Attachment 1KPROPOSED
D – 235
Library Department
DEPARTMENT PURPOSE
The Los Gatos Library is the Town’s primary provider of information services for the community. The
Library exists to foster curiosity and community connection and strives to be at the heart of an engaged
and vibrant community. The Library plans to accomplish this through:
• Creating Community Connections by providing a welcoming space, access to library services
beyond the building, forming partnerships with local organizations, providing programming for
all ages, and providing ample access to library resources.
• Building the Next Generation Library User by focusing on early literacy as well as programs,
collections, and services for babies, school-age children, teens, and their parents/caregivers.
• Embracing Local History by partnering with NUMU and local schools, providing ample access
to historical materials, and providing quality volunteer programs and trainings.
• Enhancing Collections & Technology by continually assessing library use, trends, and new
technologies.
• Engaging the Library Staff Team by focusing on staff development, training opportunities,
sharing ideas at every level, and collaborating with our local consortiums, state organizations and
national organizations.
BUDGET OVERVIEW
The FY 2016/17 Library Department budget reflects a new management structure in response to the
sustained increase in the service demands and the corresponding operational needs of the changing 21st
century library. This restructuring was based upon a comprehensive position review and assessment by
an outside consultant and provides for maximum public service response and efficiency. The budget
funds a Library Director, two Division Managers, and a Senior Page.
The FY 2016/17 Library budget increased moderately to reflect the new Library Management Team
structure. Additionally, some temporary hours have been converted into permanent positions to increase
stability in staffing and continuity in service delivery. The temporary Senior Page hours were converted
to 1.0 FTE Senior Library Page for better oversight and efficiency of the check-in and shelving functions
at the Library. Additionally, the FY 2016/17 budget reflects a slight increase in salaries and benefits
attributed to increased PERS, benefit and workers’ compensation rates. Salary increases are not reflected
in the proposed budget and labor negotiations with the Town’s unions are pending.
The FY 2016/17 Library budget provides a moderate one-time increase in both Youth and Adult
collections. This increase in funding will be used toward electronic access of materials, including
eBooks, streaming services and downloadable audiobooks. Expansion of digital services furthers the goal
PROPOSED
D – 236
LIBRARY DEPARTMENT
of providing access beyond the building and meeting customer demand. All public computers in the
Library will be replaced during the fiscal year with new computers. During the replacement process, the
Library Technology Lab will be retrofitted with a laptop check-out machine, making the space more
flexible for programming and collaboration.
During FY 2016/17, the Library will continue to provide excellent customer service and make the best
use of library resources. With the installation of an automated materials handling system, many of the
repetitive work processes have been reduced and staff can now focus on higher level tasks.
The Library Department budget consists of the Library Administration, Adult Services, Youth Services,
Acquisitions & Cataloging, and Circulation/System Administrative Programs, as well as five Trust Funds
(Library Trust Fund, History Project Trust Fund, Clelles Ness Trust Fund, Susan McClendon Trust Fund,
and the Barbara Jones Cassin Trust Fund).
PROPOSED
D – 237
LIBRARY DEPARTMENT
ACCOMPLISHMENTS
Core Goals Accomplishments
Good Governance
Ensure responsive,
accountable and
collaborate
government
• Developed comprehensive marketing strategy to showcase library
resources in multiple formats including print, media and social media.
• Developed and continue to foster a partnership with the newly opened
NUMU to highlight Los Gatos history.
• Launched and actively use Collection HQ for data-driven collection
analysis for all Library collection decisions from purchasing to weeding
of traditional books, media and eBooks.
• Budget training and coordination for all collection development
librarians.
• Installation of an automated materials handling system to check-in and
sort materials, creating greater accuracy and freeing up staff for higher
level work.
• Developed and implemented a five-year strategic plan for the Library.
• Continued adaptive communication, customer service, and strategic plan
training.
• Developed and implemented new Library management structure,
including a Library Director and two Division Managers.
• Updated, consolidated, and implemented all Library standard operating
procedures.
• Updated all Library position descriptions.
• Received a state grant to join the CENIC network for internet capacities
and speeds 20 times faster than current speeds for Library staff and
patrons.
• Participated in staff trades with neighboring libraries for training and
efficiency ideas.
Civic Enrichment
Foster opportunities
for citizen
involvement, and
cultural,
recreational and
individual
enrichment
• Continued collaboration with LGHS to encourage the use of eBook self-
publishing tools by the local community.
• Launched “Be a Book Family”—a program focused on building literacy
skills and family connections from birth through the teen years. This
program acknowledges the importance of parents playing an active role
in their child’s reading, reading as a family activity, and reading as a
social activity.
• Continued to incorporate new early learning technologies to enhance
storytimes and create multi-mediam multi-sensory experiences.
PROPOSED
D – 238
LIBRARY DEPARTMENT
ACCOMPLISHMENTS
Core Goals Accomplishments
Civic Enrichment
Foster opportunities
for citizen
involvement, and
cultural,
recreational and
individual
enrichment
• Continued to provide Stay-and-Play time, immediately following
storytimes, to facilitate socialization skills and relaxed playtime for our
youngest library users and their caregivers.
• Integrated Community Services Officer Intern into ongoing and special
programs for library patrons, including after-school activities, storytimes,
and adult programs.
• Launched a new online and mobile platform for the Library’s Summer
Reading and Year-Round Programs to allow reading activities to more
actively embrace our mobile community.
• Provided local history volunteer trainings and a volunteer appreciation
event for all Library volunteers.
• Installed wireless printing for Library patrons.
• Implemented a homebound book delivery service with the collaboration
of the Los Gatos Monte Sereno Police Department’s Volunteers in
Policing program.
• Collaborated with the Santa Clara Valley Water District to be a drought
supply distribution and information center.
• Created the evening community storytime program, taking Library
storytimes out to local restaurants.
• Provided computer assistance to seniors and other who are learning how
to do internet research, complete online job applications, and other
functions.
Public Safety
Ensure public safety
through proactive
community
policing, affective
emergency
response, and
community-wide
emergency
preparedness
• Integrated Community Services Officer Intern into ongoing and special
programs for library patrons, including after-school activities, storytimes,
and adult programs.
• Engaged substantially higher number of regular teen patrons, while at the
same time minimizing the number of teens asked to leave the library for
behavioral infractions. These improvements are the result of dedicated
teen reference hours and daily presence of the Community Services
Officer Intern.
• Hosted 9-1-1 call training for all Library staff, with the Los Gatos Monte
Sereno Police Department.
• Collaborated with the Los Gatos Monte Sereno Police Department, local
faith community and the Pacific Library Partnership to provide staff
training on working with mentally ill and homeless library patrons.
PROPOSED
D – 239
LIBRARY DEPARTMENT
The above program totals reflect General Fund programs. Additional Library Department programs are reflected
in separate Trust Funds following the General Fund portion of this section.
2012/13 2013/14 2014/15 2015/16 2015/16 2016/17
Actuals Actuals Actuals Adopted Estimated Proposed
REVENUES
Intergovernmental Revenues 50$ 14,662$ 4,062$ -$ 11,958$ -$
Service Charge - - - - - -
Fines & Forfeitures 43,257 45,354 46,616 44,500 44,800 45,000
Other Revenues 7,429 6,421 6,507 6,720 6,820 6,960
TOTAL REVENUES 50,736$ 66,437$ 57,185$ 51,220$ 63,578$ 51,960$
Transfers In
Transfers In from Trust(s)20,000 - - - - - Transfers In from General Fund - - - - - -
Total Transfers In 20,000 - - - - -
TOTAL REVENUES & TRANSFERS IN 70,736$ 66,437$ 57,185$ 51,220$ 63,578$ 51,960$
EXPENDITURES
Salaries and Benefits 1,226,299$ 1,314,991$ 1,436,703$ 1,620,480$ 1,473,567$ 1,751,750$
Operating Expenditures 326,528 248,828 289,065 289,679 305,038 350,174
Fixed Assets - - - - - -
Internal Service Charges 502,243 567,620 543,075 553,480 548,329 589,924
TOTAL EXPENDITURES 2,055,070$ 2,131,439$ 2,268,843$ 2,463,639$ 2,326,934$ 2,691,848$
2012/13 2013/14 2014/15 2015/16 2015/16 2016/17
Actuals Actuals Actuals Adopted Estimated Adopted
PROGRAM
Administration 129,303$ 318,819$ 328,008$ 370,226$ 418,732$ 482,926$
Adult Services 635,950 503,080 608,632 627,342 575,305 654,119
Youth Services 436,956 424,874 458,744 565,456 450,320 527,602
Acquisitions & Cataloging 180,346 170,905 155,622 116,822 117,014 120,796
Circulation Services 672,515 713,761 717,837 783,793 765,563 906,405
TOTAL EXPENDITURES 2,055,070$ 2,131,439$ 2,268,843$ 2,463,639$ 2,326,934$ 2,691,848$
DEPARTMENTAL SUMMARY OF REVENUES AND EXPENDITURES
PROPOSED
D – 240
LIBRARY DEPARTMENT
Full Time Equivalent (FTE)
2012/13 2013/14 2014/15 2015/16 2016/17
General Fund Funded Funded Funded Funded Funded
Library Director 1.00 - - - 1.00
Town Librarian - 2.00 2.00 2.00 -
Library Manager 2.00 - - - -
Division Manager - - - - 2.00
Librarian 2.25 2.55 3.55 3.75 3.00
Circulation Supervisor 1.00 - - - -
Library Technology Specialist - 1.00 1.00 1.00 1.00
Library Assistant 1.75 1.50 1.00 1.00 1.00
Library Technician - 0.75 0.75 0.75 0.75
Administrative Assistant 0.60 - - - -
Customer Service Supervisor - 1.00 1.00 1.00 1.00
Customer Service Specialist - 1.50 1.50 1.50 1.50
Sr Library Page - - - - 1.00
Total General Fund FTEs 8.60 10.30 10.80 11.00 12.25
Temporary Staff Hours
Librarian 556 556 556 556 1,112
Library Clerks 7,124 1,050 1,050 1,050 1,050
Library Pages 6,440 7,591 7,591 4,627 6,344
Senior Library Pages - - - 2,964 -
CSO Intern - 1,040 1,040 1,040 1,040
Total Annual Hours 14,120 10,237 10,237 10,237 9,546
DEPARTMENT STAFFING
PROPOSED
D – 241
Library Department
LIBRARY A DMINISTRATION
PROGRAM 7101
PROGRAM PURPOSE
The Library Administration Program provides staff support to ensure the development of quality and cost-
effective library services that are responsive to community needs. Library Administration’s core services
are to provide administrative and managerial oversight for programs and services, clerical and
administrative assistance for day-to-day operations, personnel management, purchasing and physical plant
maintenance, fiscal management and budget preparation, and support for the Library Board and Friends
of the Los Gatos Library Board.
BUDGET OVERVIEW
The FY 2016/17 Administration budget reflects a new management structure in response to the sustained
increase in the service demands and the corresponding operational needs of the changing 21st century
library. This restructuring was based upon a comprehensive position review and assessment by an outside
consultant and provides for maximum public service response and efficiency. The budget funds a Library
Director and two Division Managers.
The Library will continue to enhance services within the Library building in an effort to provide the best
customer experience and the best value for the community. The Library Administration Program will
continue to focus on maximizing the efficiency of the Library building and handling the workload caused
by the sustained increase in circulation and Library visitors since the opening of the Library four years
ago. Customer service and community engagement remain a high priority, as well as ensuring all Library
services and programs align with the Library Strategic Plan. Administration staff will continue to work
collaboratively with the Friends of Los Gatos Library, a nonprofit 501(c)(3) organization. In addition,
Library staff will continue to reach out to improve partnerships and outreach within our community.
PROPOSED
D – 242
LIBRARY DEPARTMENT
Library Administration
FY 2016/17 KEY PROJECTS
2012/13 2013/14 2014/15 2015/16 2015/16 2016/17
Actuals Actuals Actuals Adopted Estimated Proposed
REVENUES
Intergovernmental Revenue 50$ 30$ -$ -$ -$ -$
Service Charges - - - - - -
Fines & Forfeitures - - - - - -
Other Revenues 5,929 6,421 6,507 6,720 6,820 6,960
TOTAL REVENUES 5,979$ 6,451$ 6,507$ 6,720$ 6,820$ 6,960$
Transfers In
Transfers In from Trust(s)20,000 - - - - -
Total Transfers In 20,000 - - - - -
TOTAL REVENUES & TRANSFERS IN 25,979$ 6,451$ 6,507$ 6,720$ 6,820$ 6,960$
EXPENDITURES
Salaries and Benefits 3,867$ 186,407$ 201,150$ 235,437$ 282,027$ 336,704$
Operating Expenditures 45,302 32,425 31,653 37,299 40,050 40,494
Fixed Assets - - - - - -
Internal Service Charges 80,134 99,987 95,205 97,490 96,655 105,728
TOTAL EXPENDITURES 129,303$ 318,819$ 328,008$ 370,226$ 418,732$ 482,926$
SUMMARY OF REVENUES AND EXPENDITURES
Core Goals Key Projects
Good Governance
Ensure responsive,
accountable and
collaborate
government
Library Marketing
Enhance use of marketing and outreach to more comprehensively showcase
library resources. Utilize social media, such as Facebook and Instagram to
promote library services and programs.
Launch new Book Pedal-er mobile library services to the community, focusing on
youth and seniors who have limited ability to get to the library building.
Museum Library Collaboration
Work with the newly opened NUMU to catalog and share resources related to
local history and collaborate to provide local history programs for the
community.
Quality Public
Infrastructure
Maintain the
condition and
availability of
public facilities,
transportation
systems, and other
public infrastructure
Passive Sound Reduction
Retrofit the Teen Room of the Library by extending the glass wall to help reduce
the amount of noise throughout the building during the after school hours.
PROPOSED
D – 243
LIBRARY DEPARTMENT
Library Administration
FY 2016/17 KEY PROJECTS
Core Goals Key Projects
Public Safety
Ensure public safety
through proactive
community
policing, affective
emergency
response, and
community-wide
emergency
preparedness
Community Service Officer Intern
Build and develop relationships between CSO Intern and patrons in Children’s
Room and Adult Services, following successful model developed in the Teen
Room.
KEY PROGRAM SERVICES
• Administers and supervises four operating programs in the department
• Provides oversight of day-to-day operations and scheduling
• Prepares and monitors Library Department budget
• Provides staff support to the Town Library Board and Friends of the Library meetings, programs,
and activities
• Collaborates with area libraries by serving on the Pacific Libraries Partnership Administrative
Council
• Collaborates with libraries nationwide by serving on national committees
• Increases public awareness of Town Library services and programs through effective public
relations, marketing of Library services, and periodically presenting programs at Library
conferences
• Provides oversight of Library staff training and development
• Provides oversight and direction for information technology and systems administration
developments
PROPOSED
D – 244
LIBRARY DEPARTMENT
Library Administration
Full Time Equivalent (FTE)
2012/13 2013/14 2014/15 2015/16 2016/17
Town Staff Funded Funded Funded Funded Funded
Library Director 1.00 - - - 1.00
Town Librarian - 1.00 1.00 1.00 -
Division Manager - - - - 0.40
Library Technician - 0.25 0.25 0.25 0.25
Administrative Assistant 0.60 - - - -
Total Administration FTEs 1.60 1.25 1.25 1.25 1.65
2012/13 2013/14 2014/15 2015/16 2016/17
Temporary Staff Funded Funded Funded Funded Funded
CSO Intern - - 1,040 1,040 1,040
Total Annual Hours - - 1,040 1,040 1,040
ADMINISTRATION PROGRAM STAFFING
Performance Objectives and Measures
2012/13
Actual
2013/14
Actual
2014/15
Actual
2015/16
Estimated
2016/17
Budget
1.
a.Percentage of customers stating the Library is
a significant or very significant part of their
community experience:*
Data Not
Available
Data Not
Available
96% 96% 96%
Activity and Workload Highlights
2012/13
Actual
2013/14
Actual
2014/15
Actual
2015/16
Estimated
2016/17
Budget
1.389,149 368,442 305,373 306,000 306,000
2.Data Not
Available
Data Not
Available
2496 2,500 2,500
3.Data Not
Available
Data Not
Available
1,016,586 850,000 850,000
* New measure effective FY 2015/16, historical data provided when available.
** This measure was moved from Circulation and System Administration program during FY 2015/16.
Volunteer hours contributed:*
Virtual visits to the Library:*
(Virtual Visits to the Library include number of hits to
Library site through Civic Plus and direct hits to the
Library Catalog)
Provide the space, opportunity and support for
the Library to be at the heart of an engaged
community.
Door Count:**
PROPOSED
D – 245
Library Department
A DULT SERVICES
PROGRAM 7201
PROGRAM PURPOSE
The Adult Services Program supports library services for adults 18 years of age and older. Adult Services
anticipates and meets community information needs, providing opportunities for lifelong learning. The
Adult Services Program’s core services are to provide reference services to all clientele, reader’s advisory
services, instruction in the use of computerized resources, and management of collections, including the
local history collection.
BUDGET OVERVIEW
The FY 2016/17 Adult Services Program budget reflects an increase in the collection budget in response
to patron demand for more print and electronic materials. The Library will continue to focus on creating
community connections through partnerships with NUMU and local businesses, and through
programming such as Homebound Book Delivery and the Book Pedal-er mobile library. The Library will
enhance collections and technology with services that are available online 24/7, including new streaming
content. The Library will also continue to evaluate and curate a meaningful print collection using data
from collection management software. The Library will focus on securing grant funding to digitize
microfilm of the local newspaper to provide online, key word searchable access to this archive.
PROPOSED
D – 246
LIBRARY DEPARTMENT
Adult Services
FY 2016/17 KEY PROJECTS
2012/13 2013/14 2014/15 2015/16 2015/16 2016/17
Actuals Actuals Actuals Adopted Estimated Proposed
REVENUES
Intergovernmental Revenue -$ 2,000$ -$ -$ 4,250$ -$
Service Charges - - - - - -
Fines & Forfeitures - - - - - -
Other Revenues - - - - - -
TOTAL REVENUES -$ 2,000$ -$ -$ 4,250$ -$
Transfers In
Transfers In from Trust(s)- - - 15,456 9,836 9,836
Total Transfers In - - - 15,456 9,836 9,836
TOTAL REVENUES & TRANSFERS IN -$ 2,000$ -$ 15,456$ 14,086$ 9,836$
EXPENDITURES
Salaries and Benefits 405,616$ 326,767$ 370,838$ 388,617$ 337,195$ 384,395$
Operating Expenditures 132,357 69,682 135,000 135,000 135,000 162,038
Fixed Assets - - - - - -
Internal Service Charges 97,977 106,631 102,794 103,725 103,110 107,686
TOTAL EXPENDITURES 635,950$ 503,080$ 608,632$ 627,342$ 575,305$ 654,119$
SUMMARY OF REVENUES AND EXPENDITURES
Core Goals Key Projects
Civic Enrichment
Foster opportunities
for citizen
involvement, and
cultural,
recreational, and
individual
enrichment
Local eBook Self-publishing Partnership
Continue to collaborate with LGHS and local partners to encourage the use of
free eBook self-publishing tools by the local community.
Technology
Retrofit the Technology Lab by replacing existing desktop computers with a
mobile laptop check-out machine to allow for more dynamic use of the space.
Local Newspaper Digitization
Digitize the library’s microfilm of the local Los Gatos Times/Los Gatos Mail
News/Los Gatos Weekly to provide keyword access to the entire newspaper
archive from 1890’s to present.
PROPOSED
D – 247
LIBRARY DEPARTMENT
Adult Services
KEY PROGRAM SERVICES
Meeting Information Needs
• Provides ready reference, reader’s advisory, information literacy, and roaming reference services
• Maintains vibrant reference and circulating collections
• Responds to patrons’ suggestions for materials to be included in the collection
• Provides Interlibrary Loan and proctoring services for customers
• Expands patron access to new and emerging formats such as eAudio books and eBooks
• Enriches the local community by being a premier repository for local history materials in multiple
formats, including over 8,000 digital images which are cloud-hosted and available to view
throughout the world
Information Technologies and Training
• Continues to use online and social media counterparts (e.g., Facebook, Instagram, Twitter, and
NextReads) to offer services traditionally available only within the Library’s walls, such as Ready
Reference, Readers Advisory, Information Literacy, and Roving Reference
• Provides access to the internet and training for the public in basic searching and navigational
skills
• Maintains a Library mobile application for use with smart phone and mobile multifunction
devices
Web Management
• Designs and maintains the Library’s website
• Maintains History Project at HistoryLosGatos.org which is an online photo archive
Full Time Equivalent (FTE)
2012/13 2013/14 2014/15 2015/16 2016/17
Town Staff Funded Funded Funded Funded Funded
Town Librarian - 0.50 0.50 0.50 -
Library Manager 0.90 - - - -
Division Manager - - - - 0.30
Librarian 0.90 0.90 1.40 1.50 1.50
Circulation Supervisor 0.10 - - - -
Library Technology Specialist - 0.10 0.10 0.10 0.10
Library Assistant 0.18 0.85 0.60 0.60 0.60
Library Technician - 0.15 0.15 0.15 0.15
Sr Library Page - - - - 0.60
Total Adult Services FTEs 2.08 2.50 2.75 2.85 3.25
2012/13 2013/14 2014/15 2015/16 2016/17
Temporary Staff Funded Funded Funded Funded Funded
Librarian 556 556 556 556 556
Total Annual Hours 556 556 556 556 556
ADULT SERVICES PROGRAM STAFFING
PROPOSED
D – 248
LIBRARY DEPARTMENT
Adult Services
Performance Objectives and Measures
2012/13
Actual
2013/14
Actual
2014/15
Actual
2015/16
Estimated
2016/17
Budget
1.
a.Percentage of collection evaluated and updated:20% 30% 75% 50% 50%
b.Percentage of available technology training sessions used by
public:
100% 100%Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
2.
a. Percentage of customers rating Library programs as
good/excellent:*
Data Not
Available
Data Not
Available
95% 95% 96%
3.
a.Percentage of customers rating staff interactions as
good/excellent:
100% 100% 100% 100% 100%
b.Percentage of public contacts received by library that are online vs.
through the doors:
68% 68% 70%Measure
Discontinued
Measure
Discontinued
Activity and Workload Highlights
2012/13
Actual
2013/14
Actual
2014/15
Actual
2015/16
Estimated
2016/17
Budget
1.22,008 18,810 15,662 17,000 17,500
2.0.75 0.65 0.65 Measure
Discontinued
Measure
Discontinued
3.28,902 22,329 27,250 See Circulation
and System
Administration
See Circulation
and System
Administration
4.252 Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
5.150 Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
6.54 54 54 54 54
7.52,142 53,181 Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
8.Data Not
Available
Data Not
Available 45 50 60
9.Data Not
Available
Data Not
Available 923 1,200 1,500
10.Data Not
Available
Data Not
Available 0 5 10
11.Data Not
Available
Data Not
Available 0 100 200
* New measure effective FY 2015/16, historical data provided when available.
** This measure was moved to Circulation and System Administration during FY 2015/16.
Number of adult programs offered:*
Total attendance at adult programs:*
Total number of adult outreach programs:*
Total attendance at adult outreach programs:*
Hours of service per week at adult services desk:
Number of patrons using the Library's public access computers:
Number of inter-library loans borrowed:
Manage adult library collections to anticipate and meet community
information needs.
Provide a variety of programs throughout the year that foster
curiosity and community connection.
Assure delivery of quality service to customers.
Reference questions per capita:
Number of adult reference questions received:
Number of inter-library loans loaned:
Number of patrons' materials reserves processed:**
PROPOSED
D – 249
Library Department
YOUTH SERVICES
PROGRAM 7202
PROGRAM PURPOSE
Youth Services supports youth of all ages (newborn babies through high school) and their parents by
providing age-appropriate programs, services, and materials in support of education as well as current
high -demand, high-interest materials in a variety of formats. Youth Services also creates welcoming
environments for children and teens that encourage their curiosity, imagination, creativity, and a
permanent love of reading. Specialized programming encourages families and communities to read with
the children in their lives to demonstrate a commitment to learning and an appreciation of youth.
Differentiated programs are provided for children 0 to 14 years of age and teens from 13 to 17 years of
age. The purpose of the Youth Services Program is to provide reference, reader’s advisory services,
computer resources, youth collections management, a welcoming space, and a variety of programs
throughout the year in the Library, at local schools, and in the community.
BUDGET OVERVIEW
The FY 2016/17 Youth Services budget contains an increase in the collection budget in response to patron
demand for more print and electronic materials and an overall increase in the costs of these materials. A
reallocation in funds allows an increase in Temporary Librarian hours to support the Youth Services team
as they meet the collection, programming, and customer service needs identified by the community in the
Library’s Strategic Plan. Staff will continue to focus on new and innovative concepts in program
development with a focus on family reading. An online, interactive reading interface will continue to
enhance and encourage family reading throughout the year. The Youth Services team will engage in
outreach activities, serving the community in the schools and in partnership with local businesses.
Collection funding will continue to be used strategically, eliminating those materials of least use to ensure
a well-rounded youth collection. Multiple formats, focusing on educational support as well as current
high -demand, high-interest materials for children of all ability levels, will continue to be purchased.
PROPOSED
D – 250
LIBRARY DEPARTMENT
Youth Services
2012/13 2013/14 2014/15 2015/16 2015/16 2016/17
Actuals Actuals Actuals Adopted Estimated Proposed
REVENUES
Intergovernmental Revenue -$ -$ -$ -$ -$ -$
Service Charges - - - - - -
Fines & Forfeitures - - - - - -
Other Revenues 200 - - - - -
TOTAL REVENUES 200$ -$ -$ -$ -$ -$
Transfers In
Transfers In from Trust(s)- - - 22,104 14,066 14,066
Total Transfers In - - - 22,104 14,066 14,066
TOTAL REVENUES & TRANSFERS IN 200$ -$ -$ 22,104$ 14,066$ 14,066$
EXPENDITURES
Salaries and Benefits 290,991$ 273,869$ 314,950$ 410,745$ 299,060$ 357,229$
Operating Expenditures 53,663 46,904 43,582 49,980 49,980 63,518
Fixed Assets - - - - - -
Internal Service Charges 92,302 104,101 100,212 104,731 101,280 106,855
TOTAL EXPENDITURES 436,956$ 424,874$ 458,744$ 565,456$ 450,320$ 527,602$
SUMMARY OF REVENUES AND EXPENDITURES
PROPOSED
D – 251
LIBRARY DEPARTMENT
Youth Services
FY 2016/17 KEY PROJECTS
Core Goals Key Projects
Civic Enrichment
Foster opportunities
for citizen
involvement, and
cultural,
recreational, and
individual
enrichment
Family Reading
Continue to offer family programming that focuses on building literacy skills and
family connections from birth through the teen years. Be a Book Family, the
centerpiece of this effort, acknowledges the importance of parents playing an
active role in their child’s reading, reading as a family activity, and reading as a
social activity. We will partner with Los Gatos Youth Friendly Businesses to
provide Library services for families in a community setting.
Storytimes
Regular storytimes will continue to be enhanced to incorporate new early learning
technologies including multi-media and multi-sensory experiences.
Stay-and-Play time, immediately following storytimes, will be continue to be
provided to facilitate socialization skills and relaxed playtime learning for our
youngest library users.
Offer storytime content, such as song, fingerplays, and booklists online, enabling
families to engage with Early Literacy skills at home.
Teen Services
Continue to build relationships with regular teen room patrons, in partnership
with CSO, SRO, and high school staff, fostering developmental assets and
strengthening community.
Partner with 8th grade English teachers at Fisher Middle School to promote 9th
grade required reading programming, helping our students better prepare for their
first high school classes in the Fall.
Develop more specialized volunteering responsibilities for teens, such as our
Teen Tech Volunteering position, providing learning opportunities for teens and
positive teen interactions for other Library patrons.
KEY PROGRAM SERVICES
Meeting information needs for children 0 to 17 years of age and their parents
• Provides reference and reader’s advisory services
• Manages children’s and teens’ web pages
• Maintains vibrant and diverse collections for children, teens, and parents/caregivers
• Responds to patron suggestions for materials to be included in the collection
Providing programs to youth
• Provides year-round programming for infants, toddlers, preschoolers, school-age children, teens,
and families
• Plans and promotes annual Summer Reading Club to listeners from ages 0 to 5, readers from ages
5 to 12, and teen readers from ages 13 to 17
PROPOSED
D – 252
LIBRARY DEPARTMENT
Youth Services
KEY PROGRAM SERVICES
Outreach to youth
• Raises awareness of youth about collections, services, and programs available at the Library
• Responds to requests for field trips to the Library and Librarian visits to schools and community
events
Web Management
• Designs and maintains the youth portions of the Library’s website
Full Time Equivalent (FTE)
2012/13 2013/14 2014/15 2015/16 2016/17
Town Staff Funded Funded Funded Funded Funded
Town Librarian - 0.50 0.50 0.50 -
Library Manager 0.90 - - - -
Division Manager - - - - 0.50
Librarian 0.75 1.25 1.75 2.25 1.50
Library Assistant 1.08 0.65 0.40 0.40 0.40
Library Technician - 0.10 0.10 0.10 0.10
Sr Library Page - - - - 0.40
Total Youth Services FTEs 2.73 2.50 2.75 3.25 2.90
2012/13 2013/14 2014/15 2015/16 2016/17
Temporary Staff Funded Funded Funded Funded Funded
CSO Interm - 1,040 - - -
Librarian - - - - 556
Total Annual Hours - 1,040 - - 556
YOUTH SERVICES PROGRAM STAFFING
PROPOSED
D – 253
LIBRARY DEPARTMENT
Youth Services
Performance Objectives and Measures
2012/13
Actual
2013/14
Actual
2014/15
Actual
2015/16
Estimated
2016/17
Budget
1.
a.Percentage agree/strongly agree that youth services
programs enhance my child's development:
100% 100%Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
b. Percentage of customers rating youth programs as
good/excellent:*
Data Not
Available
Data Not
Available
100% 100% 100%
c. Percentage of request for outreach that are delivered:95% 95%Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
d.Percentage of cards issued through organized class
visits:
50% 35%Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
2.
a.Percentage of customers rating interactions as
good/excellent:
99% 99% 100% 100% 100%
3.
a.Percentage of total circulation that is youth
collections:
34% 40%Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
b.Percentage of collection evaluated and updated:25% 30% 95% 50% 50%
Activity and Workload Highlights
2012/13
Actual
2013/14
Actual
2014/15
Actual
2015/16
Estimated
2016/17
Budget
1.454 388 338 340 340
2.15,855 15,719 18,141 18,500 18,500
3.3 3 Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
4. 17,460 15,912 19,337 19,500 19,500
5. 54 54 79 74 74
6.15,020 13,856 16,937 17,000 17,500
7.6.0 5.5 Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
8.Number of youth outreach programs:*Data Not
Available
Data Not
Available
Data Not
Available 100 120
9.Total attendance at youth outreach programs:*Data Not
Available
Data Not
Available
Data Not
Available 5 6
* New measure effective FY 2015/16, historical data provided when available.
Program attendance per youth capita:
Number of youth programs per year:
Provide a variety of programs throughout the year that
foster curiosity and community connection.
Number of teens using library resources per year:
Library usage per teen capita:
Hours of public service per week at youth services desk:
Total attendance at youth programs:
Assure the delivery of quality service to youth
customers.
Manage youth library collections to anticipate and
meet community information needs.
Annual number of youth reference questions received:
PROPOSED
D – 254
PROPOSED
D – 255
Library Department
ACQUISITIONS & CATALOGING
PROGRAM 7203
PROGRAM PURPOSE
The Acquisitions & Cataloging Program provides customers with access to a broad range of up-to-date
library materials and technology, and ensures customers have ready, user-friendly access to the collection.
The Acquisitions & Cataloging Program’s core services are the creation and maintenance of an online
catalog (available both in-house and through the internet), collection maintenance, acquisition of all
Library materials, and general support services.
BUDGET OVERVIEW
The Acquisitions & Cataloging Program’s FY 2016/17 budget reflects a status quo budget. Continued
use of vendor preprocessing and vendor provided cataloging records has optimized efficiency in
cataloging and almost eliminated the need to perform cataloging in-house. This has allowed staff to
devote more time to direct customer service and value-added tasks such as promoting the collection to
patrons. The Library continues to implement system enhancements, provide support, and expand print as
well as downloadable eBooks and eAudiobooks collections. The Acquisitions & Cataloging Program
will continue to refine and develop Los Gatos Library’s implementation of Koha open source software to
efficiently integrate new items into the online catalog and will continue to obtain free electronic catalog
records through the use of Z39.50 open source sharing.
PROPOSED
D – 256
LIBRARY DEPARTMENT
Acquisitions & Cataloging
FY 2016/17 KEY PROJECTS
Core Goals Key Projects
Good Governance
Ensure responsive,
accountable, and
collaborative
government
Library Operations
The operations, collections, equipment, and staffing of the department will
continually be optimized to make the best use of staff and resources to best meet
the needs of the community.
KEY PROGRAM SERVICES
• Maintains online catalog to assure customer access to Library materials
• Acquires Library materials
• Maintains Library collections, including shelving of materials
2012/13 2013/14 2014/15 2015/16 2015/16 2016/17
Actuals Actuals Actuals Adopted Estimated Proposed
REVENUES
Intergovernmental Revenue -$ -$ -$ -$ -$ -$
Service Charges - - - - - -
Fines & Forfeitures 4,468 3,404 5,271 4,500 4,800 5,000
Other Revenues - - - - - -
TOTAL REVENUES 4,468$ 3,404$ 5,271$ 4,500$ 4,800$ 5,000$
EXPENDITURES
Salaries and Benefits 87,738$ 65,954$ 65,016$ 27,559$ 27,710$ 28,020$
Operating Expenditures 9,122 9,601 735 - - -
Fixed Assets - - - - - -
Internal Service Charges 83,486 95,350 89,871 89,263 89,304 92,776
TOTAL EXPENDITURES 180,346$ 170,905$ 155,622$ 116,822$ 117,014$ 120,796$
SUMMARY OF REVENUES AND EXPENDITURES
PROPOSED
D – 257
LIBRARY DEPARTMENT
Acquisitions & Cataloging
Full Time Equivalent (FTE)
2012/13 2013/14 2014/15 2015/16 2016/17
Town Staff Funded Funded Funded Funded Funded
Librarian 0.60 0.40 0.40 - -
Library Assistant 0.30 - - - -
Library Technician - 0.25 0.25 0.25 0.25
Total Technical Services FTEs 0.90 0.65 0.65 0.25 0.25
2012/13 2013/14 2014/15 2015/16 2016/17
Temporary Staff Funded Funded Funded Funded Funded
Library Clerk 130 - - - -
Library Page 800 - - - -
Total Annual Hours 930 - - - -
ACQUISITIONS & CATALOGING PROGRAM STAFFING
Performance Objectives and Measures
2012/13
Actual
2013/14
Actual
2014/15
Actual
2015/16
Estimated
2016/17
Budget
1.
a.Percentage of high demand items processed within 4
days:
95% 95%Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
b. Percentage of items received cataloged within 30 days:100% 100%Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
c.Percentage of items processed and shelf ready within 30
days:
100% 100%Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
d.Percentage of customers stating the Library has a
good/excellent collection:*
Data Not
Available
Data Not
Available
Data Not
Available
96% 97%
Activity and Workload Highlights
2012/13
Actual
2013/14
Actual
2014/15
Actual
2015/16
Estimated
2016/17
Budget
1.48,866 66,656 86,810** 55,467 50,000
2.177 177 185 See Circulation
and System
Administration
See Circulation
and System
Administration
3.Number of Suggestions for Purchase processed:*Data Not
Available
Data Not
Available 1396 1500 2000
* New measure effective FY 2015/16, historical data provided when available.
** FY 2014/2015 included records from Books24x7, a new database that was added during this year
*** This measure moved to Circulation and System Administration during FY 2015/16.
Number of periodical subscriptions checked in, processed,
and exchanged:***
Number of items ordered and received:
Provide customers with access to a broad range of up-to-
date library materials and multimedia .
PROPOSED
D – 258
PROPOSED
D – 259
Library Department
CIRCULATION/SYSTEM ADMINISTRATION
PROGRAM 7204
PROGRAM PURPOSE
The Circulation Program enables customers to access library materials for use outside the library. The
System Administration Program manages all automated services and technology systems.
Circulation/System Administration’s core services are to manage the circulation process, maintain
circulation records, and implement and support the Library’s computer network, the integrated library
automation system, and public internet access.
BUDGET OVERVIEW
The FY 2016/17 Circulation/Systems Administration budget reflects a modest increase in ongoing
maintenance and support costs for Library technologies. The circulation desk continues to be the first
point of contact for most library users, making customer service of utmost importance. The Library’s
installation of the automated materials handling system has increased efficiency in material returns. The
quick turn-around time to get items checked in and back on the shelf has enhanced customer service
overall.
The Library continues to introduce new technologies that meet patrons’ expectations for fast, reliable
access to information and library resources. With the integration of a new 1GB fiber line, in cooperation
with the California State Library and the Corporation for Education Network Initiatives (CENIC), the
Library now has faster internet speeds and a much more robust network, capable of online programming
and creating wider virtual connections.
With an increasing number of people utilizing the Library’s online resources, technology upgrades are
essential. During FY 16/17, all public terminals will be replaced with new technology and upgrades.
Additionally, the Library will continue to budget funds for developments to improve the integrated library
system for both patrons and staff.
PROPOSED
D – 260
LIBRARY DEPARTMENT
Circulation / System Administration
FY 2016/17 KEY PROJECTS
KEY PROGRAM SERVICES
• Manages circulation process
• Manages all Library automated systems, including the Library’s network
• Manages remote authentication server
• Manages public computer terminals and printers
2012/13 2013/14 2014/15 2015/16 2015/16 2016/17
Actuals Actuals Actuals Adopted Estimated Proposed
REVENUES
Intergovernmental Revenue -$ 12,632$ 4,062$ -$ 7,708$ -$
Service Charges - - - - - -
Fines & Forfeitures 38,789 41,950 41,345 40,000 40,000 40,000
Other Revenues 1,300 - - - - -
TOTAL REVENUES 40,089$ 54,582$ 45,407$ 40,000$ 47,708$ 40,000$
Transfers In
Transfers In from Trust(s)- - - 17,440 11,098 11,098
Total Transfers In -$ -$ -$ 17,440$ 11,098$ 11,098$
TOTAL REVENUES & TRANSFERS IN 40,089$ 54,582$ 45,407$ 57,440$ 58,806$ 51,098$
EXPENDITURES
Salaries and Benefits 438,087$ 461,994$ 484,749$ 558,122$ 527,575$ 645,402$
Operating Expenditures 86,084 90,216 78,095 67,400 80,008 84,124
Fixed Assets - - - - - -
Internal Service Charges 148,344 161,551 154,993 158,271 157,980 176,879
TOTAL EXPENDITURES 672,515$ 713,761$ 717,837$ 783,793$ 765,563$ 906,405$
SUMMARY OF REVENUES AND EXPENDITURES
Core Goals Key Projects
Good Governance
Ensure responsive,
accountable, and
collaborative
government
Online Payments
An online payment system will be implemented to allow library users to pay their
fines remotely. This online payment system will work securely with the library
ILS and the Town’s finance system to streamline this process for both library
users and staff.
PROPOSED
D – 261
LIBRARY DEPARTMENT
Circulation / System Administration
Full Time Equivalent (FTE)
2012/13 2013/14 2014/15 2015/16 2016/17
Town Staff Funded Funded Funded Funded Funded
Library Manager 0.20 - - - -
Division Manager - - - - 0.80
Librarian
Circulation Supervisor 0.90 - - - -
Library Technology Specialist - 0.90 0.90 0.90 0.90
Library Assistant 0.19 - - - -
Sr Library Page - - - - -
Customer Service Supervisor - 1.00 1.00 1.00 1.00
Customer Service Specialist - 1.50 1.50 1.50 1.50
Total Circulation/System FTEs 1.29 3.40 3.40 3.40 4.20
2012/13 2013/14 2014/15 2015/16 2016/17
Temporary Staff Funded Funded Funded Funded Funded
Library Clerk 6,994 1,050 1,050 1,050 1,050
Library Page 5,640 7,591 7,591 4,627 6,344
Senior Library Page - - - 2,964 -
Total Annual Hours 12,634 8,641 8,641 8,641 7,394
CIRCULATION / SYSTEMS ADMINISTRATION PROGRAM STAFFING
PROPOSED
D – 262
LIBRARY DEPARTMENT
Circulation / System Administration
Performance Objectives and Measures
2012/13
Actual
2013/14
Actual
2014/15
Actual
2015/16
Estimated
2016/17
Budget
1.
a.Percentage of Los Gatos residents holding a library
card:
39% 54%Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
b. Percentage of circulation attributed to Los Gatos
residents in the last 12 months:
51% 52%Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
2.Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
a.Percentage of time library online services are
available:
99.9% 99.9%Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
b.Number of databases available online:*Data Not
Available
Data Not
Available
40 40 35
c. Number of eBooks available for loan:*Data Not
Available
Data Not
Available
150,178 160,000 175,000
d.Number of items in-house for loan:*Data Not
Available
Data Not
Available
167,099 167,000 167,000
Activity and Workload Highlights
2012/13
Actual
2013/14
Actual
2014/15
Actual
2015/16
Estimated
2016/17
Budget
1.143,345 245,714 Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
2.174,609 289,557 Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
3.529,753 578,954 607,494 607,494 607,494
4.95,695 129,424 Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
5.19,564 29,364 Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
6.22,386 27,671 Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
7.22 22 Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
8.389,149 368,442 305,373 See Library
Administration
See Library
Administration
9.7,074 3,811 3,797 3,500 3,000
10.28,902 22,329 27,250 24,835 24,835
11.54 54 54 54 54
12.Number of Library Card holders:*Data Not
Available
Data Not
Available
28,087 29,000 29,500
13.177 177 185 185 175
14.Total hours of public computer use:*Data Not
Available
Data Not
Available 32,938 33,000 33,000
* New measure effective FY 2015/16, historical data provided when available.
** New measure effective FY 2015/16 combining Item 1 and Item 2 under Activity and Workload Highlights.
*** This measure was moved from Adult Services program during FY 2015/16, and description changed from
"patron's materials reserves" processed to "holds" processed which represents the same work flow with a clearer name
**** This measure was moved from Acquistions & Cataloguing during FY 2015/16.
Number of periodical subscriptions received and
processed:****
Number of new patrons registered:
Hours of public service per week at circulation:
Circulation of printed material - youth:
Circulation of videos/DVDs:
Number of holds processed:***
Total Circulation of printed material - adult:
Circulation of audio books:
Circulation of CDs:
Circulation per capita:
Total Circulation:**
(FY 2012/13 and FY 2013/14 data does not include e-book
circulation)
Door Count:
Provide customers with access to materials for use
within and outside the library.
Assure access to library online services.
PROPOSED
D – 263
Library Trust Fund
FUND 711
FUND PURPOSE
The Library Trust Fund was established to provide for the servicing of donations and bequests to the Los
Gatos Library. The Los Gatos Friends of the Library, a nonprofit 501(c)(3) organization exists for the
benefit of the Library, and this fund allows the Town to plan for and recognize the numerous donations
this non-profit group makes to the Library. In addition, numerous local service organizations and
individuals make generous donations and memorial bequests to the Library, sometimes for specific
purposes. This fund provides for retaining these donations until they can be used as designated. This
fund will now include the proceeds from the History Project Trust Fund, which was established to provide
for the servicing of donations, bequests, grant monies, and expenditures to the history project partnership
of Los Gatos Library and the Museums of Los Gatos.
BUDGET OVERVIEW
The Los Gatos Friends of the Library contributed more than $70,000 to the Library during the past fiscal
year. This funding has provided support for community programs, family programs, teen programs,
Summer Reading events and prizes, as well as a growing collection of new bestselling books and movies.
Additionally, the lease payments from the Friends of the Library Bookstore help to support ongoing
Library operations. Other Library supporters have made donations to the Library Trust Fund to purchase
memorial books and equipment.
A portion of this fund will be budgeted for FY 2016/17 in support of Library programming and
specialized collections.
The History Project Trust Fund tracked monies received by History Services, a Library service that
originally began as a project funded by grants and donations. These Trust Funds are mostly royalties and
digitization and licensing fees for proprietary images, and donations received. The money received from
donated royalties has been rapidly decreasing over the past years, and the FY 2016/17 budget anticipates
limited contributions. Money received from the licensing of digital images has not been a stable source of
funding and cannot be relied upon to offset the support and hosting fees for the history website. As a
result, all future revenues, if any, will now be tracked in the Library Trust Fund.
PROPOSED
D – 264
LIBRARY DEPARTMENT
Library Trust Fund
2012/13 2013/14 2014/15 2015/16 2015/16 2016/17
Actuals Actuals Actuals Adopted Estimated Proposed
SOURCES OF FUNDS
Beginning Fund Balance
Designated -$ -$ -$ -$ -$ -$
Undesignated 51,936 35,212 53,197 60,536 60,536 62,896
Total Beginning Fund Balance 51,936 35,212 53,197 60,536 60,536 62,896
Revenues
Interest 295 611 53 596 400 400
Other Revenues 26,206 36,186 37,304 56,500 71,450 67,000
Total Revenues 26,501 36,797 37,357 57,096 71,850 67,400
TOTAL SOURCE OF FUNDS 78,437$ 72,009$ 90,554$ 117,632$ 132,386$ 130,296$
USES OF FUNDS
Expenditures
Salaries and Benefits -$ 123$ -$ -$ -$ -$
Operating Expenditures 43,225 18,689 30,018 35,750 33,110 32,000
Fixed Assets - - - - - -
Internal Service Charges - - - - - -
Total Expenditures 43,225 18,812 30,018 35,750 33,110 32,000
Transfers Out
Transfer to General Fund - - - 55,000 35,000 35,000
Transfer to History Trust Fund - - - - 1,380 -
Total Transfers Out - - - 55,000 36,380 35,000
TOTAL EXPENDITURES & TRANSFERS OUT 43,225 18,812 30,018 90,750 69,490 67,000
Ending Fund Balance
Designated - - - - - -
Undesignated 35,212 53,197 60,536 26,882 62,896 63,296
Total Ending Fund Balance 35,212 53,197 60,536 26,882 62,896 63,296
TOTAL USE OF FUNDS 78,437$ 72,009$ 90,554$ 62,632$ 96,006$ 95,296$
STATEMENT OF SOURCE AND USE OF FUNDS
PROPOSED
D – 265
Clelles Ness Trust Fund
FUND 713
FUND PURPOSE
The Clelles Ness Trust Fund was established in January 1961 by Ansten R. Ness, M.D. and the Board of
Library Trustees for the Town of Los Gatos, as a memorial to his wife, Clelles Ness. Mrs. Ness was a
long-time Los Gatos resident who was active in civic life, winning the 1947 Citizen of the Year award.
Among her many contributions to the Town, she was heavily involved with the arts. She helped to bring
the Los Gatos Pageants and numerous other play productions to the Town, was an avid reader, and wrote
for the Los Gatos Times (the local newspaper). She was also involved with bringing a hospital to Town,
and with her husband started the “Holiday Circle” social club which required at least one spouse to be
active in civic planning to join.
The intention of the memorial fund was to use the income and principal of the trust estate to provide
materials and services not ordinarily available from public funds. An amendment to the trust agreement
in 1983 relinquished control over the management and investment of the trust to the Town Council.
Historically, the Library has used money from the trust to purchase art books for Los Gatos Public
Library. The Library is no longer able to spend the money in this manner due to the building’s space
constraints. As a result, in July of 1999 an agreement was entered into with the daughter of Clelles Ness
to use the trust fund for a new Library facility, should one be built in the future. Per the agreement, the
trust fund principal and interest was used for the new library building plan documents and studies, such as
but not limited to, a building program and architectural drawings. The remaining trust funds are in a
Library Building Fund to be used for the purchase of items for the current Library building, such as
furniture, shelving, and equipment.
BUDGET OVERVIEW
A large portion of this trust was expended in FY 15/16 for the purchase of the automated materials
handling system. Interest continues to minimally increase the fund balance, to be used when determined
appropriate.
No money is budgeted from this fund in FY 2016/17.
PROPOSED
D – 266
LIBRARY DEPARTMENT
Clelles Ness Trust Fund
2012/13 2013/14 2014/15 2015/16 2015/16 2016/17
Actuals Actuals Actuals Adopted Estimated Proposed
SOURCES OF FUNDS
Beginning Fund Balance
Designated -$ -$ -$ -$ -$ -$
Undesignated 191,179 192,358 190,461 88,679 173,632 40,607
Total Beginning Fund Balance 191,179 192,358 190,461 88,679 173,632 40,607
Revenues
Interest 1,179 3,741 (851) 1,500 1,000 500
Other Revenues - - - - - -
Total Revenues 1,179$ 3,741$ (851)$ 1,500$ 1,000$ 500$
TOTAL SOURCE OF FUNDS 192,358$ 196,099$ 189,610$ 90,179$ 174,632$ 41,107$
USES OF FUNDS
Expenditures
Salaries and Benefits -$ -$ -$ -$ -$ -$
Operating Expenditures - 5,638 15,978 75,000 134,025 -
Fixed Assets - - - - - -
Internal Service Charges - - - - - -
Total Expenditures - 5,638 15,978 75,000 134,025 -
Ending Fund Balance
Designated - - - - - -
Undesignated 192,358 190,461 173,632 15,179 40,607 41,107
Total Ending Fund Balance 192,358 190,461 173,632 15,179 40,607 41,107
TOTAL USE OF FUNDS 192,358$ 196,099$ 189,610$ 90,179$ 174,632$ 41,107$
STATEMENT OF SOURCE AND USE OF FUNDS
PROPOSED
D – 267
Susan McClendon Trust Fund
FUND 714
FUND PURPOSE
A bequest to the Los Gatos Public Library from the estate of the late Susan E. (Betty) McClendon was
established in support of children’s services. Betty McClendon was a long-time resident and dance
instructor. She is especially remembered as the choreographer of the Town’s 1940 pageant, “Trail Days,”
which celebrated the completion of the final section of the new four-lane highway from Santa Cruz into
Los Gatos. Betty McClendon’s mother, Mrs. Hilda McClendon, served as Children’s Librarian at Los
Gatos Memorial Library from 1923 to 1929. Ms. McClendon left this gift in memory of her mother and
her mother’s husband, Gorman Burtner.
These funds are restricted for use for children’s services at the Library, and will be directed toward
support of reading clubs, book discussion groups, evening family programs, and equipment and furniture
needs of children’s services that are not met by other funding. This funding will also be used for
enhancement of children’s collections.
BUDGET OVERVIEW
This fund was established to monitor that funds from this trust are expended for children’s services in
keeping with the wishes of the bequestor. No money is budgeted from this fund for FY 16/17.
PROPOSED
D – 268
LIBRARY DEPARTMENT
Susan McClendon Trust Fund
2012/13 2013/14 2014/15 2015/16 2015/16 2016/17
Actuals Actuals Actuals Adopted Estimated Proposed
SOURCES OF FUNDS
Beginning Fund Balance
Designated -$ -$ -$ -$ -$ -$
Undesignated 97,320 97,933 95,084 98,020 86,946 85,196
Total Beginning Fund Balance 97,320 97,933 95,084 98,020 86,946 85,196
Revenues
Interest 613 1,867 (309) 815 750 750
Other Revenues - - - - - -
Total Revenues 613$ 1,867$ (309)$ 815$ 750$ 750$
TOTAL SOURCE OF FUNDS 97,933$ 99,800$ 94,775$ 98,835$ 87,696$ 85,946$
USES OF FUNDS
Expenditures
Salaries and Benefits -$ -$ -$ -$ -$ -$
Operating Expenditures - 4,716 7,829 10,000 2,500 -
Fixed Assets - - - - - -
Internal Service Charges - - - - - -
Total Expenditures -$ 4,716$ 7,829$ 10,000$ 2,500$ -$
Ending Fund Balance
Designated - - - - - -
Undesignated 97,933 95,084 86,946 88,835 85,196 85,946
Total Ending Fund Balance 97,933 95,084 86,946 88,835 85,196 85,946
TOTAL USE OF FUNDS 97,933$ 99,800$ 94,775$ 98,835$ 87,696$ 85,946$
STATEMENT OF SOURCE AND USE OF FUNDS
PROPOSED
D – 269
Barbara Jones Cassin Trust Fund
FUND 716
FUND PURPOSE
The Barbara Jones Cassin Trust Fund was established by endowment upon the death of Ms. Cassin on
May 10, 2010. Ms. Cassin was a graduate of Los Gatos High (class of 1937) and San Jose State, where
she majored in biological and physical sciences. After a successful career in hospital laboratories, she
turned to watercolors, and donated 25 lovely views of Los Gatos to the library. A reception showing these
works was sponsored by the Library in August 2008. Ms. Cassin’s art has been widely exhibited and is
held in public and private collections. In response to Hurricane Katrina, Ms. Cassin hosted a workshop to
encourage children to draw and write their responses to the disaster, including its effects on animals.
The initial project funded by the Barbara Jones Cassin Trust was the purchase of opening day collections
for the new Los Gatos Public Library. In following years, the interest earned by the trust is budgeted
annually to enhance collections and informational programming, per Ms. Cassin’s wishes.
BUDGET OVERVIEW
No money is budgeted from this fund in FY 16/17.
PROPOSED
D – 270
LIBRARY DEPARTMENT
Barbara Jones Cassin Trust Fund
2012/13 2013/14 2014/15 2015/16 2015/16 2016/17
Actuals Actuals Actuals Adopted Estimated Proposed
SOURCES OF FUNDS
Beginning Fund Balance
Designated -$ -$ -$ -$ -$ -$
Undesignated 666,252 579,211 505,764 521,252 470,721 471,221
Total Beginning Fund Balance 666,252 579,211 505,764 521,252 470,721 471,221
Revenues
Interest 3,408 7,382 (1,125) 500 500 500
Other Revenues - - - - - -
Total Revenues 3,408$ 7,382$ (1,125)$ 500$ 500$ 500$
TOTAL SOURCE OF FUNDS 669,660$ 586,593$ 504,639$ 521,752$ 471,221$ 471,721$
USES OF FUNDS
Expenditures
Salaries and Benefits -$ -$ -$ -$ -$ -$
Operating Expenditures 70,449 80,829 33,918 60,000 - -
Fixed Assets - - - - - -
Internal Service Charges - - - - - -
Total Expenditures 70,449 80,829 33,918 60,000 - -
Transfers Out
Transfer to General Fund 20,000 - - - - -
Transfer to Capital Projects - - - - - -
Total Transfers Out 20,000 - - - - -
Total Expenditures & Transfers Out 90,449$ 80,829$ 33,918$ 60,000$ -$ -$
Ending Fund Balance
Designated - - - - - -
Undesignated 579,211 505,764 470,721 461,752 471,221 471,721
Total Ending Fund Balance 579,211 505,764 470,721 461,752 471,221 471,721
TOTAL USE OF FUNDS 649,660$ 586,593$ 504,639$ 521,752$ 471,221$ 471,721$
STATEMENT OF SOURCE AND USE OF FUNDS