Attachment 2LPUBLIC FACILITIES DIRECTORY PROPOSED
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TOWN INFRASTRUCTURE PROJECT DIRECTORY
2002 Town Beautification E – 6
2105 Old Library Re-use Project E – 8
2103 HVAC Upgrades – Old Library E – 10
2302 Building Replacement at Corporation Yard E – 12
2110 Civic Center Building Energy Efficiency Measures E – 14
2304 Fuel System Enhancements E – 16
2109 Former Library Building Roof Improvements E – 18
2111 Civic Center Improvements E – 20
2008 Energy Efficiency Upgrades – Town-wide E – 22
2114 HVAC System Upgrade – Civic Center E – 24
2112 Exterior Lighting Replacement – Civic Center E – 26
2113 Civic Center – Fountain Modification E – 28
EQUIPMENT PROJECT DIRECTORY
6101 Information System Upgrade E – 34
6001 Audio/Video System Upgrade E – 36
6003 Town-Wide Document Imaging Project E – 38
6302 Tiburon CAD/RMS Upgrade E – 40
2305 Engineering Document Archiving E – 42
2402 Police Interoperability Radio Project – Equipment E – 44
2306 PPW Interoperability Radio Project – Equipment E – 46
6305 Silicon Valley Interoperability Project (SVRIP) - Service E – 48
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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A AND I ARE TOWN-WIDE PROJECTS
B, C, E
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PROJECT LOCATIONS
A Town Beautification G Former Library Building Roof Improvements
B Old Library Re-use Project H Civic Center Improvements
C HVAC Upgrades – Old Library I Energy Efficiency Upgrades – Town-wide
D Building Replacement at Corporation Yard J HVAC System Upgrade – Civic Center
E Civic Center Building Energy Efficiency Measures K Exterior Lighting Replacement – Civic Center
F Fuel System Enhancements L Civic Center – Fountain Modification
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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PROGRAM SECTION DIRECTORY PAGE
2002 Town Beautification E – 6
2105 Old Library Re-use Project E – 8
2103 HVAC Upgrades – Old Library E – 10
2302 Building Replacement at Corporation Yard E – 12
2110 Civic Center Building Energy Efficiency Measures E – 14
2304 Fuel System Enhancements E – 16
2109 Former Library Building Roof Improvements E – 18
2111 Civic Center Improvements E – 20
2008 Energy Efficiency Upgrades – Town-wide E – 22
2114 HVAC System Upgrade – Civic Center E – 24
2112 Civic Center – Fountain Modification E – 26
2113 Exterior Lighting Replacement – Civic Center E – 28
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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The Town Infrastructure & Facilities Projects section contains Capital Improvement Program projects that maintain or
improve the Town’s public buildings and structures to keep them in a clean, safe, and functional condition. Town-owned
buildings include the Civic Center, Library, Police Operations Center, Parks & Public Works Building, Corporation Yard and
associated structures, and the following buildings leased to other agencies: the Los Gatos-Saratoga Community Education
and Recreation headquarters building and the Adult Recreation Center (formerly the Neighborhood Center). Other Town
facilities include the Venue, Tait Avenue, and Forbes Mill.
Town Infrastructure and Facilities Projects are prioritized in consideration of the user needs, federal and state mandates,
federal and state grant restrictions, and local community standards. The Community Development Department assumes
responsibility for evaluating the overall conformance to the General Plan and the status of environmental assessment. The
Parks & Public Works Department assumes responsibility for project design, planning, and construction.
This section contains annual ongoing improvement projects as well as identified one-time projects. One-time infrastructure
and facilities projects are prioritized based on health and safety issues, infrastructure impacts, available funding sources,
project costs, and community needs.
Los Gatos does not have a designated funding source for repairing, maintaining, and improving the Town’s public facilities;
however, grants, CDBG funds, and donations are pursued and utilized when available.
TOWN INFRASTRUCTURE & FACILITIES PROJECTS SUMMARY
Carryforward Projects
2002 Town Beautification Projects 87,593$ 10,160$ - $ - $ - $ - $ 97,753$
2105 Old Library Re-use Project 891,934 28,286 - - - - 920,220
2103 HVAC Upgrades - Old Library 643,379 - - - - - 643,379
2302 Building Replacement at Corporation Yard - 208,443 - - - - 208,443
2110 Civic Center Energy Assessment - 25,000 - - - - 25,000
2304 Fuel System Enhancement - 75,000 - - - - 75,000
2109 Former Library Roof Improvements - 90,000 - - - - 90,000
2111 Civic Center Improvements - - - - - - -
2008 Energy Efficiency Upgrade - Town-wide - 25,000 25,000 25,000 - - 75,000
New Projects
2114 HVAC System Upgrade - Civic Center -$ 100,000$ - $ - $ - $ - $ 100,000$
2112 Exterior Lighting Replacement - Civic Center - 25,000 - - - - 25,000
2113 Civic Center - Fountain Modification - 35,000 - - - - 35,000
Total Infrastructure / Facility Projects 1,622,905$ 621,889$ 25,000$ 25,000$ - $ - $ 2,294,794$
2016/17 Budget
& Carryfwd*
2017/18
Budget
Expended Through
2015/16
Total
Budgeted
2019/20
Budget
2020/21
Budget
2018/19
Budget
Total FY 2015/16 Carryforward $436,889
Unfunded Projects
• Deferred maintenance at Town-owned, leased properties
• Lighting system improvements throughout town
• Deferred improvements to Town-owned properties
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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TOWN-WIDE
•
•
•
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Project Name Town Beautification Projects Project Number 821-2002
Department Town Manager Project Manager Economic Vitality Coordinator:
Monica Renn
Description This project funds Town-wide beautification projects on an annual, as-needed basis.
Location Project size and locations vary, depending upon the individual project.
Project
Background
The Town Beautification Program was established to provide improvements to enhance the Town’s
beauty, particularly along public streets, sidewalks, and other Town property.
Past projects include the banner program along major arterial roadways, including Los Gatos
Boulevard, Lark Avenue, Blossom Hill Road, Highway 9, and North Santa Cruz Avenue; and upgrades
to the Town green garbage receptacles (located alongside Town roadways). Other projects include
replacing the twinkle lights in downtown holiday trees, planting additional spring flower bulbs in
downtown street medians, and upgrading landscape medians on Los Gatos Boulevard.
The remaining Downtown Beautification funds will be carried over to FY 2016/17 and may be
combined with other funding sources to support future projects. In the meantime, the remaining funds
will serve as contingency funds for general maintenance and equipment replacement of existing
Downtown Beautification project components.
Operating
Budget Impacts
Staff time for oversight of planned beautification projects is included in the FY 2016/17 Operating
Budget on an ongoing basis.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
To be determined
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR 87,593 $ - $ 10,160 $ -$ 10,160$ - $ - $ - $ - $ 97,753 $
TOTAL SOURCE OF FUNDS 87,593 $ - $ 10,160 $ -$ 10,160$ - $ - $ - $ - $ 97,753 $
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits - $ - $ - $ -$ -$ - $ - $ - $ - $ - $
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 87,593 - 10,160 - 10,160 - - - - 97,753
TOTAL GFAR 87,593 $ - $ 10,160 $ -$ 10,160$ - $ - $ - $ - $ 97,753 $
TOTAL USE OF FUNDS 87,593 $ - $ 10,160 $ -$ 10,160$ - $ - $ - $ - $ 97,753 $
TOWN BEAUTIFICATION PROJECTS Project 821-2002
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project Name Old Library Re-use Project Project Number 821-2105
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project renovated the old Library building by replacing the elevator, upgrading restrooms to meet
public access infrastructure improvements compliance, and other tenant improvements.
Location This project is located at the old Library, which is at 106 East Main Street.
Project
Background
The old Library building was constructed nearly 50 years ago. After the construction of the new
Library, Town Council approved the use of this facility by the Los Gatos Museums and the Friends of
the Library. Renovations to this building were needed prior to the new tenants occupying this space so
that the building can meet current codes.
Construction associated with this project will be completed in FY 2015/16 with project closeout
including processing associated documentation, lasting into FY 2016/17.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project is included in the FY 2016/17 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Spring 2015 Design Project design & development
Summer 2015 Bidding Process Project bidding & contract award
Fall 2015 Construction Project construction
Spring 2016 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Transfer from Facilities 311,039 $ - $ - $ -$ -$ - $ - $ - $ - $ 311,039 $
GFAR 580,895 157,269 28,286 - 28,286 - - - - 766,450
TOTAL SOURCE OF FUNDS 891,934 $ 157,269 $ 28,286 $ -$ 28,286$ - $ - $ - $ - $ 1,077,489 $
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits - $ - $ - $ -$ -$ - $ - $ - $ - $ - $
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 891,934 157,269 28,286 - 28,286 - - - - 1,077,489
TOTAL GFAR 891,934 $ 157,269 $ 28,286 $ -$ 28,286$ - $ - $ - $ - $ 1,077,489 $
TOTAL USE OF FUNDS 891,934 $ 157,269 $ 28,286 $ -$ 28,286$ - $ - $ - $ - $ 1,077,489 $
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project Name HVAC Upgrades–Old Library Project Number 821-2103
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project renovated the old Library building by replacing the Heating, Ventilation and Air
Conditioning system (HVAC).
Location This project is located at the old Library, which is at 106 East Main Street.
Project
Background
The old Library building was constructed nearly 50 years ago. After the construction of the new
Library, the Town Council approved the use of this facility by the Los Gatos Museums and the Friends
of the Library. Renovations to this building were needed prior to the new tenants occupying this space
so that the building can meet current codes.
Construction associated with this project will be completed in FY 2015/16 with project closeout
including processing associated documentation, lasting into FY 2016/17.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project is included in the FY 2016/17 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Spring 2014 Design Project design & development
Summer 2014 Bidding Process Project bidding & contract award
Fall 2014 Construction Project construction
Summer 2015 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR - $ - $ - $ -$ -$ - $ - $ - $ - $ - $
Transfer from Facilities 643,379 - - - - - - - - 643,379
TOTAL SOURCE OF FUNDS 643,379 $ - $ - $ -$ -$ - $ - $ - $ - $ 643,379 $
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits - $ - $ - $ -$ -$ - $ - $ - $ - $ - $
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 643,379 - - - - - - - - 643,379
TOTAL GFAR 643,379 $ - $ - $ -$ -$ - $ - $ - $ - $ 643,379 $
TOTAL USE OF FUNDS 643,379 $ - $ - $ -$ -$ - $ - $ - $ - $ 643,379 $
HVAC UPGRADES - OLD LIBRARY Project 821-2103
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project Name
Building Replacement at Corporation Yard*
Project Number 821-2302
Department
Parks & Public Works Project Manager Facilities Manager: Jim Harbin
*This project was presented to Council as part of the Capital Improvement Program in FY 2015/16. A portion of the funds
($200,000) for this project was put on hold pending resolution of funding needs for the Almond Grove Street Reconstruction
project.
Description This project will replace an old building at the Parks and Public Works Department (PPW)
Corporation Yard that is used for office space and evidence storage.
Location This project is located at the PPW Corporation Yard, which is located at 41 Miles Avenue.
Project
Background
The maintenance lead staff has been using a small portable building located at the north side of the
PPW Corporation Yard for their office facility. This building has deteriorated over the years and is
becoming more difficult to maintain because of its aging infrastructure. The existing building has
several problems including a leaky roof and windows, a poor heating and cooling (HVAC) system, and
lacks a restroom facility in the building. This building is also used partially by the Police Department
as their evidence storage facility. Evidence must be stored and kept at a certain room temperature,
which requires an updated HVAC system. This project will replace the existing building and configure
an effective layout in the new building for both office and storage space uses.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project will be included in the FY 2016/17 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Summer 2016 Design Project design & development
Fall 2016 Bid Process Project bidding & contract award
Summer 2017 Construction Project construction
Fall 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR - $ - $ - $ -$ -$ - $ - $ - $ - $ - $
Transfer from Facilities - 11,557 208,443 - 208,443 - - - - 220,000
TOTAL SOURCE OF FUNDS - $ 11,557 $ 208,443 $ -$ 208,443$ - $ - $ - $ - $ 220,000 $
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits - $ - $ - $ -$ -$ - $ - $ - $ - $ - $
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 11,557 208,443 - 208,443 - - - - 220,000
TOTAL GFAR - $ 11,557 $ 208,443 $ -$ 208,443$ - $ - $ - $ - $ 220,000 $
TOTAL USE OF FUNDS - $ 11,557 $ 208,443 $ -$ 208,443$ - $ - $ - $ - $ 220,000 $
BUILDING REPLACEMENT AT CORPORATION YARD Project 821-2302
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project Name Civic Center Building Energy
Efficiency Measures
Project Number 821-2110
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will identify energy reduction measures to reduce overall utility costs.
Location This project is located at the Civic Center, which is at 110 E. Main Street.
Project
Background
The Civic Center was designed and built about 50 years ago and lacks the energy efficient design
needed to keep energy costs down. With single pane windows, insulation deficiencies, and mechanical
system limitations, the need for system modifications to reduce energy waste is crucial to save
operating costs. For example, since the current mechanical system cannot manage multiple zones and
only operates either on or off, the system must run 24/7 to accommodate police operations in the Civic
Center building, which is causing high energy costs.
This project consists of an energy efficiency study to evaluate the overall mechanical system at the
Civic Center, identify a plan to allow operation of the system in separate zones, and control those
zones separately as operating schedules dictate. This is expected to reduce energy usage by 20% given
the mechanical equipment operation is the largest portion of the electricity and gas usage.
The project plan, recommended as a result of this study, will be evaluated in relation to the ongoing
savings they create and the ability to recover costs within a short payback period.
Operating
Budget Impacts
This project will use staff time for design and management. The staff time for this project will be
included in the FY 2016/17 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Summer 2016 Design Project Development
Summer 2016 Bid process Project bidding & contract award
Winter 2016 Construction Project construction
Fall 2017 Completion Project completion
Prior Yrs
Actuals
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR - $ 25,000 $ -$ -$ - $ - $ - $ - $ 25,000 $
TOTAL SOURCE OF FUNDS - $ 25,000 $ -$ -$ - $ - $ - $ - $ 25,000 $
Prior Yrs
Actuals
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits - $ - $ -$ -$ - $ - $ - $ - $ - $
Services/Supplies/Equipment - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - -
Consultant Services - - - - - - - - -
Project Construction Expenses - 25,000 - 25,000 - - - - 25,000
TOTAL GFAR - $ 25,000 $ -$ 25,000$ - $ - $ - $ - $ 25,000 $
TOTAL USE OF FUNDS - $ 25,000 $ -$ 25,000$ - $ - $ - $ - $ 25,000 $
CIVIC CENTER BUILDING ENERGY EFFICIENCY MEASURES 821-2110
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project Name Fuel System Enhancements
Project Number 821-2304
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will enhance and replace the existing fuel system to a new modern system.
Location This project is located at the Corporation Yard, 41 Miles Avenue.
Project
Background
The existing fuel system technology in place is outdated and not efficient Staff uses chip key
technology to track user’s identification and mileage for each vehicle used manually. This has led to
some issues with tracking and logging vehicle use data accurately. If the data are not manually
inputted properly, the data usage information is incorrect. The data are used to track vehicle usage as
well as fuel data use.
The new technology system will automatically track this data via a transmittal device that is inside
each vehicle. The data will be tracked and transmitted wirelessly. This data will be sent to a database
system that staff can manage and administer electronically. This new fuel replacement system will
minimize the number of data errors, and allow staff to better manage vehicle and fleet operations more
efficiently.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2016/17 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Fall 2016 Design Project development
Winter 2016 Bid process Project bidding & contract award
Spring 2017 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR - $ 75,000 $ -$ 75,000$ - $ - $ - $ - $ 75,000 $
TOTAL SOURCE OF FUNDS - $ 75,000 $ -$ 75,000$ - $ - $ - $ - $ 75,000 $
Prior Yrs
Actuals
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits - $ - $ -$ -$ - $ - $ - $ - $ - $
Services/Supplies/Equipment - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - -
Consultant Services - - - - - - - -
Project Construction Expenses - 75,000 - 75,000 - - - - 75,000
TOTAL GFAR - $ 75,000 $ -$ 75,000$ - $ - $ - $ - $ 75,000 $
TOTAL USE OF FUNDS - $ 75,000 $ -$ 75,000$ - $ - $ - $ - $ 75,000 $
FUEL SYSTEM ENHANCEMENTS 821-2304
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project Name Former Library Building Roof
Improvements
Project Number 821-2109
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will replace the roofing over the former library at the Civic Center.
Location The project is located at the Civic Center, which is at 106 East Main Street.
Project
Background
The Civic Center has undergone several significant repair projects in recent years, including plaza deck
repairs, HVAC modifications, and roofing projects in 2002 over the Town Manager’s Office and
Police departments. Previously, the former library wing had been vacant. Currently, the wing houses
the Los Gatos Museum and the Friends of the Library. The roofing membrane over this section of the
Civic Center is at least 25 years old and has reached the end of its serviceable life.
This project will replace the roofing over the former library, thereby completing all roofing
replacements at the Civic Center.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2016/17 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Summer 2016 Design Project development
Winter 2016 Bid process Project bidding & contract award
Spring 2017 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR - $ 90,000 $ -$ 90,000$ - $ - $ - $ - $ 90,000 $
TOTAL SOURCE OF FUNDS - $ 90,000 $ -$ 90,000$ - $ - $ - $ - $ 90,000 $
Prior Yrs
Actuals
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits - $ - $ -$ -$ - $ - $ - $ - $ - $
Services/Supplies/Equipment - - - - - - - -
Site Acquisition & Preparation - - - - - - - - -
Consultant Services - - - - - - - - -
Project Construction Expenses - 90,000 - 90,000 - - - - 90,000
TOTAL GFAR - $ 90,000 $ -$ 90,000$ - $ - $ - $ - $ 90,000 $
TOTAL USE OF FUNDS - $ 90,000 $ -$ 90,000$ - $ - $ - $ - $ 90,000 $
FORMER LIBRARY BUILDING ROOF IMPROVEMENTS Project 821-2109
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project Name Civic Center Improvements*
Project Number 821-2111
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
*This project was presented to Council as part of the Capital Improvement Program in FY 2015/16. The funds ($150,000) for
this project were put on hold pending resolution of funding needs for the Almond Grove Street Reconstruction project
Description This project will make various improvements to the existing building infrastructure at the Civic Center.
Location The project is located at the Civic Center, which is at 110 East Main Street.
Project
Background
The Civic Center was designed and built about 50 years ago and the aging building infrastructure
needs various improvements. Improvements include space re-configuration, installation of back-flow
preventers, and other building improvements to maintain the space and efficient use of the existing
structure.
Operating
Budget Impacts
There will be no operating budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $8,750 or
approximately 10% of the total project cost.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 21
Project
Components &
Estimated
Timeline
Summer 2016 Design Project design & development
Winter 2016 Bid Process Project bidding & contract award
Spring 2017 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR - $ - $ - $ -$ -$ - $ - $ - $ - $ - $
TOTAL SOURCE OF FUNDS - $ - $ - $ -$ -$ - $ - $ - $ - $ - $
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits - $ - $ - $ -$ -$ - $ - $ - $ - $ - $
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - - - - - - - -
TOTAL GFAR - $ - $ - $ -$ -$ - $ - $ - $ - $ - $
TOTAL USE OF FUNDS - $ - $ - $ -$ -$ - $ - $ - $ - $ - $
CIVIC CENTER IMPROVEMENTS Project 821-2111
.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 22
TOWN-WIDE
Project Name Energy Efficiency Upgrades Town-wide
Project Number 821-2008
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will perform various energy efficiency upgrades throughout Town-owned facilities.
Location This project location is Town-wide.
Project
Background
This project will complete various improvements in Town-owned facilities, which will improve energy
efficiency, resulting in cost savings over the long term. Once these improvements are completed, it
can lead to an average seven year payback on utility and operating expenses. Many of the existing
fixtures and equipment throughout Town-owned facilities are outdated. Although these items are
functional, they are not the most energy efficient option at the current time.
These funds are a placeholder for future work. After an energy efficiency audit has occurred, these
funds will be used to make improvements at Town owned buildings. Some locations may include the
Adult Recreation Center, the Police Operations Building, and Civic Center. A sample of various
improvements will include low flow water fixtures, light motion sensors, and energy efficient
equipment.
Operating
Budget Impacts
There will be no operating budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $3,000 or
2% of the total project cost.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 23
Project
Components &
Estimated
Timeline
Summer 2016 Design Project design & development
Fall 2016 Bid Process Project bidding & contract award
Winter 2016 Construction Project construction
Spring 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR - $ - $ - $ 25,000$ 25,000$ 25,000 $ 25,000 $ - $ - $ 75,000 $
TOTAL SOURCE OF FUNDS - $ - $ - $ 25,000$ 25,000$ 25,000 $ 25,000 $ - $ - $ 75,000 $
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits - $ - $ - $ -$ -$ - $ - $ - $ - $ - $
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 25,000 25,000 25,000 25,000 - - 75,000
TOTAL GFAR - $ - $ - $ 25,000$ 25,000$ 25,000 $ 25,000 $ - $ - $ 75,000 $
TOTAL USE OF FUNDS - $ - $ - $ 25,000$ 25,000$ 25,000 $ 25,000 $ - $ - $ 75,000 $
ENERGY EFFICIENCY - TOWN WIDE Project 821-2008
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 24
Project Name HVAC System Upgrade – Civic Center
Project Number 821-2114
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will upgrade the HVAC building management system.
Location This project location is at the Civic Center.
Project
Background
This project will upgrade and consolidate the HVAC building management system into one centrally
controlled system that can be managed and adjusted remotely. This will increase energy efficiency by
controlling different zones on unique schedules, programming the system on and off for special events
or meetings, and reducing down time by automatic notification to maintenance staff when the system
alarms or fails.
Operating
Budget Impacts
There will be no operating budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $10,000 or
10% of the total project cost.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 25
Project
Components &
Estimated
Timeline
Fall 2016 Design Project design & development
Fall 2016 Bid Process Project bidding & contract award
Winter 2016 Construction Project construction
Spring 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR - $ - $ - $ 100,000$ 100,000$ - $ - $ - $ - $ 100,000 $
TOTAL SOURCE OF FUNDS - $ - $ - $ 100,000$ 100,000$ - $ - $ - $ - $ 100,000 $
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits - $ - $ - $ -$ -$ - $ - $ - $ - $ - $
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 100,000 100,000 - - - - 100,000
TOTAL GFAR - $ - $ - $ 100,000$ 100,000$ - $ - $ - $ - $ 100,000 $
TOTAL USE OF FUNDS - $ - $ - $ 100,000$ 100,000$ - $ - $ - $ - $ 100,000 $
HVAC SYSTEM UPGRADE - CIVIC CENTER Project 821-2114
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 26
Project Name Exterior Lighting Replacement – Civic
Center
Project Number 821-2112
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will replace the original exterior lights at the Civic Center.
Location This project location is outside the Civic Center.
Project
Background
This project will replace the five remaining original incandescent pole lights behind the Civic Center
with new LED lights to match the front lights that were recently replaced. The existing lights are dim,
so the replacement of these lights will enhance the safety of the back lot by increasing the amount of
visibility.
Operating
Budget Impacts
There will be no operating budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $2,500 or
10% of the total project cost.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 27
Project
Components &
Estimated
Timeline
Fall 2016 Bid Process Project bidding & contract award
Winter 2016 Construction Project construction
Spring 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR - $ - $ - $ 25,000$ 25,000$ - $ - $ - $ - $ 25,000 $
TOTAL SOURCE OF FUNDS - $ - $ - $ 25,000$ 25,000$ - $ - $ - $ - $ 25,000 $
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits - $ - $ - $ -$ -$ - $ - $ - $ - $ - $
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 25,000 25,000 - - - - 25,000
TOTAL GFAR - $ - $ - $ 25,000$ 25,000$ - $ - $ - $ - $ 25,000 $
TOTAL USE OF FUNDS - $ - $ - $ 25,000$ 25,000$ - $ - $ - $ - $ 25,000 $
EXTERIOR LIGTHING REPLACEMENT - CIVIC CENTER Project 821-2112
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 28
Project Name Civic Center – Fountain Modification
Project Number 821-2113
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will make alterations to the fountain and add planting to a portion of the fountain.
Location This project location is outside the Civic Center.
Project
Background
This project will make alterations to the fountain to reduce the water feature to the center of the
existing fountain basis. The project will also add drought tolerant planting to the remaining basin outer
ring. This improvement will visually enhance the existing fountain, reduce the water usage, and create
a natural protection for younger visitors.
Operating
Budget Impacts
There will be no operating budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $3,500 or
10% of the total project cost.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 29
Project
Components &
Estimated
Timeline
Winter 2016 Design Project design & development
Spring 2017 Bid Process Project bidding & contract award
Summer 2017 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR - $ - $ - $ 35,000$ 35,000$ - $ - $ - $ - $ 35,000 $
TOTAL SOURCE OF FUNDS - $ - $ - $ 35,000$ 35,000$ - $ - $ - $ - $ 35,000 $
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits - $ - $ - $ -$ -$ - $ - $ - $ - $ - $
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 35,000 35,000 - - - - 35,000
TOTAL GFAR - $ - $ - $ 35,000$ 35,000$ - $ - $ - $ - $ 35,000 $
TOTAL USE OF FUNDS - $ - $ - $ 35,000$ 35,000$ - $ - $ - $ - $ 35,000 $
CIVIC CENTER - FOUNTAIN MODIFICATION Project 821-2113
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 30