1996-145-Execute Agreements Between The County Of Santa Clara And The Town For Participation In The Urban County Community Development Block Grant For Fiscal Years 1996-97,1997-98, And 1998-99RESOLUTION 1996 -145
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
AUTHORIZING THE TOWN MANAGER TO EXECUTE AGREEMENTS
BETWEEN THE COUNTY OF SANTA CLARA
AND THE TOWN OF LOS GATOS
FOR PARTICIPATION IN THE URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR
FISCAL YEARS 1996-97,1997-98, AND 1998 -99
WHEREAS, the Town of Los Gatos participates in the County Cooperative Community
Development Block Grant Program; and
WHEREAS, on June 17, 1996, the Town entered into a Joint Powers Agreement and
Cooperation Agreement with the County of Santa Clara to undertake, or assist in the undertaking
of, essential activities pursuant to Title I of the Housing and Community Development Act of 1974,
as amended, for Fiscal Years 1997 - 1999; and
WHEREAS, this Joint Powers Agreement enables the County of Santa Clara to apply for
and receive entitlement funds as an Urban County and establishes the respective right and
obligations of contracting parties, including the Town of Los Gatos, to such funds;
WHEREAS, the Department of Housing and Urban Development also requires the County
of Santa Clara and participating cities to enter into individual, annual contracts; and
NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
DOES HEREBY RESOLVE THAT THE TOWN MANAGER IS AUTHORIZED TO
EXECUTE:
1) The Agreement for Community Development Block Grant funds for the period July 1, 1996,
through June 30, 1997, between the County of Santa Clara and the Town of Los Gatos,
attached as Exhibit A;
2) Future amendments to the Exhibits to the Agreement so long as they conform to the adopted
Town budget; and
3) Subsequent Agreements for Community Development Block Grant funds for the periods July
1, 1997 through June 30, 1998, and July 1, 1998 through June 30, 1999, between the County
of Santa Clara and the Town of Los Gatos, including future amendments to the Exhibits to the
Agreements so long as they conform to the adopted Town budget and aforementioned Joint
Powers Agreement.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los
Gatos, California, held on the 18th day of November, 1996, by the following vote.
COUNCIL MEMBERS:
AYES: Randy Attaway, Steven Blanton, Linda Lubeck, Patrick O'Laughlin,
Mayor Joanne Benjamin.
NAYS: None
ABSENT: None
ABSTAIN: None
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
ZJ
CLERK OF THE TOWN OF L ATOS
LOS GATOS, CALIFORNIA
COMMUNITY DEVELOPMENT BLOCK GRANT x- AlNe �f
COUNTY /CITY CONTRACT
Contract No. LG -97 -00
THIS Contract is made and entered into by and between the COUNTY
OF SANTA CLARA, a political subdivision of the State of California
(hereinafter "COUNTY "), and the CITY /TOWN OF LOS GATOS
(hereinafter "CITY ") participating as a member of the County of Santa
Clara COMMUNITY DEVELOPMENT BLOCK GRANT (hereinafter "CDBG ") Joint
Powers Agreement. The allocation of funds pursuant to this Contract
shall be a grant. COUNTY approved the allocation and disbursement of
CDBG funds to CITY on July 23, 1996.
WITNESSETH
WHEREAS, COUNTY has received CDBG Entitlement Program funds
from the United States Department of Housing and Urban Development
(hereinafter HUD) as an entitlement jurisdiction pursuant to the
provisions of Title 1 of the Housing and Community Development Act of
1974, as amended; and,
WHEREAS, COUNTY has agreed to the use by CITY, as a subrecipient,
of a portion of COUNTY'S CDBG entitlement for a housing program to be
operated within COUNTY and which shall benefit low and very low income
households;
NOW, THEREFORE, the parties agree as follows;
I.PROGRAM
COUNTY agrees to allocate a portion of its CDBG entitlement, and /or
program income as defined in 24 CFR 570 Subpart J, "Grant
Administration" (570.504), to the CITY, as a subrecipient of the County
being the sum of Five Hundred Eleven Tho and Fo r Hundred Thirty
Dollars and Twenty-Three Cents ($511.430.23 )
for the purpose of reimbursing the City for costs incurred to implement
the housing program (hereinafter "PROGRAM "). A lump sum figure is
allocated for this contract and the parties understand and agree that the
COUNTY /CITY CONTRACT 1 REVISED 7116196
allocation is distributed by the COUNTY through reimbursing the CITY for
allowed expenses, and no lump sum distribution of CDBG funds is made at
the outset of this contract. Reimbursement for fiscal year 1996/97 shall
not exceed the total sum of the beginning fiscal year Cash Control Sheet
(fiscal year CDBG allocation of funds to CITY, and roll -over of unexpended
CDBG funds from previous years allocations to CITY.) CITY is granted
authority to also expend funds for eligible CDBG Housing activities from
its approved rehabilitation program revolving loan fund account, including
accrued Program Income. Such authority is based on CITY being in
compliance with all Federal Rules and Regulations governing the CDBG
PROGRAM, and the COUNTY CDBG Reallocation Guidelines.
As a condition to this contract CITY shall submit numerous exhibits
marked as noted herein, attached to this contract, incorporated by this
reference, as though fully set forth as follows: Exhibit "A" (Agency
Description), Exhibit "B" (Project Work Plan), Exhibit "C" (Proposed
Implementation Time Schedule) Exhibit "D" (Budget), Exhibit "E"
(Certifications), Exhibit "F" (Assurances), and Exhibit "G" (Insurance), or
an equivalent acceptable format for providing this information, for all
allocated CITY projects awarded funding during fiscal year 1996/97. The
approved versions of such submittals shall become a part of this Contract
by being attached hereto and by this reference incorporating such
submittals.
11. TERM
A. The purpose of this Contract is for the COUNTY to disburse CDBG
funds. Unless amended prior to it's expiration, the term of this
Contract for disbursement purposes shall begin on July 1. 1996
and shall terminate on June 30. 1997 or unless terminated earlier
pursuant to Section V or Section VII of this Contract. Invoices
requesting disbursements submitted after the expiration of the
contract will be honored only for charges incurred during the
contract term.
B. The term of expenditure by City for the grant amount provided for
herein shall begin on July 1. 1996 and terminate on the earliest of
the following dates as set forth herein: June 30. 1997 or later
date per amendment to this Contract; the date of the expenditure of
COUNTY /CITY CONTRACT 2 REVISED 7116196
the total grant, and /or program income amount provided for herein;
upon the termination date established pursuant to Section V or
Section VII of this Contract.
III. OBLIGATIONS OF CITY
A. City shall:
1. Provide COUNTY with written certification that the following
information will be on file at the CITY offices, and will be subject
to monitoring by HUD and /or COUNTY HCD staff, or their
representatives.
a. Names and addresses of the current CITY Manager and CITY
Councilmembers;
b. Copy of CITY'S approved Affirmative Action Plan; and
C. Records of all CITY Council meetings dealing with CDBG
matters.
2. CITY shall provide COUNTY with information and housing objectives
for the Urban County Comprehensive Housing Affordability Strategy
(CHAS) and /or the Consolidated Plan upon request at the beginning of
each program year.
B. Program Performance by CITY CITY shall:
1. Conduct the PROGRAM within Santa Clara County, for the purpose of
benefiting low and very low income households.
2. File progressive reports with COUNTY on the type and number of
services rendered through the operation of the PROGRAM and a
description of the beneficiaries of these services, which reports
shall evaluate the manner in which the PROGRAM is achieving its
objectives and goals as a participating non - entitlement city.
COUNTY /CITY CONTRACT 3 REVISED 7116196
Audits of State and Local Governments ". CITY shall be required to
respond to any adverse findings which may lead to ineligible
activities, subject to provisions of 24 CFR Part 570.201 -206
"Eligible Activities" and 24 CFR Part 570 -207 "Ineligible
Activities ".
D. Establishment and Maintenance of Records. CITY shall:
1. Maintain
complete
and accurate records of all its CDBG transactions
including,
but not
limited to,
contracts, invoices, time cards, cash
receipts,
vouchers,
canceled
checks, bank statements, client
statistical
records,
personnel,
property and all other pertinent
records sufficient
to reflect
properly:
a. All direct and indirect costs of whatever nature claimed to
have been incurred or anticipated to be incurred to perform
this Contract or to operate the PROGRAM; and
b. All other matters covered by this Contract.
E. Preservation of Records CITY shall preserve and make available its
records:
1. Until the expiration of five years from the date of final
payment to CITY under this Contract; or
2. For such longer period, if any as is required by applicable law;
or
3. If this Contract is completely or partially terminated, the
records relating to the work terminated shall be preserved and
made available for a period of five years from the date of
termination.
F. Examination of Records: Facilities. At any time during normal
business hours, and as often as may be deemed reasonably necessary,
CITY agrees that HUD and the COUNTY, and /or any duly authorized
representatives may until expiration of: (a) five years after final
payment is made pursuant to this Contract, (b) five years from the
COUNTY /GTYCONTRACT 5 REVISED 7116196
State or Federal laws applicable to this PROGRAM.
N. OBLIGATIONS OF COUNTY
A. Method of Payment. During the term of this Contract, COUNTY shall
reimburse CITY for all allowable costs and expenses incurred in
connection with the PROGRAM, not to exceed the total sum of the
beginning fiscal year Cash Control Record plus all Program Income
accrued during the fiscal year. Reimbursement for eligible expenses
will be paid by COUNTY within thirty days (30) of the date the
reimbursement request is received by COUNTY HCD staff, under the
provision that the CITY has complied with all PROGRAM regulations,
and contract conditions agreed to by CITY and COUNTY.
Reimbursement may be held back, in part or in full, by COUNTY, in
the event of CITY'S non - compliance to PROGRAM regulations and
conditions. Substantial non - compliance includes, but is not limited
to, incomplete documentation of expenses, failure to submit
adequate documentation of PROGRAM progress as described in III,
paragraph B.2, of this Contract, failure to provide and maintain an
accounting system that shall be in conformance with generally
accepted principles of accounting, or based on the suspension or
termination of the Grant to COUNTY made pursuant to the Housing
and Community Development Act of 1974, as amended.
B. In the case of CITY substantial non- compliance prior to exercising
any recourse authorized herein, COUNTY shall initiate the following
procedure:
1. Notify the CITY Coordinator in writing of the alleged
substantial non - compliance and request an immediate meeting
between CITY Coordinator and COUNTY HCD Program Manager to
resolve issue(s). If issue(s) is(are) not resolved satisfactorily
within thirty (30) days, notify CITY Manager in writing
requesting an immediate meeting between CITY Manager, CITY
Coordinator and COUNTY HCD Program Manager to resolve the
issue(s).
COUNTY /CITY CONTRACT 7 REVISED 7116196
the services of an outside agent to assist in any such evaluation.
Such services shall be paid for by COUNTY.
B. Contract Non - compliance. If CITY fails to comply with any provision
of this Contract (24 CFR 85.43 "Enforcement ") COUNTY shall have the
right to terminate this contract or to require corrective action to
enforce compliance with such provision. Examples of non - compliance
include but are not limited to:
1. If CITY knowingly has made any material misrepresentation of
any nature with respect to any information or data furnished
to COUNTY in connection with the PROGRAM.
2. If there is pending litigation with respect to the performance
by CITY of any of its duties or obligations under this Contract
which may materially jeopardize or adversely affect the
undertaking of or the carrying out of the PROGRAM. The CITY
and COUNTY may negotiate a reinstatement of this Contract
following termination or conclusion of such litigation.
3. If CITY has taken any action pertaining to the PROGRAM, which
action required COUNTY approval, and such approval was not
obtained.
4. If CITY is in default under any provision of this Contract.
5. If CITY makes improper use of COUNTY funds.
6. If CITY fails to meet all provisions of the COUNTY CDBG
Reallocation Guidelines, or Joint Powers Agreement.
C. Corrective Action Procedure. Once non - compliance is established the
following procedure shall be initiated:
1. COUNTY HCD Program Manager and CITY Manager shall negotiate
a time frame and course of action for correcting the non-
compliance;
COUNTY /CITY CONTRACT 9 REVISED 7116196
Suspension of payment or termination under this section shall be
effective on the date notice of termination is received by CITY, or
such later date as may be specified in the notice.
VI. PROGRAM COORDINATION
A. COUNTY. The County Executive shall assign a single PROGRAM
MANAGER for COUNTY who shall render overall supervision of the
progress and performance of this Contract by COUNTY. All services
agreed to be performed by COUNTY shall be under the overall
direction of the PROGRAM MANAGER.
B. CITY. As of the date hereof, CITY has designated
Barbara J Coy - Bulicz to serve as CITY CDBG Program
Coordinator, and CITY MANAGER David w Knapp
(or assignee approved by the CITY Council) to assume overall
responsibility for the progress and execution of this Contract. The
COUNTY shall be immediately notified in writing of the appointment
of a new CITY CDBG Program Coordinator, or a new CITY Manager (or
assignee approved by the CITY Council).
C. NOTICES. All notices or other correspondence required or
contemplated by this Contract shall be sent to the parties at the
following addresses:
COUNTY Charles Chew, HCD Program Manager
Housing and Community Development Program
1735 North First Street, Suite 265
San Jose, CA 95112
CITY Sin of Los Gatos
Name of CITY
110 East Main Street, Los Gatos, CA 95032
Address of CITY
David W. Knapp
Name of CITY MANAGER
COUNTY /CITY CONTRACT 11 REVISED 7176196
C. Upon termination of this Contract, CITY shall immediately provide
COUNTY access to and copies of (if requested) all documents,
records, payroll, minutes of meetings, correspondence and all other
data pertaining to the CDBG entitlement fund granted to CITY
pursuant to this Contract.
VIII. USE AND DISPOSAL OF REAL OR PERSONAL PROPERTY
CITY and COUNTY will be accountable for all applicable Federal
Regulations as detailed by 24 CFR Part 570, Subpart J, i.e. 570.500
(Definitions), 570.503 (Agreements with Subrecipients), 570.504
(Program Income), and 570.505 (Use of Real Property) with regards to the
use and disposal of Real or Personal Property purchased in whole, or in
part, with CDBG funds.
A. In addition, 24 CFR Part 85 (The Common Rule) includes definitions
under 24 CFR Part 85.3, however, Common Rule 85.31 (Real Property)
DOES NOT APPLY TO CDBG ACTIVITIES.
The following definitions will apply to this Contract:
B. Definitions. 24 CFR, Part 85 (Common Rule) 85.3
1. Equipment means tangible, non - expendable, personal property having
a useful life of more than one year and an acquisition cost of $5,000
or more per unit.
2. Title as defined in detail in 24 CFR, Part 85.32 (a).
3. Use as defined in detail in 24 CFR, Part 85.32 (c) (1).
4. Supplies as defined in detail in 24 CFR, Part 85.33,
5. Procurement. Use and Disposition of Real Property as defined in
detail by 24 CFR, Part 570.503 (Agreements With Subrecipients),
570.505 (Use of Real Property), and 570.504 (Program Income).
COUNTY /CITY CONTRACT 13 REVISED 7116196
XII. DISCLOSURE OF CONFIDENTIAL CLIENT INFORMATION
COUNTY and CITY agree to maintain the confidentiality of any information
regarding applicants for services offered by the PROGRAM pursuant to this
Contract or their immediate families which may be obtained through
application forms, interviews, tests, reports from public agencies or
counselors, or any other source. Without the written permission of the
applicant, such information shall be divulged only if permitted by law or
as necessary for purposes related to the performance or evaluation of the
services and work to be provided pursuant to this Contract, and then only
to persons having responsibilities under this Contract, including those
furnishing services under the PROGRAM through approved subcontracts.
XIII. HOLD HARMLESS
CITY shall indemnify and hold harmless, the COUNTY, its employees and
elected officials, boards and commissions, with respect to any damages,
including attorney's fees and court costs, arising
from:
1. Any negligent act or omission, or willful misconduct arising
out of any work or service performed by CITY, its officers,
employees, agents or subcontractors under the PROGRAM or
this Contract, including but not limited to the evaluation and
monitoring of subrecipients PROGRAM performance.
COUNTY shall indemnify, defend and hold harmless, the CITY, its
employees, officers, officials, boards and commissions, and agents, with
respect to any claims, causes of action, or damages, including attorney's
fees and court costs, arising from:
1. The failure of COUNTY to reimburse CITY for eligible costs as
defined by HUD and this Contract; and
2. Any negligent act or omission, or willful misconduct arising
out of any work or service performed by COUNTY, its officers,
employees, agents or subcontractors under the PROGRAM or
this Contract.
COUNTY /CITY CONTRACT 15 REVISED 7116196
XVI11. ATTORNEY'S FEES
In the event it becomes necessary for any party to obtain legal counsel to
enforce the terms of this contract, the prevailing party shall be entitled
to recover reasonable attorney's fees and costs.
XIX MISCELLANEOUS
A. The captions of this Contract are for convenience of reference only,
and the words contained therein shall in no way be held to explain,
modify, amplify or aid in the interpretation, construction or meaning
of the provisions of this Contract.
B. All exhibits attached hereto and referred to in this Contract are
incorporated herein by 'this reference as if set forth fully herein.
IN WITNESS WHEREOF, the parties have executed this Contract in duplicate
the day and year above written.
ATTEST:
Clerk, Board of Supervisors
APPROVED AS TO FORM AND
LEGALITY:
Deputy County Counsel
APPROVED AS TO FORM:
City Attorney
jc.contracts #2
COUNTY OF SANTA CLARA
Chairperson, Board of Supervisors
CITY
By: David W. Knapp, Town Manager
Town of Los Gatos
COUNTY /CITY CONTRACT 17 REVISED 7116196
FY 1996/97 Community Development Block Grant Prnaram
Exhibits A - D
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- -'- Jury 1, IYYC
Applicant Agency
Catholic Charities of Santa Clara County, Inc.
2625 Zanker Road, Suite 200, San Jose, CA 95134-2107
Project Name
Long Term Care Ombudsman Program
Contact (Name, Title, Phone)
Donna M. DiMinico, Director Phone: (408)944-0567,X-261-
408) 944 -0567, X -261
FAX: (408) 944 -0275
FY96/97 CDBG Allocation (Budget)
$7,720 Project Number: LG -97 -32
Total Unduplicated Los Gatos
540
Participants
Contract Period
July 1, 1996 - June 30, 1997
Target Population /Beneficiaries
The community's most frail and isolated seniors living in nursing and residential care
facilities (very low, low, and moderate income clients; most over 65).
Project Description
This program enables volunteer ombudsmen to receive, investigate and resolve
complaints made by, or on behalf of, elderly long -term care clients of residential
care
and skilled nursing facilities. It provides for regular site visits by staff and trained
volunteers to long -term care facilities where face -to -face contact is made with
individuals at risk for isolation, exploitation, personal rights violations, and abuse. The
need for continued local advocacy is demonstrated by the volume of formal complaints
made to the Program
Project Work Plan
Demonstrate an ongoing presence in Los Gatos long -term care facilities through regular
site visits (168 site visits).
See also attached Scope of Services
Maintain a sufficient number of trained, certified, and supported volunteers to
contact/interview individual long -term care residents; educate these residents as to role
of advocates (540 unduplicated resident contacts; 2 volunteer recruitments and training
sessions).
Respond to complaints/problems requiring Ombudsman intervention on behalf of long-
term care residents, investigate complaints, and mediate fair resolution (56 complaint
investigations).
Inform the community about long term care issues and trends in facilities so consumers
are better able to make informed choices for long -term care placement.
CSD:c: \bcb \wpfi1es \cdbg22nd.yr
ITT
Long Term Care Ombudsman Program
of Catholic Charities
SCOPE OF SERVICES
FISCAL YEAR 1996 -97
DIRECT SERVICES TO BE PROVIDED TO LOS GATOS RESIDENTS:
Quarterly Services Goals
1st 2nd 3rd a_rh Annual Totals
A. Site visits to Los Gatos' 42 142 142 1 42 j 168
long term care facilities
on regular basis and as
needed.
B. Face -to -face contact with 135
C. Respond to and investigatel 14
complaints on behalf of
long term care residents.
D. Advocate for long term
care residents' right to
self- determination for
health care by witnessing
Durable Powers of Attorne
M% for Health Care.
IV. INDIRECT SERVICES TO BE
PROVIDED TO LOS GATOS
RESIDENTS
A. Information mailings to
Los Gatos Library.
B. Recruit, train, and main-
tain volunteers assigned
to Los Gatos facilities.
C.
Community Development Block Grant
135 135 135
14 14 14
2 1 1 1 2 1 1
1
1
1
1
i
540
56
6
4
2
Page 2 Of 2 CS022:A: \CONTRAM08CEX. 96
FY 1996/97 Community Development Block Grant Prnoram
Exhibits A - D
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-o - -- July 1, 177E
Applicant Agency
Live Oak Adult Day Services
19 High School Court, Los Gatos, CA 95032 (Facility Location)
Project Name
Adult Day Care
Contact (Name, Title, Phone)
Leta Friedlander, Executive Director Phone: (408) 354 -4782
FAX: (408) 993 -9442
FY96/97 CDBG Allocation (Budget)
$16,530 Project Number: LG -97 -33
Total Unduplicated Los Gatos
30
Participants
Contract Period
July 1, 1996 - June 30, 1997
Target Population/Beneficiaries
* Frail elderly and disabled adults over 60, typically victims of stroke, dementia, etc.
* Clients dependent on others for basic daily care.
* Clients unable to participate in programs designed for healthy seniors.
Project Description
This program provides adult social day care for frail elderly and disabled seniors,
particularly those dependent upon others for basic daily care and unable to participate
in programs designed for healthy seniors. Additional services include respite to
caregivers, the provision of morning and noon meals, and support group counseling.
Adult social day care serves 20 clients per day, five days per week (50 weeks per year);
40% of these clients are Los Gatos residents.
Project Work Plan
General:
• Allow family caregivers to keep dependent
See also attached Scope of Services.
senior relatives at home.
* Avoid placement of frail elderly in institutionalized care (nursing homes).
• Provide humane and dignified alternative care.
• Provide cost - effective, alternative care.
Specific: Provide 2,000 days of adult social day care to Los Gatos frail elderly (6 hours
per day), 2,000 days of respite to caregivers, breakfast and noon meals (2,000 each), and
36 hours of counseling support.
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C. Referrals and Outreach
- Responses to inquiries
- Outreach to increase
community awareness
- Linking of our clients
to other appropriate
available services.
30 30 30 30 120
Page 2 of 2
SCOPE OF
FISCAL YEAR
S_ ERVICE4
1296-97
III. DIRECT SERVICES TO
BE PROVIDED TO LOS
GATOS
FE
ID NT
Quarterly Services Goals
19
2nd
Ird
44t
Annual Totals
A.
To provide 2,000 days of
500
500
500
500
2,000
adult social day care to
days
days
days
days
days
Los Gatos frail elderly
(6 hours per day)
B.
To provide 2,000 days of
500
500
500
500
2,000
respite to caregivers,
days
days
days
days
days
corresponding to program
hours
C.
Noon Meals /Provided
500
500
500
500
2,000
by County,
meals
meals
meals
meals
meals
D.
Breakfasts /Provided
500
500
500
500
2,000
by Agency.
brkfst
brk st
brk fst
brlfst
brlfst
E.
Counseling Support Group
9
9
9
9
36
hours
hours
hours
hours
hours
IV.
INDIRECT SERVaUS TO
BE PROVIDED
TO OS
GATOS
RESIDENTS
A.
Staff Consultation,
counseling, assessments.
25
25
25
25
100
B.
In- Service Community
1
1
1
1
4
Programs, presentations of
pertinent information on
issues of concern to the
elderly and those caring
for them, to which public
is invited.
C. Referrals and Outreach
- Responses to inquiries
- Outreach to increase
community awareness
- Linking of our clients
to other appropriate
available services.
30 30 30 30 120
Page 2 of 2
FY 1996/97 Community Development Block Grant Prnuram
Exhibits A - D
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ouly 1, 177C
Applicant Agency
San Jose State University Foundation
P.O. Box 720130, San Jose, CA 95172-0130 Phone: (408) 924 -1430
Project Name
The Health Place Facility: 208 E. Main Street, Los Gatos, CA 95030
Contact (Name, Title, Phone)
Dr. Jean Sullivan, Faculty, School of Nursing Phone: (408) 924 -3151
FY 96/97 CDBG Allocation (Budget)
$7,750 Project Number: LG -97 -34
Contract Period
July 1, 1996 - June 30, 1997
Total Unduplicated Participants
288
Target Population/Beneficiaries
Elderly (65 +), primarily low and moderate income.
Project Description
This project provides health evaluations and case coordination for very low and low
income seniors. Direct services include ambulatory services, in -home nursing for the
frail elderly, and blood pressure screening and monitoring. Indirect services include
consultation for agencies, clients, and care givers, education, and information and
referral. The Foundation has shifted its focus from providing office services to
providing HOME VISITS. This shift is due in part to the fact that clients are growing
older /frailer (and often more ill) and therefore require a greater number of home visits.
Project Work Plan
General:
* Provide affordable health care not available elsewhere;
See also attached Scope of Services.
* Provide abuse /neglect prevention, case management, in -home service, mental
health, and outreach;
* Assist elderly with activities of daily living;
* Prevent hospitalization.
Specific: Provide ambulatory foot care (60), home visits (752), and blood pressure
assessments (560).
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SCOPE OF SERVICES
FISCAL YEAR 1996 -97
II. CLIENTS
A. Total number of unduplicated Los Gatos residents to participate in
program: 288
III. DIRECT SERVICES TO 3E PROVTDED TO LOS GATOS RESIDENTS:
Quarterly Services Goals
1st 2nd 3rd 4th Annual Totals
A. Office Services 15 15 15 15 60
Ambulatory Foot Care
E. Home Visits
c. Services to Agencies
BP Assessments
D.
E.
IV. INDIRECT SERVICES TO BE
PROVIDED TO LOS GATOS
RESIDENTS
A. Information & Referrals
s. Consultations
c. Educational Programs
Community Grant
Page 2
173 376
130 300
100
25
6
)£ 2
150
65
8
CS022:A:
143 90
65 65
50
30
3
\CONTRACT
50
30
2
,C08GEX.96
752
-
350
150
19
FY 1996/97 Community Develoament Block Grant Program
Exhibits A - D
nAl
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v — J Wy t, 1JJC
Applicant Agency
Second Harvest Food Bank of Santa Clara and San Mateo Counties
750 Curtner Avenue, San Jose, CA 95125-2118
Project Name
Operation Brown Bag
Contact (Name, Title, Phone)
Cynthia McCown, Director of Services Phone: (408) 266 -8866
FAX: (408) 266 -9042
FY 96/97 CDBG Allocation (Budget)
$3,600 Project Number: LG -97 -31
Contract Period
July 1, 1996 - June 30, 1997
Total Unduplicated Los Gatos
75
Participants
Target Population/Beneficiaries
Very low income seniors, usually on fixed incomes (most are households headed
by single individuals).
Project Description
This program provides nutrition services to low income Los Gatos seniors, including
weekly groceries distribution (including deliveries to the home bound), nutrition and
consumer education programs, volunteer opportunities and recognition events, and
a program newsletter. -
Project Work Plan
Services are provided at a donated site located at Calvary Church (16330 Los
Gatos Blvd., Los Gatos) and a satellite location at Villa Vasona Apartments
See also attached Scope of Services.
(626 w. Parr Avenue, Los Gatos).
General:
* Provide weekly on -going supply of food to very low - income seniors.
* Help elderly maintain an adequate diet.
* Promote health and independence among seniors.
Specific:
1. Weekly Groceries (75 Individuals to benefit weekly)
2. Nutrition/Consumer Education Workshops: (4 x year, 75 Individuals)
3. Newsletter: (4 x year, 75 Individuals)
4. Volunteer Recognition Event (2 x year, Approx 10 Individuals)
CSD: c: \bcb \wp6tes \cdbg22nd.yr
SCOPE OF SERVICES
FISCAL YEAR 1996 -97
III. DIRECT SERVICES TO BE PROVIDED TO LOS GATOS RESIDENTS:
Quarterly Services Goals
1st 2nd 3rd 4th Annual Totals
A. Weekly groceries 45 45 45 45 45*
(weekly)
B. Nutrition and Consumer Workshops 1 1 1 1 4
-- Materials
C. Newsletter
D. Volunteer Recognition Events
E.
IV. INDIRECT SERVICES TO BE
PROVIDED TO LOS GATOS
RESIDENTS
A.VOlunteer opportunities
B.
C.
1
1
0
I
1
1 1
0 1
4
2
* The same clients are provided weekly groceries. The program will service more Los
Gatos residents than indicated. Figures represent those associated with the Town of
Community Development Block Grant Los Gatos allocation.
Page 2 of 2 CS022:A: \C0NTRACT\C08GEX.96
FY 1996/97 Community Development Block Grant Program
Exhibits A - D
L NU:a\bcb \wptiIes \cdbz22nd.yr
Applicant Agency
Emergency Housing Consortium (EHC)
P.O. Box 2346, San Jose, CA 95109
Project Name
Regional Reception Center
2011 Little Orchard Way, San Jose, CA
Telephone/FAX
Phone: (408) 291 -5440
Prior Year Allocations (Budget)
$5,000 FY 95/96: LG -96 -54
$5,000 FY 94/95: LG -95 -54
Contract Period
July 1, 1996 - June 30, 1997
Project Description
The EHC Regional Reception Center is intended to provide accessible emergency
shelter to homeless individuals on a year-round basis; provide the homeless with a point
of entry into a comprehensive array of services; facilitate networking with other
homeless care providers, day programs, recovery programs, long -term services,
transitional housing and service - enriched permanent housing programs. Generally,
EHC's goal is to provide comprehensive, integrated solutions to the growing
homelessness problem by addressing the underlying issues that homelessness.
cause
Project Work Plan
Construction of the Reception Center did not occur in FY 95/96 as anticipated, so the
facility is not yet operational. EHC expects construction to begin in August 1996 and
the Center to be occupied by November 1997. CDBG funds are designated for
architectural and consultant services.
L NU:a\bcb \wptiIes \cdbz22nd.yr
FY 1996/97 Community Development Block Grant Program
Exhibits A - D
JI
CS D:c:\bcb \wpfdes \cdbg22nd. yc
uy1,199E
Applicant Agency
Town of Los Gatos
110 East Main Street, Los Gatos, CA 95032
Project Name
CDBG Administration 208 E. Main Street, Los Gatos, CA 95032
Telephone /FAX
Phone: (408) 354 -6820 FAX: (408) 395 -8640
FY 96/97 CDBG Allocation (Budget)
$15,000 Project Number: LG -97 -91
Contract Period
July 1, 1996 - June 30, 1997
Project Description
Administer funding and monitor service delivery.
Project Work Plan
I. Coordinate allocation of CDBG funds to non - profit agencies and Town housing
programs (work with Community Services Commission and Town Council to
designate allocations; prepare staff reports, etc.);
2. Prepare, coordinate and monitor grant agreements with four (4) non -profit
agencies;
3. Prepare quarterly Request for Reimbursement letters; compile required back -up;
update and maintain Cash Control Record.
4. Prepare quarterly Project Monitoring Reports for CDBG housing programs.-
CS D:c:\bcb \wpfdes \cdbg22nd. yc
FY 1996/97 Community Develonment Block Grant Prnornm
Exhibits A - D
CS D: c: \bcb \wp fi les \cdbg22nd. yr
o - - -- .,�,y r, .77e
Town of Los Gatos
110 East Main Street, L os Gatos, CA 95032
FApplicant
Housing Rehabilitation Loans
Phone: (408) 354 -6820 FAX: (408) 395 -8640
ocation
$38,250 FY 96/97: LG -97 -51
and Prior Year Allocations
$38,250 FY 94/95: LG -95 -51
(Budget)
$85,892 FY 93/94: LG -94 -51
$66,781.76
FY 92/93: LG -93 -51
$6,792
LG -00 -51
Total Budget: $235,965.76
Contract Period
July 1, 1996 - June 30, 1997
Project Description
The Housing Conservation Program (HCP) assures very low, low, and moderate income
Los Gatos residents a safe and comfortable living environment, helps to maintain the
existing housing stock and meets the Town's General Plan housing objectives. It
accomplishes this by providing no- and low - interest installment loans, deferred loans.
emergency grants, and safety grants to income eligible Los Gatos households in order
to: 1) correct deficiency violations and substandard conditions; 2) accommodate
earthquake and accessibility modifications; 3) eliminate overcrowding through
room/unit expansion; and 4) implement residential fire prevention measures and security
improvements. Loan revenues are deposited into a revolving account and "recycled"
for loans to future clients.
Project Work Plan
FY 1996 -97 HCP goal is to provide up to eight (8) loans and grants to
VTheTOown`;
ible Los Gatos residents, with the average loan estimated between
$50,000.
CS D: c: \bcb \wp fi les \cdbg22nd. yr
FY 1996/97 Community Development Block Grant Program
Exhibits A - D
-
- - - -- July 1, L771
Applicant Agency
Town of Los Gatos
110 East Main Street, Los Gatos, CA 95032
Project Name
Housing Rehab Administration (Project Support)
Telephone/FAX
Phone: (408) 354 -6820 FAX: (408) 395 -8640
FY 96/97 CDBG Allocation
$45,000 FY 96/97: LG -97 -52
and Prior Year Allocations
$13,994.67 FY 95/96: LG -96 -52
(Budget)
Total Budget: $58,994.67
Contract Period
July 1, 1996 -June 30, 1997
Project Description
The Housing Conservation Program (HCP) assures very low, low and moderate income
Los Gatos residents a safe and comfortable living environment, helps to maintain the
existing housing stock, and meets the Town's General Plan housing objectives. It
accomplishes this by providing low interest installment loans, deferred loans, and grants
to income eligible Los Gatos households for home repairs and earthquake, safety and
accessibility modifications. The HCP is essentially a social service program. Since the
majority of the clients are seniors, their rehab projects require a significant amount of
personal attention and care.
Rehab Project Support involves:
managing new rehab projects, from application in -take to rehab monitoring;
handling inquiries on low income housing in Los Gatos;
managing and monitoring approximately 40 existing housing rehab loans; and
assisting with new affordable housing projects /programs.
Project Work Plan
Program Management: Market program and conduct community outreach; manage
and monitor the Town's HCP loan inventory (20 active loans; 21 deferred loans);
maintain detailed HCP loan inventory database; prepare detailed account reconciliations
for clients upon request; process loan payoffs and subordination requests; fulfill CDBG
Urban County quarterly reporting requirements.
HCP Loan Processing: Receive, review and process HCP applications; compile
required documentation; verify income and expenses to determine eligibility; coordinate
preliminary housing surveys; conduct rehab conference with Rehab Specialist to
establish project scope; inform and advise the Town's Loan Review Committee; execute
and process loan documents; facilitate mediation between homeowners and contractors;
process disbursement of payments; finalize projects and establish accounts receivable.
CSD: c:\bcb\wpfiles \cdbg22 nd. yr
Exhibits A - D
FY 1996/97 Community Development Block Grant Prnpram
996
C5 D: c: \bcb \wpfi I es \cdbg22nd. yr
v VYl' 1� 1
Applicant Agency
Santa Clara County Housing and Community Development
1735 N. First Street, Suite 265, San Jose, CA 95112
Project Name
Urban County Rehab Service (Housing Rehab Specialist)s
Telephone/FAX
Phone: (408) 441 -0261 FAX: (408) 441 -0365
FY 96/97 CDBG Allocation (Budget)
$15,000 Project Number: LG -97 -53
Contract Period
July 1, 1996 - June 30, 1997
Target Population /Beneficiaries
Very low and low income Los Gatos residents.
Project Description
The Housing Rehab Specialist provides services to the Town as part of the Town's
Housing Conservation Program. The Specialist inspects properties for conformance
with building, housing and health code; assists property owners in the development and
design of general property improvement; prepares cost estimates and bid
specifications; assists in negotiating construction contracts; inspects construction work
in progress for compliance with project specifications and applicable codes and
ordinances; approves payments to contractors; resolves conflicts and performs tasks
relating to project close out.
Project Work Plan
Provide rehab services for up to eight (8) rehabilitation loans and grants.
C5 D: c: \bcb \wpfi I es \cdbg22nd. yr
FY 1996/97 Community Development Block Grant Program
Exhibits A - D
CS 0: c: \bcb\wp111es \cdbg22nd.yr
- '-' July 1, 177C
Applicant Agency
Town of Los Gatos
110 E. Main Street, Los Gatos, CA 95032
Project Name
Affordable Housing Fund
Telephone/FAX
Phone: (408) 354 -6820 FAX: (408) 395 -8640
Prior Year Allocations
$20,000 Project Number: LG -96 -11
(Budget)
Contract Period
July i, 1996 - June 30, 1997
Target
Very low, low, and moderate income Los Gatos households, including seniors, families,
Population /Beneficiaries
and singles.
Project Description
The Town's Affordable Housing Program addresses a variety of important community needs:
• Provides adequate housing for Town citizens, regardless of age, race, or ethnic background;
• Provides for construction of housing adequate for future populations and replacement needs
(consistent with environmental limitations and in proper relationship to community facilities,
open space, and transportation);
• Supports the Town's goal to develop and housing
provide affordable in the community;
• Offers a choice of housing opportunities for low and very low income seniors, families, and
singles;
* Enables more people to work and live in the same community;
* Enables more young adults to continue to live in the
community where they were raised;
* Addresses one of the California Legislature's highest "decent
priorities of providing a home
and suitable living environment for all."
Project Work Plan
These funds are intended to be used in conjunction with other city, state, and federal resources
to facilitate the development of one or several significant housing projects (significant projects
require significant funding). During FY 96/97, the Town plans to identify viable affordable
housing projects and pursue alternatives that will increase its Affordable Housing Fund. A
consultant has been hired by the Town to obtain state certification of the Town's Housing
Element. Information compiled by the consultant will be used to make decisions regarding
appropriate affordable housing projects. The Town's Community Services Commission and
Housing Subcommittee will also work to formulate recommendations to the Town Council
regarding the identification of affordable housing projects.
CS 0: c: \bcb\wp111es \cdbg22nd.yr
FY 1996/97 Community Develonment Block Grant Prnornm
Exhibits A - D
CSU: C 5bcb \wpfiles \cdbg22nd.yr
- - ., �,y 1, 177C
Applicant Agency
Town of Los Gatos
110 East Main Street, Los Gatos, CA 95032
Project Name
ADA Accessibility Improvements
Telephone/FAX
Phone: (408) 354 -6820 FAX: (408) 395 -8640
FY 96/97 CDBG Allocation
A. $48,250.00 FY 95/96: LG -96 -41
(Budget)
L3.1,469.80 FY 94/95: LG -95 -41
$79,719.80
B. $41,150 FY 96/97: LG -97 -41
Contract Period
July 1, 1996 - June 30, 1997
Project Description
The Americans with Disabilities Act of 1990 (ADA) protects disabled individuals
from discrimination in various areas, including state and local government services.
The ADA mandates public agencies to provide services, programs, and activities that
are readily accessible to disabled individuals.
According to the 1990 Census, there are 275 people in Los Gatos with a mobility or
self -care limitation (this figure represents people between the ages of 16 to over 65,
without a work disability). The elderly population (65 +) in the Town is 3,475, which
accounts for 12% of Town residents. ADA work benefits these populations.
Project Work Plan
A. FY 94/95 and 95/96 CDBG allocations will be directed into the Town's Sidewalk
Ramp Reconstruction Project, providing for the construction of disabled access
ramps and the reconstruction of sidewalks throughout Town, as follows:
Install 70 to 80 disabled access ramps at high traffic locations, the Civic Center,
parks, fire stations, and other locations within Town, as specifically requested by
residents with disabilities.
B. The FY 96/97 CDBG allocation will be used to provide for: 1) access upgrades
to the Library restroom; and 2) the installation of audible signals at designated
intersections throughout Town (to the extent that funding exists after the Library
restroom remodel; estimated cost: $3,000 per intersection).
(Existing restrooms in the lower level of the Town Library are currently inaccessible
to persons using a wheelchair. These restrooms need to be remodeled to provide for
proper door access, interior room turnaround radius, and accessible toilet
configuration.)
CSU: C 5bcb \wpfiles \cdbg22nd.yr
CE:� I iriGAi ivtvo
In accordance with the apt, .able statutes and the reeulatcrs coven. , the consolidated
Plan reculzticns, the jurisdiction certifies that:
EXHiBl- E
A`ir ; Etve!y Further Fair Housing — Tne arr-.alvely further fair housing,
;:hr,ch czars it rill conduct an analysis of impediments to r ,`,curing choice within the
sci !Pn, tare appropriate actions to overcome the e:iz_ s cf any impediments identifizc
L.r i.�
analysis, and maintain recores re: ing that _:a:yss and actions in this reca:c.
sc'ace.T.ent and Relocation Plan — I, will comply „'.:`z acquisition and rz!ccaf -:n
Pi the uniform Relocation Assistance and F.aa! :;opery Acquisition PQlicles . =._.
Of 1 -z7---, as amended, and implementing reoula: crs at -S -. _ =„ and it has in e< <ct anc _
fc,1c ;: rc a residential antidisplacement and relocation ass s;a .c plan required Unger
C. rousing and CommunGl Dsv2com:ent Act c: 1.7 as amended, in conne-:'o-.
ai. assisted rrlth fufhdir unCar t7z_ COB" c: Programs.
Drug , =_e tiYorkplace — It .vi'I or ,:f;i corn. n"e :o prove =_ _ _. _ - =2 workplace by:
." ''I manufacture, distr utic
Statement notifying ernC :Cyee ilai 'l ii_ ..._�..
dagensP, ^ig, possession, or use of a control!'_d subs,_.-_ is prohibited in the Qranic? s
wert:Piace and speciying the actiens that v:i!I be taker eza nst employees for vio!aticn of
such Prohibition;
2. Es ;ab!is ;,ing an ongoing drug -tree awareness prograc,c inform employees about -
(a) Tne dangers of drug abuse in the woiF:place;
(g), 1 r,a grantee's policy of maintaining a drug -free
Arty available drug counseling, rahabilitction, 2nc assistance programs; a.
(c) Tne penalties that may be imposed upon emp!oya_s cr drug abuse v.olatcr,s
cccurring in the workplace;
3. h4a:;ing it a requirement that each employ ee to be ergaczd in the performance of tine
grant be given a copy of the statement required by paragraph 1;
4. Notr ling the employee in the statement required by pzrzcraph 1 that, as a condition c
employment under the grant, the employee will -
(a) Abide by the terms of the statement; and
(b) Notify the employer in writing of his or her conic -- for a violation of a criminal cr o
statute occurring in the workplace no later than rive calendar days after such
cchvictibn;
5. fdo :iying the agency in writing, within ten calend_ dzys after receiving notice ure:
su'cparagraph 4(•0) from an employee or others= rzceiving actual notice of suc'o
conviction. Employers of convicted employees r..cs: provide notice, including
Sect= 3 — ii Will compW %vii h sect-on 3 cr the Housing u"ld Urban QRVeiopment Act ci iSti,
and img;ementung reguia s at 24 CPR Part 135.
1 5/t s Date
S'ena;�rer'.�uthorized Officia Data
County Executive i �1 `� — r�
Seeci�,c CC6G Certrlcatic
i ne cr- :t'!emant Comrnun'rty certi5es that:
C t!Z °_.n. Pa- t!c:Pation — It is in full cornpliance and fGIICS ;? -:g a detailed citizen participation
clan tt_i satisfies the requirements of 24 CP- 91.105.
Ccmm_n: Development Plan — Its ccnsolicated housinc _.c community deve!opmen' .'.z
c..:..munity development and housing needs an s_ecc!es both short -term and !c-g
term development obiectll cis that prev{da deco ,sing, expand ecGnomic
cp ^c-':.':- ,as c ;lmarlly for persons c` io7/ ane moderate w, -e. (See CFR 24 570.2 anc
-solid-' ' Ccmorener,siv=_ ncus-,
Folio, ;! -., a ?Ian — it is ig!lowir,g a current cc.. �..,_ ,: _. (c�.
r.....__ ', dai_'gy) that has been t , PrD.�.- y `-„lD.
Use c _.,Zs -- It has complied `:ai❑ file ip! p;':inC cnier:c:
Feasible ll� ..�. -Jl•: r,y. � i1 4 O t0'! .1 C� ='=
w.�...,._ ca51�D1„ Pridrr /.
,......s, it cedl5es that it has developed its Action Plan sc _ to give maximum f°_aslbie
ccc :: to activities which benetr !ov; and moderate ir.w:m.= families er aid in the
Ci ent!cn or elimination of slums or bheht. The Action Pian may also include activlt -s
WiJcn the grantee certifies are designed to meet other c—=muniy development needs
h�,cg a particular urgency because existing condi5ers Poi 2 serious and immeciz:_
t:",reat to the health or welfare of the community, and c7.e: i:nancfal resources ail rlct
i
2. Cvera!I oenefit. The aggregate use of CDBG tends in cd ;,g section 108 ouaranteed
loa s during program year(s) 1596 (__ pe cd specified by the grantee
cc- :5:s!:ng of one, VV,,o, or three sPeciiic consecutive p g:am years), shall principally
ber:a'a persons of low and moderate income in a men, that ensures that at least 70
"i �; of the amount is ex ended for activities that t. -. c ". such ecsons Curing t.-,e
pe:c_�' P P
ces mated period;
3. Soaflal Assessments. It will not attempt to recover airy c-�pital costs of public
ir.PrG/ements assisted with CDBG funds including S� cn 108 loan guaranteed funds by
ass= =_sing any amount against properties o`rmed and Uw ''pied by persons of low and
mGdara:e income, including any fee charged or ass =_ssm,ent made as a condition et
obtaining access to such public improvements.
H ✓,never, if CDBG funds are used to pay the propofl ca cf a fee or assessment that
re!a'es to the capital costs of public improvements (assi .ad in part with CDBG funds)
`handed from other revenue sources, an assessment cr charge may be made against the
p:cCerty with respect to the public improvements fina-:ced by a source other than CDDG
S.
�.e _i ;sdiction will not attempt to recover any Capita: -- sets of public Improvements
ass's:ed with CDBG funds, includinc Secion 108, unless CDBG funds are used to pap':-:
-.!on of fee or assessment attributable to the cec'a: costs of public improver, e :a
_
__ ENDX —v P,TFC, IONS
IN'STR_:C-TONS CONCERNING LOSBYING AND DRUG- FFtc= YVORKPLACE REQUIREMEN7E
is a material representation of facf ucc:i •rc,ich reliance was placed
,,..E❑ :.-1.s transaction was made C; entered into. SubT,:_r;cn of this certification is a
for mak:ne or entering into this ansac en otsed by section 1352, t'!a
Cg a. h' .y person ', ,^ fills t0 ii!e'Lila (c" I I -_ C ?: uilw ion Shall be sUbj &� t
a c... =.-.a :�.� of not less than S10,cco and not more t ;_n S iC0,000 for each such
_ ^''-e Cer`iiCaticn
aidlcr sLbml I7,g ina .__.,C,'1 o: c:_'.: -= ?ment,'Lila gran ic'- Is
the CenliiCaticn.
is a material reprasent a °.ion of is CC. -': tYfilCil reliance Is c!aC'_
,...c., i.ne agency awards the grant. It I; is late..- Ce :c ^..i.^ :cam that the grantee
ncly rendzred a false ca ?rlcation, or other;;i_a clot =_s the requirements cf
..e -Free y,orkp!ace Act, HUD, in addition to z :w o er remedies available tc
FzceraI Gova,, nment, may take aci:cn authciia _ricer the Drug -Free
cr o'zcz Act.
FCr cra- :tees other than :nd:viduaS, Alt ?mat°_ I ap;,;lcs. (finis is the information
:o r• ..Ch jurisdictions certiy).
4. cr grantees who are individuals, Alternate II app!;-s. (Not applicable
-laces under grants, for grantees other than ;'_e;i ^'oafs, need not be
on the cent; ligation. Ii k na,, %n, they may b ..
e entified in the grant
agp; :cation. If the grantee does not identify the wod ciaces at the time of
acg i a5on, or upon award, if there is no applic;ation, t .e grantee must keep
-.z idantihj of the workplace(s) on file in its o`ICe_ End make the information
a ;ai!able for Federal inspection. Failure to idea ' 0 hown workplaces
coast ;Vies a violation of the orantee's drug-free vrorFp'ace requirements.
E. Vlor: ,place identifications must include the actual address of buildings (o( parts
of cui!dings) or other sites where work under the era. takes place.
Categorical descriptions may be used (e.g., all ve iides of a mass transit
a_ ;cr(,y or State highway deoariment ;;hile in o racn, State employees in
each local unemployment office, performers in coax' halls or radio stations).
7. _ ,orkplace identified to the agency changes durhg the performance of
.:e grant :•the grantee shall intorm the agency of Une change(s), if it previously
e..: led the workplaces in question (see paragraph `:r).
EXHIBIT F
ASSURANCES
CITY hereby assures and certifies that it will comply with all regulations, policies,
guidelines and requirements applicable to the acceptance and use of Federal funds
for this Federally- assisted program and will be responsible for implementing and
complying with all relevant future changes to Federal Regulations or OMB Circulars.
Specifically CITY gives assurances and certifies with respect to the PROGRAM that it is
in compliance with the following Regulations as defined by 24 CFR Part 570, Subpart
J; 24 CFR Part 570, Subpart K; and will be conducted and administered in conformity
with "Public Law 88 -352 and Public Law 90- 284. ":
570.601. Public Law 88 -352 and Public Law 90 -284; affirmatively
furthering fair housing; Executive Order 11063, as amended by Executive
Order 12259 addresses discrimination. HUD regulations implementing
Executive Order 11063 are contained in 24 CFR, Part 107.
2. 570.602. Section 109 of the Act addresses discrimination.
3. 570.603. Labor Standards.
4. 570.604. Environmental Standards,
5. 570.605. National Flood Insurance Program.
6. 570.606. Relocation, Displacement and Acquisition.
7. 570.607. Employment and Contracting Opportunities.
8. 570.608. Lead Based Paint.
9. 570.609. Use of Debarred, Suspended, or Ineligible Contractors or
Subrecipients.
10. 570.610. Uniform Administrative Requirements and Cost Principles.
The COUNTY, its subrecipients, agencies or instrumentalities, shall
comply with the policies, guidelines, and requirements of 24 CFR, Part
85, and OMB Circulars A -87 (Cost Principles for State and Local
Governments), A -110 (Grants and Agreements with Non - Profit
Organizations), A -122 (Cost Principles for Non - Profits), A -128 (Audits of
State and Local Governments - implemented at 24 CFR Part 24), and
A -133 (Audits of Institutions of Higher Education and Other Non - Profit
Institutions), as applicable, as they relate to the acceptance and use of
Federal funds under this part. The applicable sections of 24 CFR Part 85
and OMB Circular A -100 are set forth at 570.502.
EXHIBITF- ASSURANCES 1 REVISED 7116196
A. Evidence of Coverage
Prior to commencement of this Contract, the Contractor shall provide on
the County's own form or a form approved by the County's Insurance
Manager an original plus one copy of a Certificate of Insurance certifying
that coverage as required herein has been obtained and remains in force
for the period required by this Contract. The contract number and
project name must be stated on the Certificate of Insurance. The
County's Special Endorsement form shall accompany the certificate.
Individual endorsements executed by the insurance carrier may be
substituted for the County's Special Endorsement form if they provide the
coverage as required. In addition, a certified copy of the policy or policies
shall be provided by the Contractor upon request.
This verification of coverage shall be sent to the address as shown on the
County's Certificate of Insurance form and to the Housing and Community
Development Program at the address set forth in this Contract at VI.
PROGRAM COORDINATION, Paragraph C. NOTICES. The Contractor shall not
issue a Notice to Proceed with the work under this Contract until it has
obtained all insurance required and such insurance has been approved by
the County. This approval of insurance shall neither relieve nor decrease
the liability of the Contractor.
B. Notice of Cancellation or Change of Coverage
Insurance afforded by this policy shall not be cancelled or changed so as
to no longer meet the herein specified County insurance requirements
without 30 days' prior written notice of such cancellation or change being
delivered to the Clerk of the Board of Supervisors, 70 W. Hedding Street,
10th Floor, San Jose, CA, 95110, and to the Housing and Community
Development Program at 1735 North First Street, Suite 265, San Jose, CA
95112.
C. Qualifying Insurers
1. All coverages, except surety, shall be issued by companies which
hold a current policy holder's alphabetic and financial size category
rating of not less than A VIII, according to the current Best's Key
Rating Guide, or a company of equal financial stability that is
EXHIBIT G CITIES 2 REVISED 616195
c
approved by the County's Insurance /Risk Manager.
D. Insurance Required
1. Comprehensive General Liability Insurance - for bodily injury
(including death) and property damage which provides limits of not
less than one million dollars ($1,000,000) combined single limit
(CSL) per occurrence.
i-
2. Commercial General Liability Insurance - for bodily injury
(including death) and property damage which provides limits as
follows:
a. General limit per occurrence - 51,000,000
b. General limit aggregate - $2,000,000
C. Products /Completed Operations- S1,000,000 aggregate
d. Personal Injury limit - $1,000,000
If coverage is provided under a Commercial General Liability
Insurance form, a minimum of 50% of each of the aggregate limits
must remain available at all times. If over 50% of any aggregate
limit has been paid or reserved, the County may require additional
coverage to be purchased by the Contractor to restore the required
limits.
3. For either type of insurance, coverage shall include:
a. Premises and Operations
b. Products /Completed Operations with limits of one
million dollars ($1,000,000) per occurrence/ aggregate
to be maintained for two (2) years following acceptance
of the work by the County.
EXHIBIT G - CITIES 3 REVISED 618195
Certificate of Insurance.
d. Contractual Liability Endorsement:
Insurance afforded by this policy shall apply to liability
assumed by the insured under written contract with the
County of Santa Clara.
Personal Injury Endorsement:
The provisions of this policy shall provide Personal Injury
coverage.
I. Severability of Interest Endorsement:
The insurance afforded by this policy shall apply separately to
each insured who is seeking coverage or against whom a claim
is made or a suit is brought, except with respect to the
Company's limit of liability.
6. Comprehensive Automobile Liability Insurance for bodily injury
(including death) and property damage which provides total limits of
not less than one million dollars ($1,000,000) combined single limit
per occurrence applicable to all owned, non -owned and hired
vehicles.
7. Worker's Compensation and Employer's Liability Insurance for:
a. Statutory California Workers' Compensation coverage
including a broad form all- states endorsement.
J. Employer's Liability coverage for not less than one
million dollars ($1,000,000) per occurrence for all
employees engaged in services or operations under this
Contract.
C. Inclusion of the County and its governing board(s),
officers, representatives, agents, and employees as
additional insureds, or a waiver of subrogation.
EXHIBIT G • CITIES 5 REVISED 618195
b. Contract Bonds - Prior to execution of the Contract, Contractor
shall file with the County on the approved forms, the two
surety bonds in the amounts and for the purposes noted below,
duly executed by a reputable surety company satisfactory to
County, and Contractor shall pay all premiums and costs
thereof and incidental thereto.
Each bond shall be signed by both Contractor and the sureties.
1. The "payment bond for public works" shall be in an
amount of one hundred percent (100 %) of the Contract
price, as determined from the prices in the bid form, and
shall insure to the benefit of persons performing labor or
furnishing materials in connection with the work of the
proposed Contract. This bond shall be maintained in full
force and effect until all work under the Contract is
completed and accepted by the County, and until all
claims for materials and labor have been paid.
2. The "performance bond" shall be in an amount of one
hundred percent (100 %) of the Contract price as
determined from the prices in the bid form. and shall
insure the faithful performance by Contractor of all work
under the Contract. It shall also insure the replacing of,
or making acceptable, any defective materials or faulty
workmanship.
Should any surety or sureties be deemed unsatisfactory
at any time by the County notice will be given Contractor
to that effect, and Contractor shall forthwith substitute
a new surety or sureties satisfactory to the County. No
further payment shall be deemed due or will be made
under the Contract until the new sureties qualify and are
accepted by the County.
All alterations, time extensions, extra and additional
work, and other changes authorized by the specifications,
or any part of the Contract, may be made without
securing consent of the surety or sureties on the
EXHIBIT G - CITIES 7 REVISED 618195
ADDENDUM TO EXHIBIT "G"
BASIC INSURANCE AND BOND REQUIREMENTS
FOR CONSTRUCTION PROJECTS USING COUNTY FUNDS
If your City (hereinafter "Contractor ") will be contracting for construction
work (such as general contractors building rental apartments) to
undertake a Program (as defined in this County /City Contract) then the
requirements set forth in this Addendum to Exhibit "G" shall be complied
with by the party contracted with for construction work protecting both
the City and the County.
Indemnity
The General Contractor (hereinafter referred to as "General ") shall
indemnify, defend, and hold harmless the County of Santa Clara
(hereinafter "County "), its officers, agents and employees, and the
Contractor, it's officers, agents and employees from any loss, liability,
claim, injury or damage arising out of, or in connection with performance
of this Contract by General and /or its agents, employees or
subcontractors, excepting only loss, injury or damage caused solely by the
acts or omissions of personnel employed by the County or the Contractor.
It is the intent of the parties to this Contract to provide the broadest
possible coverage for the County and the Contractor. The General shall
reimburse the County and the Contractor for all costs, attorneys' fees,
expenses and liabilities incurred with respect to any litigation in which
the General is obligated to indemnify, defend and hold harmless the County
and the Contractor under this Contract.
Insurance
Without limiting the General's indemnification of the County and the
Contractor, the General shall provide and maintain at its own expense,
during the term of this Contract, or as may be further required herein, the
following insurance coverages and provisions:
A. Evidence of Coverage
Prior to commencement of this Contract, the General shall
provide an original plus one copy of a Certificate of Insurance certifying
EXHIBIT G - CITIES 9 REVISED 618195
a. For projects in excess of$100,000:
1. Either a California Admitted Surety OR a current
Treasury Listed Surety (Federal Register); and either a
current A.M. Best A IV rated Surety OR a current Standard
and Poors (S &P) rating of A;
2. An admitted surety insurer which complies with the
provisions of the Code of Civil Procedure, Section
995.660 *;
CR
3. In lieu of 1 & 2, a company of equal financial size and
stability that is approved by the County's Insurance /Risk
Manager.
b. For projects between $25,000 and not exceeding $100,000:
1. A California Admitted Surety OR a current Treasury
Listed Surety (Federal Register); and either a current
A.M. Best B rated Surety OR a current Standard and Poors
(S &P) rating of B B;
OR
2. Ad admitted surety insurer which complies with the
provisions of the Code of Civil Procedure, Section
995.660 *;
N-
3. In lieu of 1 & 2, a company of equal financial size and
stability that is approved by the County's Insurance /Risk
Manager.
California Code of Civil Procedure Section 995.660 in summary, states that an admitted surety must
provide: 1) the original, or a certified copy of instrument authorizing the person who executed the bond
to do so; 2) a, certified copy of the Certificate of Authority issued by the Insurance Commissioner; 3) a
certificate from County Clerk of Santa Clara County that Certificate of Authority has not been
surrendered, revoked, canceled, annulled or suspended; 4) a financial statement showing the assets and
liabilities of the insurer at the end of the quarter calendar year, prior to 30 days next preceding the
date of the execution of the bond.
EXHIBIT G CITIES 1 1 REVISED 618195
c. Contractual Liability expressly including liability assumed
under this Contract.
d. Personal Injury liability.
e. Independent Contractors' (Protective) liability
f. Severability of Interest clause providing that the coverage
applies separately to each insured except with respect to the
limits of liability.
4. For either type of insurance coverage shall include the following_
endorsements copies of which shall be provided to the County and
the Contractor:
a. Additional Insured Endorsement:
Insurance afforded by this policy shall also apply to the County
of Santa Clara and Contractor as additional insureds.
b. Primary Insurance Endorsement:
Insurance afforded by the additional insured endorsement shall
apply as primary insurance, and other insurance maintained by
the County of Santa Clara and the Contractor shall be excess
only and not contributing with insurance provided under this
policy.
C. Notice of Cancellation or Change of Coverage Endorsement:
This policy may not be cancelled nor the coverage reduced by
the Company without 30 days prior written notice of such
cancellation or reduction in coverage to the County of Santa
Clara Housing and Community Development Program, and the
Contractor at the addresses set forth on page 10 of this
Addendum.
EXHIBIT G - CITIES 1 3 REVISED 618195