1995-095-Execute An Agreement Amendment With The County Of Santa Clara For Participation On A Household Hazardous Waste Collection Program FY 1995-96RESOLUTION 1995 - 95
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
AUTHORIZING THE TOWN MANAGER TO EXECUTE AN AGREEMENT
AMENDMENT WITH THE COUNTY OF SANTA CLARA FOR PARTICIPATION
IN A HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM FY 1995 -96
FOLLOWS:
THE TOWN COUNCIL OF THE TOWN OF LOS GATOS RESOLVES AS
That the Town Manager is authorized to execute 1.) the Agreement Amendment
(Exhibit A) with the County of Santa Clara to participate in a Household Hazardous Waste
(HHW) Collection Program for FY 1995 -96, and 2.) future amendments to the Agreement so
long as they conform to the adopted Town budget.
PASSED AND ADOPTED at a regular meeting of the Town Council of the
Town of Los Gatos, California, held on the 17th day of July, 1995, by the following vote:
COUNCIL MEMBERS:
AYES: Randy Attaway, Steven Blanton, Linda Lubeck,
Mayor Patrick O'Laughlin
NAYS: None
ABSENT: Joanne Benjamin
ABSTAIN: None
SIGNED:
MAYOR OF THE TOW OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK OF THE TOWN OF 1,6 ' GATOS
LOS GATOS, CALIFORNIA
M08:A: \RESOSTS071795. R01
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FIRST AMENDMENT TO
AGENCY AGREEMENT FOR COUNTYWIDE
HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM
This is the first amendment to that certain agreement between the
Town of Los Gatos (City) and County of Santa Clara (County) entitled
AGENCY AGREEMENT FOR COUNTYWIDE HOUSEHOLD HAZARDOUS
WASTE COLLECTION PROGRAM, effective on July 1, 1994.
The parties agree that:
1 . Section 8A. Scheduling Options, is amended in full to read:
The County shall establish a "Hotline" to schedule appointments for
mobile Household Hazardous Waste (HHW) events and to screen for
recyclable waste and redirect appropriate types of waste (including
batteries, motor oil, latex paint, and antifreeze) by appointment to the
Centers for Recyclable Hazardous Waste (Centers) when they begin
operation. Two options are available for scheduling:
1 . All applicants screened by city representatives prior to
scheduling a program appointment;
2. An appointment is scheduled when residents call "Hotline."
City is notified when indicated participation limit is
approached.
City elects option 2 as its choice in utilizing the "Hotline" services
2. Section 9, City Funding Commitment, is amended in full to read:
A. City agrees to commit up to $ 60,000 to the County -wide
Program during FY'95 -96. The per car costs for service are estimated
at $125.00 for the full service HHW events and $45.00 per car at the
Centers. Payment shall be made as provided in Section 11.
E. When the Centers begin operation in early 1996, the estimated
cost will be $45.00 per car. This estimate assumes an average
participation rate of 200 cars per week -end. These Centers can
accept only recyclable HHW, and are not permitted to take
corrosives, poisons, flammables and reactive waste. Participants vvith
any of these wastes must attend the full service HHW events.
Surveys indicate that approximately 20% of the residents have only
the recyclable wastes (latex paint, batteries, motor oil, antifreeze).
C. The City desires to commit 80 percent of their program funding
to serve residents at full service HHW events and 20 percent of
their funding to serve residents at the Centers.
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3. Section 10, Cost of Program, Paragraphs B and C are amended in
full to read:
B. Event Costs
1 . Mobile Event Costs (permits, licenses, service and supplies,
transportation, disposal, promotion, costs of providing
insurance as required by the Program): The mobile event costs
shall be shared equally on a per vehicle basis, regardless of the
quantity, volume, quality, or character of the hazardous waste
collected from a resident, within the limits set forth in the
AGREEMENT. The jurisdiction represented by households who
come to a mobile HHW event without an appointment will be
charged the same per vehicle rate as regular appointments.
2. Permanent Center for Recyclable Hazardous Waste Costs
(service and supplies, disposal, transportation, recycling,
promotion, lease, and costs of providing insurance as required
by the Program): When the Centers begin operation, the costs
will be tracked separately from the HHW mobile events. The
Center costs shall also be shared equally on a per vehicle basis,
regardless of the quantity, volume, quality, or character of the
hazardous waste collected from a resident, within the limits set
forth in the Agreement. The jurisdiction represented by
households who come to the Center without an appointment
will be charged the same amount per vehicle rate as regular
appointments. As indicated in Exhibit A, a portion of the
CIWMB 93/94 Opportunity Grant funds has been budgeted for
subsidizing the costs of managing waste oil in '95 -96.
3. Abandoned Waste Costs (waste identification, packaging,
transportation, treatment or disposal). The County will take
reasonable precautions to ensure that hazardous waste is not
abandoned at HHW events or Centers. Such precautions shall
include signage, locked storage buildings, security fencing, and
weekly staff inspections of the Centers. In the event that waste
is abandoned, the County will investigate the incident and
attempt to identify the responsible party. If a responsible Party
cannot be determined, the waste will be packaged by
technicians, and sent for treatment or disposai through the
mobile HHW program. Costs of abandoned wastes (waste
identification, packaging, transportation, treatment or disposal)
will be shared equally on a per vehicle basis for all residents
utilizing the Centers and mobile HHW events.
C. Actual Average Cost: The County will provide City with interim
participation reports within 30 days following each quarter. If the
midyear cost estimates show per vehicle costs are greater than
projected, the City may elect to increase its financial commitment to
the Program or to serve fewer households. If the per vehicle cost
estimates are less than projected, the City may elect to receive credit
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for a continu.. g program or a refund after final Nrogram costs have
been computed. At the end of the fiscal year, program costs for the
mobile HHW events and the Centers for Recyclable Waste will be
calculated separately. The total cost for each program will be divided
by the total number of vehicles served by that program to calculate
the actual average cost. The City will receive a final statement with
the number of vehicles served in each program billed at the actual
average cost of service for each program.
4. Section 11. Payment to County. Paragraphs A and B are amended
in full to read:
The City shall pay County for Mobile HHW Event and Center costs as
follows:
A. Payment for Mobile Events and Center Costs are due in four (4)
equal installments. Payment for the first quarter is due on August 1,
1995. The County will invoice the City 30 days before each of the
subsequent quarters. Payment for subsequent quarters will be due on
October 1, 1995, January 1, 1996, and April 1, 1996. No invoice
will be issued if credit exceeds the anticipated cost of service for the
next quarter. The final cost statement for each program will be issued
by August 15, 1996 and will take into account previous payments by
the City. If any balance is owed to the County, it will be due on
September 15, 1996. Overpayments to the County may be refunded
or credited to the City for future HHW service on September 15,
1996.
B. The County shall take steps to assure that the quarterly billings to
City reflect the funds necessary to cover costs for City participation in
services scheduled during the next quarter. Although the County will
make every attempt to keep the costs allocated to each participating
jurisdiction consistent with its dollar commitment, each participating
jurisdiction is responsible for the actual average cost per vehicle (as
defined in Section 10) multiplied by the number of vehicles from that
participating jurisdiction served during the Fiscal Year (July 1, 1995 -
June 30, 1996).
5. Section 13. Term of Agreement is amended in full to read:
This agreement shall be effective on July 1, 1994 and shall remain in
full force and effect until terminated by either party hereto upon thirty
(30) days written notice to the other party or until midnight June 30,
1996, whichever comes first. This Agreement may be extended from
year to year upon written agreement of County and City.
6. Except as amended herein, all terms and conditions of said
agreement shall remain in full force and effect.
7. This First Amendment is effective on July 1, 1995.
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EXHIBIT A - f- RELIMINARY FY'95/96 HHv✓ BUDGET
BUDGET CATEGORY
TOTAL
MOBILE
BOP
GRANTS
PROGRAM STAFF
Supervisor, Specialist, Technician, Clerk
$250,974
1!5191,027
S33,711
(Salary & Benefits)
grant funded staff functions
II
$26,236
CONTRACT OFFICE STAFF
$35,000
I S28,0c0
S7,000
OFFICE SUPPLIES
(Postage, Printing, Phone,
$32,000
S15,000
$7,000
Advertising, General Supplies)
rant funded advertising
$10,000
SAFETY SUPPLIES
(Personal Protective Equipment,
$30,000
$18,000
$6,000
Small Tools, Monitoring Equipment)
grant funded BOP supplies (local match)
$6,000
PROGRAM SUPPORT
(County Counsel, GSA Vehicle,
$38,000
$28,800
S5.400
Env. Consultant, Staff Training)
grant funded training
$3,800
WASTE CONTRACTS
(Rollins, E -Coat, DTI, Drew, Evergreen)
$293,600
$270,000
$15,000
ant funded oil pick-u /rec clin
S8,600
WASTE TECHNICIANS
ant funded technicians local match)
$85,000
$45,000
S20,000
$20.000
FIXED FACILITY COSTS
(Leases. Utilities, Maintenance)
S15,400
S12,400
ant funded permits 1
j
S3,000
I
COUNTY OVERHEAD
grant funded overhead it
S75,000�
552 000 i S3 000
515.000
I
CONTINGENCY (5 %)
$38,117
S32.391 j S5.726
TOTAL BUDGET
S893,091 1$680,219
( S120 236 I S92,636
NOTE: This budget is based on best estimates of costs for an appointment based program with
9 Mobile HHW Events serving 5,400 residents, and 10 BOP week -ends serving 2,500 residents.
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.¢arcovs Mz:e�:e•s Co- ;;pance Gmncn . 5: I, �i..
SANTA CLARA COUNTY -WIDE ATTACHMENT
HAZARDOUS WASTE COLLECTION EVENT SCHEDULE
FISCAL YEAR 1995/1996
Hazardous wastes will be accepted within the cities listed below, according
to the following schedule:
DATE
[July
LOCATION
29, 1995
CUPERTINO
August 26, 1995
WEST VALLEY/
UNINCORPORATED
October 21,1 995
MILPITAS/
NORTH SAN JOSE
November 18, 1995
i SOUTH SAN JOSE
February 3, 1996 I
MOUNTAIN VIEW
March 23, 1996
WEST VALLEY/
UNINCORPORATED
April 20, 1996
I
LOS ALTOS/
LOS ALTOS HILLS
May 1 1 , 1996
NORTH SAN JOSE;
MILPITAS
June 15, 1996 SOUTH COUNTY
TIMES
8:30 a.m. to 10:30 a.m. Businesses
10:00 a.m. to 2:30 p.m. Households
Beginning in early 1996, facilities in Sunnyvale and San Jose will also accept batteries
(all types), motor oil, latex paint, antifreeze, and oil filters.
FOR HAZARDOUS WASTE INFORMATION, PLEASE CALL:
(408) 299 -7300
Santa Clary County Doportm;znt of Environmental Health
July 1, 1995
WHEREFORE the parties, through their duly authorized representative, have
entered into this first amendment to agreement on the dates shown below:
XI(DMXQIFX TOWN OF LOS GATPS
a municipal corporation.
DATE
1,r D W. KNAPP
O,N MANAGER
Attest:
MARIAN V. COSGROVE
Title TOWN CLERK
APPROVED AS TO FORM:
TO?XA-hM LARRY ANDERSON
TON ATTORN Y
COUNTY OF SANTA CLARA, a
political subdivision of the
State of California.
ID7_1
Chairperson, Board of Supervisors
Attest:
Clerk, Board of Supervisors
APPROVED AS TO FORM AND
LEGALITY:
Deputy Co my Counsel
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