MinutesDRAFT Town Council Meeting 04/19/16
Item #1
MINUTES OF THE TOWN COUNCIL/PARKING AUTHORITY MEETING
APRIL 5, 2016
The Town Council of the Town of Los Gatos conducted a Special Meeting on Tuesday,
April 5, 2016, to hold Board/Commission/Committee Interviews at 5:30 p.m. and a
Regular Meeting at 7:00 p.m.
SPECIAL MEETING CALLED TO ORDER – 5:30 P.M.
ROLL CALL
Present: Mayor Barbara Spector, Vice Mayor Marico Sayoc, Council Member Marcia
Jensen, Council Member Rob Rennie.
Absent: Council Member Steve Leonardis
VERBAL COMMUNICATIONS
There were no verbal communications.
BOARD/COMMISSION/COMMITTEE INTERVIEWS
MEETING CALLED TO ORDER AT 7:00 P.M.
ROLL CALL
Present: Mayor Barbara Spector, Vice Mayor Marico Sayoc, Council Member Marcia
Jensen, Council Member Rob Rennie.
Absent: Council Member Steve Leonardis
PLEDGE OF ALLEGIANCE
Levana Geshuri led the Pledge of Allegiance. The audience was invited to participate.
PRESENTATIONS
Mayor Spector presented a Proclamation to Los Gatos Poet Laureate, Stan Garber, for
Los Gatos Poetry Month. Mr. Garber thanked the Town and read two poems he had
written.
APPOINTMENTS TO BOARDS, COMMISSIONS, AND COMMITTIEES
Arts and Culture Commission
o Ellis Weeker was appointed.
The vote for Peter Dominick and Carol Waitte resulted in a tie with two votes for
each candidate. A revote will be taken at the April 19, 2016 Council meeting when
the full Council is expected to be in attendance.
General Plan Committee
o Jeffrey Barnett was appointed.
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Town Council/Parking Authority April 5, 2016
Appointments to Boards, Commissions, and Committees – continued
Transportation and Parking Commission
o Megan Crummett was appointed.
o Jan Eric Nordmo was appointed.
o Andy Swing was appointed.
COUNCIL/TOWN MANAGER REPORTS
Council Matters
- Council Member Marcia Jensen stated she had no report.
- Council Member Rob Rennie stated he attended Jim Beall’s Senate District Women
of Silicon Valley awards, the Los Gatos Chamber of Commerce Biz to Biz
networking lunch, and the Los Gatos-Monte Sereno Police Recognition lunch.
- Mayor Barbara Spector stated she attended the ribbon cutting for the new business
College Nannies and Tutors, and the West Valley North County Silicon Valley
Leadership Group meeting on Transportation.
- Vice Mayor Marico Sayoc stated she attended the West Valley Mayors and
Managers meeting, the Little League opening day, the Ad Hoc Citizen Committee
meeting with Council Member Steve Leonardis, the West and North Valley Mayors
Regional Transportation meeting, the Council Policy Committee meeting with
Council Member Marcia Jensen, and met with the delegation from Hito Yoshi Japan.
Manager Matters
- Announced the annual Spring into Green event on April 24.
- Presented the quarterly employee recognition award to the Clerk Department staff:
Lynda Seastrom, Shannon Lombardo, and Shelley Neis.
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approve Council Minutes of March 15, 2016
2. Bicycle and Pedestrian Master Plan
a. Authorize the Town Manager to execute an agreement for consultant
services with PlaceWorks for preparation of a Bicycle and Pedestrian
Master Plan in an amount not to exceed $110,000, which includes a 10%
contingency.
b. Establish a Bicycle and Pedestrian Master Plan Capital Improvement
project in the amount of $120,000.
c. Authorize a budget adjustment in the amount of $72,500 from traffic
impact mitigation fees to fully fund the project.
3. Adopt a resolution making determinations and approving the reorganization of
territory designated as Hilow Road No. 6, approximately 0.27 acres located at
16362 Hilow Road. APN 532-04-082. File #AN16-001. RESOLUTION 2016-013
4. Approve the recommendation of the Policy Committee to adopt a resolution to
rescind Resolution 1984-21: Resolution establishing a Town policy for handling
abandoned applications. RESOLUTION 2016-014
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Town Council/Parking Authority April 5, 2016
Consent Items – continued
5. Tree Maintenance Services Agreement Amendment
a. Authorize the Town Manager to execute a first amendment to the
agreement for services with West Coast Arborists to add $60,000 for
Town tree maintenance services.
b. Authorize a budget adjustment in the amount of $60,000 from anticipated
Fiscal Year 2015/16 year end savings.
6. West Valley Clean Water Program Budget and National Pollutant Discharge
Elimination System Permit Update.
a. Approve the FY 2016/17 West Valley Clean Water Program budget and
authorize the West Valley Sanitation District to collect program related
fees on behalf of the Town of Los Gatos.
b. Accept the staff report on the National Pollutant Discharge Elimination
System Permit update.
7. Adopt a resolution to: RESOLUTION 2016-015
a. Declare surplus reserve funds in the amount of $179,204.18 remaining in
the Downtown Parking Assessment District 88-1 reserve account.
b. Authorize pro-rata disbursement of said surplus balances remaining in the
Downtown Parking Assessment District 88-1 reserve account to past
assessees under provisions of 1915 Bond Act Section 8885.
c. Approve a transfer expenditure budget adjustment in the amount of
$179,204.18 in the Downtown Parking Assessment District Fund 88-1 to
deposits payable “pass through” account in the Town’s General Fund.
Consent Item #2 pulled by Vice Mayor Marico Sayoc.
MOTION: Motion by Council Member Marcia Jensen to approve Consent
Items, exclusive of Item #2. Seconded by Mayor Barbara
Spector.
VOTE: Motion passed 4/0. Council Member Steve Leonardis absent.
Pulled Consent Item #2
2. Bicycle and Pedestrian Master Plan
a. Authorize the Town Manager to execute an agreement for consultant
services with Placeworks for preparation of a Bicycle and Pedestrian
Master Plan in an amount not to exceed $110,000, which includes a 10%
contingency.
b. Establish a Bicycle and Pedestrian Master Plan Capital Improvement
project in the amount of $120,000.
c. Authorize a budget adjustment in the amount of $72,500 from traffic
impact mitigation fees to fully fund the project.
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Town Council/Parking Authority April 5, 2016
Pulled Consent Item #2 – continued
Matt Morley, Director of Parks and Public Works, presented the staff report.
Opened and closed Public Comment at 7:30 p.m.
Council discussed the matter.
MOTION: Motion by Council Member Marcia Jensen to approve the staff
recommendations on page 1 of the staff report with the
incorporation of the Council’s questions and staff responses
incorporated into the scope of services. Seconded by Vice Mayor
Marico Sayoc.
VOTE: Motion passed 4/0. Council Member Steve Leonardis absent.
VERBAL COMMUNICATIONS
Tom Boyce
- Commented on the Almond Grove design and funding.
Angelia Doerner
- Commented on the Almond Grove project.
OTHER BUSINESS
8. Property location: North Forty Specific Plan Area: Phase 1
Consider a request to modify a previous approval of an exception to the Story
Pole Policy for the Phase 1 North Forty development applications. APNS: 424-
07-024 through 027, 031 through 037, 070, 083 through 086, 090, and 100.
Marni Moseley, Associate Planner, presented the staff report.
Opened Public Comment at 8:09 p.m.
Don Capobres, Grosvenor representative
- Commented on the project.
Lee Fagot
- Commented against the exception.
David Lawler
- Commented against the exception.
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Town Council/Parking Authority April 5, 2016
Other Business Item #8 – continued
Cindy Schneider
- Commented against the exception.
Roy Moses
- Commented against the exception.
Amy Despars
- Commented against the exception.
Bruce McCombs
- Commented against the exception
Sam Weidman
- Commented against the exception.
John Eichinger
- Commented against the exception.
Chris Chapman
- Commented against the exception.
Maria Ristow
- Commented in favor of the exception.
Jeff Loughridge
- Commented in favor of the exception.
Sandy Decker
- Commented against the exception.
Shannon Susick
- Commented against the exception.
Markene Smith
- Commented against the exception.
Lee Pennington
- Commented against the exception.
Don Capobres, Grosvenor representative
- Addressed comments.
Closed Public Comment at 9:11 p.m
Other Business Item #8 – continued
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Town Council/Parking Authority April 5, 2016
Council discussed the matter.
MOTION: Motion by Council Member Marcia Jensen to continue the matter
to April 19 for staff to come back with the reasons for each
exception that has been requested, to incorporate Council’s input,
and to conduct outreach with the existing tenants and business
owners to determine impact. Seconded by Mayor Barbara
Spector.
VOTE: Motion passed 4/0. Council Member Steve Leonardis absent.
ADJOURNMENT
The meeting adjourned at 9:30 p.m.
Attest:
_____________________________________
Shelley Neis, Clerk Administrator