1.2 AddendumDATE:
TO:
FROM:
FEBRUARY 1, 2016
MAYOR AND TOWN COUNCIL
LAUREL PREVETTI, TOWN MANAGER
MEETING DATE: 02/02/16
ITEM NO: 1.2
ADDENDUM
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE OF
ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK OF
CASEY CONSTRUCTION, INC. AND AUTHORIZE RECORDING BY THE CLERK
ADMINISTRATOR FOR PPW JOB NO. 15-816-0412 FRANK AVENUE STORM
DRAIN IMPROVEMENT PROJECT.
REMARKS:
After the staff report was distributed on January 14, 2016, staff received the following comments from a
Council Member:
The Town entered into an agreement with Casey Construction for work for a bid amount of
$81,820. Why does budget funding stay at $150,000 instead of going down to the bid amount of
$81,820? Is it to keep it open for any change orders and contingencies? Shouldn't the change
orders and contingencies go down proportionally to the final bid amount?
The budget funding covers direct construction, contingency, staff costs, design, and other related project
expenses. The contract with Casey Construction was for the construction part of this project. The
budget funding is based on all of these estimated project costs and is approved in the 5 -year Town CIP
budget by Council. As the final project costs are not known until the close out of construction, the
budget remains open until this time. If the final project costs come in lower than the budgeted funding
amount, remaining funds are reprogrammed into the future CIP projects, as approved by Council.
The total expenditures had an additional $18,800 for consultation services and $1,167 for
blueprint/copy/postage and these were not associated with the "direct construction costs." Were
these unexpected costs that were not in the original bid amount of $81,820?
These costs were anticipated and were related to the design and bidding of the project.
PREPARED BY: MATT MORLEY
DIRECTOR OF PARKS AND PUBLIC WORKS
Reviewed by: Assistant Town Manager Town Attorney Finance
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE OF
ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK OF
CASEY CONSTRUCTION, INC. AND AUTHORIZE RECORDING BY THE CLERK
ADMINISTRATOR FOR PPW JOB NO. 15-816-0412 FRANK AVENUE STORM
DRAIN IMPROVEMENT PROJECT
FEBRUARY 1, 2016
REMARKS (cont'd):
During this rainy season, were there any reports of flooding in this area?
There have been no reports of flooding since the storm drain system was installed. Comments to PPW
staff from residents on Frank Avenue have been positive.
Who does the final inspection of the contractor's work?
Town Engineering Inspection staff inspects the work while in progress and upon completion.