Policy CommPREPARED BY : JOEL PAULSON
Community Development Director
Reviewed by: Assistant Town Manager Town Attorney Finance
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MEETING DATE : 0 4 /0 5/16
ITEM NO : 4
COUNCIL AGENDA REPORT
DATE: MARCH 2 4 , 2016
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI , TOWN MANAGER
SUBJECT: APPROVE THE RECOMMENDATION OF THE POLICY COMMITTEE
TO ADOPT A RESOLUTION TO RESCIND RESOLUTION 1984 -2 1:
RESOLUTION ESTABLISHING A TOWN POLICY FOR HANDLING
ABANDONED APPLICATIONS .
RECOMMENDATION :
Approve the recommendation of the Policy Committee to a dopt a resolution (Attachment 1) to
rescind R esolution 1984 -2 1: Resolution Establishing a Town Policy for Handling Abandoned
Applications .
BACKGROUND :
The Policy Committee is continuing to evaluate existing Town p olicies to determine if specific
policies should be validated, revised, or rescinded. At its meeting of January 27, 2016 , the Policy
Committee continued its review of and recommendations for land use policies. The
recommendations to the Council from this Policy Committee meeting are the subject of this report.
DISCUSSION :
Rescind Council Resolution 1984 -21
At the January 27, 2016 Policy Committee meeting, the Committee concluded that Council
R esolution 1984 -21 is no longer needed and should be rescind ed :
Resolution 1984 -21: Resolution Establishing a Town Policy for Handling Abandoned
Applications : This Council Resolution is outdated because these decisions are no longer
considered by the Planning Commission (see Exhibit A to Attachment 1).
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: POLICY COMMITTEE RECOMMENDATIONS
MARCH 24 , 2016
Other Community Development Department (CDD ) Documents
In addition to reviewing the resolution referenced above, the Policy Committee review ed its third
set of internal Community Development Department documents and concluded that five internal
staff doc uments (or procedural guidelines) were no longer current and should be removed from
the materials that may still be used by staff and/or the public. Attachment 2 contains each of
these documents. Since the documents were not approved by Council, no formal Council action
is needed to delete them; however, the Policy Committee wanted to bring them to the full
Council’s attention and to document to the public that they are no longer in use. The five
documents are summarized below:
Description of wha t constitutes an accessory structure versus an addition counted as living
floor area towards the allowable Floor Area Ratio : Floor area is defined in Town Code
Section 29.10.020 and a separate description is not needed .
To establish policy regarding the review process for minor projects located in Historical
Overlay zones : This process has been revised. The new process is established in the
Residential Design Guidelines (Section 4.3 of Chapter 4).
Procedures for issuance of Home Occupation Permits : This is a procedural document that is
no longer necessary and the prohibited Home Occupation uses in the document are included
in the Town Code.
Definition of retail use : There is a definition of “retail use” in the Town Code so this policy is
no lo nger needed.
Search Lights : Town Code Sections 29.10.115 (2), (14), or (16) can be used to prohibit
search lights.
CONCLUSION :
Approve the recommendation of the Policy Committee to adopt a resolution to rescind
R esolution 1984 -21: Resolution Establishing a Town Policy for Handling Abandoned
Applications.
ALTERNATIVES :
Not Applicable.
COORDINATION :
The Town Manager’s Office, Community Development Department, and the Town Attorney’s
Office supported the Policy Committee as it discussed these policies and recommendations.
PAGE 3
MAYOR AND TOWN COUNCIL
SUBJECT: POLICY COMMITTEE RECOMMENDATIONS
MARCH 24 , 2016
ENVIRONMENTAL ASSESSMENT :
This is n ot a project defined under CEQA, and no furthe r action is required.
FISCAL IMPACT :
No financial impact associated with this recommendation.
Attachments :
1. Draft R esolution to r esci nd Resolut ion 1984 -2 1
2. Other Internal CDD Documents
JSP:cg
RESOLUTION 2016-
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
TO RESCIND RESOLUTION 1984-21: RESOLUT I ON
ESTABLISHING A TOWN POLICY FOR HANDLING ABANDONED
APPLICATIONS
WHEREAS, the Town Council is responsible for establishing municipal policies that
provide clear direction for process and procedures by which the Council and staff shall conduct
business and activities; and
WHEREAS, examples of these policies include the Town Code , Town Council Policies,
General Plan , Design Guidelines, and Area Plans ; and
WHEREAS, the many benefits of having established policies includes greater consistency
as well as more government transparency and accessibility by the publ_ic , the Council and staff; and
WHEREAS, the Policy Committee reviewed Resolution 1984-21 (Resolution Establishing
a Town Policy for Handling Abandoned Applications) and recommended the rescission of it at its
January 27 , 2016 meeting ; and
WHEREAS, this Resolution is outdated .
NOW, THEREFORE, BE IT RESOLVED THAT, the Town Council of the Town of Los
Gatos does hereby rescind Resolution 1984-21 (Resolution Establishing a Town Policy for
Handling Abandoned Applications) attached hereto as Exhibit A.
ATTACHMENT l
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los
Gatos , California on the 5th day of April, 2016 by the following vote:
COUNCIL MEMBERS:
AYES :
NAYS:
ABSENT:
ABSTAIN:
ATTEST :
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
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The Planner wm then make a copy of the ep-proved application(both Si9es) for the
aw~cant A copy of the r~;lstet t~ipt wilt th~n b~ aWi .olled to th$ original
epplica~Qn '"9 ptace.c;i i n \h~ t:!orne .900!.!patlon basket to_ceted ta the P~nnlng
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the PERMITS dalBt>ase.. . . .
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P o li c y 1 -41
TOWN di= .LOS GATOS
COMMUNITY PEVEL.OP ·MENi AOMINf$TRATIVE PO~ICY
Subj~t ; Search Light~
Ap.provedf"~~(~ Effective bate: October 4, 2004
Bqd N . Lo~. AICP. Di~~j:~mmunity Develqpment
PU&t>.OSE
To Set forth a policy as it relates to the use of a search light within the Town of Los Gatos .
SCOPE
'I1$ policy applies to search light£ Qr any similar tyPe of lifttit or ligbtj'ng device used within the
T-own .of Los Gatos for drawing attention to their bµsines-s, or to ~ cvcni .
POLlC¥
Search lights are ul)ique {r<>m the Towp' s perspective because they are not specifically (:lefuie.d in
the Town CQde . Tberefo.re, Staff must interpret the Town Code artd appl l' tbe 'secti~n of the Towp
Code that is most appiic.~ble. Staff has concluded that a: seatcb light is .. by definition. a si.gJl .. Staff
reached this detenaj.Dation based on the fact that a search light is gen~ly ~s..e.4 by a })usiness or
local 4;hanty for drawing attention to their specific l:>usi¢s .s or event.. Ba&~ Qn jhj$ :finding 1 a search
liiht js defined as fill unauthorized sign pursuant to Town CQCie Section 29. .. 10,U~(16) and will be
prohibited unless approved as part of a special ~vent as defi,ned in Town Co4e SeetioQ 14 .100.0.10.
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