Friends of Library
PREPARED BY: CHRISTINA GILMORE
Assistant To The Town Manager
Reviewed by: Assistant Town Manager Town Attorney Finance
S:\COUNCIL REPORTS\2016\4-19-16\02 LLD\Staff_Report_-Friends_Lease_Amendment_Final 4/14/2016 3:49 PM CG
MEETING DATE: 04/19/16
ITEM NO: 3
COUNCIL AGENDA REPORT
DATE: APRIL 13, 2016
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: AUTHORIZE AN AMENDMENT TO THE LEASE AGREEMENT BETWEEN THE
TOWN OF LOS GATOS AND THE FRIENDS OF THE LOS GATOS PUBLIC
LIBRARY TO EXPAND THE HOURS OF OPERATION OF THE RETAIL
BOOKSTORE LOCATED AT 108 E. MAIN STREET TO INCLUDE PUBLIC HOURS
FROM 12 NOON TO 5:00 PM ON WEDNESDAYS BEGINNING APRIL 2016.
RECOMMENDATION:
Authorize an amendment to the lease agreement between the Town of Los Gatos and the Friends of the
Los Gatos Public Library to expand the hours of operation of the retail bookstore located at 108 E. Main
Street to include public hours from 12 noon to 5:00 p.m. on Wednesdays beginning April 2016.
BACKGROUND:
The Friends of the Los Gatos Public Library (Friends) is an all-volunteer organization with a history of
supporting the Library through volunteerism and fundraising efforts through the sales of used books at
its retail bookstore located at 108 E. Main Street. The first lease agreement between the Town and the
Friends for this retail space was approved by the Town Council in October 2013. A revised lease
agreement modifying the Friends annual funding commitment to the Town based on the proceeds of the
retail bookstore was approved by the Town Council in June 2015.
DISCUSSION:
The current lease agreement establishes the hours of operations for the retail bookstore to be closed to
the public on Wednesdays and to conform to the existing hours of the Los Gatos Library on all other
days with the exception of remaining open outside of the Library hours on Sundays during Music in the
Park.
The hours of operation for the Friends retail bookstore are 12 noon to 5:00 p.m. Tuesday, Thursday,
Friday, Saturday, and Sunday. Hours of operation on Sundays during Music in the Park are 5:00 p.m. to
7:00 p.m. The exclusion of public hours on Wednesdays was included in the lease agreement to reduce
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: AUTHORIZE AN AMENDMENT TO THE LEASE AGREEMENT BETWEEN THE
TOWN OF LOS GATOS AND THE FRIENDS OF THE LOS GATOS PUBLIC
LIBRARY TO ALLOW PUBLIC HOURS FROM 12 NOON TO 5:00 PM ON
WEDNESDAYS BEGINNING APRIL 2016.
APRIL 13, 2016
DISCUSSION (Cont’d):
parking demand in the Civic Center area with the 55 Plus Programs scheduled every Wednesday from
9:00 a.m. to 1:00 p.m. in the Los Gatos Adult Recreation Center (ARC). However, the current lease
agreement between the Town and the New Museum of Los Gatos (NUMU) allows for museum
operating hours on Wednesdays from 1:00 p.m. to 5:00 p.m.
The expansion of the Friends operating hours to include Wednesdays from 12 noon to 5:00 p.m. would
allow the Friends bookstore hours to be comparable to the hours of operation of NUMU, and provide an
additional opportunity for patrons visiting the ARC for 55 Plus Programs, NUMU, or the Library to
shop and browse in the retail bookstore.
CONCLUSION:
Approval of an amendment to the lease agreement for public hours of the Friends retail bookstore would
expand the public hours of operation from 12 noon to 5:00 p.m. every Tuesday, Wednesday, Thursday,
Friday, Saturday, and Sunday. Hours of operation on Sundays during Music in the Park would remain
from 5:00 p.m. to 7:00 p.m.
ALTERNATIVES:
1. Not authorize an amendment to the lease agreement between the Town of Los Gatos and the
Friends of the Los Gatos Public Library and retain the existing hours of operation.
2. Provide other direction.
COORDINATION:
The content of this report and the proposed agreement amendment was coordinated between the Town
Manager’s Office, the Library, and the Friends of the Public Library.
FISCAL IMPACT:
No fiscal impact is associated with the approval of this action.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Redline draft Lease Agreement Amendment between Town of Los Gatos and Friends of the Los
Gatos Public Library
ATTACHMENT 1
FIRST AMENDMENT TO AGREEMENT BETWEEN TOWN OF LOS GATOS AND
THE FRIENDS OF THE LOS GATOS PUBLIC LIBRARY
This FIRST AMENDMENT to AGREEMENT is effective on April __, 2016 and amends
the Agreement between the Town of Los Gatos, a California municipal corporation (herein "Town")
and Friends of the Los Gatos Public Library, a California nonprofit corporation (herein "Lessee")
entered into on July 1 , 2015.
RECITALS
A. Town and Lessee entered into the Agreement (“Agreement”), commencing on July 1, 2015,
a copy of which is attached hereto and incorporated by reference as Attachment 1 to this
Amendment.
B. Town and Lessee desire to amend the Agreement regarding hours of operation.
AMENDMENT
5.2 Hours of Operations.
5.2.1 Public Hours. The Premises shall be closed to the Public on Wednesdays.
Public hours on all other days shall be established to conform to hours of existing Los Gatos
Public Library and, will be modified to conform to schedule changes made by the Los Gatos
Public Library in the future. The Premises may remain open outside of Library hours on
Sundays, during Music in the Park.
5.2.3 Staff Hours. The Premises shall remain closed and unavailable to all operations
and staff on Wednesdays prior to 1:00 p.m. The Premises shall be available to Lessee staff
otherwise during regular Town Hall and Los Gatos Public Library business hours.
5.2.4 Special Events. Lessee shall be obligated to apply for the Permit in accordance
with Town rules and regulations and pay all associated costs and fees for any event that
meets the criteria set forth by Town Code. Alcohol (beer & wine only) may be allowed in
conjunction with approval of a Special Events Permit, subject to all regulations required by
the Los Gatos Police Department. For those events that do not meet the criteria requiring a
Special Event Permit, but do impact parking at the Civic Center, Lessee shall coordinate with
the Town Manager’s office to avoid conflicts during business hours or when Town events or
meetings are scheduled.
ATTACHMENT 1
1. All other terms and conditions of the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the Town and Friends of the Library have executed this
Amendment.
TOWN OF LOS GATOS FRIENDS OF THE LOS GATOS PUBLIC
LIBRARY
By: ____________________________ By: ____________________________
Laurel Prevetti
Town Manager
APPROVED AS TO FORM:
s Gatos, California
_______________________________
Robert Schultz
Town Attorney