Staff Report
PREPARED BY: MATT MORLEY
DIRECTOR OF PARKS AND PUBLIC WORKS
Reviewed by: Assistant Town Manager Town Attorney Finance
S:\COUNCIL REPORTS\2016\5-3-16\02. PPW Job 13-04 Winchester Lark\Staff Report - 13-04 Winchester-Lark Intersection Improvements FINAL.docx
MEETING DATE: 05/03/16
ITEM NO: 2
COUNCIL AGENDA REPORT
DATE: APRIL 21, 2016
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE OF
ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK OF
GRANITEROCK COMPANY AND AUTHORIZE RECORDING BY THE CLERK
ADMINISTRATOR FOR PPW JOB NO. 13-04 WINCHESTER BOULEVARD AND
LARK AVENUE INTERSECTION IMPROVEMENTS PROJECT
RECOMMENDATION:
Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion
(Attachment 1) accepting the work of Graniterock Company and authorize recording by the Clerk
Administrator for PPW Job No. 13-04 Winchester Boulevard and Lark Avenue Intersection
Improvements Project.
BACKGROUND:
The Town’s adopted FY 2015/16-2019/20 Capital Improvement Program (CIP) Budget designates
funding for infrastructure construction projects. The Winchester Boulevard and Lark Avenue
Intersection Improvements Project was identified as a needed improvement in the Town’s adopted CIP.
On March 3, 2015, the Town Council approved the plans and specifications for this project and
authorized the Town Manager to award a construction agreement in an amount not to exceed the
available construction budget of $805,061, including contingencies and any change orders, to the low
bidder. The Town entered into an agreement with Graniterock Company for this work for the low bid
amount of $470,844.
DISCUSSION:
Graniterock Company has satisfactorily completed all of the work for this project and staff recommends
project acceptance. Five percent of the faithful performance bond will remain in effect for a period of
two years as guarantee for any needed repair or replacement caused by defective materials and
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE OF
ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK OF
GRANITEROCK COMPANY AND AUTHORIZE RECORDING BY THE CLERK
ADMINISTRATOR FOR PPW JOB NO. 13-04 WINCHESTER BOULEVARD AND
LARK AVENUE INTERSECTION IMPROVEMENTS PROJECT
APRIL 21, 2016
DISCUSSION (cont’d):
workmanship. The execution and recordation of the Certificate of Acceptance is now required to
finalize the Town's acceptance of the project.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute a Certificate of
Acceptance and Notice of Completion accepting the work of Graniterock Company and authorize
recording by the Clerk Administrator for PPW Job No. 13-04 Winchester Boulevard and Lark Avenue
Intersection Improvements Project.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice of
Exemption was previously filed.
FISCAL IMPACT:
The final project cost was $490,233, of which $425,711.36 was direct construction costs, all within the
project budget, as demonstrated in the fiscal table below.
Attachment:
1. Certificate of Acceptance and Notice of Completion
Total Expended /
Budget Encumbered Available
FY 2015/16 Fiscal Impact Funding To Date Balance
Winchester Boulevard/ Lark Avenue Intersection
Improvements-
Project 471-813-0203 850,000$ 534,662$ 315,338$
TOTALS 850,000$ 534,662$ 315,338$
TOTAL EXPENDITURES BY CATEGORY:
Blueprint/Copy/Postage 1,052$
Advertising 770$
Construction 532,840$
TOTALS 534,662$
WINCHESTER BOULEVARD/ LARK AVENUE INTERSECTION IMPROVEMENTS
PROJECT 813-0203