MinutesDRAFT Town Council Meeting 03/01/16
Item #1
MINUTES OF THE TOWN COUNCIL/PARKING AUTHORITY MEETING
MARCH 1, 2016
The Town Council of the Town of Los Gatos conducted a Regular Meeting on Tuesday,
March 1, 2016, at 7:00 p.m.
MEETING CALLED TO ORDER AT 7:00 P.M.
ROLL CALL
Present: Mayor Barbara Spector, Vice Mayor Marico Sayoc, Council Member Marcia
Jensen, Council Member Steve Leonardis, Council Member Rob Rennie.
Absent: None
PLEDGE OF ALLEGIANCE
Britcia Juarez led the Pledge of Allegiance. The audience was invited to participate.
PRESENTATIONS
State of the Town
- Mayor Spector spoke on three main points: Infrastructure, Finances, and
Transportation.
COUNCIL/TOWN MANAGER REPORTS
Council Matters
- Council Member Marcia Jensen stated she attended the Route 85 Policy Advisory
Committee meeting.
- Council Member Rob Rennie stated he attended the San Jose Water Company
Drought update.
- Mayor Barbara Spector stated she attended the Finance Committee meeting and
the West Valley Mayor/Managers meeting; met with representatives of the High
School and Town staff; and attended the Silicon Valley Leadership Group meeting.
- Vice Mayor Marico Sayoc stated she attended the Policy Committee meeting, the
Ad Hoc Citizen Committee meeting, and the Los Gatos Union School District
Strategic Planning Session.
- Council Member Steve Leonardis stated he attended the Ad Hoc Citizen Committee
twice and the Finance Committee meeting.
Manager Matters
There was no report.
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approve Council Minutes of February 16, 2016.
2. Review and Approve Fiscal Year (FY) 2014/15 Comprehensive Annual Financial
Report (CAFR).
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Consent Items – continued
3. Authorize the Town Manager to execute a first amendment to the original
agreement with Accela, Inc., extending maintenance and support of the Accela
Automation Permitting Software System for five additional years.
4. Annual Progress Report for General Plan and Housing Element Implementation
5. Adopt a Resolution making determinations and approving the reorganization of
territory designated as Marchmont Drive No. 3, approximately 0.95 acres located
at 16684 Marchmont Drive. APN 532-08-005. File #AN15-002. RESOLUTION
2016-006
6. Report on Kennedy Meadows Landscape and Lighting District
A. Receive the report on the Kennedy meadows Landscape and Lighting
Assessment District Community Outreach.
B. Establish a Kennedy Meadows Improvement Project.
C. Authorize a Budget adjustment to allocate $30,000 from the Kennedy
Meadows LLD fund balance to the Kennedy Meadows Improvement Project.
7. Approve staff recommendations to amend Council Policy Manual 2-11 entitled
Commission Appointments.
8. Adopt a Resolution to Summarily Vacate a 10-foot wide Storm Drainage
Easement (SDE) at 17148 Mill Rise Way. RESOLUTION 2016-007
Council Member Rob Rennie pulled Item #7.
MOTION: Motion by Council Member Steve Leonardis to approve the
Consent Items, exclusive of Item #7. Seconded by Council
Member Marcia Jensen.
VOTE: Motion passed unanimously.
Pulled Consent Item #7
7. Approve staff recommendations to amend Council Policy Manual 2-11 entitled
Commission Appointments.
Robert Schultz, Town Attorney, presented the staff report.
Opened Public Comment at 7:51 p.m.
Maria Ristow
- Expressed concern with the recommended changes in section 3.d of the policy.
Closed Public Comment at 7:54 p.m.
Council discussed the matter.
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Pulled Consent Item #7 – continued
MOTION: Motion by Council Member Marcia Jensen to return the policy to
the Policy Committee. Seconded by Council Member Steve
Leonardis.
VOTE: Motion passed unanimously.
VERBAL COMMUNICATIONS
John Shepardson
- Commended the Town for the pedestrian crosswalk signs and flags and utility box
art; recommended installing level 3 electric car charging stations; commented on
Community Choice Energy, the police budget and staffing; and suggested doing
more to make the downtown sparkle.
OTHER BUSINESS
9. Fiscal Year (FY) 2015/16 Mid-Year Budget Performance and Status Report - Six
months ending December 31, 2015.
A. Receive FY 2015/16 Mid-Year Budget Performance and Status Report,
including FY 2015/16 year-end projections.
B. Consider authorizing budget adjustments as recommended in the attached
second quarter budget performance report.
C. Approve hire-ahead authority.
D. Receive the Town's five-year financial projection from FY 2016/17 to FY
2020/21.
Gitta Ungvari, Administrative Analyst, and Steve Conway, Finance Director, presented
the staff report.
Opened and closed Public Comment at 8:23 p.m.
Council discussed the matter.
MOTION: Motion by Vice Mayor Marico Sayoc to 1) receive FY 2015/16
Mid-Year Budget Performance and Status Report including FY
2015/16 year-end projections; 2) authorize budget adjustments as
recommended in the attached Second Quarter Budget
Performance Report (Attachment 1); 3) approve hire-ahead
authority; and 4) receive the Town’s five-year financial projection
from FY 2016/17 to FY 2020/21. Seconded by Council Member
Steve Leonardis.
VOTE: Motion passed unanimously.
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10. Community Grants Fiscal year 2016/17 Funding Request Update.
A. Receive the Community Grants Fiscal Year 2016/17 funding request update.
B. Provide direction on the proposed modifications to the Fiscal Year 2016/17
Human Services Grant budget allocation.
C. Provide direction on the proposed Fiscal year 2016/17 Arts, Cultural, and
Educational Grand budget allocation.
Christina Gilmore, Assistant to the Town Manager, presented the staff report.
Opened Public Comment at 8:38 p.m.
Judith Fishwick, Art Docents
- Commented on the Art Docents program and funding request.
Closed Public Comment at 8:42 p.m.
Council discussed the matter.
MOTION: Motion by Council Member Steve Leonardis to 1) receive the
Community Grants Fiscal Year 2016/17 Funding Request Update;
2) that the Fiscal Year 2016/17 Human Services grant budget
allocation remain at $90,000; and 3) the proposed Fiscal Year
2016/17 Arts, Cultural, and Educational grant budget allocation
remain at $19,800 and direct more funds towards the Art Docents.
Seconded by Mayor Barbara Spector.
VOTE: Motion failed 2/3. Vice Mayor Marico Sayoc and Council
Members Marcia Jensen and Rob Rennie voting no.
MOTION: Motion by Vice Mayor Marico Sayoc to 1) receive the Community
Grants Fiscal Year 2016/17 Funding Request Update; 2) increase
the Fiscal Year 2016/17 Human Services grant budget allocation to
$100,000 with the direction that West Valley Community Services
provide information on what additional services are available for the
additional funds; and 3) the proposed Fiscal Year 2016/17 Arts,
Cultural, and Educational grant budget allocation remain at $19,800
and the Commission to recommend the allocation of the funds.
Seconded by Council Member Rob Rennie.
VOTE: Motion passed 4/1. Council Member Steve Leonardis voting
no.
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PUBLIC HEARINGS
11. Adopt a Resolution establishing an Underground Utility District along Los Gatos
Boulevard from South of Lark Avenue to Chirco Drive. RESOLUTION 2016-008
Matt Morley, Parks and Public Works Director, presented the staff report.
Opened Public Comment at 8:56 p.m.
Angelia Doerner
- Commented on the timing of the construction with other projects in the area.
Closed Public Comment at 8:57 p.m.
Council discussed the matter.
MOTION: Motion by Council Member Marcia Jensen to adopt a resolution
establishing an underground utility district along Los Gatos
Boulevard from south of Lark Avenue to Chirco Drive. Seconded
by Council Member Rob Rennie.
VOTE: Motion passed unanimously.
12. Implement a six month pilot preferential parking program in the Alpine
neighborhood restricting parking to 90 minutes without a permit, 7:00 AM to 4:00
PM, Monday through Friday.
JR Langer, Police Lieutenant, presented the staff report.
Opened Public Comment at 9:10 p.m.
Douglas Rice
- Commented in support of the program.
Pamela Nerney
- Commented in support of the program.
Bruce Mitchell
- Commented in support of the program.
Donald Cariani
- Commented in support of the program and requested that the program be
implemented permanently or extended into the new academic school year.
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Public Hearing Item #12 – continued
Lisa Roberts
- Commented in support of the program.
Dirk Franklin
- Commented in support of the program.
John Thomsen
- Commented in support of the program.
Closed Public Comment at 9:24 p.m.
Council discussed the matter.
MOTION: Motion by Council Member Steve Leonardis to a) implement a
six month pilot preferential parking program in the Alpine
Neighborhood restricting parking to 90 minutes without a permit,
7:00 a.m. to 4:00 p.m., Monday-Friday; b) that the 6 months occur
during the school year and not the summer; and c) the signs be
installed as quickly as possible. Seconded by Council Member
Marcia Jensen.
VOTE: Motion passed unanimously.
ADJOURNMENT
The meeting adjourned at 9:33 p.m.
Attest:
_____________________________________
Shelley Neis, Clerk Administrator