M02-16-16
Town Council Meeting 03/01/16
Item #1
MINUTES OF THE TOWN COUNCIL/PARKING AUTHORITY MEETING
FEBRUARY 16, 2016
The Town Council of the Town of Los Gatos conducted a Regular Meeting on Tuesday,
February 16, 2016, at 7:00 p.m.
MEETING CALLED TO ORDER AT 7:00 P.M.
ROLL CALL
Present: Mayor Barbara Spector, Vice Mayor Marico Sayoc, Council Member Marcia
Jensen, Council Member Steve Leonardis, Council Member Rob Rennie.
Absent: None
PLEDGE OF ALLEGIANCE
Mayor Spector led the Pledge of Allegiance. The audience was invited to participate.
PRESENTATIONS
Mayor Spector presented a Small Business, Big Applause certificate to Rural Supply.
CLOSED SESSION REPORT
Robert Schultz, Town Attorney, stated Council met in Closed Session as duly noted on
the agenda and there is no report.
COUNCIL/TOWN MANAGER REPORTS
Council Matters
- Council Member Marcia Jensen stated she attended the Silicon Valley Leadership
Group and Santa Clara County Mayor’s Meetings
.
- Council Member Rob Rennie stated he attended the ABAG Legislative Workshop,
VTA Policy Advisory Committee, and the Cities Association Meetings.
- Mayor Barbara Spector stated she attended the Reception for Art in the Council
Chambers, Los Gatos Union School District Summit, Regional Transportation
Meeting with Town Manager Laurel Prevetti, Parking and Infrastructure Ad Hoc
Committee with Council Member Rennie, and the CDAC meetings. She also judged
the student speakers contest at the Lions Club.
- Vice Mayor Marico Sayoc stated she attended CDAC, Los Gatos Union School
District Summit, Library’s fourth anniversary, and Vision Zero informational night.
- Council Member Steve Leonardis stated he attended Los Gatos Union School
District Summit meeting, Citizen’s Ad Hoc Committee with Vice Mayor Sayoc, the
West Valley Solid Waste Management Authority Meeting, the West Valley
Sanitation District, and the Treatment Plant Advisory Committee meetings.
Manager Matters
- Announced ongoing recruitment for vacancies for adult Commissioners on the Arts
& Culture Commission, General Plan Committee, and Transportation & Parking
Commission.
- Announced the hosting of an open house for the North 40 Phase 1 project on
February 23, 2016 in the Council Chambers at 6:00 p.m., and invited the public to
come and see a scale model of the proposal.
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approve Minutes
Special Meeting Minutes of February 2, 2016
A.
Council Meeting Minutes of February 2, 2016
B.
Ordinance 2250
2. Adopt to authorize the implementation of a Community Choice
Aggregation (CCA) program.
3. Adopt an Ordinance of the Town Council of the Town of Los Gatos Amending Los
Gatos Municipal Code Title 18, Section 14.120 Prohibiting the Establishment of
Medical Marijuana Dispensaries, to Further Prohibit Marijuana Cultivation and
ORDINANCE 2249
Deliveries.
4. Adopt a Resolution to set a date for consideration of a reorganization of an
uninhabited area designated as Marchmont Drive No. 3, approximately 0.95 acres
located at 16684 Marchmont Drive (APN 532-08-005); File #AN15-002.
RESOLUTION 2016-004
5. Emergency Management Performance Grant
A. Accept Grant Funding not to exceed the amount of $98,400 to purchase a Mobile
Emergency Backup Radio System for the Dispatch and Emergency Operations
Center and to fund a Part-Time Emergency Preparedness Planning Position.
B. Authorize budget adjustments to record receipt and use of Grant Funds as
presented in the fiscal impact section of this report.
6. Adopt a Resolution to Summarily Vacate a 30-foot wide Light and Air Easement
RESOLUTION 2016-005
along Kimble Avenue at 209 Prospect Avenue.
MOTION: MotionCouncil Member Steve Leonardis
by to approve Consent
SecondedCouncil Member Marcia Jensen.
Items 1 through 6. by
VOTE: Motionpassed unanimously.
VERBAL COMMUNICATIONS
There was no public comment
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Town Council/Parking Authority February 16, 2016
PUBLIC HEARINGS
7. PPW Job No. 13-31 – Almond Grove Street Rehabilitation Project 411-811-0003
A. Approve the award of the low bid from Redgwick Construction for asphalt
reconstruction of Broadway and Bachman in an amount not to exceed $2,275,429,
including a contingency amount of 15%, or
Approve the award of the low bid from Vanguard Construction for concrete
reconstruction of Broadway and Bachman Avenues in an amount not to exceed
$2,716,077, including a contingency amount of 15%.
B. Reject all other bids for the alternative project (asphalt or concrete) not awarded.
Lisa Peterson, Town Engineer, presented the staff report.
Opened Public Comment at 7:27 p.m.
Mary Ellen Kaschub
- Commented on the extent of what is requested from the Almond Grove
neighborhood for events, and would like to see a master plan for all remaining
streets.
Lynne Brandhorst
- Commented in favor of concrete reconstruction.
Clay Slocum
- Commented in favor of concrete reconstruction.
Dennis Grist
- Commented in favor of concrete reconstruction due to greater durability and less
maintenance.
Robert Cowan
- Commented in favor of concrete reconstruction due to long term cost savings, his
concern about protection of the existing trees, and maintaining the character of the
streets.
Richard Katz
- Commented in favor of asphalt reconstruction.
Angelia Doerner
- Commented on the progress made on this project and money saving options
pertaining to sidewalks, curbs, and gutters.
Tom Boyce
- Commented on waiting until all ten streets are funded before beginning
construction.
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Town Council/Parking Authority February 16, 2016
Public Hearing Item #7 - continued
Julie Coilbert
- Commented in favor of asphalt reconstruction, and only replacing sidewalks and
curbs as needed.
Tom Charron
- Commented in favor of asphalt.
Gretchen Bell
- Inquired about the length of time it will take to complete the project and the impact
on the community.
Janet Wolf
- Commented on concerns that all ten streets will not be completed and asked for a
plan for the entire Almond Grove.
Closed Public Comment at 7:58 p.m.
Council discussed the matter.
MOTION: MotionCouncil Member Rob Rennie
by to approve the award of
the low bid of Broadway and Bachman to Vanguard Construction
for concrete reconstruction including a five-year “no cut” rule and
the stipulation that when work must be done, the entire slab must
SecondedMayor Barbara Spector.
be replaced. by
VOTE: Motionpassed 4/1. Council Member Steve Leonardis voting
no.
8. PPW Job No. 13-31 – Almond Grove Street Rehabilitation Project 411-811-0003
Authorize the Town Manager to negotiate and execute an agreement for design
professional services (Attachment 1) to complete the design for the remaining eight
streets in the Almond Grove project to Nichols Consulting Engineers (NCE) in an
amount not to exceed $762,190, which includes a 10% contingency.
Matt Morley, Park and Public Works Director, presented the staff report.
Opened Public Comment at 8:45 p.m.
Angelia Doerner
- Commented in opposition to hiring Nichols Construction for this project.
Closed Public Comment at 8:50 p.m.
Council discussed the matter.
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Town Council/Parking Authority February 16, 2016
Public Hearing Item #8 - continued
MOTION: MotionCouncil Member Steve Leonardis
by to authorize the
Town Manager to negotiate and execute an agreement for design
professional services to complete the design for the remaining eight
streets in both concrete and asphalt in the Almond Grove project to
Sandis in an amount not to exceed $674,800 which includes a 10%
Motionfailed for lack of second.Seconded.
contingency. . by
MOTION: MotionCouncil Member Rob Rennie
by to authorize the Town
Manager to negotiate and execute an agreement for design
professional services to complete the design for the remaining eight
streets in both concrete and asphalt in the Almond Grove project to
NCE in an amount not to exceed $762,190 which includes a 10%
Motionfailed for lack of second.
contingency.
MOTION: MotionCouncil Member Steve Leonardis
by to authorize the
Town Manager to negotiate and execute an agreement for design
professional services to complete the design for the remaining eight
streets in concrete in the Almond Grove project to Sandis in an
amount not to exceed $674,800 which includes a 10% contingency.
Motionfailed for lack of second.
MOTION: MotionCouncil Member Marcia Jensen
by for Mr. Morley and
team to invite the second, third, and fourth place teams back for
interviews to discuss their ability to design in concrete for remaining
eight streets with a deadline ensuring they will be ready for the next
construction cycle in 2017 and returning to Council in 6 weeks with
SecondedMayor Barbara Spector.
interview results. by
VOTE: Motionpassed 4/1. Council Member Rob Rennie voting no.
OTHER BUSINESS
9. Property Location: North Forty Specific Plan Area: Phase 1
Consider a request for approval of an exception to the Story Pole Policy to allow an
alternative to standard story pole installation to illustrate and provide notice of the
proposed project. APNs: 424-07-024 through -027, -031 through 037, -070, -083
through -086, -090, and -100.
Marni Mosely, Associate Planner, presented the staff report.
Other Business – Continued
Opened Public Comment at 9:21 p.m.
Don Capobres spoke on behalf of the applicant.
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Town Council/Parking Authority February 16, 2016
Other Business Item #9 - continued
Dale Miller
- Commented in favor of story poles that show the four corners of the major buildings,
expressed concern about impact to schools if some of the housing incorporates
children despite the designation of senior housing.
Jason Farwell
- Commented in favor of story poles for the project including the interior of the project
and use of orange netting opposed to the flag ropes.
Bill Hirschman
- Commented in opposition to story poles on the interior of the project due to the
housing and businesses that it will impact including his home and office on the
interior of the project. Spoke in favor of the model for display.
Lee Fagot
- Commented on the level of danger that story poles create, in favor of the model, in
favor of story poles up and maintained in good condition.
Lee Quintana
- Commented in favor of the proposed story pole exception.
Maria Ristow
- Commented in favor of story poles and scale model, if flag ropes are done, that they
are highly visible, opposed to story poling interior of project, and in favor of the
maintenance of story poles.
Don Capobres spoke on behalf of the applicant.
Closed Public Comment at 9:54 p.m.
Council discussed the matter.
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Town Council/Parking Authority February 16, 2016
Other Business Item #9 - continued
MOTION: MotionCouncil MemberMarcia Jensen
by to approve an
exception to the Story Pole Policy to allow an alternative to
standard story pole installation to illustrate and provide notice of the
proposed project (Attachment 3) including the interior areas
discussed, allow flag ropes as proposed for the 40-foot building,
double roped with flags spaced as close together as possible and
as large as possible for visibility making them as visible as
netting. Keep story poles up for 60 days, as closely sandwiched
around the Planning Commission meeting, including a maintenance
requirement for the story poles, a scale model be available for
viewing for the entire process, flexibility of location of the scale
model, appropriate signage and photographs which include the
Seconded
information that there is a scale model available. by
Council Member Rob Rennie.
VOTE: Motionpassed unanimously.
ADJOURNMENT
The meeting adjourned at 10:03 p.m.
Submitted by: Attest:
___________________________ ___________________________
/s/ Shannon Lombardo, Deputy Clerk /s/ Shelley Neis, Clerk Administrator
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Town Council/Parking Authority February 16, 2016