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M04-05-16 Town Council Meeting 04/19/16 Item #1 MINUTES OF THE TOWN COUNCIL/PARKING AUTHORITY MEETING APRIL 5, 2016 The Town Council of the Town of Los Gatos conducted a Special Meeting on Tuesday, April 5, 2016, to hold Board/Commission/Committee Interviews at 5:30 p.m. and a Regular Meeting at 7:00 p.m. SPECIAL MEETING CALLED TO ORDER – 5:30 P.M. ROLL CALL Present: Mayor Barbara Spector, Vice Mayor Marico Sayoc, Council Member Marcia Jensen, Council Member Rob Rennie. Absent: Council Member Steve Leonardis VERBAL COMMUNICATIONS There were no verbal communications. BOARD/COMMISSION/COMMITTEE INTERVIEWS MEETING CALLED TO ORDER AT 7:00 P.M. ROLL CALL Present: Mayor Barbara Spector, Vice Mayor Marico Sayoc, Council Member Marcia Jensen, Council Member Rob Rennie. Absent: Council Member Steve Leonardis PLEDGE OF ALLEGIANCE Levana Geshuri led the Pledge of Allegiance. The audience was invited to participate. PRESENTATIONS Mayor Spector presented a Proclamation to Los Gatos Poet Laureate, Stan Garber, for Los Gatos Poetry Month. Mr. Garber thanked the Town and read two poems he had written. APPOINTMENTS TO BOARDS, COMMISSIONS, AND COMMITTIEES  Arts and Culture Commission Ellis Weeker was appointed. o The vote for Peter Dominick and Carol Waitte resulted in a tie with two votes for each candidate. A revote will be taken at the April 19, 2016 Council meeting when the full Council is expected to be in attendance.  General Plan Committee Jeffrey Barnett was appointed. o Appointments to Boards, Commissions, and Committees – continued  Transportation and Parking Commission Megan Crummett was appointed. o Jan Eric Nordmo was appointed. o Andy Swing was appointed. o COUNCIL/TOWN MANAGER REPORTS Council Matters - Council Member Marcia Jensen stated she had no report. - Council Member Rob Rennie stated he attended Jim Beall’s Senate District Women of Silicon Valley awards, the Los Gatos Chamber of Commerce Biz to Biz networking lunch, and the Los Gatos-Monte Sereno Police Recognition lunch. - Mayor Barbara Spector stated she attended the ribbon cutting for the new business College Nannies and Tutors, and the West Valley North County Silicon Valley Leadership Group meeting on Transportation. - Vice Mayor Marico Sayoc stated she attended the West Valley Mayors and Managers meeting, the Little League opening day, the Ad Hoc Citizen Committee meeting with Council Member Steve Leonardis, the West and North Valley Mayors Regional Transportation meeting, the Council Policy Committee meeting with Council Member Marcia Jensen, and met with the delegation from Hito Yoshi Japan. Manager Matters - Announced the annual Spring into Green event on April 24. - Presented the quarterly employee recognition award to the Clerk Department staff: Lynda Seastrom, Shannon Lombardo, and Shelley Neis. CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION) Approve Council Minutes of March 15, 2016 1. Bicycle and Pedestrian Master Plan 2. a. Authorize the Town Manager to execute an agreement for consultant services with PlaceWorks for preparation of a Bicycle and Pedestrian Master Plan in an amount not to exceed $110,000, which includes a 10% contingency. b. Establish a Bicycle and Pedestrian Master Plan Capital Improvement project in the amount of $120,000. c. Authorize a budget adjustment in the amount of $72,500 from traffic impact mitigation fees to fully fund the project. Adopt a resolution making determinations and approving the reorganization of 3. territory designated as Hilow Road No. 6, approximately 0.27 acres located at RESOLUTION 2016-013 16362 Hilow Road. APN 532-04-082. File #AN16-001. Approve the recommendation of the Policy Committee to adopt a resolution to 4. rescind Resolution 1984-21: Resolution establishing a Town policy for handling RESOLUTION 2016-014 abandoned applications. 2 Town Council/Parking Authority April 5, 2016 Consent Items – continued Tree Maintenance Services Agreement Amendment 5. a. Authorize the Town Manager to execute a first amendment to the agreement for services with West Coast Arborists to add $60,000 for Town tree maintenance services. b. Authorize a budget adjustment in the amount of $60,000 from anticipated Fiscal Year 2015/16 year end savings. West Valley Clean Water Program Budget and National Pollutant Discharge 6. Elimination System Permit Update. a. Approve the FY 2016/17 West Valley Clean Water Program budget and authorize the West Valley Sanitation District to collect program related fees on behalf of the Town of Los Gatos. b. Accept the staff report on the National Pollutant Discharge Elimination System Permit update. RESOLUTION 2016-015 Adopt a resolution to: 7. a. Declare surplus reserve funds in the amount of $179,204.18 remaining in the Downtown Parking Assessment District 88-1 reserve account. b. Authorize pro-rata disbursement of said surplus balances remaining in the Downtown Parking Assessment District 88-1 reserve account to past assessees under provisions of 1915 Bond Act Section 8885. c. Approve a transfer expenditure budget adjustment in the amount of $179,204.18 in the Downtown Parking Assessment District Fund 88-1 to deposits payable “pass through” account in the Town’s General Fund. Consent Item #2 pulled by Vice Mayor Marico Sayoc. MOTION: MotionCouncil Member Marcia Jensen by to approve Consent SecondedMayor Barbara Items, exclusive of Item #2. by Spector. VOTE: Motionpassed 4/0. Council Member Steve Leonardis absent. Pulled Consent Item #2 2. Bicycle and Pedestrian Master Plan a. Authorize the Town Manager to execute an agreement for consultant services with Placeworks for preparation of a Bicycle and Pedestrian Master Plan in an amount not to exceed $110,000, which includes a 10% contingency. b. Establish a Bicycle and Pedestrian Master Plan Capital Improvement project in the amount of $120,000. c. Authorize a budget adjustment in the amount of $72,500 from traffic impact mitigation fees to fully fund the project. 3 Town Council/Parking Authority April 5, 2016 Pulled Consent Item #2 – continued Matt Morley, Director of Parks and Public Works, presented the staff report. Opened and closed Public Comment at 7:30 p.m. Council discussed the matter. MOTION: MotionCouncil Member Marcia Jensen by to approve the staff recommendations on page 1 of the staff report with the incorporation of the Council’s questions and staff responses SecondedVice Mayor incorporated into the scope of services. by Marico Sayoc. VOTE: Motionpassed 4/0. Council Member Steve Leonardis absent. VERBAL COMMUNICATIONS Tom Boyce - Commented on the Almond Grove design and funding. Angelia Doerner - Commented on the Almond Grove project. OTHER BUSINESS Property location: North Forty Specific Plan Area: Phase 1 8. Consider a request to modify a previous approval of an exception to the Story Pole Policy for the Phase 1 North Forty development applications. APNS: 424- 07-024 through 027, 031 through 037, 070, 083 through 086, 090, and 100. Marni Moseley, Associate Planner, presented the staff report. Opened Public Comment at 8:09 p.m. Don Capobres, Grosvenor representative - Commented on the project. Lee Fagot - Commented against the exception. David Lawler - Commented against the exception. 4 Town Council/Parking Authority April 5, 2016 Other Business Item #8 – continued Cindy Schneider - Commented against the exception. Roy Moses - Commented against the exception. Amy Despars - Commented against the exception. Bruce McCombs - Commented against the exception Sam Weidman - Commented against the exception. John Eichinger - Commented against the exception. Chris Chapman - Commented against the exception. Maria Ristow - Commented in favor of the exception. Jeff Loughridge - Commented in favor of the exception. Sandy Decker - Commented against the exception. Shannon Susick - Commented against the exception. Markene Smith - Commented against the exception. Lee Pennington - Commented against the exception. Don Capobres, Grosvenor representative - Addressed comments. Closed Public Comment at 9:11 p.m. 5 Town Council/Parking Authority April 5, 2016 Other Business Item #8 – continued Council discussed the matter. MOTION: MotionCouncil Member Marcia Jensen by to continue the matter to April 19 for staff to come back with the reasons for each exception that has been requested, to incorporate Council’s input, and to conduct outreach with the existing tenants and business SecondedMayor Barbara owners to determine impact. by Spector. VOTE: Motionpassed 4/0. Council Member Steve Leonardis absent. ADJOURNMENT The meeting adjourned at 9:30 p.m. Attest: _____________________________________ /s/ Shelley Neis, Clerk Administrator 6 Town Council/Parking Authority April 5, 2016