1996-108-Amending Council Policy On Town Council Agenda Format And RulesRESOLUTION 1996 -108
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
AMENDING COUNCIL POLICY ON
TOWN COUNCIL AGENDA FORMAT AND RULES
WHEREAS, on April 4, 1994 Town Council adopted Resolution No. 1994 -57
amending Council Agenda Format and Rules; and
WHEREAS, it has become necessary to amend the Agenda Format and Rules to give
staff additional time for review and processing of reports before submittal to Council.
THEREFORE, BE IT RESOLVED, the Council Agenda Format and Rules are
established as indicated in the attached policy.
BE IT FURTHER RESOLVED, that Resolution 1994 -57 is hereby repealed.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos, California, held on the 5th day of August, 1996 by the following vote:
COUNCIL MEMBERS:
AYES: Randy Attaway, Joanne Benjamin, Steven Blanton, Linda Lubeck
NAYS: None
ABSENT: Patrick O'Laughlin
ABSTAIN: None
ATTEST:
CLERK OF THE TOWN O S GATOS
LOS GATOS, CALIFORNIA
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COUNCIL POLICY
TOWN OF LOS GATOS
Subject: Town Council Agenda Enabling Actions:
Format and Rules Page 1 of 3 1986 -183; 1987 -24; 1988 -124;
1993 -181; 1994 - 57;1996 -108
Approved: Effective Revised Date:
Date: 12/15/86 12/15/86; 3/2/87; 6/6/88;
6/15/92; 12/6/93; 4/4/94;
8/5/96
PURPOSE
To establish procedures which standardize the Town Council agenda and insure an orderly meeting.
POLICY
The following policies have been established:
A. Order of the Agenda
Closed Session
Interviews
Meeting Called to Order
Roll Call
Pledge of Allegiance
Closed Session Report
Appointments
Presentations
Consent Calendar
Verbal Communications
Public Hearings
Other Business (including Bid Awards)
Council Reports
Adjournment (No later than midnight without vote)
B. Consent Calendar
The Mayor will ask if any member of the public wishes to comment on any item on the
consent calendar. These items may be heard after "Public Hearings ". Items removed from
the consent calendar at the request of a Council Member shall be considered for discussion
and action after the section of the agenda entitled "Other Business ".
C. Verbal Communications
Presentations shall be limited to five (5) minutes per subject. All items that require Council
action will be referred to staff for review and recommendation at a subsequent meeting.
D. Adjournment
E.
F1
Council meetings will be adjourned at midnight unless a majority of the Council Members
present vote to extend the adjournment time.
Preparation of the Agenda
The agenda is prepared by staff for the Mayor's approval. In this manner the Mayor determines
the agenda. Any member of the Council may request that the Mayor make a change or addition
to the agenda. At a Council meeting, the Council may also place or delete an item on an agenda.
If two or more Council Members vote in favor of placing an item on a future agenda, then the
Mayor shall place the item on an agenda in the near future. If the wish of the Council is to add
an item on the agenda of the current meeting, then the Brown Act generally requires a two -
thirds vote (4) or a unanimous vote of those present if less than 5 Council Members are present,
with a finding that there is a need to take immediate action and the need for action carne to the
attention of the Town after the agenda was posted.
Agenda Schedule Preparation Schedule
Thursday, l Idays prior
to meeting All agenda reports are due to the Town Manager's
Secretary. Reports should be submitted as soon as
possible to allow time for review and revision.
This is an interim step with a goal of submitting
reports by Wednesday, 12 days prior to meetings.
Wednesday, Noon, prior to meeting
Wednesday, 5:00 p.m., prior to meeting
Thursday, prior to meeting
Cut -off for requests for placement of items on
agenda by members of the public
Cut -off for placement of items on the agenda by
members of Town Council
Written agenda is finalized and printed. Agenda
packets distributed to Town Council members.
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G. Conduct of Town Council Meetings
The Council shall adopt:
1. Robert's "Rules of Order," or
2. some other rules of order, or
3. allow the Mayor to conduct the meeting as deemed appropriate so long as all members of
the Town Council concur.
H. Reconsideration of Items
No item acted upon by the Town Council will be reconsidered by the Council within ninety (90)
days of the Council action unless the item is requested for reconsideration by a member of the
Town Council. A motion for reconsideration may only be made at the meeting of the original
Council action or at the meeting immediately following the original action provided the matter
appears on the agenda. See schedule in paragraph F concerning placement of items on the
regular agenda by members of the Town Council.
L Motions by the Chair
The Chairperson of the meeting may make or second motions.
The Mayor may restate, or ask that the maker restate, all motions immediately prior to any vote.
APPROVED AS TO FORM:
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