,
Jessy Pu, T.E., P.E.
Traffic Engineer
Distribution List
Cal West
Craig Geis
PO Box 612035
San Jose, CA 95161 -2035
Siemens
Adam Sanchez
79 Mitchell Blvd
San Rafael, CA 94901
Team Econolite
3390 De La Cruz, Unit R
Santa Clara, CA 95054
Bear Electrical Solutions
Robert Asuncion
1341 Archer Street
P.O. Box 924
Alviso, CA 95002
St. Francis Electric
Joshua Bailey
P.O. Box 2057
San Leandro, CA 94577
CONTRACT SPECIFICATIONS (03/10/2015)
A. SERVICES
2015
The Contractor shall provide ongoing and field maintenance and repair of street lights, parking lot
lights, USA (Underground Service Alert) marking, and traffic signal equipment by duly trained and
qualified personnel.
The Contractor shall provide and maintain emergency service response on a 24 -hour a day, 7 days
per week basis, including all holidays, utilizing trucks equipped with radio dispatch and /or cellular
communication capabilities, warning beacon /strobe lights; traffic cones; construction warning signs; a
hydraulic bucket capable of reaching a height of 40 feet from the roadway surface; proper lighting for
illuminating the work area at night; necessary computer laptop for programming, maintenance and
testing of traffic signal controllers and various equipment. All of the required equipment shall be
properly maintained and functional 24 hours a day, 7 days a week, including holidays.
The Contractor ensure that any vehicle used within the boundaries of the Town of Los Gatos where
lane closures or work within the travel lanes is required shall be equipped with an arrow board,
warning beacons /strobe lights, the proper quantity and sized cones for a lane closure, and advance
warning signs. All of the Contractor's employees working within the boundaries of the Town shall be
equipped with a communication device capable of instant 2 -way communications for extended
periods of time with the Contractor's shop or with Town staff.
The Contractor shall have available, and readily accessible in functioning order, all required tools,
equipment, apparatus, facilities, and materials needed to perform all work necessary to maintain and
repair the street lights, traffic signals, and park/trail /parking lot lights listed in Attachments A, 6, and C
in compliance with current State and Town standards and specifications and National Electric Code
NEC).
The Contractor is required to provide a 24 -hour phone service for taking calls for reported inoperable
signals and lighting. All calls shall be logged by Contractor. The Contractor shall respond to call outs,
inspect, verify, identify problems, and perform necessary repair per the contract requirements. All
calls shall be entered into computer.
The Contractor shall provide traffic control, lane closures, sidewalk closure and /or detour that conform
to the State and Town requirements. During emergency conditions, the Contractor shall assure full
cooperation with the Town of Los Gatos.
Street Lights
Maintain all street lights (including street lighting, and intersection safety lighting) owned by the Town
in an operable and safe condition. Respond to call outs for outage, missing pole tag, missing hand
hole cover, and any unsafe or inoperable condition. The PG &E owned street lights (typically mounted
on wood or utility poles) are not part of the contract.
All reported inoperable lights shall be serviced and repaired within five (5) working days or less. The
five working days shall be measured beginning the first full day following receipt of the outage report.
When the inoperable lights are reported for pedestrian crosswalks, it shall be repaired before dark of
the next day. When performing street lighting service, Contractor shall complete the Town's street
light service form and report findings to Town staff. A copy of the street light service form is attached
in Attachment D. All calls and services shall be entered into computer. An electronic file of repair
records shall be submitted to Town staff for review monthly.
The Contractor is required to have on staff and available to perform Services under this contract,
designated for the Town of Los Gatos, a lighting /electrical technician with a minimum of five years' of
experience in street lighting repairs. The technician shall have experience with the operation,
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maintenance, and repair of street lights. The technician shall also have knowledge and experience of
operation, maintenance, and repair of electrical service.
A complete inventory of street lights (based on PG &E database) is available at Parks and Public
Works Department. A summary table for the number and type of street lights is included as
Attachment A. Town standard street light poles are Octaflute. Other street light standards that may be
found in Town are Type 15, Octagonal, and other decorative poles. It will be the Contractor's
responsibility to verify to the extent necessary the accuracy of the inventory.
Town will provide a copy of street light map to the Contractor for use. It will be the Contractor's
responsibility to verify the accuracy of the map. Contractor shall verify and mark street light pole and
electric service locations on the street light map during maintenance /repair service and provide a
copy to Town for updating the map. Contractor shall tag all light poles, if pole ID tags are missing or
not apparently visible, in accordance with Town and PG &E requirements.
Traffic Signal
Provide ongoing and routine preventive maintenance and repair of traffic signal equipment,
associated lighting, and other pertinent apparatus by duly trained and qualified personnel. A list of
Town traffic signals is shown in Attachment C.
The Contractor is required to have on staff and available to perform Services under this contract,
designated for the Town of Los Gatos, a Traffic Signal Technician with a minimum of five years' of
experience in traffic signal repairs. The Traffic Signal Technician shall have experience with the
operation and maintenance of Econolite, and various NEMA controllers currently in use by the Town
of Los Gatos. The Traffic Signal Technician shall also have knowledge and experience of the
operation and maintenance of inductive traffic loops, video detection systems, emergency vehicle
preemption devices, twisted pair interconnect, and fiber optic cables. The Traffic Signal Technician
shall keep up to date on the operation and maintenance of all state -of- the -art traffic signal control
device and related equipment to ensure that the Town's needs will also be supported in the future.
The Traffic Signal Technician shall also be familiar with and adhere to national and State standards
for programming traffic signal controllers.
The Contractor shall furnish temporary replacement traffic signal controllers, preemption units, traffic
signal communications and monitoring equipment, detector amplifiers, conflict monitors, video
detection systems, power supplies, and various other standard traffic signal equipment. Contractor
furnished temporary spares shall be identical to the component being replaced in manufacture, make
and model. The Contractor shall deviate from this requirement only upon written advance approval
from the Town. The Contractor shall provide the temporary equipment at no additional charge to the
Town whenever the original units are removed for repair or servicing.
Parking Lot Lights
Maintain lighting in Town's parking lots in an operable and safe condition. These lights are mounted
on poles, bollards, walls, or garage ceiling. Respond to call outs for outage, missing pole tag, missing
hand hole cover, broken fixture, broken bollard, and any unsafe or inoperable condition.
All reported inoperable lights shall be serviced and repaired within five (5) working days or less. The
five working days shall be measured beginning the first full day following receipt of the outage report.
When performing lighting service, Contractor shall complete the Town's street light service form and
report findings to Town staff. A copy of the street light service form is attached in Attachment D. All
calls and services shall be entered into computer. An electronic file of repair records shall be
submitted to Town staff for review monthly.
The Contractor is required to have on staff and available to perform Services under this contract,
designated for the Town of Los Gatos, a lighting /electrical technician with a minimum of five years' of
experience in lighting repairs. The technician shall have experience with the operation, maintenance,
2015
and repair of lights. The technician shall also have knowledge and experience of operation,
maintenance, and repair of electrical service.
A complete inventory of lights is available at Parks and Public Works Department as shown in
Attachment B. The contractor is required to Feld locate the lights, prepare a map of the light and
service locations, and install identification tags for each of the lights within the first two months of the
contract.
Night Check
Perform a quarterly night check for outages and malfunctions of lighting and illuminated signs for the
parking lots and the following streets: Los Gatos Boulevard, Main Street, Winchester Boulevard,
Santa Cruz Avenue, Blossom Hill Road, Lark Avenue, Los Gatos Saratoga Road, Los Gatos
Almaden Road, Pollard Road, and Knowles Drive. Also perform night check for problem locations as
needed as directed by Town staff. A copy of report with the results of night check shall be submitted
to Town within a week from night check.
USA (Underground Service Alert)
Provide USA locating and marking service for Town's electrical circuits such as street lights, parking
lot lights, traffic signals, signal interconnect, fiber optic communication lines, and other Town owned
public lighting.
B. TRAFFIC SIGNAL PREVENTIVE MAINTENANCE
The Contractor shall perform routine preventive maintenance service to eliminate or reduce any
incidence of malfunctions and complaints, and to maximize the useful life of the Town's traffic signal
equipment including and may not be limited to signalized intersections.
The Contractor shall provide monthly preventive maintenance for the signalized intersections listed in
Attachment C. The Contractor shall complete Preventive Maintenance Checklists (Attachment E & F)
for each maintenance inspection and shall indicate the work performed or required for each item. The
Contractor shall maintain one copy of the completed form for each intersection and for each
inspection in the controller cabinet and in the Contractor's business office throughout the term of this
contract.
The monthly maintenance service shall be performed within the same week of every month for each
intersection. Between any two monthly maintenance services shall not be closer than three weeks for
each intersection. The Contractor shall notify Town staff the scheduled date for preventive
maintenance service at least one week prior to performing the service.
When the conflict monitor test is performed, the Contractor shall maintain three copies of the full field
test results. One copy shall be left in the traffic signal controller cabinet, one copy shall be
maintained at the Contractor's business office, and one copy shall be sent to the Town.
It is understood and agreed that failure on the part of the Contractor to perform monthly preventive
maintenance as required by this contract will cause the Town to suffer an unascertainable amount of
damage. Therefore, the Contractor agrees to pay to the Town, not as a penalty but as liquidated
damages, the amount of $500 per calendar day that the intersection is overdue for monthly
preventative maintenance. The total amount of liquidated damages will be totaled and deducted from
the monthly invoice payment.
C. TRAFFIC SIGNAL EQUIPMENT
The Contractor shall repair, replace or otherwise render in good working order any and all defective
parts of all traffic signal control equipment. Whenever the Contractor replaces any defective parts on
either a temporary and /or permanent basis, the Contractor shall identify the parts being replaced by
manufacturer's make, model, and serial number, and the locations of installation. Further, the
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Contractor shall only use new parts for permanent replacement. Exceptions to this requirement shall
only occur on an individual basis upon advance written approval from the Town.
No permanent changes of traffic signal control devices shall be done without prior written approval
from the Town. Whenever any traffic signal equipment is removed /replaced /modified, the Contractor
shall notify the Town by telephone within two hours of the change, followed by written notification to
the Town within one week. Furthermore, any changes shall also be indicated on the maintenance or
repair log within the traffic signal controller cabinet. The Contractor agrees to notify the Town in
advance of any planned or scheduled traffic signal turn - offs /turn -ons necessitated by the Contractor's
operations. The Contractor shall make turn - offs /turn -ons of traffic signals only upon prior written
approval by the Town.
All traffic signal control equipment shall be maintained in accordance with the manufacturer's
recommendations. When the traffic signal equipment becomes obsolete or deteriorated to the point
of being beyond reasonable or cost effective repair, the Contractor shall report such conditions to the
Town and provide satisfactory evidence that replacements are necessary. The Contractor shall
prepare estimates showing the cost breakdown of materials and labor for replacement of such traffic
signal equipment and submit this information to the Town.
When Incandescent (or any non -LED) signal lamps are burned out, they shall be replaced with LED
modules unless otherwise approved by Town staff. Signal LED modules shall be replaced when the
light output and degradation fails specifications or when more than five percent of LED's are not
working properly, such as burned out or flickering.
D. NEW INSTALLATIONS OR DELETIONS
The Contractor shall maintain any new street lighting, and traffic signal equipment, which are installed
for the Town throughout the term of the contract. These devices will be deemed to be added to the
contract when the Town notifies the Contractor of the installation thereof. These added equipment or
devices, regardless of the complexity of the technology shall be maintained in the same manner and
for the same flat rate as those devices already covered by the contract.
Should responsibility for the maintenance of any current or future lighting or traffic signal device
cease to be the Town's, the Town will notify the Contractor in writing of the last date to perform
maintenance. The flat rate maintenance for any such affected device shall be prorated on the basis
of the number of days that device was maintained by the Contractor.
E. WARRANTY
Contractor shall manage all lighting and traffic signal related materials and devices under warranty.
During the manufacturer's warranty period, the Contractor shall be responsible for making contact
with the equipment manufacturer regarding any service determined to be under warranty. The
Contractor shall replace the warranted materials (or replace with temporary equipment pending
replacement material from manufacturer) without any charges to Town.
A minimum of twelve- (12) month warranty shall apply to all work and materials installed by
Contractor. During the Contractor's warranty period, the Contractor shall be responsible for repairing
and /or replacing the equipment without any charges to Town. The warrantee on the repaired or
replaced equipment shall again commence with the date of repair or replacement of equipment.
A minimum of three- (3) month warranty shall apply to all temporary replacement installed by
Contractor. During the warranty period, the Contractor shall be responsible for repairing and /or
replacing the equipment without any charges to Town. The warrantee on the repaired or replaced
equipment shall again commence with the date of repair or replacement of equipment.
F. CONTRACTOR SHOP
2015
The Contractor shall have adequate shop and storage facilities. This facility shall house the
necessary staff, traffic signal poles, signals, traffic signal controllers, traffic signal communications
devices, LEDs, controller cabinets, service cabinets, wiring, pullboxes, pullbox lids, and other
necessary materials and vehicular equipment to perform all maintenance required and to perform
temporary and permanent repair of accident damage to traffic signal equipment/devices. This facility
shall also be equipped to perform twenty -one day bench test of traffic signal controller cabinets in
accordance to Caltrans and Town specifications.
The Contractor shall maintain a single local telephone number during the entire term of the contract
where he /she or a designated representative can be reached 24 hours a day, 365 days a year.
The Contractor shall also maintain and provide direct phone numbers, cellular phone numbers, fax
numbers, and email addresses of various pertinent staff / employees with which the Town can maintain
regular and direct contact with regarding billing, estimating, service calls, status reports, scheduling,
testing of equipment, and various other issues.
G. EMERGENCY SERVICE
When notified of any traffic signal device malfunction, failure, loss of indication, accident damage,
construction damage, or any emergency traffic signal service call, the Contractor shall respond and
be at the location within one hour following notification from the Town.
In the event of a knockdown, the Contractor shall provide temporary emergency replacement of a
type acceptable to the Town until permanent repairs can be accomplished. The Contractor shall
install a temporary device appropriate for the situation and consult with the Town to identify a
permanent replacement. Required replacement of equipment will require prior written approval from
the Town before such replacements are commenced in conjunction with an emergency call.
In the case of a 1A/113, pedestrian push button pole, or street light pole knock -down where the
foundation and anchor bolts are still intact, the Contractor shall make all necessary repairs with
necessary new equipment to return the pole to its original, undamaged condition upon the initial
response. No additional compensation shall be provided for subsequent work to the original damage.
At any time the Contractor is notified of an emergency situation by the Town, CHP, County Sheriff or
other duly recognized authority, the Contractor shall immediately notify the designated contact staff at
the Parks and Public Works Department the emergency call.
Upon completion of the response to the emergency call, the Contractor shall notify the appropriate
Town staff by telephone and /or email the status of the emergency work. In addition, the Contractor
shall notify the Town in writing within one week of the completion of the repair work. In the event a
follow -up permanent repair is required, the Contractor shall submit a cost proposal to Town staff
within a week from the emergency response.
It is understood and agreed that failure on the part of the Contractor to respond within one hour to any
emergency service call as provided will cause the Town to suffer an unascertainable amount of
damage. Therefore, the Contractor agrees to pay to the Town, not as a penalty but as liquidated
damages, the amount of $500 per hour. The time for such liquidated damages shall commence from
the first hour after the required response time for emergency service calls indicated in the previous
sections. The total amount of liquidated damages will be totaled and deducted from the monthly
invoice payment.
The Contractor shall enter any emergency service calls onto the log at the intersection controller
cabinet along with the minimum required information as stated in the previous sections. Failure to do
so will be construed to be a failure to respond to the emergency service calls.
H. EXTRA WORK
NOR
The Contractor shall install, modify, repair and /or upgrade lighting, traffic signals and all associated
hardware or traffic safety devices as requested by the Town. All such work, if not covered in the flat
rates, shall be considered extra work and shall be performed to the satisfaction of the Town. Please
refer to the signal monthly maintenance service forms and the "Compensation" Section for details.
No additional or extra work shall be commenced or undertaken by the Contractor unless authorized in
advance in writing by the Town. Said written authorization is a condition precedent to the
Contractor's entitlement to reimbursement or remuneration for such services. This work shall be
performed within a specified time limit established by the Town and for a mutually agreed upon price.
The Town shall retain discretionary right to perform any extra work through the use of Town forces,
by negotiated agreement, or to advertise such work by others.
RECORDS
Monthly Report
The Contractor shall submit to the Town, at the same time as the submission of monthly invoices, a
computerized report covering all Contractor's activities within the Town during the previous month.
This monthly activity report shall be provided in Excel file format. Formatting shall be agreed by the
Town. The monthly activity report shall include at a minimum:
a. Time any service calls were received by the Contractor, time at which the service call was
dispatched to the technician, the arrival time of the technician at the requested location, the
departure time, the caller's name, and the results of diagnosis.
b. A complete record of any and all work performed on the lighting and traffic signal equipment
during the period covered by the monthly activity report, including the make, model, and
serial number of any replacement or newly installed equipment at each intersection. The
report shall also detail the make, model and serial number of any equipment replaced.
c. Asset ID's (if applicable) and detailed location description of any repaired /replaced
equipment.
d. The date and time that any preventive maintenance work was performed and any findings.
e. Any and all pending repair work needed at each intersection along with Repair Order number.
In addition, the Contractor shall submit to the Town, at the same time as the submission of monthly
invoices, a separate summary list of outstanding items requiring follow -up repair.
The Contractor shall maintain and provide all required maintenance /service forms (Attachments D, E,
F, and G). A copy of the completed maintenance and service forms, in electronic format, shall be
submitted to Town staff monthly.
The Contractor shall be required to maintain a copy of the monthly activity report (either electronic or
hardcopy), maintenance /service forms, conflict monitor test results, and any service records for a
period of not less than five years.
Service Loa in Controller and Service Cabinets
The Contractor shall maintain a log at each signalized intersection included under this contract. The
log shall detail each inspection, repair, and /or emergency /service call. The Contractor shall complete
at a minimum on this log, the date, arrival time, departure time, type of inspection /service, any
findings or repairs, the Contractor's employee name and /or ID, the employee's job title, and in the
event of signal outage /flash, display message on conflict monitor, controller, loadswitch position, etc.
A similar log shall be maintained in each electric service cabinet where storage space is available.
2015
J. MEETINGS /CONSULTATION
The Contractor shall be available to meet, when deemed necessary, with Town staff on a monthly
basis or at a mutually agreed upon time and place to review maintenance activities, operational and
repair activities, pending work, estimates, work quality, and any items related to Contractor's work
under this contract.
Contractor shall be available at all times to the Engineer for consultation at no added expense to the
Town. The consultation may consist of explanation of technical details, upgrade of signal equipment,
and operational improvement. The contractor shall provide detailed work proposal and cost estimate
to the Engineer upon request for repair, installation, replacement, or any improvements containing
lighting or traffic signal components. Work associated with preparation of proposal shall be provided
at no charge to the Town.
K. FAILURE TO PERFORM
Should the Contractor fail to properly execute the work in a timely or correct matter as provided under
the terms of this contract, the Town, after providing the Contractor with three business days' notice,
may perform or hire another Contractor to perform such work and deduct the cost plus 25% thereof
from any payment due to the Contractor.
L. COMPENSATION
1. STREET LIGHTING SERVICE
The Contractor shall be compensated for service required under this contract at a flat rate per
street light. Included in the flat rate is compensation for all related labor, equipment, and materials
for all related above ground lighting components including and not limited to fixtures and housings
and all components within), lamps, photo cells, starters, ballasts, transformers, fuses, sockets,
hand hole covers, ID tags, and pull box lids. Also included in the flat rate are the conductors,
fuses, terminal blocks, breakers, contactors, photo cells, and clock timers in the poles, bollards
and service enclosure. Also included in the flat rate is compensation for the 24 -hour phone
service, response to calls, identification /verification of problems, preparation for cost proposal,
quarterly and special night check, logging of calls, reporting of service, and any other related
service activities as specified in the Contract.
Not included in the flat rate compensation are poles, arms, bollards, pull boxes (except lids),
service enclosures (the shell), and underground and in- structure conduits and conductors. Also
not included is repair /replacement for damage caused by vehicular collisions, acts of God, or
malicious damage.
2. TRAFFIC SIGNAL SERVICE
The Contractor shall be compensated for services required under this contract at a flat rate per
intersection.
Included in the flat rate shall be compensation for the preventive maintenance including labor,
equipment, and materials, as identified in the maintenance service form. The preventive
maintenance items as identified in the maintenance service form shall be the Contractor's
responsibility to repair, install and /or replace without additional charges to Town whether they are
maintained, repaired, or replaced at call -outs or emergency call -outs, or at the time of
maintenance routine. In addition, the following items shall be the Contractor's responsibility to
repair, install and /or replace without additional charges to Town whether they are maintained,
repaired, or replaced at call -outs or emergency call -outs, or at the time of maintenance routine:
load switches; flashers, BIU's; detector amplifiers; audible pedestrian signal indicators; push
button assembly; louvers; visors; back plates; above ground conductors, and signal indication
LED modules (including also replacement of bad non -LED lamps with LED modules) for all
vehicle and non- vehicle signal indication.
2015
Also Included in the flat rate compensation is compensation for the logging of calls, work related
to preparation of cost proposal, investigation /verification of trouble calls, warrantee service,
stocking of materials, reporting of service, record keeping, temporary equipment, and any other
associated services as specified in the Contract.
Not included in the flat rate compensation are any items not specified above, e.g. poles, arms,
pull boxes (except lids), conflict monitors, power supply units, video detection, signal head
housing and brackets, underground conduits and conductors, etc. Also not included in the flat
rate compensation is repair /replacement for damage caused by vehicular collisions, acts of God,
or malicious damage.
3. PARKING LOT LIGHTING SERVICE
The Contractor shall be compensated for service required under this contract at a flat rate per
light in parking lots. Included in the flat rate is compensation for all related labor, equipment, and
materials for all related above ground lighting components including and not limited to fixtures
and housings (and all components within), lamps, photo cells, starters, ballasts, transformers,
fuses, sockets, hand hole covers, ID tags, and pull box lids. Also included in the flat rate are the
conductors, fuses, terminal blocks, breakers, contactors, photo cells, and clock timers in the
poles, bollards and service enclosure. Also included in the flat rate is compensation for the 24-
hour phone service, response to calls, identification /verification of problems, preparation for cost
proposal, quarterly and special night check, logging of calls, reporting of service, and any other
related service activities as specified in the Contract.
Not included in the flat rate compensation are poles, arms, bollards, pull boxes (except lids),
service enclosures (the shell), and underground and in- structure conduits and conductors. Also
not included is repair /replacement for damage caused by vehicular collisions, acts of God, or
malicious damage.
4. USA (Underground Service Alert)
The Contractor shall be compensated for service required under this contract at a flat rate per
USA ticket. Included in the flat rate is compensation for all related labor, equipment, and materials
for all related USA ticket related work.
5. EXTRA WORK
Town shall compensate the Contractor for the performed extra work and repairs in accordance
with agreed upon labor rates, material markups, equipment rates, and miscellaneous costs.
Town may solicit competitive bids for extra work from the Contractor and alternative vendors or
contractors.
Extra work refers to the replacement, repair, upgrade or installation of any street lighting and
traffic signal components that are not included in the compensation of the flat rates. The
Contractor shall obtain Town approval prior to scheduling any work to be performed under this
provision. The Contractor shall provide documentation to support invoiced charges, including but
not limited to time cards and material invoices, upon request by the Town.
6. RATE INCREASE
Rates may be reviewed annually by the successful proposer and the Town; and rate increases
may be requested in writing with detailed justification. Nevertheless, the maximum increase in
labor and /or equipment costs in any calendar year shall be no more than the percent change in
the U.S. Department of Labor, Bureau of Labor Statistics Consumer Price Index, All Items, All
Urban Consumers, San Francisco - Oakland -San Jose, 1982 -84 -100 Index..
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7. PAYMENT AND INVOICES
Payments will be made within thirty days following receipt of an accurate invoice and
documentation of work performed. Invoices shall be submitted no later than 60 days after the
completion of work and not more frequently than once per month. It is understood and agreed
invoices submitted later than 60 days after the completion of work will cause the Town to suffer
an unascertainable amount of staff effort in reconciling late invoice. Therefore, the Contractor
agrees to pay to the Town, not as a penalty but as liquidated damages, the amount of $250 per
invoice or 10% of the invoice, whichever is greater. The liquidated damage will be deducted from
the invoice payment and shall not exceed the invoice amount.
Attachment 'A'
Street Light Summary (Fixture Count)
Town Owned Lights (Non Parking Lot Lights)
Circuit: Lamp Size Count
I
LIPS 70W I
LED I
Circuit: Mutt 120v Lamp Size Count
HPS 100W 105
HPS 150W 21
HPS 2 5 0 W 13
HPS 70W 686
LED 13
MV 175W 9
Circuit: Mult 240v Lamp Size Count
HPS 100W 131
HPS 150W 31
HPS 200W 13
HPS 2 50W' 2
HPS 70W 435
LCD 25
MV 175W 33
MV 250W 6
MV 400W 9
Circuit: Series other Lamp Size Count
HPS 100W 1
Circuit: Unknown Lamp Size Count
HPS 100W 9
Wednesday March 04, 2015 Page 1 q(2
HPS 15OW 8
IIPS20OW 9
FIPS25OW 5
IIPS 70W 28
LFD I
LPS 90W I
AdVI 75 W 5
MV 250W I
Total Number Street Lights 1603
Wednesday, March 04, 2015 Page 2 of 2
ATTACHMENT `B'
IJ1.' A i<[el Kel &I e] w. Iit<IitC
150 w Induction Shoebox Los Gatos / Saratoga Long Term Lot 22
70 w Induction Cobra Head Lot 1 - Los Gatos / Saratoga / Bantham 4
70 w Induction Cobra Head Lot 1 - Los Gatos / Saratoga / Bantham 1
40 w Induction Conversion Lot 2 - Bantham / Royce 5
40 w Induction Shoebox Lot 3 - Royce / Graves 6
40 w Induction Shoebox Lot 4 21
2 x 55 w Induction box Lot 4 2
40 w Induction Wallpack Lot 4 9
55 w Induction Conversion Lot 4 7
80 w Induction Cobra Head Lot 5 - Elm / Main St 7
80 w Induction Cobra Head Lot 5 - Elm / Main St 3
40 w Induction Shoebox Monte Bello Lot 5
Beta 40 -LED Lot 6 - Victory Lane 10
40 w Induction Shoebox Lot 7 - Main St 5
40 w Induction Shoebox Lot 8 - Main St 4
40 w Induction Conversion Southside Lot, North Santa Cruz 6
100 w Induction Cobra Head 113alzer Field Lot 2
TOTAL COUNTI 119
Attachment 'C'
Town Traffic Signal List
ID haterscetion
1 Los Gatos BI. & Los Gatos - Saratoga Rd
2 Los Gatos BI. & Kennedy - Caldwell
3 Los Gatos BI & Nino
4 Los Gatos BI., Roberts Rd. & Shannon Rd.
5 Los Gatos BI. & Blossom Hill Rd.
6 Los Gatos BI., Los Gatos - Almaden Rd. & Chirco Dr.
7 Los Gatos BI. & Los Gatos Village Sq.
8 Los Gatos BI. & Garden - Gateway
9 Los Gatos Bl. & Lark Ave.
10 Blossom Hill Rd. & Cherry Blossom Ln.
11 Blossom Hill Rd. & Camellia Terrace
12 Blossom Hill Rd. & Roberts Rd. (East)
13 Blossom Hill Rd. & University Ave.
14 Blossom Hill Rd. & Union Ave.
15 N. Santa Cruz/Winchester & Blossom Hill /Mariposa
16 N. Santa Cruz Ave. & Andrews St.
17 W. Main St. & Santa Cruz Ave.
18 W. Main St. & University Ave.
19 Lark Ave. & Oka Rd.
20 Los Gatos - Saratoga Rd. & Alberto Way
21 Winchester BI. & Lark Ave.
22 Winchester BI. & Knowles Dr.
23 Winchester BI. & Wimbledon Dr.
24 Los Gatos - Almaden Rd. & National Ave.
25 Knowles Dr. & Dardanelli Ln.
26 Knowles Dr. & Capri Ave.
27 Blossom Hill Rd. & Roberts West
28 Winchester BI & Caves
42 Lark Av & University Av
43 Winchester /Albright/Bay Club (New in a few months)
Wednesday, Mareh 04, 2015 Page I of I
ATTACHMENT D
TOWN OF LOS GATOS SERVICE FORM — STREET LIGHTS
All work prescribed in the list is included in the monthly flat fees for street light service)
Town WO ID: Republic Work Order #:
Pole ID: Location/Address:
Caller: Reported Problem:
Date: Start Time: End Time:
A. VERIFY LIGHT
Verify Pole Tag ID: (Install pole tag if it's missing.)
Verify Pole Address/Location:
Pole Type? Octaflute '4r, Octagon, cr,Sfaobe'r 5rjype js 6r::Uiikyrgc '(1f.it s n utifity pale, if8 * Pq4IE
Indintal d tight. otify Town: sta 6f hers( (Please des
u :N
Lamp Type & Size? ElForexistinglightsneitherHPSnorLED — Replace with LED light fixture. Notify Town staff.
24QV 4, El,
Overhead or Underground Feed? ElOverheadpoweristoberepairedbyPG&E. Notify Town staff.
1s,this'A,PG8E06vierissu J 0
If it's ,a PG&E powee is;s ueiJictify Towil
Missing/broken hand hole cover? Yes or No ElReplacemissing/broken hand hole cover.
Comments:
B. PROBLEM AND REPAIR
Cause? Accident or Vandalism or Others
Problem Description:
Work Description:
Found Service? Yes or No
If the service location is found, please describe the location here:
C. FOLLOW-UP SERVICE
Description of Required Follow-Up Service:
El
TECHNICIAN NAME: SIGNITURE:
ATTACHMENT E
MONTHLY - TOWN OF LOS GATOS TRAFFIC SIGNAL PREVENTIVE MAINTENANCE CHECKLIST
All work prescribed in the list is included in flat fees for monthly routine maintenance)
Intersection: Signal ID:
Date: Start Time: End Time:
A. CONTROLLER CABINET & SERVICE ENCLOSURE
Cabinets — Vacuum /clean inside /outside cabinets. Spray insecticide as necessary. Remove graffiti, postings and
adhesive materials off cabinets. Trim vegetation off cabinets (one foot clearance). Replace cabinet filter as
Fan Operation (June through September) — Verify that fan turns on at 90 °F and above. Replace as necessary. I
Cabinet field wires —Verify cabinet field wires are neatly organized and properly marked. Re -mark as necessary. I
Cabinet Seal — Re -seal between cabinet and its concrete foundation as necessary. Must be watertight. Check traces
of rust. Remove rust and paint over area of rust.
Comments
Follow -up:
H B. CONTROLLER & OTHER EQUIPMENT 11
Equipment Display — Check if equipment display properly such as controller and conflict monitor screens, telemetry
error message on master controller, battery level in UPS, lights on preemption device, etc.
Comments
Follow -up:
C. WALK INTERSECTION
C.I. SIGNAL HEADS
Lens, Lamps ana Lcus — visuany cnecK Tor aamage ana maicaton. cnecK ana aalust Tor operation, proper
orientation for arrows, and seating of lamps and LEDs. Replace LED's to fit as necessary. Replace broken lens and
burned out lamps with LED modules. Replace bad LED module oer contract soecificaitons.
Visors and Back Plates —Verify all in place and in good condition. Adjust /replace as necessary. I
Re- painting — Paint faded signal head housing, visors, and back plates as necessary.
Comments
Follow -up:
C.2. PEDESTRIAN SIGNALS
Pedestrian Signal Heads — Check condition of heads and LED's. Adjust/re -aim as necessary.
Audible Pedestrian Signal (if applicable) —Verify the operation of audible pedestrian signal indication.
Comments
Follow -up:
C.3. MISCELLANEOUS
Traffic Signal Poles — Visually check all poles, mast arms, anchor bolts & nuts for rust, damage and tightness. Adjust 1:1thetiahtnessofboltsandnutsasneeded.
Graffiti - Remove graffiti, postings and adhesive materials off signal poles and equipment. I
Video Detection Cameras (if applicable) — Visually inspect cameras. Remove visible obstruction, e.g. nest, webs,
etc. Wipe clean with damped soft cloth (clean water only) as necessary and at least once every three months.
Red Light Detector Devices (a.k.a. Rat Boxes) if applicable — Visually check the condition, burned devices, clean 1: 1andtightness. Adjust as needed.
Pole Hand Hole Covers — Check hand hole covers. Replace broken and missing covers. I
Detector Hand Hole Lids — Check cracked and missing lids. Replace broken and missing lids. I
Comments
Follow -up:
TECHNICIAN NAME: SIGNATURE:
ATTACHMENT IF
UPS CHECK LIST
Intersection: DavesANinchester (only one with UPS in Los Gatos) Signal Amps:
Date: Start Time: End Time:
UPS Model: Myers 1250
Visually inspect UPS panel indicators. Clean battery terminals.
Test and measure battery performance.
Running Hours Battery Voltage (Disconnected)
Be in End Battery Battery Battery Battery
Tech Name Date Count Hours Count Hours A B C D Comments
ATTACHMENT G
TOWN OF LOS GATOS SERVICE FORM — TRAFFIC SIGNAL CALL -OUT REPAIR
Town WO #: Republic WO #:
Intersection:
Caller: Reported Problem:
Date: Start Time: End Time:
A. ARRIVAUDEPARTURE
Arrival Date:
Arrival Time::
Departure Time:
B. PROBLEM AND REPAIR
Cause? Accident or Vandalism or Others
El
Problem Description:
Work Description:
C. FOLLOW -UP SERVICE
Description of Required Follow -Up Service:
El
TECHNICIAN NAME: SIGNATURE:
Attachment H
TOWN STANDARD SPECIFICATIONS
As of March 10, 2015)
2.37 Signals, Lighting, Electrical System
General
Signals, lighting and electrical work shall conform to the current provisions of Section
86, "Signals, Lighting and Electrical Systems," of the State of California Department of
Transportation SSS (henceforth referred to as "SSS "), the State of California
Department of Transportation SSP (henceforth referred to "SSP" and these Town
Specifications.
Town Standard Equipment
Unless specified otherwise, the following standard equipment shall be used for the
Town:
1. NEMA TS -2, Type 1, "P" controller cabinet.
2. ECONOLITE ASC3 signal controllers.
3. ITERIS Edge 2 Video Detection system.
4. Fire Preemption —As supplied by Fire Department.
Conduit
Conduits shall be installed using directional boring or open trench as determined by
Contractor and approved by Engineer. The top of the installed conduit shall be a
minimum of 18 inches below finished grade.
Directionally -bored conduits shall be installed at a minimum depth of eighteen inches
18 ") from existing pavement surface. Directionally -bored conduits within the public
right -of -way shall be installed within one foot (1') of the lip of gutter or underneath the
sidewalk.
All traffic conduits shall be 3" or larger in diameter. All conduits shall be Schedule 80
polyvinyl chloride conduit unless otherwise specified. End bells shall be installed on all
PVC conduits ends. Ground bushings shall be installed for all metallic conduits.
Contractor shall not use 90- degree elbows. Only large radius 45- degree elbows shall be
allowed.
Interconnect cable conduit terminations into pull boxes shall be gradually swept to the
elevation where conduit enters through the side of a pull box. These conduit sweeps
shall have a minimum 3 -foot radius and 45- degree radius.
2 -1
All conduits shall have a pull tape and a bare #8 AWG (minimum) copper wire for
grounding and tracing of conduits.
All conduits placed in utility joint trenches shall be inspected and approved by the
respective utility (PG &E, SBC, Verizon, Comcast) prior to backfill. The Contractor shall
coordinate all such inspections with each Utility Company.
All conduits shall be sealed with Duct -Seal after wires are installed to prevent moisture
and rodents from entering the conduits.
Conduits shall be installed either parallel to or perpendicular to the curb, unless
otherwise approved by the Engineer prior to placement. Conduit at an oblique angle to
the curb will not be permitted.
Communication conduit (for fiber optic cable) — The sum of horizontal and vertical
conduit bends in new conduit between pull boxes and /or splice vaults shall not exceed
180 degrees. Conduit terminations into pull boxes and splice vaults shall be gradually
swept to the elevation where conduit enters through the side of a pull box or splice
vault. These conduit sweeps shall have a minimum 3 -foot radius and 45- degree radius.
Pull Boxes
The identification "LOS GATOS" shall be engraved, welded or cast on the top face of all
covers and followed by one of the following applicable markings:
1. "STREET LIGHTING" (for pull boxes containing lighting).
2. 'TRAFFIC SIGNAL" (for pull boxes containing traffic signal circuits with or without
street lighting circuits).
3. 'TRAFFIC COMMUNICATION" (for traffic signal communication).
4. "SERVICE" (for pull boxes in service runs and where utilities company conduits
terminate).
5. `TREE LIGHTING" (for tree lighting systems only).
6. "SPRINKLER CONTROL" (for sprinkler control systems only).
7. "ELECTRICAL" (for electrical systems not mentioned above).
Pull boxes shall be No. 5 or larger unless otherwise indicated on the plans. Pull boxes
for signal interconnect shall be No. 6 or larger unless otherwise indicated on the plans.
Pull boxes for fiber -optic cabling system shall have the following minimum inside
dimensions, unless specified otherwise in the contract documents: 48 -inch long by 30-
inch wide by 14 -inch high. In addition, it shall be provided with one pull box extension.
Pull box extension shall be in 12 -inch high increment. A locking lid shall be provided.
Excess conduit for all conduit ends shall be cut back to provide stub ends of 1 -inch
minimum to 2 -inch maximum.
Bottom of pull boxes shall be grouted over clean crushed rock sump (12 inches
2 -2
minimum). All pull boxes shall have a 2 -inch drain hole in center bottom and grouted
with smooth surface sloped toward drain hole.
Conductors
Identification stripe color shall be permanently impregnated the conductor insulating
jacket.
No. 10 or smaller traffic signal conductors shall be solid copper with either:
Type USE insulation with a minimum thickness of 1 mm (40 mils), or
Type THW insulation with a minimum thickness of 1 mm (40 mils).
Splicing and Splicing Insulation
All connectors and terminals installed to the conductors including those for detector
circuits, shall be pressure connector crimp type and shall be soldered after being
applied with the applicable tool recommended by the manufacturer of the connector.
Heat shrinkable insulating tubing shall be applied after completion of the splicing
procedure. Insulation over the connector shall consist of a heat shrinkable, mastic lined,
1 mm minimum polyolefin cable sleeve, or cover, to which heat shall be applied at a
temperature greater than 120 degrees C. with an electric hot air gun until the sleeve or
cover shrinks and covers the connector and the mastic material has flowed completely
around and between the conductors to form a waterproof insulation. The conductor
insulation shall not be damaged due to application of the heat shrinkable insulation
sleeve.
Signal Interconnect Cable
Signal interconnect cable shall contain 12 -pair 19 AWG PE89 stranded copper unless
otherwise noted on the plans. Unless otherwise indicated on the plans, in the Special
Provisions, or as directed by the Engineer, splicing of the SIC is not allowed. The SIC
shall run continuously and unspliced from one cabinet to the next cabinet.
Identification Labeling
Identification shall be by T &B Ty -Rap Cable Ties No. TY553M, fastened to the
conductors /cables in such a manner that they will not move along the
conductors /cables. The flags on the Ty -Rap shall be marked with a Ty -Rap marking pen
No. WT 163 M -1 (Black), or approved equal. All phase conductors shall be labeled by
phase designation in the pull boxes nearest their termination, and in the controller
cabinet. Detector cables shall be labeled by channel designation in the pull boxes
nearest their termination, and in the controller cabinet. Detector cables shall be also
labeled by phase designation in the controller cabinet nearest their termination at the
detector amplifiers.
2 -3
Bonding and Grounding
Bonding and grounding shall conform to the provisions of Section 86 -2. 10, "Bonding
and Grounding," of the SSS and the following.
All metallic electrical equipment including, but not limited to, poles, metal conduit,
service pedestals, controller cabinets, anchor bolts, foundation reinforcement, and
metallic cable sheaths shall be tied to ground electrical potential and shall be
interconnected by means of copper conductors and clamps to form a single, grounded
and electrically bonded system. Grounding of the electrical system shall be
accomplished by means of approved 5/8 -inch x 10 -foot copper -clad steel or % -inch x
10 -foot galvanized steel ground rods installed in all cabinet foundations and in all pull
boxes that contain conduits with equipment ground conductors as shown on the project
plans. Ground rods shall extend above the finished cabinet foundation or grouted pull
box bottom sufficiently to attach a ground clamp and #8 AWG bare copper equipment
ground conductor.
Galvanizing
New traffic signal and street light poles shall have a galvanized finish in conformance to
the provisions of Section 86 -2. 15, "Galvanizing," of the SSS.
Controller Assembly
The controller assembly shall conform to the provisions of Section 86 -3.02, `Type 90
Controller Assemblies," of the SSS and the following.
The controller assembly shall be NEMA TS -2 Type "P" traffic signal controller cabinet
unless otherwise indicated on plans.
Controller Cabinet Foundation
The controller cabinet foundation shall be 6" above the finished grade, in lieu of the 3. 5"
dimension shown on Standard Plan ES -3C.
Traffic Signal Faces and Fittings
Traffic signal faces and fittings shall conform to the provisions of Section 86 -4, "Traffic
Signal Faces and Fittings," of the SSS, the SSP and the following.
Traffic signal faces shall have metal signal sections and visors conforming to Section
86 -4.01 "Vehicle Signal Faces ", of the SSS. Plastic signal faces and visors shall not be
allowed.
2 -4
Vehicle signal face reflectors shall be made of specular aluminum conforming to Section
86 -4.01A "Optical Units" of the SSS.
Backplates shall be furnished and installed on all signal faces. Backplates shall be
made of aluminum and installable from the front of the signal head and conform to
Section 86 -4.03 " Backplates" of the SSS and the SSP ES -4C. Louvers shall not be used
unless otherwise specified. Plastic backplates shall not be allowed.
Signal mounting assemblies shall conform to Section 86 -4.06 "Signal Mounting
Assemblies" except that terminal compartments, post top adapters, and plain side pole
mounts shall be cast bronze. "Clam Shell" mounts shall not be used.
Color of the traffic signal housing front and back, mounting bracket, visors, and
backplates shall be black.
All new vehicle signal heads shall have 12" red, amber and green (circular and arrow)
light emitting diode (LED) modules. The LED modules shall be Gelcore brand or
approved equal.
Pedestrian Signals
Pedestrian signal faces shall be Type A with 3/ 16 inch tempered glass message plate
and z -crate type screen conforming to Section 86 -4.05 "Pedestrian Signal Faces" of the
SSS and the SSP ES -4B.
Pedestrian signal heads shall have a combination Portland orange "upraised
hand "/countdown numerals /lunar white "walking person" LED module. The LED
modules shall be Gelcore brand or approved equal.
The Countdown Pedestrian Signal shall be user configurable through dipswitches
allowing the user to deactivate the countdown operation or activate countdown of
Walk +Don't Walk time, countdown of Walk time and then Don't Walk time and
countdown of Don't Walk time only. Outline pedestrian symbol is not permitted.
Color of the pedestrian signal housing shall be black.
Audible Pedestrian Signals
Color of audible pedestrian signal housing shall be black.
Pedestrian Push Buttons
Pedestrian push button assemblies shall conform to the provisions of Section 86 -5.02,
Pedestrian Push Button Assemblies ", of the SSS, the SSP ES -5C and the following.
2 -5
All pedestrian push button assemblies shall be Type B (5" x 7.5 ") per State Standard
Plan ES -5C. Pedestrian push buttons shall be 2 "- diameter push buttons and ADA
compliant and shall be mounted on traffic signal poles at an elevation of 38 inches at
center of button above the adjacent sidewalk surface.
Multiple push buttons on the same standard shall be mounted at the same height with a
maximum vertical offset of plus or minus 2 inches between push buttons.
Pedestrian push buttons should be parallel to the crosswalk, within 5 feet of the
crosswalk extended, and within 10 feet of the edge of curb, shoulder, or pavement.
When wheelchair ramps are present, pedestrian push buttons should be within 5 feet of
the edge of ramps.
Color of pedestrian push button assembly shall be black.
Detector Loops
Vehicle detectors shall conform to the provisions of Section 86 -5, "Detectors ", of the
SSS, the SSP and the following.
1. Detector loops shall have circular configuration.
2. Loop conductor shall be Type 2 loop wires. No splice is permitted.
3. Detector lead -in cable shall be Type B.
4. Detector lead -in cables between pull boxes (immediately adjacent to the detector
handhole) and controller cabinet shall run continuously and shall be unspliced
throughout the length of the conductors.
5. The sealant for filling slots shall be asphaltic emulsion sealant for ashpaltic
concrete pavement application and hot -melt rubberized asphalt sealant for
Portland cement concrete pavement, both as specified in the State SSS.
Contractor shall contact the Town Inspector 72 hours in advance of work which will cut
or damage any existing detector loop or lead -in wire. The Town will install appropriate
timing in the traffic signal controller prior to the Contractor cutting the existing loops.
Contractor shall make arrangements to replace damaged loop detectors within five days
at the Contractor's expense.
Luminaires
Luminaires shall conform to the provisions of Section 86 -6, "Lighting" of the SSS and
the SSP.
Unless otherwise specified, luminaires shall be LED (Light Emittent Diode) light fixtures
with lighting level equivalent to 70 watt HPS (High Pressure Sodium) on local and
collector streets, 100 watt on arterial streets, 150 watt HPS at intersections, and 200
watt HPS for traffic signal safety lighting. The LED light fixture shall be Cree or Leotech,
the latest model, or approved equal.
2 -6
Luminaire circuit splicing shall conform to Section 86 -2.095 "Fused Splice Connectors"
or the SSS.
Photoelectric Controls
Photoelectric controls for luminaires shall conform to the provisions of Section 86 -6.07,
Photoelectric Controls," of the SSS and the following.
Photoelectric controls shall be as follows:
Type II photoelectric control shall consist of a remote photoelectric unit in a
weatherproof housing, a separate contactor and a test switch located in the service
enclosure unless shown otherwise. The photoelectric control unit shall be pole -top
mounted unless otherwise specified.
Type IV photoelectric control shall consist of a photoelectric unit in a weatherproof
housing which plugs into an EEI -NEMA twist lock receptacle integral with the luminaire.
A switch to permit manual operations of the lighting circuit shall be provided for each
Type II photoelectric control. The "auto- test" switch shall not have an "off' position.
Removing, Reinstalling or Salvaging Electrical Equipment
Removing and /or salvaging of equipment shall conform to the provisions of Section 86-
7.01, "Removing Electrical Equipment," of the SSS and the following.
All salvaged equipment shall be delivered to the Town of Los Gatos Service Center at
41 Miles Avenue. The Contractor shall contact the Town of Los Gatos Department of
Parks and Public Works at (408) 395 -2859, forty -eight (48) hours in advance to arrange
for acceptance of salvaged equipment.
2 -7
Lighting and Traffic Signal Maintenance and
Repair Service
Project No: 14 -5401 -63364
Presented by:
St. Francis Electric
04/ 07/ 2015
3 oitr:O f x 1)T t;
EXHIBIT B
a.
Lighting and Traffic Signal Maintenance and
Repair Service
Project No: 14 -5401 -63364
Presented by:
St. Francis Electric
04/ 07/ 2015
3 oitr:O f x 1)T t;
EXHIBIT B
TABLE OF CONTENTS
COVERLETTER ........................................................................................................................... 2
BACKGROUND......................................................................................................................... 3
STATEMENTOF QUALIFICATIONS ............................................................................................ 4
PROPOSEDPERSONNEL ............................................................................................. 4
SUMMARIZEDRESUME ................................................................................................ 5
ONGANIZATIONCHART .......................................................................................... 10
EQUIPMENT................................................................................................................ 11
REFERENCE................................................................................................................ 12
WORKPLAN ............................................................................................................................ 14
ONLINE ELECTRONIC DATABASE SERVICE .......................................................... 15
QUALITYCONTROL ................................................................................................................ 17
PROPOSAL FORM (TOWN OF LOS GATOS FORM) .................................................. 18
ADDITIONALINFORMATION ................................................................................. 25
St. Francis Electric I A and C -10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
www.sfe- inc.com —Phone (510) 639 -0639 —Fax (510) 639 -9116- 24/7/365 Traffic Signal Service 1- )844)- LIGHT88
r crnct terirzc
Jassy Pu, Traffic Engineer
Town of Los Gatos
Parks and Public Works Department
41 Miles Avenue
Los Gatos, CA 95030
Proposal for Lighting and Traffic Signal Maintenance and Repair Service ( Project No: 14 -5401. 63364)
Dear Mr. Pu,
We are excited for this opportunity to introduce you to our Maintenance Division of St. Francis Electric,
aka SFE). SFE agrees to accept the terms and conditions in the Contract Specifications and other
requirements in accordance within this RFP for the Town of Los Gatos.
Headquartered in San Leandro, CA, SFE is a California licensed and bonded Class "A- General
Engineering" and "C -10 Electrical" contractor (CA license #335324). SFE has a long history of servicing
Northern California's transportation and electrical needs, proving to be a beneficial resource when
dealing with everyday maintenance and operations. Having a core business of traffic signal installation
and maintenance, SFE has established itself as one of the top electrical service providers in Northern
California, with satellite office locations in Sacramento, Napa, San Francisco, and San Jose. SFE's local
office, located at the corner of Chynoweth Ave and Snell Ave in San Jose, is just 7 miles away from the
Town of Los Gatos.
Our company currently has 200+ employees including a solid team of skilled IMSA certified traffic signal
technicians, electricians, CA licensed traffic and civil engineers, project managers, and project
engineers. SFE is well - established in the industry and having vast amounts of inventory allows us to serve
maintenance and construction projects effectively. In addition, SFE specializes in installing,
programming, and maintaining Intelligent Transportation Systems (ITS). We also offer transportation
engineering services to the Town of Los Gatos as part of the traffic signal maintenance.
SFE sets high standards in customer service with regards to time and budget. We constantly monitor our
staff's service quality to satisfy our clients and ultimately lead to better and safer lives for the citizens.
We thank you for giving SFE the opportunity to present this proposal and look forward to establishing a
working partnership with the Town of Los Gatos. Allen Chen will be the project manager for servicing the
Town of Los Gatos. (email - achen @sfe- inc.com and cellular phone 510- 695 -0582)
Sincerely,
Guy Smith
Vice President
St. Francis Electric I A and C -10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
www.sfe- inc.corn - Phone (510) 639 -0639 -Fax (510) 639-9116-24/7/365 Traffic Signal Service 1- (844)- LIGHT88
Background
St. Francis Electric History
The year was 1945, World War II had just ended and Lorenzo Spinardi was discharged from the Army Air
Corps. Although he was born and raised on a tomato farm in Merced, California, he decided to settle
down and make a go of it in the fast growing San Francisco Bay Area. He started as an electrician in
San Jose, but Mr. Spinardi soon desired his independence.
In 1946, Lorenzo founded St. Francis Electric while living in San Leandro, California. The company has
remained in business since that time under ownership and direction of the Spinardi Family.
In the early years, SEE offered wiring installation for homes in the numerous new housing tracts that were
popping up all over the Bay Area. It quickly gained a reputation for honest, quality work at a fair price.
By the late Fifties, in addition to its core business of tract homes, SFE was performing electrical work on
commercial buildings and industrial facilities.
Since the core management consisted of veteran airmen from the Second World War, it was inevitable
that the company would soon be doing work at the local airports. Gradually this division expanded to
outlying areas, including Nevada. In those years, SFE was one of the few electrical companies that
specialized in this type of work. In 1972, Lorenzo's oldest son, Thomas, joined the company. Together
with their father, they expanded the company's geographical client base and core service offerings.
They successfully completed more complex jobs such as installation of underground utilities, traffic
signals, and airport projects.
In the mid -1980's, a decision was made to completely drop residential and commercial work, while
devoting resources towards infrastructure development. This required a significant investment in
equipment and a specialized trained workforce. Several of the employees from this period are still with
the company. They represent some of the best skilled craftspeople in the local industry.
In the past 20 years, SFE has dedicated its goals of perfecting the art of infrastructure work. This quest
has involved taking on numerous and a variety of challenging projects. The company's performance on
these projects has always been excellent. The level of expertise possessed by the personnel has risen to
the highest standard in the industry, and the equipment fleet has grown to be one of the largest owned
and operated by any contractor in the Bay Area. Thomas Spinardi retired in 2002, yet still participates in
an advisory role on special projects.
In 2003, management was restructured in order to expand the level of previous performance. Robert
Spinardi became President, and promoted 3 long time employees to senior staff positions. Under new
management team, SFE was able to increase the volume of work while maintaining the same quality,
integrity, innovation, and service that defines its culture and personality.
Today, SHE has over 200 employees and services and clients throughout California and Nevada
St. Francis Electric I A and C -10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
www.ste-inc.com - Phone (510) 639 -0639 - Fax (510) 639 -9116 - 24/7/365 Traffic Signal Service 1- (844)- LIGHT88
Statement of Qualifications
St. Francis Electric (SFE) agrees to provide routine preventative maintenance services, prompt
scheduled repair, emergency response, non - emergency response, and routine Underground Service
Alert (USA) to the Town's 1603 street lights, 119 parking lot lights, and 30 traffic signals traffic signals.
SFE will make every effort to satisfy the Town of Los Gatos in responding to the 24/7 emergency calls. All
Emergency calls will be responded to within one hour following notification from the Town. SFE has large
warehouse capacity, resources and inventory in San Jose and San Leandro to support the Town of Los
Gatos and enables us to guarantee quick response times. SFE agrees to provide and maintain
emergency service response of the Town's traffic signals on a twenty -four (24) hour a day, seven (7)
days per week basis, including all holidays. SFE has a 24/7/365 telephone service for taking calls for
reported inoperable signals and lighting and all calls will be logged: 1- (844) - LIGHT88
SFE understands the Scope of work for this Lighting and Traffic Signal Maintenance and Repair Service.
At a minimum, SFE will provide services to all items listed in the REP for the monthly routine maintenance.
SFE will also manually record inspection information and submit with recommendations to the Town of
Los Gatos.
St. Francis Electric is one of the largest electrical companies in Northern California with a staff of
experienced traffic signal technicians, electricians, project managers /engineers, estimators,
fleet /maintenance crew & a California licensed Professional Civil and Traffic Engineer to support our
client's needs. SFE's experienced traffic signal technicians have previously worked on, or are currently
working for, local governments in providing traffic signal and street lighting maintenance. Our
technicians are dedicated, enthusiastic and innovative in the day -to -day maintenance services. SFE's
experienced team supports the technicians and the public agencies we serve with regards to
equipment knowledge, implementation, programming, troubleshooting, and installation. One key
factor that sets us apart from the typical maintenance contractor is the ability to provide "IN- HOUSE"
traffic engineering services to our clients. With a local office and yard in San Jose and San Leandro, SEE
will provide traffic signal and street light maintenance for the Town of Los Gatos to the Cities utmost
satisfaction.
SFE also has complete stock of 332 /NEMA cabinets, service pedestals, poles, DLC, Loop wire, traffic signal
wire, signal LEDs in assorted sizes, conduit, pull boxes, lids, etc. SFE's vast inventory of equipment and
material enables us to support any maintenance and emergency service needs. This has proven very
critical for emergency service such as traffic signal /streetlight knock downs. In such cases, SFE has the
inventory in house available immediately as opposed to the typical 3 -6 month waiting period for a
permanent replacement pole that other maintenance contractors would need without the inventory.
Proposed Personnel
Joshua Bailey Maintenance Division Manager /Traffic Signal Technician
Allen Chen Transportation Engineering Manager
Monica Kint Project Manager /Estimator
Vance A Gonzales Consultant Project Manager and Signal Technician
Stephanie Amaral Project Administrative Support
Noriel Panganiban Foreman /Traffic Signal Technician /Electrician
Dinh Vu Senior Traffic Signal Technician /Lab Technician
St. Francis Electric I A and C -10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
www,sfe- inc.com - Phone (510) 639 -0639 - Fax (510) 639 -9116- 24/7/365 Traffic Signal Service 1- (844)- LIGHT88
u rF111"T'iS 7i1- ?13TiRi'iLa
Joshua Bailey Maintenance Division Manager /Traffic Signal Technician i
15 years of experience in the Traffic Signal and Street Light business In maintenance, construction
inspection, testing, repairs, and modification for public agencies from the Bay Area through Central
Valley. Joshua has a reputation for providing excellent customer service and top notch technical
knowledge when it comes to traffic signal and ITS.
Supervisor responsible for managing 40+ employees;
Previously worked for the City of Livermore as a Traffic Signal Technician;
IMSA Level I & II Field and Bench and Level III Field Certified;
State Certified General Electrician;
NCCCO Certified Crane Operator with CDL " A" License;
Experienced with CCTV installation, maintenance and troubleshooting;
12+ years of multiple Video Detection installation and maintenance, specifically: Iteris,
Autoscope, Trafficon & Aldis;
Current "C -10 Electrical' and "A- General Engineering" License qualifier for CSLB;
Versed in 170 and NEMA controller programming;
Traffic signal communication: ETA Certified, certified fiber optics installer;
Experienced in TS -1, TS -2, and 332 cabinet troubleshooting and modification;
Allen Chen P.E., T. E. Transportation Engineering Manager
Allen is an experienced Traffic and Civil Engineer. He specializes in traffic signal operation, traffic signal
and ITS equipment trouble shooting, signal design and modification, communication system design,
coordination timing, traffic safety improvement, traffic control, and traffic calming. Allen is an enthusiast
in serving the public to achieve a safer and better life for the citizens.
Registered California Professional Civil Engineer (C 67936);
Registered California Professional Traffic Engineer (TR 2368);
IMSA Work Zone Safety Certification & Level I Traffic Signal Field;
MS Degree in Mechanical Engineering, Cal Poly, San Luis Obispo, CA;
BS Degree in Civil Engineering, Cal Poly, San Luis Obispo, CA;
Previously worked with the City of Fremont and City of Santa Rosa as a traffic engineer,
managing operations of 200+ traffic signals;
Experienced traffic engineer (13 years) in operation of traffic signal , signal cabinet (NEMA TS -1,
TS -2, & 332) and controller (170, 2070, & NEMA), TMC /TOC, traffic signal communication systems,
St. Francis Electric I A and C -10 Licensed Contractor 975 Carden St. San Leandro CA 94577
www.sfe- inc.com - Phone (510) 639 -0639 -Fox (510) 639-9116- 24/7/365 Traffic Signal Service 1- (844)- LIGHT88
Rugged Com and Actelis switches Installation, troubleshooting, and programming, and
Intelligent Transportation Systems (ITS);
Technical savvy in ITS: traffic signal communication system networking, fiber optic network and
switch, Ethernet over copper switch, equipment programming, Traffic Management Center
setups, CCTV camera, various presence detection systems, and pre - emption systems,
Extensive experience in developing traffic signal coordination and traffic signal timing; Proficient
in troubleshooting and solving traffic signal timing related issues and provide professional
solutions;
Applied and managed grant funding for transportation engineering projects;
r Managed Customer Service Request (CSR) program - proficient in serving the community and
understands the importance of excellent customer service.
Supervisory experience in managing 15 manufacturing employees and 3 traffic engineering
technicians;
Monica Kint Project Manager /Estimator
Ms. Kint has almost a decade of experience in the Traffic Signal, ITS, and Street Light industry as a
distributor & project manager. Monica has excellent relationships with manufacturers, contractors,
municipalities, Regional Transportation Associations, and State Department of Transportations. Monica is
experienced also as an estimator; with extensive vendor relationships she will provide the most cost
effective equipment for any maintenance needs.
AAS Degree in Business Software and Accounting;
Extensive experience with estimating & take -offs of Traffic Signal Equipment;
Experienced in scheduling, coordinating field work, support calls and intersection turn -on;
Previously worked at Western Pacific Signal as Product Manager /Estimator as the main point of
contact for all manufacturers;
Provided inside sales support to (3) sales technicians from N. California to Washington;
Experienced in the installation and programming of Accessible Pedestrian Systems;
Provided forecasts and maintained project schedules & equipment;
Experienced with certified payroll , monthly utilization reports & insurance documents;
Familiar with Caltrans Specifications and MUTCD requirements;
I Vance A. Gonzales Consultant Project Manager and Signal Technician
Over 25 years of experience in Traffic Signal manufacturing, maintenance, troubleshooting, installation
and turn on support. Vance is currently with ITERIS as a Product Support Engineer and will provide
consultant services to SFE to lead the maintenance support. Vance has extensive experience from
manufacturing, installation, engineering, trouble shooting, testing within the traffic signal industry. Vance
has IMSA Level III certification.
Supervising and management experience;
IMSA Level I & II & III & Senior field Level III Certified, IMSA Traffic Signal Inspector Certified, IMSA
Fiber Optic Certified, and IMSA Traffic Maintenance Certified (IMSA Certification ID #: 54370 Far
Western Section);
Factory trained TS] and T52 - Econolite, Siemens, and Naztec;
St. Francis Electric I A and C -10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
www.sfe- inc.com - Phone (510) 639 -0639 -Fox (510) 639-9116- 24/ 7/365 Traffic Signal Service 1- (844)- LIGHT88
r Extensive training from FIT - LIC Berkeley, Adaptive traffic systems, 17012070 controller - Safetran
and McCain, ITS cabinet and controller, signal timing, coordination, and design;
r Experienced in video detection on all manufacturing - Iteris, Naztec, Hir, Aldis, Autoscope, and
Leddartec;
Experienced in Traffic Management Center installation & in wireless communication 900.2.4 4.9
5.8
Experienced in traffic signal communication networks - fiber, Ethernet over copper (Actelis), and
various types of managed switches and servers, video management software;
10 years with SMI Peek in traffic signal equipment installation and maintenance, 4 years with
Syncronex in installation and cabinet modification, 1 1 years with ITERIS in traffic equipment
installation, video detection, Clary battery backup system and Encom Radios;
Noriel Panganiban Foreman /Traffic Signal Technician /Electrician (Primary Signal Tech)
Noriel has over 20 years of experience in traffic signal and street lighting maintenance service for the
major cities in the Bay Area such as the City of Fremont and Hayward. Noriel has been a primary
responder for many emergency calls such as traffic signal pole and cabinet knock downs and is very
knowledgeable in trouble- shooting controllers and ITS equipment.
Traffic signal technician /electrician with IMSA certifications;
Resides in San Jose, CA within 18 miles of Los Gatos
Proficient with Eagle EPAC, Naztec Apogee, BI -Tran Systems software;
Experienced with traffic signal cabinet installation, maintenance & trouble shooting (NEMA TS -1
TS -2, P, M, and 332);
Knowledgeable in Battery Backup Systems to include Alpha, Dimensions, Myers, and Tesco;
r Experienced with Video Detection software and maintenance, specifically Iteris, Autoscope,
Trafficon, Aldis;
Qualified for ITS equipment installation and repair;
Extensive experience in traffic signal interconnect system installation and troubleshooting;
Traffic Signal Maintenance & construction for 18 years
Dinh Vu Senior Traffic Signal Technician /Lab Technician
Dinh has over 40 years of experience in traffic signal and street lighting maintenance service for the
major cities in the Bay Area. Dinh has been a primary responder for many emergency calls such as
traffic signal pole and cabinet knock downs and is very knowledgeable in trouble- shooting controllers
and ITS equipment.
20+ years of NEMA & Non NEMA (332) cabinet testing, certification and repair
v Traffic signal technician /electrician with IMSA Traffic Signal Technician Bench /Field Level II
Certifications;
Resides in San Jose, CA within 12 miles of Los Gatos;
Proficient with Eagle EPAC, Naztec Apogee, BI -Tran Systems software;
Experienced with traffic signal cabinet installation, maintenance & trouble shooting (NEMA TS-
1 TS -2, P, M, and 332);
Knowledgeable in Battery Backup Systems to include Alpha, Dimensions, Myers, and Tesco;
St. Francis Electric I A and C -10 Licensed Contractor 975 Carden St. San Leandro CA 94577
www.sfe- inc.com - Phone (510) 639-0639- Fax (510) 639-9116- 24/7/365 Traffic Signal Service 1- (844)- LIGHT88
Experienced with Video Detection software and maintenance, specifically Iteris, Autoscope,
Trafficon, Aldis;
Qualified for ITS equipment installation and repair;
Extensive experience in traffic signal interconnect system installation and troubleshooting;
Y Traffic Signal Maintenance & construction for 40 years;
Y Certified electronic technician for over 30 years;
CMU /MMU testing & certification with the latest ATSI PCMT -8000 tester
Wes Perry Superintendent
Wes provides support in maintenance services such as USA, detection loop installation, street light and
traffic signal pole knockdown installation, foundations, and traffic signal /street lighting conduit
installations.
Traffic signal maintenance & construction for 20 years;
Resides in San Jose, CA within 9 miles of Los Gatos
OSHA - 30 hours of training;
IMSA Work Zone Safety Certification & Level I Traffic Signal Field;
Extensive knowledge of induction loop installation and repair;
Extensive experience with Calhans On -Call TOS Maintenance;
Sensys Networks Installation and Certification;
VTA Safety Training and Certification;
CalTrain Safety Training and Certification;
Michael Watchers Traffic Signal /Street Light Technician /Electrician
Michael has over 10 years of experience in street lighting installation & maintenance service for the
major cities in the Bay Area such as the City of Fremont, Hayward and Redwood City. Michael has
been a primary lead installer for LED retrofit projects in Palo Alto, Monterey, San Ramon, San Leandro
and Sacramento County. These successful retrofit projects have a combined total of well over 30,000
lights.
IMSA Work Zone Safety Certification & Level I Traffic Signal Field;
Possesses strong written and oral skills when dealing with customers and professionals;
Proficient in Street Light troubleshooting and general electrician work;
State Certified General Electrician
Experienced with CCTV installation, maintenance and troubleshooting
6+ years of multiple Video Detection installation and maintenance, specifically: Iteris,
Autoscope, Trafficon & Aldis.
Traffic Signal Maintenance & construction for 8 years
St. Francis Electric I A and C-10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
www.sfe- inc.corn,- Phone (510) 639- 0639 -Fox (510) 639 -9116- 24/7/365 Traffic Signal Service 1- (844)- LIGHT88
Michael Delgado Traffic Signal /Street Light Technician /Electrician
Michael Delgado has 20 years of experience in traffic signal and street lighting insl
maintenance service and miscellaneous electrical work in conduit, conductor, and switched.
IMSA Work Zone Safety Certification & Level I Traffic Signal Field;
Resides in San Jose, CA within 11 miles of Los Gatos;
State Certified General Electrician;
Extensive knowledge of traffic signal controller programming NEMA and 170;
Experienced with traffic signal cabinet installation, maintenance & trouble shooting (NEMA TS -1
TS -2, P, M, and 332);
Specialized in re- lamping of street light fixtures and troubleshooting wire problems;
Experienced in troubleshooting communication systems and vehicle detection (loop and video);
Traffic Signal Maintenance & construction for 18 years;
Jonathan Bailey Traffic Signal /Street Light Technician j
Jonathan is versed in lighting and maintenance repair. He is also responsive to street light and traffic
signal pole knockdowns and installation.
v Street Light /Traffic Signal combined maintenance & repair for 5 years;
IMSA Work Zone Safety Certification & Level I Traffic Signal Field;
Experience in re- Iamoina of street liaht fixtures and troubleshootina wire nroblems:
OSHA- 10 hours of training
Joseph Munoz Traffic Signal /Street Light Technician
Joseph has over 6 years of experience in traffic signal and street lighting installation & maintenance
service for the major agencies in the Northern California Area such as the Town of Los Gatos. Joseph
has been a primary lead installer for LED retrofit projects. These successful retrofit projects have a
combined total of well over 15,000 lights.
IMSA Work Zone Safety Certification & Level I Traffic Signal Field;
Possesses strong written and oral skills when dealing with customers and professionals;
Trained for MMU /CMU testing /certification with newest PMCT -8000 ATSI tester.
Experience in re- lamping of street light fixtures and troubleshooting wire problems
St. Francis Electric A and C -10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
www.sfe- inc.com- Phone (510) 639 -0639 - Fax (510) 639 -9116- 24/7/365 Traffic Signal Service 1- 18441- LIGHT88
St. Francis Electric I A and C -10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
www.ste- inc.com- Phone (510) 639 -0639 - Fax (510) 639 -9116 - 24/7/365 Traffic Signal Service 1- (844)- LIGHT88
Equipment
The following is a list of equipment owned by SEE, which is available for use on the proposed work as
required:
8 Bucket Truck, Diesel Gas Running Great San Leandro s
i
5 Bucket Truck, Diesel Gas Running Great San Jose
3 Crane Running Great San Leandro
17 Dump Truck Ford, GMC, and Ram Running Great San Leandro
3 Bore Machine, Running Great San Leandro
American /Vermeer /Ditch Witch
2 Bore Truck Running Great San Leandro
i
16 Arrow Board, Bemis Allmand,Eclips, Excellent San Leandro I
Wanco, SolarTech, and Arrow Master
3 Concrete Saw, Meco and Core Cut Running Great San Leandro
I
23 Flatbed Truck, Ford, GMC, and Chevy Running Great San Leandro
4 Generator, Multiequipt Excellent San Leandro
3 Saw Truck, Ford Running Great San Leandro
i
6 Trencher, Ditch Witch and Vermeer Running Great San Leandro
7 Light Tower Running Great San Leandro
1 Conflict Monitor Tester (ATSI /PCMT Excellent Brand New San Leandro
8000, CMU /MMU Tester) 1
25+ Type-] 5 Street Light Poles New San Leandro
20+ 1 A, 1 B, and 1 D Poles New San Leandro
30+ SV and TV Framework Hardware New San Leandro
25+ Assorted 6' to 15' Luminaire Arms New San Leandro f
100+ 70w to 400w HPS Luminaires New San Leandro
10+ Fed Posts New San Leandro
20+ 8" 3-section Vehicle Signals
Y
San Leandro
4
30+ 12" 3- section Vehicle Signals New San Leandro
St. Francis Electric I A and C -10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
wwwsfe- inc.com - Phone (510) 639 -0639 - Fax (510) 639 -9116 24/7/365 Traffic Signal Service 1- (844)- LIGHT88
References
The table below summarizes the list of Maintenance and On -Call Accounts that St. Francis Electric has
established. We are proud of our customer service and encourage the Town of Los Gatos to verify the
references and ask their customer satisfaction with SEE.
City of Traffic Signal Doug 209) 831 -5619 2014/3 -yr +l 9 Traffic Signals and 2
Mountain Maintenance & Louie dlouie @sjgov.org Illuminated Cross Walks
House CSD Repair S
ervIcas
City of Traffic Signal Benjamin 530) 822 -4783 2014/1 -yr +4 38 Traffic Signals
Yuba City Maintenance Moody bmoody@yubacity
Services net
City of Street Light Mike 925) 931 -5555 2014 /1 -yr +2 7003 Street Lights
Pleasanton Maintenance & Truscott mtruscott@citvofpI
Repair Services easontonco.gov
City of Street Light Glenda 209) 831 -5619 2014/3 -yr +l 1444 Street Lights
Mountain Maintenance & Zurbito gzurbito @sigov.org
House CSD Repair Services
City of Traffic Signal Andrew 650) 558 -7237 2015 /Annually 14 Traffic Signals and 4
Burlingame Maintenance & Wong awong @burlingam RRFBs
Repair Services e.ora
City of Traffic Signal On- Jose 831) 758 -7197 2014 /Annually On -Call Services for 106
Salinas Call Services Saucedo iosesau @ci.salinas. Traffic Signals, 4 Flash
ca.us Beacons, 1 Lighted Cross
Walk, and 2 RRFBs
City of Traffic Signal, Chip King 925) 260 -4874 2014 /Annually On -Call for All Public
Livermore Street Light, and ctkinq@ci.livermor Works Needed Services
add -ons On -Call e.ca.us from Traffic Signal to
Repair Services Street Lights, RRFBs, and
others
Caltrans Traffic Operation Salvador 510) 377 -4186 2013/On going Service Entire Caltrans
District 4 Maintenance Borrayo salvadoe.borravo District 4 for Loop Repairs,
and Repair @dot.co.aov Wire Theft and damage,
Services CCTV, CMS, Traffic Signal
and Street Lighting Repair
and Maintenance
City of Daly Traffic Signal and Tom 650) 991 -8167 2014/On going On -Call for All Public
City Street Light On- Lazzerini tlazzerini @dalvcit Works Needed Services
Call Repair from Traffic Signal to
Services v ora Street Lights, RRFBs, and
others
City of Traffic Signal and Donna 925) 766 -6542 2014/On going On -Call for All Public
Lafayette Street Light On- Feehan DFeehon@ci.Iafav Works Needed Services
Call Repair ette.ca.us from Traffic Signal to
Services Street Lights, RRFBs, and
others
St. Francis Electric I A and C -10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
w .sfe- inc.com - Phone (510) 639 -0639 - Fax (510) 639 - 9116 - 24/7/365 Traffic Signal Service 1- (844)- LIGHT88
City of Traffic Signal Agnes Liu (707) 249 -3251 2014 /Annually 69 Traffic Si
Vacaville Emergency On- aanes.liu@cityofva Equipment
Call Repair coville.com
Services
Fremont Engineering
Consultant
Services
Amin damiriCfremont.ao engineering consultant
services to the City over
traffic engineering design,
daily operation, and
training.
Most of our Maintenance Division staff has previously worked for either a Traffic Signal & Street Light
Maintenance Contractor or directly for a Government agency. We have a very strong and thorough
team of Project Managers, technicians & engineers in order to serve the most sophisticated traffic signal
needs. St. Francis Electric has NO Negative History to report.
SFE Maintenance Warehouse
SFE Testing Facility
St. Francis Electric I A and C -10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
www.sfe- inccom- Phone (510) 639 -0639 - Fax (510) 639 -9116- 24/7/365 Traffic Signal Service 1- (844)- LIGHT88
Work Plan
SFE's maintenance team intends to approach this maintenance contract with 100% honest mentality
and to provide the best customer service experience for the Town of Los Gatos and its citizens. SHE
understands that, as a maintenance contractor, we represent the Town while working on the streets.
Many of our team members have worked for municipalities; therefore we always thrive to provide
honest, responsive, and innovated services to our clients.
Once selected. SFE will work with the Town of Los Gatos to implement the maintenance service contract
as smoothly as possible by July 1st, 2015. If necessary, SFE offers to provide interim services during the
transition before the contract begins to avoid interrupted maintenance for the Town. SFE will assign
local electricians when responding to the routine maintenance and emergency response services.
SFE owns and operates approximately 100 service vehicles of various types and sizes throughout
Northern California. To help ensure safety, our maintenance crews use hydraulic "bucket" trucks with
aerial lifts which are Occupational Safety and Health Administration (OSHA) approved, inspected and
certified as required by law. Our bucket trucks are typically equipped with the most common traffic
signal gear, poles, and street light replacement parts to service most emergency responses such as pole
knock downs. In addition, SFE's vehicles are equipped with a permanently mounted arrow board /stick,
warning beacon /strobe lights, traffic cones & construction warning signs. Our "bucket truck" hydraulic
lift is capable of reaching a height of at least forty (40) feet from the roadway surfaces. Our technicians
are equipped with necessary laptops for the programming /testing of traffic signal controllers,
CMU /MMU, Camera monitoring (CCTV, Video, etc), and various equipment. In addition, all SFE
employees will be equipped with a smartphone /mobile tablet with 4G LTE access capable of email,
text, photo, and internet. SFE is committed to maintain an inventory of all signal equipment used by the
Town of Los Gatos. This commitment will ensure the Town avoiding long wait time on some equipment
such as traffic signal poles.
SFE will make every effort to satisfy the Town of Los Gatos in responding to the 24/7 emergency calls. All
Emergency calls will be responded to within one hour following notification from the Town. In addition,
our primary technicians assigned to the Town of Los Gatos reside within Santa Clara County in order to
respond to emergency services efficiently. SHE agrees to provide and maintain emergency service
response of the Town's traffic signals on a twenty -four (24) hour a day, seven (7) days per week basis,
including all holidays. SFE's 24/7/365 traffic signal telephone service: 1- (844) - LIGHT88.
SFE understands the Scope of Work for this Lighting and Traffic Signal Maintenance and Repair Service.
This includes approximately 1603 street lights, 119 parking lot lights, 30 traffic signals, and a USA locating
and marking service. For street lights, SFE agrees to provide 24 -hour on -call services for repair of street
light outages and 24 -hour phone service taking light outage calls, perform night checks ( quarterly) for
light outages, response to and repair of trouble calls within the specified time, installation of lights as
requested, and regular submission to the Town of accurately maintained and detailed work records. For
traffic signal, SFE agrees to perform monthly preventive maintenance of all 30 traffic signals, repair and
replacement of any traffic signal control devices as requested, regular submission to the Town of
accurate activity records and reports of any and all work and service calls related to the Town's traffic
signals, and response to all service request in a timely manner. For parking lot lights, SFE agrees to
perform night checks (quarterly), response to and repair light and regular submission to the Town of
accurately maintained work records. At a minimum, SFE will provide services to all items listed in the RFP
for the monthly maintenance.
St. Francis Electric I A and C -10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
www.sfe nc.com- Phone (510) 639 -0639 - Fax (510) 639 -9116 - 24/7/365 Traffic Signal Service 1- (844)- LIGHT88
All reported Inoperable street lights and parking lot lights will be serviced and repaired within five (5)
working days or less. SFE agrees to provide a technician designated for the Town of Los Gatos with a
minimum five years of experience in lighting, general electrical operation, maintenance, and repair. In
addition, SFE's traffic signal technician will be experienced in the operation and maintenance of
Econolite, and various NEMA controllers currently in use by the Town of Los Gatos. SFE's traffic signal
technicians also have knowledge and experience of the operation and maintenance of inductive
traffic loops, video detection systems, emergency vehicle preemption devices, twisted pair
interconnect, and fiber optic cables. SEE has a dedicated traffic engineer with extensive experience in
traffic signal design, operation, and maintenance to support our technicians in everyday operation and
maintenance.
SFE agrees to manage all lighting and traffic signal related materials and devices under warranty. SFE
offers a twelve (12) months warranty for all work and installed new materials and three (3) months
warranty for all temporary installed replacement. SFE offers a large shop and storage facility for the
Town of Los Gatos to house all necessary staff under the contract including a traffic signal controller
cabinet testing facility capable of twenty -one day bench testing in accordance to Caltrans and Town
specifications.
A monthly computerized report will be provided to the Town of Los Gatos to support every invoice. The
report will include maintenance logs indicating dates, times, sites, work performed and technician's
name as well as other required items listed in this RFP. The log shall be provided in Excel file format
agreed by the Town. SFE agrees to maintain and provide all required maintenance /service forms
Attachment D, E, F, and G). A copy of the completed maintenance and service forms, in electronic
format, shall be submitted to Town staff monthly. SFE agrees to maintain a copy of the monthly activity
report (either electronic or hardcopy), maintenance /service forms, conflict monitor test result, and any
service records for a period of not less than five years. SFE will meet with Town staff, when deemed
necessary on a monthly basis or a mutually agreed upon time and place to review maintenance
activities, operational and repair activities, pending work, estimates, work quality, and any items related
to SFE's work under this contract.
SFE retains and will have readily available, in functioning order, all required tools, equipment,
apparatus, facilities, and materials needed to perform all work necessary to maintain and repair the
traffic signals and other Town equipment, in compliance with current Caltrans and Town of Los Gatos
standards and specifications.
At SFE, we understand the importance for the Town of Los Gatos to provide quality service to its
residents; therefore, we are here to do just that. Our focus is to provide the Town with high quality, cost
effective, trouble free, and innovative maintenance.
ON -LINE ELECTRONIC DATABASE SERVICE
In order to better service the Town of Los Gatos, SEE will provide an online real -time electronic database
service. SFE recognizes that speed, efficiency, and comprehensive service are the keys to customer
satisfaction in our industry. With this in mind, we are constantly seeking innovative ways to improve our
service delivery. SFE is proud to present Salesforce TM, our computerized electronic maintenance and
inventory management system. This cloud -based application represents what we believe to be the
forefront of customer account management and maintenance tracking in our industry. Los Gatos'
SalesforceTm account will include a complete list of all of the Town's intersections, equipment inventory,
a log of repair and replacement parts, and records of all emergency calls received for the Town.
St. Francis Electric I A and C -10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
www.sfe- inc.com - Phone (510) 639 -0639 - Fax (510) 639-9116 - 24/7/365 Traffic Signal Service 1- 18441- LIGHT88
Essential key functions of this online database are made available to the Town Traffic Engineer and
authorized agent(s) to monitor maintenance, service call history and review all activities performed by
SFE technicians working in the Town.
The information handled by SalesforceTM includes:
Service Request Management and Scheduling, including time stamping and dispatching.
Scheduled Maintenance Management and Scheduling.
Intersection Details, inventories of equipment, maps, CAD drawing, timing sheets, etc.
Report Generation: including invoices, materials use, etc.
Inventory control, including real -time tracking of available and installed equipment.
Information available to view or download through the Customer Portal, which includes:
Real -time status of Scheduled Maintenance and Service Request calls.
Real -time Intersection Inventories.
Real -time Equipment Inventories.
Intersection maintenance histories, maps, CAD drawings, digital photographs.
Account information, such as contacts and billing.
1 ""jig
SalesforceTM Customer Portal
St. Francis Electric I A and C -10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
www.sfe- inc.com - Phone (510) 639 -0639 - Fax (510) 639-9116 - 24/7/365 Traffic Signal Service 1- (844)- LIGHT88
Quality Control
In order to ensure good quality from SHE staff, we believe in proper foresight and preparation. We train
our technicians to IMSA, OSHA, State specific requirements, Caltrans specs, and Vendor Specific
standards. We supply the "right tools" for the job, from hand tools to heavy equipment. Once the
proper tools and training are supplied, we can then progressively inspect and ensure proper production
and quality levels are met.
Inspection: We regularly and randomly inspect our technician's quality and thoroughness. We strive to
see things" from our customer's perspective. When performing maintenance on Traffic Signals and
Street Lights, we believe that the efforts we put into the quality of our service prolongs the life and
efficiency of the components.
If /when poor workmanship were to arise, SFE will assume a professional position and will make every
effort to bring quality back up to the proper standards immediately. Our quality of work not only gives
us prolonged business, but more importantly ensures the safety of the general public. We stand behind
our work 100 %.
St. Francis Electric I A and C -10 Licensed Contractor 1 975 Carden St, San Leandro CA 94577
www.sfe- inc.com - Phone 151 01 639-0639- Fax (510) 639-9116 - 24/7/365 Traffic Signal Service 1- 18441- LIGHT88
2015
Proposal Form
The undersigned proposer hereby offers to perform the required services for the following price(s) in strict
compliance with the specifications, terms and conditions set forth in this Request for Proposals.
A. Street Light Maintenance and Repair Flat Rates
Monthly Rates $' , 1 -1 Per Street Light
B. Traffic Signal Preventive Maintenance Flat Rates
Monthly Rates $105 Per Intersection
C. Parking Lot Light Maintenance and Repair Flat Rates
Monthly Rates $1 ,1 4 Per Light
D. USA (Underground Service Alert) Locating and Marking Flat Rates
Per Ticket Rates $1,0 Per Ticket
E. Labor Rates for Extra Work, As Required
Labor costs most reflect pievailing wages
Labor Category Straight Time Overtime
per hour) ($ per hour)
lournevnian $110 $
cremcn 12 2'0
L cborei d5 105
I(`,O er t pi9r:YCr 85 50
F. Equipment Rates for Extra Work, as Required
Equipment Category Per Hour
Bucket Truck 30
Dump Luck 25
Crane Truck 65
Compnessoi 0
Arrow Board 0
St. Francis Electric I A and C -10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
www.sfe- inc.com- Phone (510) 639 -0639 - Fax (510) 639 -9116 - 24/7/365 Traffic Signal Service 1- (844)- LIGHT88
2015
G. Miscellaneous lighting Services, Extra Repair
Unless otherwise noted_ rates shall include labor, equipment, and materials.
1. Install Town Standard HPS Fixture (non- decorative) 265 Each
2. Install Town Standard LED light fixture (non - decorative) 550 Each
3. Install Town furnished light fixture 110 Each
4 Install light pole with arm on existing foundation - Octaflute pole 2,500 Each
5. Install light pole with arm on existing foundation - Type 15 pole 1,850 Each
6 Install light pole with Town furnished arm on existing foundation -
Octaflute pole
2, 100 Each
7 Install light pole with Town furnished arm on existing foundation - Type
15 pole
1,650 Each
8- Construct light pole foundation and restore affected sidewalk 3,400 Each
9 Construct light pole foundation and restore affected area (no sidewalk) 2,100 Each
10. Install Town furnished light pole and arm 450 Each
11 Install luminaire arm on existing Octaflute pole 325 Each
12. ins uminaire arm on existing Type 15 pole 1 25 Each
13. Install Town furnished luminaire arm 205 Each
14 install pull box ( #3 Y) and restore affected sidewalk 800 Each
15 Install pull box ( #3 %) and restore affected area (no sidewalk) 285 Each
H. Miscellaneous Traffic Signal Services, Extra Repair
Unless otherwise noted_ rates shall include labor, equipment, and materials. All vehicle si,,nat
indications shall be I2° LED's, (3elcore m approved equal, All pedestrian signal indications shall he
pedestrian countdown. Gelcore LFD's or approved equal-
1. Installation of Pole
a) 1B Pole on new foundation and restore affected sidewalk 2,800 Each
b) 1B Pole on new foundation and restore affected area (no sidewalk) 1,450 Each
c) 1 B Pole on existing foundation 575 Each
d) PPB post with ADA push button assembly on new foundation 900 Each
e) PPB post with ADA push button assembly on existing foundation 500 Each
2 Installation of Inductive Loops:
St. Francis Electric I A and C -10 Licensed Contractor ( 975 Carden St. San Leandro CA 94577
www.sfe- inc.com - Phone (510) 639 -0639 - Fax (510) 639-9116 - 24/7/365 Traffic Signal Service 1- (844)- LIGHT88
2015
St. Francis Electric ( A and C -10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
www.sfe- inc.com- Phone (510( 639 -0639 -Fax (510) 639-9116 - 24/7/365 Traffic Signal Service 1- (844) -LIG HT88
a) 6'x6' Type A, B.. D, E. and Q 500 Each Loop
b) 2'x6 Type C Bicycle Loop 400 Each Loop
3_ Installation of LED modules
a) For Non -PV Heads
1) Red 185 Each Module
2) Yellow 185 Each Module
3) Green 205 Each Module
b) For PV Head Retrofit
1) Red 130 Each Module
2) Yellow 1 50 Each Module
3) Green 180 Each Module
c) Pedestrian Countdown (Combo) 2 0 Each Module
4 Installation of 12" Signal Heads with LED modules (on existingframework), visors, back plates and louvers as needed
a) Non -PV Heads
1) 3- Section 850 Each
2) 4- Section 905 Each
3) 5 Section 1.100 Each
b) PV Heads
1) 3- Section 3.000 Each
2) 4- Section 3.500 Each
3) 5- Section 4,000 Each
5. Installation of Mounting Bracket
a) MAS 650- Each
b) MAT 400 Each
of TV -1 -T 325 Each
d) TV -2 -T 350 Each
e) TV -3 -T 375 Each
f) SV -1 -T 350 Each
375 Each
St. Francis Electric ( A and C -10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
www.sfe- inc.com- Phone (510( 639 -0639 -Fax (510) 639-9116 - 24/7/365 Traffic Signal Service 1- (844) -LIG HT88
2015
1. Additional Information
1. Company Name St. Francis Electric
2. Address from which service will be provided.
975 Carden ST- P.O. Box 2057, San Leandro CA94577
3. Location of Shop and Storage Facility ( must be within 30 miles from Town limits.
San Jose Otfice.rYard: Snell Ave and Chynoweth Ave, Sari Jose CA95136
4. Number of Years Providing the Specified Service 2
5. Business Organization (Check One):
Individual Proprietorship
Partnership
Q Corporation
St. Francis Electric I A and C -10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
www.sfe- in.c.com- Phone (510) 639 -0639 - Fax (510) 639 -9116 - 24/7/365 Traffic Signal Service 1- (844)- LIGHT88
h) SV -3 -T 380 Each
SP-1 -T 200 Each
1) SP -2 -T 330 Each
6. Installation of Pedestrian Signal Head (with LED Countdown) A41.5 Each
7. Installation of Audible Pedestrian Signal 280 Each
8. Installation of Pedestrian Push Button Assembly 250 Each
9 Installation of Town funished signal controller cabinet assembly on
existing foundation
1 ,950 Each
10 Install pull box and restore affected sidewalk
R7RO Each #4
815 Each #5
865 Each #6
11 Install pull box in street (traffic grade) and restore affected area
00 $1,0 Each #4
l , 100 Each 95
1,200 Each 96
12 Replace /install pull box in dirt and restore affected area
Each #4
315 Each #5
385 Each #6
13 Conflict monitor (CMUIMMU) test 05 Each
14 Percent upon Materials 1 t1 Percent
1. Additional Information
1. Company Name St. Francis Electric
2. Address from which service will be provided.
975 Carden ST- P.O. Box 2057, San Leandro CA94577
3. Location of Shop and Storage Facility ( must be within 30 miles from Town limits.
San Jose Otfice.rYard: Snell Ave and Chynoweth Ave, Sari Jose CA95136
4. Number of Years Providing the Specified Service 2
5. Business Organization (Check One):
Individual Proprietorship
Partnership
Q Corporation
St. Francis Electric I A and C -10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
www.sfe- in.c.com- Phone (510) 639 -0639 - Fax (510) 639 -9116 - 24/7/365 Traffic Signal Service 1- (844)- LIGHT88
2015
Other
If incorporated, provide the following information.
Date of incorporation 1976 State of incorporation State of California
Names and Titles of All Officers and Directors Robert Spinardi, President
Guy Smith, Secretary & Randy Krebs, Treasurer
If an individual or partnership, provide the following information.
Formation date of Company
Name and address of all partners, indicating whether they are general or limited partners:
6. List the names, titles, and qualifications of the key personnel who will perform work under this contract as well as
their roles in relation to this contract. Identify the primary signal technician to be designated for the Town. Include
their certifications.. experience and training.
I oiiel Panganiban: Primary Signal Technician - Dinh vu: Secondary Signal Techrician
Josh Bailey: Maintenance Manaa_ei S, Support Tech.
Mike watchers, Mike Delgado, and Jonathan Bailey: Lighting Technicians 8 Support Signal Tech.
Monica Klnt: Project Manager & Estrmafe /Quotaton - .Allen Chen: Traffic Engineering Support
Stephanie .Amaral: Dispatch / Proiect Administration /Invoice
Additional information is provided in the proposal see page 5
7. Indicate whether proposer has ever failed to complete any contract awarded to it If so, note when where and
why. Attach additional sheets, if necessary .
SFE has never failed to complete any contract awarded to us.
8. Indicate whether proposer has been or is the subject of a bankruptcy or insolvency proceeding or subject to
assignment for the benefit of creditors
Not Applicable
9. List subcontractors, if any, who will perform work under this contract. Attach additional sheets., if necessary .
a Company Not Applicable
Location
St. Francis Electric I A and C -10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
www.sfe- inc.com - Phone (510) 639- 0639 -Fax (510) 639 - 9116- 24 /7/365 Traffic Signal Service 1- (844)- LIGHT88
2015
Describe work to be subcontracted
b. Company
Location
Describe work to be subcontracted
c. Company
Location
Describe work to be subcontracted
10. List all current organizations within 60 miles from Los Gatos for whom proposer performs similar services of a
similar contract and scope.
City of Burlingame: Traffic Signal Maintenance - City of Pleasanton: Street Lighfing Maintenoncrr
Mountain House CSD: Traffic Signal and Lighfing Maintenance
City of Salinas /Livermore /Daly City /Lafayette: On Call Traffic Signal and Lighting Services
11. List three organizations for whom proposer performs /performed similar services of a similar scope in the last three
years.
a. Organization City of Burlingame
Location Builingarne-, California
Contact Person Andrew wona Telephone Number (650) 558 -7237
Describe work performed by proposer Install traffic signal pedestrian signal heads. Palara
push buttons and RRFB Systems and traffic signal maintenance services.
Date work was performed March 2015 - Current
b. Organization City of fleasanton
Location Pleasanton, California
Contact Person Mike Tiuscott Telephone Number (925) 931 -5500
Describe work performed by proposer Troubleshoot and repair lighting tnmughout the City
facility, park, and pathway. Street lighting maintenance services.
c. Organization City of Fremont
Location Fremont, California
Contact Person Donya Arniri Telephone Number (51 C) 494 -4757
7
St. Francis Electric I A and C -10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
www.sfe- inc.com - Phone (510) 639 -0639 - Fax (510) 639-9116 - 24/7/365 Traffic Signal Service 1- (844)- LIGHT88
1015
Describe work performed by proposer Design, program and install Ethernet over copper
Actelis and Ethernet over serial devices, make connection to the existing fiber network.
Additional information is provided in the proposal see page 12
ADDENDA
Proposer acknowledges receipt of the following Addenda
Number_ Date
Number_ Date
Number Date
SIGNATURE
Vice President
Signature Title
Guy Smith 074/07/2015
Name (printed or typed) Date
510) 639 -0639 EXT 21 1 15101 639-6453
Telephone Number Fax Number
94- 2378349 38515(Exp 12/311/2015)
Tax ID Number Los Gatos Business License Number
x
St. Francis Electric I A and C -10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
www.sfe- inc.com- Phone (510) 639 -0639 - Fax (510) 639 -9116 - 24/7/365 Traffic Signal Service 1- (844)- LIGHT88
ADDITIONAL INFORMATION
Other Supporting Documents
Contractor A and C10 Licenses
r ACT1 `.. -L1CC- NSS
24
ST FRANCIS ELECTRIC IN'C
CORP
C10
1_
11.
08131,12015
Department of Industrial Relation (SB 854) registration Number: 1000004346
Insurance Requirements
SFE carries General Liability and Automotive Liability insurance to meet or exceed the minimum
requirements of this RFP. SFE carries Worker's Compensation Insurance per State Law. SFE will meet
all additional required Insurance provision said in this RFP.
Key Contact Information
Allen Chen P.E., T. E.
Transportation Engineering Manager
St. Francis Electric, Inc.
975 Carden St
San Leandro, CA 94577
510) 639 -0639 Ext. 268 Office
510) 639-9116 Fax
510) 695 -0582 Mobile
achen @sfe- inc.com
24/7/365 Traffic Signal Telephone Service 1- (844) - LIGHT88
www.sfe- inc.com Web -site
maintenance @sfe- inc.com
St. Francis Electric I A and C -10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
www.sfe- inc.com- Phone (510) 639 -0639 - Fax (510) 639 -9116- 24/7/365 Traffic Signal Service 1- (844)- LIGHT88
a d
j 6AiU
t
COUNCIL. AGENDA REPORT
DATE, APRIL 23, 2015
MEETING DATE. 05105115
ITEM NOi
TO: MAYOR AND TOWN COUNCIL
FROM: LES WHITE, INTERIM TOWN MANAGER
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE AN AGREEMENT
FOR SERVICES WITH ST. FRANCIS ELECTRIC, INC. TO PROVIDE
ANNUAL TRAFFIC SIGNAL AND STREET LIGHT MAINTENANCE AND
REPAIR SERVICES, AND UNDERGROUND SERVICE ALERT (USA)
SERVICES IN AN AMOUNT NOT TO EXCEED $ 120,000.
RE!20MMENDATIQN:
Staff recommends that the Town Council authorize the Town Manager to execute an AgreementforServiceswithSt. Francis EIectric, Inc, to provide annual traffic signal and street fight
maintenance and repair services, and Underground Service Alert (USA) marking services in anamountnottoexceed $120,000;
BACKGROUND:
The Town of Los Gatos utilizes contractors to provide maintenance and repair for traffic signals,
street lighting, parking Iot Iighting, and also for underground Service Alert (USA) markingservices.
The structure of street light maintenance includes a monthly rate per light, covering inspectionandlampreplacement; Traffic: signal maintenance includes routine inspection and testing. Additional services like traffic signal timing and coordination would not be a service under this
contract and is contracted directly with a traffic engineering company or conducted in house.
USA marking provides for the idcriffication of Town underground infrastructure associated with
construction projects and serves to protectour infi'astructure from damage.
DISCUSSIO :
Staff prepared a Request for Proposal (RFP) for traffic signal and street lighting maintenance and
repair services. The scrape of work included traffic signal, street lights, parking lot lights, andUSAmarkings. Siemens Industry has been providing; the services to the Town for the past 13
PREPARED BY: MATT MOR LEY
Director of Parks e
Reviewed by-- t Assistant Town Manager o,nm Attorney inanee
Request for Proposals
Project 14- 5401 -63364
Lighting and Traffic Signal
Maintenance and Repair Service
COPY)
Aown of Los Gatos
Park and'Public Works Department
Al AA*I!__
r:,. `' in
ITS
April 07, 2015
Amt: Jessy Pu
Traffic Engineer
Town of Los Gatos
Parks and Public Works Department
41 Miles Avenue,
Los Gatos, CA 95030
Phone: (408) 395-2859
Subject: Request for Proposals Project 14 -5401 -63364 Lighting and Traffic Signal Maintenance
and Repair Services
Dear Mr. Put
Aegis ITS, Inc. (Aegis) is pleased to submit this proposal to the Town of Los Gatos (Town) on the
Lighting and Traffic Signal Maintenance and Repair Services contract. As a leading Intelligent
Transportation System (ITS) maintenance firm, we provide traffic signal system and maintenance
services, systems engineering, software development, and ITS installation, integration, and maintenance.
Aegis is uniquely qualified to support the Town's lighting and traffic signal maintenance and repair
services needs for approximately 1,603 su-eetlights, 119 parking lot lights, and 30 traffic signals with the
following attributes:
A class C -10 as well as C -7 contractor's license issued by the California State Contractor License
Board (CSLB). We have consistently held a valid C -10 contractor's license for over l l years in
good standing.
The highest caliber technicians capable of performing their duties under the most exacting of
circumstances. Many of our technicians hold Level II and III International Municipal Signal
Association (IMSA) certifications, and are National Electrical Code (NEC) licensed certified.
Professionalism, quality, and reliability. Aegis has never failed to complete a contract in our 13
year history.
Thank you for your time and consideration. Aegis looks forward to the opportunity to serve the Town of
Los Gatos oil the Lighting and Traffic Signal Maintenance and Repair Services contract. if additional
information is required, please do not hesitate to contact the Regional Project Manager John Cane at
408) 577 -1802 or the Executive Vice President, Rodney Mathis, the under signer via at (714) 397 -7608
or via email at RMathis @aegisits.com.
Sincerely,
Aegis ITS, Inc.
i
Rod isn}y Fad
Executive Vice President
3360 East La Falma Avenue
Hnaheim, CA 92868 -2856
Of-,' 714- 238 -9277
Fex. 714 631 -1973
aegi "fs.c.,,
Table of Content
1. Company Profile ................................................................................... ..............................2
IveyPersonnel.. ... __ .... ........... _ _ .. ...... ....................... ..... __ ..... ........ 2
2. Equipment and Facilities ....................................................................... ..............................5
3. Ability to Perform Services in Required Manner and Time Frame ........ ..............................5
Routine P, 4aEntencsnre ..................................................................._................,................. ...,.....,..,.................5
Monthly Activities Report ..............................
Traffic Signal and Streetlight Maintenance and Repair Dispatch Service .....................
4. References ............................................................................................. ..............................7
Traffic Signal Maintenance Services ......................................................................... ............................... i
Streetlight Maintenance On -Call Traffic Signal Ser' vices ....................................... ____ ...... .... ......
T. :. S fTrafflic :ana P:alni enance Services, Various ..... .. ....... ................ ............... k
5. Understanding and Approach ............................................................... ..............................8
b. Proposal Forms ..................................................................................... ..............................9
Y w Service Solollon Partner
I,, Imellig,nw Transpor tat l oo Systems
1
I
Aegis ITS, Inc. (Aegis), originally operating as Econolite Traffic Engineering and Maintenance was
incorporated in 2002 in Anaheim, California. Aegis was created to expand upon our parent company
Econolite Group, Inc. (EGI) services and capabilities. Originally started to solely provide traffic signal
and streetlight installation, repair, and maintenance services, Aegis expanded in 2009 to complement the
Econolite brand with additional services to the Intelligent Transportation Management (ITS) market.
Aegis is a wholly owned subsidiary of EGI, and for over 80 years has been primarily serving the
transportation industry. With over 750 employees throughout North America, Asia and the Middle East,
EGI serves as the parent company to six subsidiaries representing a full spectrum of traffic management
services and has a long- standing reputation for quality and innovation in traffic control products.
3
SEYra4YNDLeITG
l
aegis
Providing traffic signal, communications, and ITS maintenance services, Aegis combines EGI's industry-
leading products with professional engineering staffing and technical services tailored to each client's
needs. We currently maintain over 5,000 Traffic Signals and ITS devices, plus over 10,000 streetlights,
with a staff of over 40 electricians and signal technicians.
Key Personnel
Our designated personnel are International Municipal Signal Association (IMSA) Level II and Level III
technicians and National Electrical Code (NEC) certified electricians with many years of experience in
the traffic maintenance industry. As required in the RFP, a traffic signal technician will not be required
full time, but a signal technician will be available to respond to calls during normal business hours and on
emergency calls after normal business hours. At a minimum, IMSA Level 11 traffic signal technicians
with a minimum of three years' experience in traffic signal repairs will be assigned during the entire term
of the contract.
Your So""e S,Imion Partner
for Inge I Ii gent Tr mi,rpot itinon Sysierns
er
c ITS
John Cane, Regional Manager
certified, and is also certified as an IMSA Level II traffic signal field electrician. He has recently
completed Level I Technician certification for fiber optics for traffic, fire alarm, and communication
systems.
Chris Gallardo, Project Manager
Chris Gallardo will serve as the Project Manager for this
contract, as well as the additional point -of- contact and
will assist John Cane. He graduated and holds a
Bachelor of Science degree in business administration,
having studied electrical engineering for two years in
college. Prior to his employment, he worked out in the
field as a technician's assistant, which gave him valuable
field experience.
Fiber Cptia, 1,, Trd(fiq Fire AW, antl Comp unicaUOn Systems
Technician Level I
Chris Gallardo
F61f6BOL -
Robert Martinez, Lead Traffic Signal Technician
Brian Davis, Electrical Technician
bert Martinez will be the designated primary signal technician
the Town of Los Gatos. With over eight years of experience in
the traffic signal maintenance industry, he is an IMSA Level
III Traffic Signal Field Technician, and a certified National
Electrical Code (NEC) electrician. Robert has extensive
knowledge in all types of traffic signal controllers, including
NEMA 170, and 2070.
Brian Davis has over I 1 years of experience installing, testing, and
repairing electrical and lighting systems. He works with low voltage
to 480V electrical systems and holds an NEC electrician
certification. Brian is also a certified IMSA Level 11 Technician.
Your S¢rvi," So6ution ParineF
for In l eliigert transport ei ion Systems
0
aegus
ITS
Regional Project Manager, John Cane will provide the
overall project management for the Town of El Gatos's
Fzinpar torTr,,fttc NaYiTi " ''" "s "`
Technician Level I Lighting and Traffic Signal Maintenance and Repair
Service contract. He has over 26 years of experience. His
Johr2 Cane experience includes underground utility maintenance,
traffic signal and lighting maintenance and repair,
communications, project management, preventative
maintenance, and extraordinary maintenance. John has a
v9e -Q—„ZN Bachelor of Science degree in Business Administration
LIf>r+ i from Fairleigh Dickinson University, and is International
BCE Municipal Signal Association (IMSA) work zone safety
certified, and is also certified as an IMSA Level II traffic signal field electrician. He has recently
completed Level I Technician certification for fiber optics for traffic, fire alarm, and communication
systems.
Chris Gallardo, Project Manager
Chris Gallardo will serve as the Project Manager for this
contract, as well as the additional point -of- contact and
will assist John Cane. He graduated and holds a
Bachelor of Science degree in business administration,
having studied electrical engineering for two years in
college. Prior to his employment, he worked out in the
field as a technician's assistant, which gave him valuable
field experience.
Fiber Cptia, 1,, Trd(fiq Fire AW, antl Comp unicaUOn Systems
Technician Level I
Chris Gallardo
F61f6BOL -
Robert Martinez, Lead Traffic Signal Technician
Brian Davis, Electrical Technician
bert Martinez will be the designated primary signal technician
the Town of Los Gatos. With over eight years of experience in
the traffic signal maintenance industry, he is an IMSA Level
III Traffic Signal Field Technician, and a certified National
Electrical Code (NEC) electrician. Robert has extensive
knowledge in all types of traffic signal controllers, including
NEMA 170, and 2070.
Brian Davis has over I 1 years of experience installing, testing, and
repairing electrical and lighting systems. He works with low voltage
to 480V electrical systems and holds an NEC electrician
certification. Brian is also a certified IMSA Level 11 Technician.
Your S¢rvi," So6ution ParineF
for In l eliigert transport ei ion Systems
0
aegus
ITS
Kevin Werre, Electrical Technician
Kevin Werre has over 21 years of experience. His extensive
experience includes: CCTV installation and configuration, operations,
fiber optics, Ethernet over copper cabling equipment installation and
configuration, troubleshooting, installation, modifications, and
repairs ofNEMA TS -1, TS -2, and 332 cabinets, controllers, and
other various components, implementation, testing, and fine tuning
of hardware, software, signal timing for transit priority systems, and
evaluation and adjustment of signal timing and coordination plans.
Kevin is an IMSA Level 11 Traffic Signal Field Technician and a
certified NEC electrician.
Rhett Anden, Utility Technician
Rhett Anden has 18 years of experience in electrical maintenance, four years in traffic maintenance. His
experience includes streetlights, down and pole installations, CCTV, door and gate replacements, sheet
metal work, welding, and fabrication. Rhett has currently worked for the Bay Area Toll Authority on all
of the bridges, fixing curs signs, crash cushions, concrete and sheet work, and other commercial
maintenance tasks. Rhett is IMSA work zone safety certified.
Shannon Stokes, Lighting Technician
Shannon Stokes has six years of experience as a traffic signal lighting technician. He is an IMSA Level Il
technician. Most recently, he has worked for the City of Fremont and Alameda Town Transportation
Commission on traffic signal and lighting maintenance.
Your Service Soimlor, Pa:'h,er 4
for Ini eili9enf Tro nsp orta tioo Systems
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2. Equipment and Facilities
Aegis's local area office for the Town of Los Gatos is located in San Jose, California. Our Fremont
facility houses the Aegis warehouse, laboratory and testing facility, as well as construction and heavy
equipment such as a 40 ton crane and 50' bucket truck. All technicians assigned to the Town contract, as
well as our main point -of- contact, are based out of the San Jose office and have access to all required
tools, equipment, facilities, services,
and materials to perform the required
lighting and traffic signal maintenance's l
and repair services.
Aegis currently has three facilities
located in the State of California:
Anaheim
3360 East La Palma Avenue
Anaheim, CA 92782
714) 360 -3700
San Jose
1810 Oakland Rd Suite E
San Jose, CA 95131
408) 577 -1802
Fremont
43221 Osgood Road
Fremont, CA 94539
408) 201 -4404
PM Checklist
Your Service Soloflon Pp riner
for Inf elltgeni l'ra nsportution Sysiem
Lab Testing
In addition, Aegis operates one of the best in -house and
fully functional testing and repair labs in the State of
California. From printed circuit boards to full cabinets,
Aegis is prepared for whatever test and repair situation
that may arise. Our laboratory testing facility follows the
State of California Department of Transportation
Caltrans) current specifications for NEMA controllers
and cabinets when applicable.
3. Ability to Perform Services in
Required Manner and Time Frame
Routine Maintenance
Utilizing the electronic forms developed for the Town;
our technicians will perform each task and fill out the
checklist appropriately.
Comprehensive Preventative Maintenance
Utilizing the electronic Preventative Maintenance (PM)
checklist designed for the Town, each site listed in the
RFP will be visited. All items listed will be completed
and checked following the procedural requirements of
iecus
ITS
the Town. At this time, if any safety issues are found, immediate action will be taken to connect the
situation, and the Town's representative will be notified. Aegis will maintain all maintenance records in
each controller cabinet showing the date and time checked.
Utilizing our web -based system, teamEpro, all maintenance services from the field will be displayed as it
occurs electronically. TeamEpro is customizable to the items the Town has designated in the RFP,
allowing the information to be available as it happens rather than the printed PM checklist that is
submitted following each inspection. The Town's representative has the convenience of accessing the
permanent documents at any time of the day.
Monthly Activities Report
Aegis will make available a computerized monthly activity report to the Traffic Engineering section by
the 15" working day of each month for the previous month worked. The report will provide the following
information in both a printout and as an Excel spreadsheet or in other file types (e.g., PDF, TIFF, CSV,
and XML):
Time the service calls were received, time arrived at the intersection, the response time, the
number of hours spent for each repair, and a specific listing of intersections with three calls in one
month
a A complete record of all work that was performed on the Town traffic signal equipment during
the time period covered on the report including the make, model, and serial number of any major
components, or other equipment that was newly installed at each intersection
Time and date the PM work was performed
While teamEpro collects the data from the field, our Report Services portal will allow Town's selected
managers access to the information. With this web -based site, the Town can sort, review, and print any
needed information. The report forms allow the collected information to be sorted properly in order to
meet specific needs. The reports can be sorted by:
Employee
Location
Pending Repair List
Date
Work Type
Aegis will make available a monthly report of all pending repair work needed at each intersection. This
information can be viewed on teamEpro as well on the existing report by sorting the "Follow Up"
column.
Emergency Response
Your Service SoWtlon Partnar
for Inlelllgent Transportation Systems
Traffic Signal cute! Streetlight Maintenance
and Repair Dispatch Service
Aegis will provide a 24/7 dispatch service to record
and dispatch all calls. The Dispatch Console is
integrated into teamEpro, our Field Data Collection
service. Using the Dispatch Console, Aegis can
receive all calls for the Town, log the calls, and
dispatch the appropriate on -call technician. This
service is a 24 -hour, 7- day -a -week existing operation
that utilizes a toll -free number for all incoming calls.
The calls are dispatched to whoever is on call for the
Town and all information is logged into the database
to tie in with the field data. This allows for accurate
reporting.
4
ITS
Additionally, we recommend that the billable travel time be amended to 1 hour max per direction
for after -hours calls.
Our technicians carry enough temporary or replacement equipment to assure that the location is in
safe operation and we have available temporary base plates and poles up to a Type -17.
Aegis will provide a 24/7 dispatch service to record and dispatch all calls. The Dispatch Console is
integrated into teamEpro, our Field Data Collection service. Using the Dispatch Console, Aegis can
receive all calls for the Town, log the calls, and dispatch the appropriate on -call technician. This service
is a 24 -hour, 7- day -a -week existing operation that utilizes a toll -free number for all incoming calls. The
calls are dispatched to whoever is on call for the Town and all information is logged into the database to
tie in with the field data. This allows for accurate reporting.
In the event that additional help is needed, Aegis always has additional employees on call as well as a
utility crew who can bring out a crane, spare base plate and pole, or heavy equipment if the need arises.
4. References
Aegis has the knowledge, expertise, and experience to provide the Town of Los Gatos's lighting and
traffic signal maintenance and repair services needs for approximately 1,603 streetlights, 119 parking lot
lights, and 30 traffic signals needs. Provided below is our reference recommendations.
Traffic Signal Maintenance Services
Client: Cit _YSunnyvale, f Sunn California
Location: 45 W. Olive Avenue, Sunnyvale, CA 94086
Contact Person: Carmen Talavera, Sr. Transportation Engineer
Telephone Number: (408) 730 -7522
Date Work Was Performed: Ongoing
Aegis is currently providing the City of Sunnyvale traffic signal and safety streetlight maintenance. Scope
of Work includes full monthly and annual intersection maintenance, 24 -hour emergency response for 129
intersections utilizing brands and styles of traffic control equipment, safety street lighting, ISNS, in-
pavement lighting, and flashers.
Sireetlirght Maintenance On- €:all. Traffic Signal Services
Client: Ci of San Runon, California
Location: 5000 Crown Canyon Road, San Ramon, CA 94582
Contact Person: Jose Gonzalez, Maintenance Supervisor
Telephone Number: (925) 973 -2835
Date Work Was Performed: Ongoing _
Aegis is currently providing the City of Ramon with streetlight maintenance that includes preventative
streetlight maintenance for 5,000 streetlights, 24 -hour on -call services for the City's 73 intersections, as
well as safety lighting, ISNS, video detection, and in- pavement crosswalks.
Yoor Service sololion Partner
for Inlelligeni Trunsporta ion Systems
0
aegis
ITS
Traffic ; icnal Mainien+ance Services, Various Locations
Client: City of Pleasanton, California
Location: 200 Old Bernal Pleasanton, CA 94566
Contact Person: Eric Kurz, Engineering Technician
Telephone Number: (925) 931 -5668
Date Work Was Performed: Ongoing
Aegis provided the City of Pleasanton with traffic signal and street light maintenance services Scope of
Work included preventative maintenance, 24 -hour emergency response for the City's 101 intersections
and safety streetlights, monthly, quarterly, semi - annual, and annual preventative maintenance of 332, TS-
1, and TS -2 configurations, Autoscope video detection, and all related aspects of the signal system which
includes safety lighting and ISNS.
See Section 3 — Ability to Perform Services in Required Manner and Time Frame for understanding and
approach towards providing services.
Your Service Soluilon ?v rtner 8
for Intelligent Trrzm s p o rt a ti on Systems
A`
ITS
2015
PROPOSALFORM
INSTRUCTIONS FOR COMPLETION OF PROPOSAL FORM
Entries on Proposal Form - All entries shall be printed in ink or shall be typewritten.
Corrections - Corrections shall be initialed in ink by the person signing the proposal.
Proiect Pricing - Proposal pricing shall be complete, including all costs for labor, supervision, methods or
processes, implements, tools, machinery, equipment, transportation and materials required to complete the work
described in this Request for Proposals.
Required Information - All information requested for entry on the Proposal Form must be provided. If necessary,
proposers may attach additional sheets clearly cross referenced to the applicable item number.
Addenda — Proposers shall indicate the number and date of all addenda received.
Signature - Proposals shall be signed by an authorized representative of proposer.
ezr1I
PROPOSALFORM
The undersigned proposer hereby offers to perform the required services for the following price(s) in strict
compliance with the specifications, terms and conditions set forth in this Request for Proposals.
A. Street Light Maintenance and Repair Flat Rates
Monthly Rates $1.79 Per Street Light
B. Traffic Signal Preventive Maintenance Flat Rates
Monthly Rates $109.35 Per Intersection
C. Parking Lot Light Maintenance and Repair Flat Rates
Monthly Rates $1.51 Per Light
D. USA (Underground Service Alert) Locating and Markinq Flat Rates
Per Ticket Rates $187.71 Per Ticket
E. Labor Rates for Extra Work, As Required
Labor costs must reflect prevailing wages.
Labor Category
Operations Superintendent
Engineering Technician
Traffic Signal Technician
Traffic Signal Person
Traffic Signal Laborer
Straight Time
per hour)
160
Overtime
per hour)
240
160 240
160 240
125 187.50
125 $187.50
F. Equipment Rates for Extra Work. as Reauired
Equipment Category Per Hour
Pickup Truck 10
Service Truck 25
Altec/Tesla Truck 30
Concrete Saw 30
Portable Generator 20
2
Crane truck w /operator $150
2015
G. Miscellaneous Lighting Services Extra Repair
Unless otherwise noted, rates shall include labor, equipment, and materials.
1. Install Town Standard HPS Fixture (non- decorative) 302.79 Each
2. Install Town Standard LED light fixture (non- decorative) 539.75 Each
3. Install Town furnished light fixture 165 Each
4 Install light pole with arm on existing foundation — Octaflute pole 3,041.54 Each
5. Install light pole with arm on existing foundation — Type 15 pole 2,505.70 Each
6 Install light pole with Town furnished arm on existing foundation —
Octaflute pole 2,743.85 Each
7 Install light pole with Town furnished arm on existing foundation — Type
15 pole 2,208.01 Each
8. Construct light pole foundation and restore affected sidewalk 5,314.23 Each
9 Construct light pole foundation and restore affected area (no sidewalk) 3,739.55 Each
10. Install Town furnished light pole and arm 638.50 Each
11 Install luminaire arm on existing Octaflute pole 577.66 Each
12. Install luminaire arm on existing Type 15 pole 547.89 Each
13. Install Town furnished luminaire arm 500.41 Each
14. Install pull box ( #3 Y) and restore affected sidewalk 924.18 Each
15 Install pull box ( #3'/) and restore affected area (no sidewalk) 304.69 Each
H. Miscellaneous Traffic Signal Services Extra Repair
Unless otherwise noted, rates shall include labor, equipment, and materials. All vehicle signal
indications shall be 12" LED's, Gelcore or approved equal. All pedestrian signal indications shall be
pedestrian countdown, Gelcore LED's or approved equal.
1. Installation of Pole
a) 1 B Pole on new foundation and restore affected sidewalk 3,111.35 Each
b) 1 B Pole on new foundation and restore affected area (no sidewalk) 1,991.45 Each
c) 18 Pole on existing foundation 1,174.34 Each
d) PPB post with ADA push button assembly on new foundation 1,055.26 Each
e) PPS post with ADA push button assembly on existing foundation 593.12 Each
2. Installation of Inductive Loops:
2015
a) 6'x6' Type A, B, D, E, and Q 601.33 Each Loop
b) 2'x6' Type C Bicycle Loop 547.75 Each Loop
3. Installation of LED modules:
a) For Non -PV Heads
1) Red 99.46 Each Module
2) Yellow 120.90 Each Module
3) Green 106.61 Each Module
b) For PV Head Retrofit
1) Red 141.14 Each Module
2) Yellow 14709 Each Module
3) Green 153.05 Each Module
c) Pedestrian Countdown (Combo) 21140 Each Module
4 Installation of 12" Signal Heads with LED modules (on existing
framework), visors, back plates, and louvers as needed
a) Non -PV Heads
1) 3- Section 676.47 Each
2) 4- Section 795.55 Each
3) 5- Section 914.62 Each
b) PV Heads
1) 3- Section 3,444.97 Each
2) 4- Section 4 ,486.87 Each
3) 5- Section 5,528.78 Each
5. Installation of Mounting Bracket:
a) MAS 234.64 Each
b) MAT 231.07 Each
c) TV -1 -T 368.01 Each
d) TV -2 -T 415.64 Each
e) TV -3 -T 534.71 Each
f) SV -1 -T 338.24 Each
g) SV -2 -T 391.82 Each
2015
1. Additional Information
1. Company Name Inc.
2. Address from which service will be provided:
1810 Oakland Road, Suite E.
San Jose, CA 95131
3. Location of Shop and Storage Facility ( must be within 30 miles from Town limits:
1810 Oakland Road, Suite E, San Jose, CA 95131
43221 Osgood Road, Fremont, CA 94539
4. Number of Years Providing the Specified Service 13
5. Business Organization (Check One):
Individual Proprietorship
Partnership
Corporation
h) SV -3 -T 457.31 Each
i) SP -1 -T 328.71 Each
j) SP -2 -T 379.91 Each
6. Installation of Pedestrian Signal Head (with LED Countdown) 426.35 Each
7. Installation of Audible Pedestrian Signal 510.90 Each
8. Installation of Pedestrian Push Button Assembly 222.70 Each
9. Installation of Town Punished signal controller cabinet assembly on
existing foundation
2,277.82 Each
10 Install pull box and restore affected sidewalk
2,180.26 Each #4
2.180•'26 Each #5
2,180.26 Each #6
11 Install pull box in street (traffic grade) and restore affected area
2,346.96 Each #4
2,346.96 Each #5
2,346.96 Each #6
12 Replace /install pull box in dirt and restore affected area
1,072.27 Each #4
1,07227 Each #5
1,072.27 Each #6
13 Conflict monitor (CMU /MMU) test 119.72 Each
14 Percent Markup on Materials t0 Percent
1. Additional Information
1. Company Name Inc.
2. Address from which service will be provided:
1810 Oakland Road, Suite E.
San Jose, CA 95131
3. Location of Shop and Storage Facility ( must be within 30 miles from Town limits:
1810 Oakland Road, Suite E, San Jose, CA 95131
43221 Osgood Road, Fremont, CA 94539
4. Number of Years Providing the Specified Service 13
5. Business Organization ( Check One):
Individual Proprietorship
Partnership
Corporation
2015
Other Not Applicable
If incorporated, provide the following information:
Date of incorporation 2002 State of incorporation California
Names and Titles of All Officers and Directors Michael C. Doyle, Chairman of Board and Directors, Douglas Terry, P.E.,
Chief Operating Officer, Rodney Mathis, Executive Vice President, John W. Tracey, Chief Financial Officer. Raquel Leano,
Secretary, David St. Amant, Director
If an individual or partnership, provide the following information:
Formation date of Company Not Applicable
Name and address of all partners, indicating whether they are general or limited partners:
Not
Not
List the names, titles, and qualifications of the key personnel who will perform work under this contract as well as
their roles in relation to this contract. Identify the primary signal technician to be designated for the Town. Include
their certifications, experience and training.
John Cane, Regional Manager, Chris Gallardo, Project Manager, Robert Martinez, Lead Traffic Signal Technician,
Brian Davis, Electrical Technician, Kevin Werre, Electrical Technician, Ismael Hernandez, Electrical Technician,
Rhett Anden, Technician, Shannon Stokes, Technician
SEE SECTION 1 - COMPANY PROFILE UNDER KEY PERSONNEL FOR QUALIFICATIONS
Indicate whether proposer has ever failed to complete any contract awarded to it. If so, note when, where and
why. Attach additional sheets, if necessary.
Aegis ITS, Inc. has never failed to complete any contracts awarded to us.
8. Indicate whether proposer has been or is the subject of a bankruptcy or insolvency proceeding or subject tc
assignment for the benefit of creditors.
Aegis ITS, Inc. is not the subject of a bankruptcy or insolvency proceeding or subject to assignment for the
benefit of creditors.
9. List subcontractors, if any, who will perform work under this contract. Attach additional sheets, if necessary.
a. Company
Location
Not
2015
Describe work to be subcontracted
b. Company Not
Location
Describe work to be subcontracted
C. Company Not Applicable
Location
Describe work to be subcontracted
10. List all current organizations within 60 miles from Los Gatos for whom proposer performs similar services of a
similar contract and scope.
Citv of San Ramon
Alameda CTC
11. List three organizations for whom proposer performs /performed similar services of a similar scope in the last three
years.
a. Organization City of Sunnyvale Califomia
Location 45 W. Olive Ave., Sunnyvale, CA 94086
Contact Person Carmen Talavera. Sr. Transportation Engineer Telephone Number (408) 730 -7522
Describe work performed by proposer Traffic Signal Maintenance Services; Scope of work includes full monthly
and annual intersection maintenance and 24 hour emergency response for 129 intersections.
Date work was performed Ongoing
b. Organization Citv of San Ramon. California
Location 5000 Crow Canyon Road, San Ramon, CA 94582
Contact Person Jose Gonzalez, Maintenance Supervisor Telephone Number (925) 973 -2835
Describe work performed by proposer Streetlight Maintenance On -Call Traffic Signal' Scope of Work includes
preventative streetlight maintenance for 5,000 streetlights. and 24 hour on -call services for the City's 73 intersections.
C. Organization City of Pleasanton, California
Location 200 Old Bernal Pleasanton, CA 94566
Contact Person Eric Kurz, Engineering Technician Telephone Number (925) 931 -5668
7015
Describe work performed by proposer Traffic Signal Maintenance: Scope of work includes
preventative maintenance, 24 hour emergency response for the Cites 101 intersections and safety streetlights.
Proposer acknowledges receipt of the following Addenda:
Number Date
Number Date
Number Date
Bxecutn e Vice Yresidew
Signature Title
12odnev Mathis April 07. 2015 _
Name (printed or typed) Date
408) 577 -1802 (408) 577 -1831 _
Telephone Number Fax Number
27- 0206675 Not Applicable
Tax ID Number Los Gatos Business License Number
April 6, 2015
Mr.lessy Pu, PE TE
Town of Los Gatos, Parks & Public Works Department
41 Miles Avenue
Los Gatos, CA 95030
Dear Mr. Pu,
Bear Electrical Solutions, Inc. is proud to have the opportunity to propose professional maintenance
services to the Town of Los Gatos (the Town). We have prepared our proposal to respond to the
guidelines set forth in your REP.
Our company is comprised of electricians, laborers, traffic engineers, and managers each with over 15
years of experience maintaining various public municipalities in the San Jose and Sacramento regions
not to mention 2 of the 3 principals for BES live and reside in the Town.
We have built our company with the core focus of traffic signal and streetlight maintenance with
successful business relationships with all the major streetlight and traffic signal suppliers, vendors, and
ITS integrators.
We exist purely to provide maintenance service.
Based on your specifications, we propose to provide the following:
Complete Scheduled Routine, Unscheduled, and Emergency Traffic Signal Response Services;
Complete Regular, Unscheduled, and Emergency Street Light Response Services.
In addition to the above, we can provide On -Call Professional Traffic Engineering & Intelligent
Transportation System (ITS) Consulting and design -build services.
Collectively, the engagement team has extensive relevant experience obtained from a variety of jobs.
We would like to emphasize to you that, as a client to Bear Electrical Solutions, Inc you will consistently
receive the highest level of service with a team that has a complete understanding of your traffic signal
and streetlight maintenance needs.
You will have readily available access to all members of your engagement team, including engagement
partners.
If you have questions regarding this proposal, or need additional information upon which to base your
decision, please feel free to contact me via phone 408 - 449 -5178 or email at Robert(a)bear-
electricaLcom . We look forward to working with you.
cerely,
Robert Q. Asuncion, PE
Principal and Project Manager
KIM
PROPOSALFORM
The undersigned proposer hereby offers to perform the required services for the following price(s) in strict
compliance with the specifications, terms and conditions set forth in this Request for Proposals.
A. Street Light Maintenance and Repair Flat Rates
Monthly Rates $2.25 Per Street Light
B. Traffic Signal Preventive Maintenance Flat Rates
Monthly Rates $135.00 Per Intersection
C. Parking Lot Light Maintenance and Repair Flat Rates
Monthly Rates $2.00 Per Light
D. USA (Underground Service Alert) Locating and Marking Flat Rates
Per Ticket Rates $135.00 Per Ticket
E. Labor Rates for Extra Work. As Required
Labor costs must reflect prevailing wages.
Labor Category Straight Time
per hour)
Electrician 160.00
Laborer 80.00
F. Equipment Rates for Extra Work. as Required
Equipment Category Per Hour
Pick -up Truck 25.00
Bucket Truck 30.00
Crane Truck 165.00
Air Compressor 65.00
2
Overtime
per hour)
260.00
125.00
eusF.1
G. Miscellaneous Liahtina Services. Extra Repair
Unless otherwise noted, rates shall include labor, equipment, and materials.
1. Install Town Standard HPS Fixture (non- decorative) 325.00 Each
2. Install Town Standard LED light fixture (non- decorative) 625.00 Each
3. Install Town furnished light fixture 175.00 Each
4 Install light pole with arm on existing foundation — Octaflute pole 2.775.00 Each
5. Install light pole with arm on existing foundation — Type 15 pole 2,375.00 Each
6 Install light pole with Town furnished arm on existing foundation —
Octaflute pole 2,450.00 Each
7 Install light pole with Town furnished arm on existing foundation — Type
15 pole 2,300.00 Each
8. Construct light pole foundation and restore affected sidewalk 3,000.00 Each
9 Construct light pole foundation and restore affected area (no sidewalk) 51250.00 Each
10. Install Town furnished light pole and arm 1.300.00 Each
11 Install luminaire arm on existing Octaflute pole 475.00 Each
12. Install luminaire arm on existing Type 15 pole 400.00 Each
13. Install Town furnished luminaire arm 450.00 Each
14. Install pull box ( #3' /z) and restore affected sidewalk 800.00 Each
15 Install pull box ( #3'/) and restore affected area (no sidewalk) 650.00 Each
H. Miscellaneous Traffic Signal Services, Extra Repair
Unless otherwise noted, rates shall include labor, equipment, and materials. All vehicle signal
indications shall be 12" LED's, Gelcore or approved equal. All pedestrian signal indications shall be
pedestrian countdown, Gelcore LED's or approved equal.
1. Installation of Pole
a) 1 B Pole on new foundation and restore affected sidewalk 3,800.00 Each
b) 1 B Pole on new foundation and restore affected area (no sidewalk) 2,500.00 Each
c) 1 B Pole on existing foundation 1,325.00 Each
d) PPB post with ADA push button assembly on new foundation 1,575.00 Each
e) PPB post with ADA push button assembly on existing foundation 1,225.00 Each
2. Installation of Inductive Loops:
NIM
a) 6'x6' Type A, B, D, E, and Q 850.00 Each Loop
b) 2'x6' Type C Bicycle Loop 850.00 Each Loop
3. Installation of LED modules:
a) For Non -PV Heads
1) Red 150.00 Each Module
2) Yellow 150.00 Each Module
3) Green 150.00 Each Module
b) For PV Head Retrofit
1) Red 225.00 Each Module
2) Yellow 225.00 Each Module
3) Green 225.00 Each Module
c) Pedestrian Countdown (Combo) 350.00 Each Module
4 Installation of 12" Signal Heads with LED modules (on existing
framework), visors, back plates, and louvers as needed
a) Non -PV Heads
1) 3- Section 640.00 Each
2) 4- Section 1.125.00 Each
3) 5- Section 1.375.00 Each
b) PV Heads
1) 3- Section 3,365.00 Each
2) 4- Section 4,425.00 Each
3) 5- Section 5,200.00 Each
5. Installation of Mounting Bracket:
a) MAS 585.00 Each
b) MAT 585.00 Each
c) TV -1 -T 545.00 Each
d) TV -2 -T 625.00 Each
e) TV -3 -T 820.00 Each
f) SV -1 -T 545.00 Each
g) SV -2 -T 625.00 Each
2015
1. Additional Information
1. Company Name Bear Electrical Solutions, Inc
2. Address from which service will be provided:
1341 Archer Street Alviso CA 95002 -0924
3. Location of Shop and Storage Facility ( must be within 30 miles from Town limits:
1341 Archer Street, Alviso, CA 95002 - 0924 (approximately 18 miles)
4. Number of Years Providing the Specified Service 2. 0 years
5. Business Organization (Check One):
Individual Proprietorship
Partnership
Corporation
h) SV -3 -T 820.00 Each
i) SP -1 -T 545.00 Each
j) SP -2 -T 545.00 Each
6. Installation of Pedestrian Signal Head (with LED Countdown) 525.00 Each
7. Installation of Audible Pedestrian Signal 725.00 Each
8. Installation of Pedestrian Push Button Assembly 375.00 Each
9 Installation of Town funished signal controller cabinet assembly on
existing foundation 3 nnn nn Each
10 Install pull box and restore affected sidewalk
1.150.00 Each 94
1.265.00 Each #5
1,425.00 Each #6
11 Install pull box in street (traffic grade) and restore affected area
1,650.00 Each 94
1,890.00 Each #5
2,400.00 Each #6
12 Replace /install pull box in dirt and restore affected area
625.00 Each #4
785.00 Each #5
940.00 Each #6
13 Conflict monitor (CMU /MMU) test 325.00 Each
14 Percent Markup on Materials 20 Percent
1. Additional Information
1. Company Name Bear Electrical Solutions, Inc
2. Address from which service will be provided:
1341 Archer Street Alviso CA 95002 -0924
3. Location of Shop and Storage Facility ( must be within 30 miles from Town limits:
1341 Archer Street, Alviso, CA 95002 - 0924 (approximately 18 miles)
4. Number of Years Providing the Specified Service 2. 0 years
5. Business Organization (Check One):
Individual Proprietorship
Partnership
Corporation
2015
Other
If incorporated, provide the following information:
Date of incorporation 01 -24 -201: State of incorporation California
Names and Titles of All Officers and Directors Mike Peters President and Director
Andrew Bader. CFO and Director & Robert Asuncion, Vice President and Director
If an individual or partnership, provide the following information:
Formation date of Company N/A
Name and address of all partners, indicating whether they are general or limited partners:
6. List the names, titles, and qualifications of the key personnel who will perform work under this contract as well as
their roles in relation to this contract. Identify the primary signal technician to be designated for the Town. Include
their certifications, experience and training.
James King - 14 years experience - IMSA Level III Field and Bench Technician, OSHA 30 Certified, California
licensed journeyman electrician. C -10 & C -31 license holder & Responsible Managing Employee (RME)
Will Spencer - 8 years experience - IMSA Level I & Work Zone Safety, OSHA 10 Certified
Brent Paulson - 6 years experience - IMSA Level II & Work Zone, Calif. licensed journeyman electrician
All three electricians have been trained with latest video detection equpment and communication equip.
Additional Personnel - see attached
7. Indicate whether proposer has ever failed to complete any contract awarded to it. If so, note when, where and
why. Attach additional sheets, if necessary.
BES has NOT failed to complete any contract awarded.
8. Indicate whether proposer has been or is the subject of a bankruptcy or insolvency proceeding or subject to
assignment for the benefit of creditors.
BES has NOT been involved in bankruptcy or insolvency proceedings.
9. List subcontractors, if any, who will perform work under this contract. Attach additional sheets, if necessary.
a. Company Advanced Cutting and Paving
Location Mountain House
2015
Describe work to be subcontracted _ Large trenching or paving projects
b. Company
Location
Describe work to be subcontracted
C. Company
Location
Describe work to be subcontracted
10. List all current organizations within 60 miles from Los Gatos for whom proposer performs similar services of a
similar contract and scope.
City of Fremont, City of Capitola, City of Los Altos
11. List three organizations for whom proposer performs /performed similar services of a similar scope in the last three
years.
a. Organization City of Fremont- Streetlighting
Location Fremont, California
Contact Person Carl Valdez or Ashley Civiletti Telephone Number 510- 979 -5717 or 510 - 979 -5719
Describe work performed by proposer Performed streetlight maintenance for 16,600 streetlights including
standard outage repair, knockdowns, full dispatching services including responding to citizen complaints
Date work was performed 07/2013 to current
b. Organization City of Fremont - Traffic Signals
Location Fremont California
Contact Person Mirza Sabanovic Telephone Number 5104944788
Describe work performed by proposer Performed preventative maintenance for 159 traffic signals including
bi- monthly maintenance, trouble response calls, knockdown repair, and communication repair
C. Organization
Location Capitola, California
Contact Person Steve Jesberg Telephone Number 831 -475 -7300
2015
Describe work performed by proposer Performed preventative maintenance for 10 traffic signals including
monthly preventative routine traffic signal response knockdown repair, and on -call engineering
Proposer acknowledges receipt of the following Addenda:
Number_ Date
Number Date
Number Date
SIGNATURE
Vice President
Signature Title
Robert Asuncion
Name (printed or typed)
04 -06 -2015
Date
408 - 449 -5178 408 - 4495147
Telephone Number Fax Number
46- 1898744 TBD
Tax ID Number Los Gatos Business License Number
Continuation from #6 —Key Personnel who will perform under this contract.
Sandra Wagners is our customer service 'power- house' as she is our company's dispatch
and office manager. She has been with our company from the first day and is a great asset to
both the field and office staff. She has been in the customer service industry for over 10 years
and understands what it takes to provide 'great' service. She will be the person you talk to on
a daily basis for your dispatching and invoicing needs.
R' er : ''t has been in the traffic signal and streetlight industry for over 15 years.
Starting out his career as a Traffic Engineer in the public sector, Robert has sat on the "other
side" of the table when it comes to working with traffic signal and street light maintenance
contractors. Robert is so passionate about the traffic signal and streetlight business that Robert
is not only a licensed Professional Engineer in Traffic Engineering but also a Level III IMSA Field
Electrician & Level II IMSA Bench Electrician. Robert's role will be support proposal writing and
quality control for your City.
onv Ale xan eristhecompany 'sOperationalManager. As BESOpe ration's manager, Tony
oversees all field and office operations and ensure all items in the contract are properly
addressed from both the company and customer point of view. Tony has been in the electrical
industry for over 16 years and is well versed in construction, maintenance, and operations. Tony
will provide support for proposal writing, quality control, and overall operations management.
BES has over 15 employees -- additional information available upon request.
r;
co PY
0
Cal -West
1.11MM161119u1 Maddening
P.O. Box 612035
San Jose, CA 95161 -2035
Toll Free: 888- 295 -7462
Office: 408 - 923 -1313
Fax: 408 - 923 -1115
Y=
z Table of
Cal-West Contents
1119(161 a Signal Malamute
Cpl- West Proposal:
Section 1: Information /Background on Firm
Cover Letter: Profile of Cal -West ..............1 -2
Qualifications of Cal -West ........: ........ ......... .........3
Contractors /ElectricianiState License .... ..............4 -5
Section 2: Key Personnel /Qualifications
Key Personnel... ........ ........1 ..............6 -8
Section 3: Past Experiences /References
Current Maintenance Accounts /Account Specifics ...... 9
References ........ ......... ......... ......... .................10
Section 4: Understanding Scope of Work & Work Proposal
Contract Performance & Service Needs . ................11
Project Approach ........ ........ ......`......12 -14
Section 5: Cost Proposal
Monthly Billing Rates .... ......... ........ ............15 -16
Warranty ........... ........: ..................17
Attachments:
Town Proposal Form
Og ®flog g Slggal IWI®legi[ee
Town of Los Gatos
41 Miles Ave.
Los Gatos, CA 95030
CONFIDENTIAL & PROPRIETARY
Portions of this submittal as indicated at the top of each page marked "Confidential & Proprietary" contains trade
secrets or otherwise confidential information owned by the Cal -West Lighting & Signal Maintenance, Inc. Access to
and use of this information is strictly limited and controlled by the Cal -West Lighting & Signal Maintenance, Inc.
The "Confidential & Proprietary" portions of this submittal may not be copied, distributed, or otherwise disclosed
outside of the Cal -West Lighting & Signal Maintenance, Inc.'s facilities except under appropriate precautions to
maintain the confidentiality hereof, and may not be used in any way not expressly authorized by the Cal -WestLighting & Signal Maintenance, Inc.
Documents contained in this submittal not marked "Confidential & Proprietary' may be distributed or copied as
needed.
Re: RFP — Project # 14- 5401 -63364 - Lighting & Traffic Signal Maintenance and Repair Service
Dear Sir /Madam,
I am pleased to have this opportunity to introduce you to Cal -West Lighting and Signal Maintenance, Inc.
Cal -West agrees to furnish all labor, tools and equipment, and materials necessary to perform services needed to
properly maintain the Street Lighting, Trail /Parks /Parking Lot Lighting and Traffic Signals owned by the Town of Los
Gatos in accordance within the Scope of Work.
Cal -West Lighting and Signal Maintenance, Inc. is a rapidly growing and recognized maintenance provider.
Having been in business since 2004, we provide a solid and reliable avenue for your Traffic Signal and
Street - Lighting needs. Cai -West is a licensed and bonded, full service Electrical Contractor possessing a
California C -10 Electrical Contractors License # 847901.
Our staff is the most experienced with over 170 years of combined field and troubleshooting experience in all
phases of electrical power as Journeymen Electricians. In addition we specialize in Street - Lighting and Traffic
Signal construction, maintenance, service, and repair. We also have the knowledge, experience, and
resources to accomplish virtually any electrical project.
We have the ability to respond to any emergency situation involving Traffic Signals and /or Street- Lighting by
maintaining a vast common stock of materials /equipment and having on -call personnel and vehicles available
24 hours a day, 365 days a year.
All estimating and planning are performed in- house. We can analyze the size and scope of your needs,
present a flexible future - oriented solution, and recommend alternative measures to implement or increase
cost efficiency without affecting quality.
At Cal -West Lighting and Signal Maintenance Inc., we set our standards high. Our goal is to achieve solutions
with skill and integrity while striving to serve our customers to their satisfaction. The result will be a quality
job, on time and on budget.
Cal -West - 1 of 17
CONFIDENTIAL & PROPRIETARY
Craig H. Geis, Jr.
President
Cal -West Lighting & Signal Maintenance, Inc.
530 N. Marburg Way
San Jose, CA 95133
408 - 923 -1313 office
408 - 923 -1115 fax
408- 640 - 7796 mobile
cgeis@calwestlighting.com
Sincerely,
Craig H. Geis, Jr.
President
PO Box 612035 0 San Jose, CA 95161 -2035
Phone: (408) 923 -1313 4 Fax: (408) 923 -1115 4 License No. 847901
Cal -West - 2 of 17
CONFIDENTIAL & PROPRIETARY
I. SECTION: INFORMATIgVEACKGROUND ON FIRM (continued)
QUALIFICATIONS OF a SIGNAL MAINTENANCE, INC.
Cal -West has consistently signed contracts with Cities /Counties since the start -up of the Company in 2004 and to
present day, still performs maintenance services for all of the same Cities and Counties.
Cal -West continues to foster our knowledge and expertise within the Traffic Signal and Street Lighting industry.
Our sustained and methodical growth has allowed us to study, comprehend and adopt modern day maintenance
techniques and reporting methods for our Cities.
Over the last 10 years, Cal -West technicians have responded to a multitude of emergencies in both traffic signals
and street lighting repairs, performed traffic signal construction, traffic signal timing /controller programming,
installed and configured solar devices, fiber optic and wireless communications.
At Cal -West, we work hard to meet and /or exceed the expectations of our Cities to achieve smooth flowing
Traffic Signal and Street Lighting solutions. Our focus is to provide high quality and cost - effective maintenance.
With every passing year performing Traffic Signal & Street -Light maintenance services under written contract our
recognition and volume of work has increased by at least 20% per each year. Presently we are working in over forty
five (45) Cities throughout the Bay Area supplying complete electrical services as well as performing additional
maintenance services for several large Property Management firms and subcontracting Commercial and Industrial
electrical work for multiple large General Contractors.
Cal -West has completed over 400 jobs last year outside -of and in- addition -to our annual Traffic Signal & Street -
Lighting Maintenance Contracts. We currently have ongoing jobs working with the Cities, Towns, and Municipalities
involving Government funding, Grants, and Stimulus funding.
Cal -West is currently a subcontractor of, and working for, PG &E supplying back -up support for Electrical Services to
include Street -Light Outages and Underground Electrical Troubleshooting and repairs as well as retrofitting and
installing tens of thousands of LED street - lights throughout Central and Northern California.
Cal -West is a licensed and bonded, full service Electrical Contractor possessing a California C -10 Electrical
Contractors License # 847901 in good standing.
All Cal -West Traffic Signal Technicians are at a minimum Level -II or Level -III IMSA Certified.
All Cal -West Traffic Signal Technicians are Union and State Certified Journeyman Electricians.
All Cal -West Traffic Signal Technicians have a minimum of Fifteen to Twenty years experience.
Cal -West only offers the highest level of quality and Trouble- Shooting Experience to the Cities we maintain.
Cal -West does not employ any electrical apprentices of any kind
Cal -West is a Union Contractor, is signatory to the local Electrical IBEW and Labor Unions throughout the
Bay Area, and pays prevailing wage rates as per the Department of Industrial Relations.
Cal -West - 3 of 17
CONFIDENTIAL & PROPRIETARY
1. SECTION - INFORIVIATIONIRACKGROUND ON FIRM (continued)
QUALIFICATIONS OF CAL -WEST LIGHTING & SIGNAL MAINTENANCE, INC.
Cal -West Lighting & Signal Maintenance, Inc. meets all of the pre - qualifications and licensing requirements
as set forth in Section IV of the Town of Los Gatos RFP (page 29).
Cal -West Lighting & Signal Maintenance, Inc. is a licensed and bonded, full service Electrical
Contractor possessing a California C -10 Electrical Contractors License # 847901 issued by the
California State Licensing Board.
STATE OF CALIFORNIA
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CAL -WEST LIGHTING AND SIGNAL MAINTENANCE INC
License Number 847901
fervnES in tlh0 Iminez< t1a,apvcfy of -.... r
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o10 ELECTRICAL
y
James Miller
Susid Chair
Dl us,5 my hand and ,cal Ih(s day,
July 21, 2011
Issued October 8, 2004
CERTIFIED COPY
State Of California
CONTRACTORS STATE LICENSE BOARD
ACTIVE LICENSE
Stephen P. Sands
Registrar of Conlrathom
CAL -WEST LIGHTING AND SIGNAL
MAINTENANCE INC
C10
1 0/3 112 01 6 www.csib.ca.gov W
Cal -West - 4 of 17
CONFIDENTIAL & PROPRIETARY
1. SECTION.: INFORMATIONAEACKGROUND ON FIRM (continued)
QUALIFICATIONS OF CAL -WEST ELECTRICIANS
Cal -West Lighting & Signal Maintenance, Inc. employs a large number of State Certified Electricians to
assist the Town of Los Gatos with it's Traffic Signal, Street Lighting and Electrical needs.
ti "1 X11It(WCAf II(11ZNlil F,I)MI NL)(i. BROWN)R_Ci.rar-uor
I`MF 10 1 OF INIJUSINI AL ItFLA I IONS _-
I ";is cf 1 ahor Sralldard.s F.n0vemcnt- 1decn-ician Certification unit
I
Sl: —i)O:I Aff
10 I hollt Il i; a? C0I1CCCI1.
171 L teco'c u1 Ucrifcallun L.n t 1,ofifies that according to transactions recorded as of March 3U_ 2u! 5
th,i elffl% Il L.incd I::Icctricians are registered as either a Certified Flect6cian Or Lin Electrician Trance
qh do Strttc or C<a iInvasith tic swtus listed bdolw.
Name Zip Code Classif €cartioba Status Fxpm. Date Number
i)eltcle- John P_ 95129 General Electrician Certified 04 -04 -2017 E1583076
i uthet_ Mark 1', 94535 General Electrician Certified 05 -19 -2015 F_124i. >4G
iu h : CJlaties l 94740 Gierneral Electrician CertMed 12-23-2017 1:159419(;
ll; 1 „ _ Rii h: ?rd 1_ 945441 eneral Electrician Certified 05 -18 -2011 F,1 4i()((?
Geox<_c 1 95037 General Electrician Certified 12 -29 -2015 E1290976
Uqlwa. t ar;os ii. 95131 General Electrician Certified OS -19 -2015 F'IF 6`K
lures, LregLI1& 95035 General Electrician Certified 12-30-2015 151298,0(5
Iod1( fichacl "f 95051 C eneral Electrician Certified 12 -27 -2015 17'1294956
f, h, :c rtn: rLesuons pleve Contact the Electrician Certification Unit of the [Tvishn oCl abor
idnC tl l`; i'. [llpl lS- 1'li.'llt.
Luisa \IarlJnez.
lest:lCiUH C- crti(R:d 0I7 Manager
CaI -West - 5 of 17
CONFIDENTIAL & PROPRIETARY
2. SECTION-: KEY PERSONNELIQUALIFICATIONS
Qualifications of Key Personnel
CRAIG GEIS — Owner /President /CEO
Over 18 years of experience Constructing, inspecting, Maintaining, Repairing, and Modifying Street - Lighting and
Traffic Signals for multiple Counties, Cities, and Towns synonymously throughout the Bay Area.
Over 16 years experience ranging from Foreman to Senior Electrician /Regional Foreman, running multiple crews
and jobs from the Golden Gate to Monterey County, with approx 11 years as the Office /Regional Manager,
overseeing all personnel and all work performed along with being the Liaison to the Cities and Towns.
This experience covers Street- Lighting and Traffic Signal construction, inspection, maintenance, service and
repair, running emergency calls and making any necessary modifications as requested by the Town.
22 years experience as journeyman electrician
18 years experience in street - light, traffic signals
v 4 years experience in burglar /fire alarms, CCTV, and card access systems
7 years experience as an Army Aviation Crew -Chief with Military Leadership and training
Certified IMSA Work Zone Safety and Level If Traffic Signal Electrician since 1996
Certified Trenching and Shoring since 1999
Y Experience troubleshooting and modifying TS1, TS2 -1, TS2 -2 and 332 Cabinets
1 Experience with 170, and NEMA controllers
a VTA certified
TSA Member
DAVID FANUCCHI — Project Manager
Over 18 years of experience Constructing, Inspecting, Maintaining, Repairing, and Modifying Street - Lighting and
Traffic Signals for multiple Counties, Cities, and Towns throughout Northern California.
Experienced background ranges from Estimating to Project Manager, running multiple crews and jobs from the
Golden Gate to San Luis Obispo County, with approximately 3 years as an Operations Manager, overseeing all
personnel and all work performed along with being the Liaison to the State of California, Counties, Cities and
Towns.
This experience covers Street - Lighting and Traffic Signal and Electrical Infrastructure construction, inspection,
maintenance, service and repair, running emergency calls and making any necessary modifications as requested
by the Town.
Y Bachelor of Science, Business Administration, St. Mary's College, Moraga, CA
Project Management Institute, San Francisco Bay Area Chapter (PMI- SFBAC) Member
v 18 years experience in street - light, traffic signals, above and underground electrical systems and construction
18 years Estimating Electrical Construction projects and service maintenance repairs
5 plus years in Electrical Material Distribution products and services and consultation experience
v 3 years Managing Traffic Signal and Street Lighting Maintenance Service Contracts
18 years managing diverse project and purchasing teams in all phases of critical path schedule construction
projects
Y 4 years purchasing and management experience in inside building electrical systems components and
infrastructure projects and services
4 years purchasing and management experience with Fire & Security systems components and infrastructure
projects and services
4 years purchasing and management experience with Fiber & Copper Communications & Data systems
components and infrastructure projects and services
Cal -West - 6 of 17
CONFIDENTIAL & PROPRIETARY
PAW-maws MXX4Agg5g W
Qualifications of Key Personnel
CARL ®S SEGURA — Regional Superintendent - Sr. Traffic Signal Technician /Electrician
Traffic Systems Modifications Specialist (North Ray, Peninsula)
Over 17 years of experience constructing , inspecting, maintaining, repairing, and modifying Street - Lighting and
Traffic Signals for multiple Counties, Cities and Towns synonymously throughout the Bay Area to include Lab
testing, troubleshooting, and repairing Nema and Non -Nema Controllers, Load Switches, Flashers, Audible Peds,
as well as testing, repairing, and modifying various types of Traffic Signal and related Controller Cabinets.
Over 2 years of Lab experience in testing, troubleshooting, repairing, and re- calibration of test equipment such as
DMMS, Oscilloscopes, and Spectrum Analysis.
This experience covers Street - Lighting and Traffic Signal construction, inspection, maintenance, service and
repair, running emergency calls and making any necessary modifications as requested by the Town.
Y Associates of Science Degree in Electronics
r 17 years experience in electronics
Y 16 years experience in traffic signals
2 years experience in metrology
6 years experience installing electronic systems & modifying cabinets thru Synchronex, Inc.
Certifications:
Y Union /State Certified Electrician
IMSA Work Zone Safety and Level III Traffic Signal Technician /Electrician
Iteris Video Installation and Troubleshooting
Y Clary Battery Back -up Installation and Troubleshooting
Eagle Traffic Systems Installation and Troubleshooting
Experience in:
The design and production of NEMA traffic signal cabinets
Testing, troubleshooting, repairing, and modifying TS1, TS2 -1, TS2 -2, 332, and ATMS cabinets
Testing, troubleshooting, and repairing to component level 170, 170E, 820, 390, 3900, 901, 911, controllers
r Lab testing and programming of traffic controllers: IDC, Econolite, Eagle, Naztec, 2070, Bi -Trans software
r Installation, testing, and troubleshooting of emergency response systems from 3M, Tomar, and Emtrac
Installation, testing, and troubleshooting of Copper, Ethernet, Fiber, and wireless communication systems
Installation and troubleshooting of Myers Battery Back -up Systems
Cal -West - 7 of 17
CONFIDENTIAL & PROPRIETARY
Qualifications of Key Personnel
GEORGE SANDMAN — Regional Superintendent -Sr. Traffic Signal Technician /Electrician
Traffic Systems Modifications Specialist (South Bay, Central Coast)
Over 23 years of experience constructing, inspecting, maintaining, repairing and modifying Street - Lighting and
Traffic Signals for multiple Counties, Cities and Towns synonymously throughout the Bay Area.
Over 18 years experience as Lead Tech /foreman, running multiple crews, with approx 7 years as the Senior
Traffic Signal Technician /Regional Foreman /Superintendent.
This experience covers Street - Lighting and Traffic Signal construction, inspection, maintenance service and repair,
running emergency calls and making any necessary modifications as requested by the Town.
Associates of Science Degree in Electronics
Union / State Certified Electrician
1 34 years experience in electronics
23 years experience in Street - Lighting and Traffic Signals
S Certification in assembly and repair from McDonnell Douglas
Y Experience troubleshooting and modifying TS1, TS2 -1, TS2 -2 and 332 Cabinets
Experience with all 170, 2070 and NEMA controllers
Eagle controller training
Certified IMSA Work Zone Safety
Naztec TS2 Controller training
Odetics Camera training
Microprocessor training from Lab -Volt
Fiber Optics training from Lab -Volt
Y 4 years experience designing educational electronic kits
VTA certified
TSA Member
Y Licensed Pilot
Communications and Contact • o
Cal -West Lighting and Signal Maintenance Inc
PO Box 612035
San Jose, CA 95161 -2035
Toll Free # 888- CWLS -INC (295 -7462)
Office # 408 - 923 -1313
Fax # 408 - 923 -1115
Craig Geis George Sandman
E -Mail CGeis(6Dcalwestlighting com E -Mail GSandman @calwestlighting.com
Cell # 408- 640 -7796 Cell # 408 - 640 -7865
David Fanucchi Carlos Segura
E -Mail Dave@ calwestlighting.corn E -Mail CSegura @calwestlighting.com
Cell# 408- 640 -8653 Cell # 408 -595 -7148
All Employees use Sprint Direct Connect phones complete with the following:
Voice mail • Text messaging o E -mail
Direct Connect • GPS Enabled o Web capable
Cal -West - 8 of 17
CONFIDENTIAL & PROPRIETARY
PROJECT AppROACH - Preventative Maintenance
Preventive Monthly Maintenance (routine)
1. Inspect Signal Controller and Cabinet Contents for proper functioning to include: a. Check general overall appearance of Controller Cabinet, Type 3 Service andBatteryBack -Up Cabinets (vacuum if necessary) b. Check presence of Signal Cabinet Wiring Schematics and Recordsc. Verify current Signal Controller Timing -Logsd. Verify Programmed Signal Controller Timing matches Intersection Timing -Logse. Signal Controller and Conflict Monitor functioning in relation to trafficf. Loop Detector Amplifiers (tune if necessary)
g. Video Detection Unit /Camera Alignment (if applicable) h. Load Switches and Relays
I. Light Switches and Ground -Fault Receptacles
j. Cabinet Fan and Thermostat
k. Battery Back -Up Unit charging system (if applicable) I. Inspect Pre - emption System
m. Inspect Signal Interconnect
n. Wire Terminals for corrosion and integrity of all wire connections,'ns (including BBS battery terminals) o. Ground Rod and Grounding System for corrosion and integrity of wire connectionsP. Cabinet Filter for cleanliness and serviceability (clean or vacuum if necessary) q. Weather -proof gasket on Controller Cabinet and all other associated Cabinetsr. Inspect hinges and door locking mechanisms and lubricate if needed2. Inspect Intersection for proper functioning to include:
s. Vehicular Signals for alignment, paint, outages, bent, broken, corroded hardwaret. Pedestrian Signals and Audibles for alignment, paint, outages, bent, broken, corroded hardwareu. Ped Push - Buttons for Signal Controller actuation and bent, broken, corroded hardwarev. Signal Poles for paint, dents or cracks and missing hand hole covers
w. Pull -Boxes for cracked, broken or missing lids.
x. Loops in Roadway for exposed, torn, or broken wires3. Record Date and Time along with findings and work performed
Preventive Semi - Annual Maintenance (to coincide with monthly) 1. Take voltage measurements from Back -Up Batteries
2. Test Battery Back -Up by disconnecting PG &E power at service cabinet3. Visually check integrity of wire splices
4. Adjust all mast arm mounted street name signs as needed
s. Record Date and Time along with findings and work performed
Preventive Annual Maintenance (to coincide with monthly and semi - annual) 1. Inspect Utility Electrical Service Cabinet and hardware supplying power to Signal Controller Cabinet2. Take voltage measurements at service inputs to Signal Controller Cabinet from Utility Service Feed1Takevoltage measurements at BBS inputs from Utility Service Feed (if applicable) 4. Take voltage measurements at service inputs to Signal Controller Cabinet from BBS (if applicable) 5. Perform CMU test and submit report /BBS test and submit report
6. Replace Signal Cabinet Filter if nylon -mesh type
7. Vacuum and clean Signal Cabinet Filter if aluminum -mesh type
8. Inspect hinges and locking mechanisms on All Signal Associated Cabinets and lubricate if needed9. Record Date and Time along with findings and work performed
Cal -West - 12 of 17
CONFIDENTIAL & PROPRIETARY
Shop, Storage, Equipment and Vehicle Inventory
Cal -West owns the shop and storage facility located on 2 acres in San Jose. The office building is approx 3000 sq ft
with Cal -West occupying 1500 sq ft of the 2nd floor. The warehouse is 2000 sq ft with 500 sq ft dedicated to a cabinet
and controller testing facility and the remaining area is yard'space. All office clerical duties are performed on site. The
warehouse stores equipment /parts and the yard space is used for storage for Trucks, equipment and supplies.
CQtg Equipment
10 1 -ton F -550 Utility trucks with Altec bucket lift and portable generators
1 10 -ton F -850 Boom Truck 75' reach with bucket assembly
4 1 -ton Utility trucks with portable generators
6 Dump Trucks
1 Flatbed Truck
1 Saw Truck with water tank, vacuum, generator, compressor, arrow board and lift gate
2 Concrete Saws (35hp Meco)
6 Air Compressors with hoses and jack hammers, Star drill and die grinders
3 Utility Trailers
2 Wire Trailers (each with a complete 8 phase setup)
5 Portable Solar powered Arrow boards
40 Advanced Road Warning signs with stands
3 Hole Hawg Accu -Punch 1 -1/ 2", 3 -1/2" and 4 -1/ 2" underground boring tools
4 Bobcats (Complete with Trailer and Sweeper, Tele Boom, Bradco Trencher and Auger, Backhoe and breaker
attachments)
1 Ditch Witch 1T -2020 directional bore machine (underground boring 400' reach)
1 Ditch Witch vacuum trailer 500 gal (used for potholing)
1 Portable 800 Gal Water Tank and trailer
1 Arc Welder
1 Acetylene Welder
1 Hyster Forklift
1 FX 350 portable Fluid Extractor
2 Vibra plate
3 BS 700 Wackers
4 14" partner saws
4 16' to 40' insulated extension ladders
10 2' to 12' insulated A -Frame ladders
Qty Common Yard Stock Material
10 1 -A, 1 -B poles
5 1 -D poles
12 Ped posts
6 Temporary stands
12 SV Framework hardware
12 TV Framework hardware
6 8" 3- section vehicle signals
24 12" 3- section vehicle signals
Complete stock of full 8 phase traffic signal wire
Complete stock of Opticom, DEC, and Loop wire
2 wire trailers both stocked with a full 8 phase setup
Complete stock of LED's to include 8 ", 12" and Ped
Complete stock of W' to 4" PVC conduits and fittings
Complete stock of %" to 4" Rigid conduits and fittings
Complete stock of N9 thru N36 pull boxes and lids
Assorted Mast -Arm Poles
Cal -West - 14 of 17
Qty Common Yard Stock Material
6 -12 Type -15 Street -Light Poles
12 -24 Assorted 6' to 15' Luminarie Arms
10 -20 70w Hips Luminaries
10 -20 100w Hps Luminaries
10 -20 150w Hps Luminaries
10 -20 200w Hps Luminaries
5 -10 250w Hps Luminaries
5 -10 400w Hps Luminaries
100 HPS Lamps (minimum 100 each 70w to 400w)
50 Multi -Vapor Lamps (minimum 50 each 175w to 400w)
Plug -in and Hardwire Starters
Twist -Lock and Hardwired Photo -Cells
Complete stock of Industrial and Commercial wire
CONFIDENTIAL & PROPRIETARY
ROUTINE MONTHLY MAINTENANCE (Traffic Signals)
I. Routine Traffic Signal Maintenance rates are set under the assumption of Routine services being performed
within one (1) hour or less per- intersection.
2. Traffic Signals: Routine Maintenance of Traffic Signals shall cost the rate of one hundred and fifty dollars
150.00) per- intersection per - monthly inspection. This price shall include Monthly, Semi - Annual, and
Annual Maintenance.
Any work performed or materials used during the allotted period of Scheduled Maintenance shall have
NO ADDITIONAL LABOR CHARGE"
and shall cost the rate of materials only, listed under "Material Rates"
ROUTINE MONTHLY MAINTENANCE (Street - Lighting Parking Let Lighting)
1. Street Lighting /Parking Lot Lighting: Routine Maintenance of Street - Lighting shall cost the rate of one
dollar fifty cents ($1.50) per light per month. This price includes all labor, lamps, photo - cells, starters
ignitors), fuses, installation of reflective numbers, minor electrical wire troubleshooting up to thirty
minutes, wire splicing, and repairs within junction -boxes at no additional cost.
This price does not include the replacement of old deteriorated lighting fixtures or major troubleshooting.
Routine Street - Lighting Maintenance is under the assumption of Street -Light outages or malfunctions caused by
normal equipment failure due to normal deterioration.
Cal -West - 15 of 17
CONFIDENTIAL & PROPRIETARY
MONTHLY MAINTENANCE EXTRAS
1. Items not listed in "Routine Maintenance" shall be billed as "Maintenance Extras" in accordance with
and outlined under Labor and Equipment, and Material Rates to include:
a. Emergency service calls such as but not limited to Signal Controller malfunction or knock -downs
b. Emergency service calls such as but not limited to Street - Lighting knock - downs.
c. Work performed or materials used outside of the allotted period of Scheduled Maintenance or
malfunctions caused by vandalism, pole or equipment knock -down, lightning strike, earthquake,
or other acts of God
d. The correction, repair, or replacement of materials or equipment installed or modified by another
party other than Cal -West
Material Rates
MATERIALS: All material rates shall be set at invoice cost plus an overhead mark -up of: 10%
Labor and Equipment Billing
A. Normal Straight -Time rates apply between the day -time hours of: 0700hrs to 1630hrs
Over -time rates apply between the Evening hours of: 1630hrs to 0700hrs
B. Normal Straight -Time rates apply during normal business hours Monday -thru- Friday
Over -Time rates apply after normal business hours, Weekends, and Holidays
C. There shall be no half hour or hour minimum charge on day -time calls
Labor and Equipment charges for Day -Time calls shall be billed in fifteen (15) minute increments
D. There shall be a two (2) hour minimum charge for Emergency calls in the Evening hours
Evening calls, after the two (2) hour minimum, shall be billed in fifteen (15) minute increments
Labor:
Equipment:
Straight -Time Over -Time
Traffic Signal Technician: $ 100.00/hr $ 165.00 / hr
General Laborer: $ 65.00/hr $ 95.00 / hr
Straight -Time Over -Time
Service (Bucket) Truck: $ 30.00/hr $ 30.00 / hr
Crane (Boom) Truck: $ 30.00 / hr $ 30.00 / hr
Dump Truck: $ 25.00 / hr $ 25.00 / hr
Cal -West - 16 of 17
CONFIDENTIAL & PROPRIETARY
WARRANTY:
It is understood that all services including labor, tools and equipment, materials furnished, and work
performed will be done in a good and workmanlike manner by Cal -West and is subject to the inspection and
approval of the Town and its inspectors or representatives. Any parts found to be worn out or defective in
which case could cause a Traffic Signal to fail or malfunction will be repaired or replaced with same or
equivalent as approved by the Town,. Engineers.
Cal -West Lighting & Signal Maintenance, Inc. extends a "Lifetime "guarantee /warranty covering all work performed.
If anything arises in any way due to our installation or craftsmanship, we will drop what we are doing and
immediately rectify the situation at no cost to the Town.
Cal -West is unable to guarantee parts or materials beyond the manufacturers warranty and expressed limitations and
all materials installed will be covered under their respective manufacturers warranty period.
Cal -West - 17 of 17
low-
2015
y^.'
INSTRUCTIONS FOR COMPLETION OF PROPOSAL FORM
Entries on Proposal Form - All entries shall be printed in ink or shall be typewritten.
Corrections - Corrections shall be initialed in ink by the person signing the proposal.
Project Pricing - Proposal pricing shall be complete, including all costs for labor, supervision, methods or
processes, implements, tools, machinery, equipment, transportation and materials required to complete the work
described in this Request for Proposals.
Required Information - All information requested for entry on the Proposal Form must be provided. If necessary,
proposers may attach additional sheets clearly cross referenced to the applicable item number.
Addenda — Proposers shall indicate the number and date of all addenda received.
Signature - Proposals shall be signed by an authorized representative of proposer.
2015
PROPOSALFORM
The undersigned proposer hereby offers to perform the required services for the following price(s) in strict
compliance with the specifications, terms and conditions set forth in this Request for Proposals.
A. Street Light Maintenance and Repair Flat Rates
Monthly Rates $1.50 Per Street Light
B. Traffic Signal Preventive Maintenance Flat Rates
Monthly Rates $150.00 Per Intersection
1111111 1111111111!!111111111111111BEEKOMM=1111,1111 11!11!11:1111111 11 !11 111111111111111% - +.
Monthly Rates $1.50 Per Light
D. USA (Underground Service Alert) Locating and Marking Flat Rates
Per Ticket Rates $80.00 Per Ticket
E. Labor Rates for Extra Work, As Required
Labor costs must reflect prevailing wages.
Labor Category
Traffic Signal Technician
General Laborer
Straight Time
per hour)
100.00
65.00
2
Overtime
per hour)
165.00
95.00
2015
s
Unless otherwise noted, rates shall include labor, equipment, and materials.
1. Install Town Standard HPS Fixture (non- decorative) 300.00 Each
2. Install Town Standard LED light fixture (non- decorative) 600.00 Each
3. Install Town furnished light fixture 175.00 Each
4 Install light pole with arm on existing foundation - Octaflute pole 2700.00 Each
5. Install light pole with arm on existing foundation -Type 15 pole 2400.00 Each
6 Install light pole with Town furnished arm on existing foundation -
Octaflute pole
2400.00 Each
7 Install light pole with Town furnished arm on existing foundation - Type
15 pole
2100.00 Each
8. Construct light pole foundation and restore affected sidewalk 2000.00 Each
9 Construct light pole foundation and restore affected area (no sidewalk) 1600.00 Each
10. Install Town furnished light pole and arm 1000.00 Each
11 Install luminaire arm on existing Octaflute pole 500.00 Each
12. Install luminaire arm on existing Type 15 pole 500.00 Each
13. Install Town furnished luminaire arm 250.00 Each
14. Install pull box ( #3' /z) and restore affected sidewalk 600.00 Each
15 Install pull box ( #3'/) and restore affected area (no sidewalk) 300.00 Each
H. Miscellaneous Traffic Signal Services, Extra Repair
Unless otherwise noted, rates shall include labor, equipment, and materials. All vehicle signal
indications shall be 12" LED's, Gelcore or approved equal. All pedestrian signal indications shall be
pedestrian countdown, Gelcore LED's or approved equal.
1. Installation of Pole
a) 1 B Pole on new foundation and restore affected sidewalk 2500.00 Each
b) 1 B Pole on new foundation and restore affected area (no sidewalk) 1800.00 Each
c) 1 B Pole on existing foundation 800.00 Each
d) PPB post with ADA push button assembly on new foundation 1600.00 Each
e) PPB post with ADA push button assembly on existing foundation 700.00 Each
2. Installation of Inductive Loops:
2015
a) 6'x6' Type A, B, D, E, and Q 650.00 Each Loop
b) 2'x6' Type C Bicycle Loop 550.00 Each Loop
3. Installation of LED modules:
a) For Non -PV Heads
1) Red 120.00 Each Module
2) Yellow 120.00 Each Module
3) Green 175.00 Each Module
b) For PV Head Retrofit
1) Red 125.00 Each Module
2) Yellow 125.00 Each Module
3) Green 190.00 Each Module
c) Pedestrian Countdown (Combo) 250.00 Each Module
4
Installation of 12" Signal Heads with LED modules (on existing
framework), visors, back plates, and louvers as needed
a) Non -PV Heads
1) 3- Section 800.00 Each
2) 4- Section 950.00 Each
3) 5- Section 1200.00 Each
b) PV Heads
1) 3- Section 2700.00 Each
2) 4- Section 3700.00 Each
3) 5- Section 4300.00 Each
5. Installation of Mounting Bracket:
a) MAS 275.00 Each
b) MAT 200.00 Each
G) TV -1 -T 350.00 Each
d) TV -2 -T 350.00 Each
e) TV -3 -T
400.00 Each
f) SV -1 -T 350.00 Each
g) SV -2 -T
350.00 Each
2015
1. Company Name Cal -West Lighting & Signal Maintenance, Inc.
2. Address from which service will be provided:
530 North Marburg Way, San Jose, CA 95133
3. Location of Shop and Storage Facility ( must be within 30 miles from Town limits:
530 North Marburg Way, San Jose, CA 95133
4. Number of Years Providing the Specified Service 11
5. Business Organization (Check One):
Individual Proprietorship
Partnership
Corporation
h) SV -3 -T 400.00 Each
i) SP -1 -T 300.00 Each
I) SP -2 -T 350.00 Each
6. Installation of Pedestrian Signal Head (with LED Countdown) 500.00 Each
7. Installation of Audible Pedestrian Signal 350.00 Each
8. Installation of Pedestrian Push Button Assembly 300.00 Each
9
Installation of Town Punished signal controller cabinet assembly on
existing foundation
2000.00 Each
10 Install pull box and restore affected sidewalk
830.00 Each #4
850.00 Each #5
870.00 Each #6
11F Install pull box in street (traffic grade) and restore affected area
1700.00 Each #4
1800.00 Each #5
1900.00 Each #6
12 Replace /install pull box in dirt and restore affected area
330.00 Each #4
350.00 Each #5
370.00 Each #6
13 Conflict monitor (CMU /MMU) test 150.00 Each
14 Percent Markup on Materials 10% Percent
1. Company Name Cal -West Lighting & Signal Maintenance, Inc.
2. Address from which service will be provided:
530 North Marburg Way, San Jose, CA 95133
3. Location of Shop and Storage Facility ( must be within 30 miles from Town limits:
530 North Marburg Way, San Jose, CA 95133
4. Number of Years Providing the Specified Service 11
5. Business Organization (Check One):
Individual Proprietorship
Partnership
Corporation
7
7
9.
a.
2015
Other
If incorporated, provide the following information:
Date of incorporation 9/2004 State of incorporation California
Names and Titles of All Officers and Directors
Craig H. Geis - President, Brian Greene - Secretary, Frank Garcia - Treasurer
If an individual or partnership, provide the following information:
Formation date of Company N/A
Name and address of all partners, indicating whether they are general or limited partners:
N/A
List the names, titles, and qualifications of the key personnel who will perform work under this contract as well as
their roles in relation to this contract. Identify the primary signal technician to be designated for the Town. Include
their certifications, experience and training.
See Request for Proposal: "Qualifications of Key Personnel"
Indicate whether proposer has ever failed to complete any contract awarded to it. If so, note when, where and
why. Attach additional sheets, if necessary.
Cal -West has never failed to perform and complete any work awarded
Indicate whether proposer has been or is the subject of a bankruptcy or insolvency proceeding or subject to
assignment for the benefit of creditors.
N/A
List subcontractors, if any, who will perform work under this contract. Attach additional sheets, if necessary.
Company N/A
Location
6
Q
2015
Describe work to be subcontracted
Company
Location
Describe work to be subcontracted
C. Company
Location
Describe work to be subcontracted
10. List all current organizations within 60 miles from Los Gatos for whom proposer performs similar services of a
similar contract and scope.
See Request for Proposal: "Experiences /References"
11. List three organizations for whom proposer performs /performed similar services of a similar scope in the last three
years.
a. Organization Santa Cruz County
Location Various Locations in Santa Cruz County
Contact Person Jack Sohriakoff Telephone Number 831- 454 -2392
Describe work performed by proposer Traffic Signal and Street Lighting Maintenance
2005 - present
b. Organization City of
Location Various Locations in Gil
Contact Person Henry Servin Telephone Number 408 - 846 -0451
Describe work performed by proposer Traffic Signal and Street Lighting Maintenance
2014 - to present
C. Organization City of Mountain View
Location Various Locations in Mountain View
Contact Person Lorenzo
7
Telephone Number 650 - 903 -6591
2015
Describe work performed by proposer Traffic Signal Maintenance
2014 - present
ADDENDA
Proposer acknowledges receipt of the following Addenda:
Number Attachment D Date 3/26/15
Number Date
Number_ Date
IMMI President
Signature Title
Craig H. Geis Jr. April 3, 2015
Name (printed or typed) Date
408 - 923 -1313 408 - 923 -1115
Telephone Number Fax Number
20- 1716563
Tax ID Number Los Gatos Business License Number
E3
2015
Proposal Form
The undersigned proposer hereby offers to perform the required services for the following price(s) in strict
compliance with the specifications, terms and conditions set forth in this Request for Proposals.
A. Street Light Maintenance and Repair Flat Rates
Monthly Rates $' , 1 -1 Per Street Light
B. Traffic Signal Preventive Maintenance Flat Rates
Monthly Rates $105 Per Intersection
C. Parking Lot Light Maintenance and Repair Flat Rates
Monthly Rates $1 ,1 4 Per Light
D. USA (Underground Service Alert) Locating and Marking Flat Rates
Per Ticket Rates $1,0 Per Ticket
E. Labor Rates for Extra Work, As Required
Labor costs most reflect pievailing wages
Labor Category Straight Time Overtime
per hour) ($ per hour)
lournevnian $110 $
cremcn 12 2'0
L cborei d5 105
I(`,O er t pi9r:YCr 85 50
F. Equipment Rates for Extra Work, as Required
Equipment Category Per Hour
Bucket Truck 30
Dump Luck 25
Crane Truck 65
Compnessoi 0
Arrow Board 0
St. Francis Electric I A and C -10 Licensed Contractor 1 975 Carden St. San Leandro CA 94577
www.sfe- inc.com- Phone (510) 639 -0639 - Fax (510) 639 -9116 - 24/7/365 Traffic Signal Service 1- (844)- LIGHT88