Loading...
1997-132-Enter Into An Agreement Between The Town And Golden Sate Valet ServicesRESOLUTION 1997 -132 RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN MANAGER TO ENTER INTO AN AGREEMENT BETWEEN THE TOWN OF LOS GATOS AND GOLDEN GATE VALET SERVICE WHEREAS, it is in the best interest of the Town of Los Gatos to provide valet parking services on Parking Lot 4. RESOLVED, by the Town Council of the Town of Los Gatos, County of Santa Clara, State of California, that the Town of Los Gatos enter into an agreement (Exhibit A) with Golden Gate Valet Service to provide valet parking services on Parking Lot 4, and that the Town Manager is authorized, and is hereby directed, to execute said contract /agreement in the name and on behalf of the Town of Los Gatos. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos, California, held on the 17th day of November, 1997 by the following vote: COUNCIL MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: Steven Blanton, Jan Hutchins, Mayor Linda Lubeck Randy Attaway None Joanne Benjamin SIGNED: MAYOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA ATTEST: CLERK OF THE TOWN OF L� GATOS LOS GATOS, CALIFORNIA THIS AGREEMENT is entered into this day of 19_, by and between the Town of Los Gatos, State of California, herein called the "Town ", and Golden Gate Valet Service, herein called the "Contractor." RECTTALS A. The Town is considering undertaking activities to provide valet parking services in the downtown. B. The Town desires to engage a valet parking services contractor to provide such services which the Town does not have experience delivering or the necessary personnel to do so. C. The Contractor represents and affirms that it is qualified and willing to perform the desired work pursuant to this Agreement. AGREEMENTS NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS: 1. Scone of Services. The Contractor shall provide valet parking services as detailed in Exhibit "A" - Contractor's Proposal including, but not limited to the following: • Operate on a trial basis to conclude no later than January 15, 1998 • Provide service in Town of Los Gatos Parking Lot 4 in that area or areas designated by Town staff for such purposes • On- street staging located at the southwest corner of North Santa Cruz Avenue and Bean Avenue, unless otherwise directed by Town staff • Hours of operation - Thursday 5:00 P.M. to 12:00 A.M., Friday and Saturday 6:00 A.M. to 12:00 A.M. • Charge $2.00 per car for day use and $4.00 per car after 5:00 P.M. The Town reserves the right to amend the time, manner and location of valet parking pursuant to this Agreement including, but not limited to, the following: Location, size and content of signs Location, number and hours of parking spaces dedicated for off -site pick up or staging Location and number of parking spaces in Parking Lot 4 committed to valet parking Revised: March 11, 1997 Page 1 of 7 NASHAREWALET.WPD 2. Time of Performance. The services of the Contractor are to commence within five (5) days upon receipt of a fully executed copy of this Agreement. This Agreement, with the exception of paragraph 15, shall terminate no later than January 15, 1998. 3. Compliance with Laws. The Contractor shall comply with all applicable laws, codes, ordinances, and regulations of governing federal, state and local laws. Contractor represents and warrants to Town that it has all licenses, permits, qualifications and approvals of whatsoever nature which are legally required for Contractor to practice its profession. Contractor represents and warrants to Town that Contractor shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Contractor to practice its profession. Contractor shall maintain a Town of Los Gatos business license pursuant to Chapter 14 of the Code of the Town of Los Gatos. 4. Sole Responsibility. Contractor shall be responsible for employing or engaging all persons necessary to perform the services under this Agreement. 5. Information/Report Handling. All documents furnished to Contractor by the Town and all reports and supportive data prepared by the Contractor under this Agreement are the Town's property and shall be delivered to the Town upon the completion of Contractor's services or at the Town's written request. All reports, information, data, and exhibits prepared or assembled by Contractor in connection with the performance of its services pursuant to this Agreement are confidential until released by the Town to the public, and the Contractor shall not make any of the these documents or information available to any individual or organization not employed by the Contractor or the Town without the written consent of the Town before such release. The Town acknowledges that the reports to be prepared by the Contractor pursuant to this Agreement are for the purpose of evaluating a defined project, and Town's use of the information contained in the reports prepared by the Contractor in connection with other projects shall be solely at Town's risk, unless Contractor expressly consents to such use in writing. Town further agrees that it will not appropriate any methodology or technique of Contractor which is and has been confirmed in writing by Contractor to be a trade secret of Contractor. 6. Compensation. The Contractor shall charge the valet parking customer the flat rate fee as set forth in the scope of services. This shall be the Contractor's sole source of compensation and theTown shall not otherwise be responsible to the Contractor for compensation in any form including the Contractor's costs. 7. Availability of Records. Contractor shall maintain the records for not less than three (3) years following completion of the work under this Agreement. Contractor shall make these records available to authorized personnel of the Town at the Contractor's offices during business hours upon written request of the Town. Revised: March 11, 1997 Page 2 of 7 N:ISHARE\VALET.WPD Project Manager. The Project Manager for the Contractor for the work under this Agreement shall be Michael Holmstrom. 9. Assignability and Subcontractine. The services to be performed under this Agreement are unique and personal to the Contractor. No portion of these services shall be assigned or subcontracted without the written consent of the Town. 10. Notices. Any notice required to be given shall be deemed to be duly and properly given if mailed postage prepaid, and addressed to: To Town: Scott Baker, Director Parks, Forestry, Maintenance, Building, and Engineering Services Town of Los Gatos P.O. Box 949 Los Gatos, CA 95031 To Contractor: Golden Gate Valet 1630 North Main Street, Ste. 330 Walnut Creek, CA 94596 or personally delivered to Contractor to such address or such other address as Contractor designates in writing to Town. 11. Independent Contractor. It is understood that the Contractor, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and not an agent or employee of the Town. As an independent contractor he/she shall not obtain any rights to retirement benefits or other benefits which accrue to Town employee(s). With prior written consent, the Contractor may perform some obligations under this Agreement by subcontracting, but may not delegate ultimate responsibility for performance or assign or transfer interests under this Agreement. Contractor agrees to testify in any litigation brought regarding the subject of the work to be performed under this Agreement. Contractor shall be compensated for its costs and expenses in preparing for, traveling to, and testifying in such matters at its then current hourly rates of compensation, unless such litigation is brought by Contractor or is based on allegations of Contractor's negligent performance or wrongdoing. 12. Conflict of Interest. Contractor understands that its professional responsibilities is solely to the Town. The Contractor has and shall not obtain any holding or interest within the Town of Los Gatos. Contractor has no business holdings or agreements with any individual member of the Staff or management of the Town or its representatives nor shall it enter into any such holdings or agreements. Revised: March 11, 1997 Page 3 of 7 NASHAREWALET.WPD In addition, Contractor warrants that it does not presently and shall not acquire any direct or indirect interest adverse to those of the Town in the subject of this Agreement, and it shall immediately disassociate itself from such an interest should it discover it has done so and shall, at the Town's sole discretion, divest itself of such interest. Contractor shall not knowingly and shall take reasonable steps to ensure that it does not employ a person having such an interest in this performance of this Agreement. If after employment of a person, Contractor discovers it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Contractor shall promptly notify Town of this employment relationship, and shall, at the Town's sole discretion, sever any such employment relationship. 13. Equal Employment Opportunity. Contractor warrants that it is an equal opportunity employer and shall comply with applicable regulations governing equal employment opportunity. Neither Contractor nor its subcontractors do and neither shall discriminate against persons employed or seeking employment with them on the basis of age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental disability, national origin, religion, or medical condition, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment & Housing Act. 14. Insurance. A. Minimum Scope of Insurance: Contractor agrees to have and maintain, for the duration of the contract, General Liability insurance policies insuring him/her and his/her firm to an amount not less than: one million dollars ($1,000,000) combined single limit per occurrence for bodily injury, personal injury and property damage. ii. Contractor agrees to have and maintain for the duration of the contract, an Automobile Liability insurance policy ensuring him/her and his/her staff to an amount not less than one million dollars ($1,000,000) combined single limit per accident for bodily injury and property damage. iii. Contractor shall provide to the Town all certificates of insurance, with original endorsements effecting coverage. Contractor agrees that all certificates and endorsements are to be received and approved by the Town before work commences. B. General Liability: The Town, its officers, officials, employees and volunteers are to be covered Revised: March 11, 1997 Page 4 of 7 N:\SHARE \VALET.WPD as insured as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of Contractor, premises owned or used by the Contractor. This requirement does not apply to the professional liability insurance required for professional errors and omissions. ii. The Contractor's insurance coverage shall be primary insurance as respects the Town, its .officers, officials, employees and volunteers. Any insurance or self - insurance maintained by the Town, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. iii. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Town, its officers, officials, employees or volunteers. iv. The Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. C. All Coverage: Each insurance policy required in this item shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the Town. current certification of such insurance shall be kept on file at all times during the term of this agreement with the Town Clerk. D. In addition to these policies, Contractor shall have and maintain Workers' Compensation insurance as required by California law and shall provide evidence of such policy to the Town before beginning services under this Agreement. Further, Contractor shall ensure that all subcontractors employed by Contractor provide the required Workers' Compensation insurance for their respective employees. 15. Indemnification. The Contractor shall save, keep and hold harmless indemnify and defend the Town its officers, agent, employees and volunteers from all damages, liabilities, penalties, costs, or expenses in law or equity that may at any time arise or be set up because of damages to property or personal injury received by reason of, or in the course of performing work which may be occasioned by a willful or negligent act or omissions of the Contractor, or any of the Contractor's officers, employees, or agents or any subContractor. 16. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder, nor does waiver of a breach or default under this Agreement constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement. Revised: March 11, 1997 Page 5 of 7 N:\SHARE \VALET.WPD 17. Governing Law. This Agreement, regardless of where executed, shall be governed by and construed to the laws of the State of California. Venue for any action regarding this Agreement shall be in the Superior or Municipal Court of the County of Santa Clara. 18. Termination of Agreement. The Town and the Contractor shall have the right to terminate this agreement with or without cause by giving not less than five (5) days written notice of termination. In the event of termination, the Contractor shall deliver to the Town all plans, files, documents, reports, performed to date by the Contractor. 19. Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the Town and the Contractor. 20. Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, as well as costs not to exceed $7,500 in total. 21. Entire Agreement. This Agreement constitutes the complete and exclusive statement of the Agreement between the Town and Contractor. No terms, conditions, understandings or agreements purporting to modify or vary this Agreement, unless hereafter made in writing and signed by the party to be bound, shall be binding on either party. Revised: March 11, 1997 Page 6 of 7 N:VSHAREWALET.WPD IN WITNESS WHEREOF, the Town and Contractor have executed this Agreement as of the date indicated on page one (1). Town of L s' AG�atos (�J David W. Knapp, TowAl6ager Town of Los Gatos ATTEST: Clerk of the Town of Los Gatos, Contractor Michael Holmstrom, teneral Partner Golden Gate Valet Service Approved as to Form: Los Gatos, Cali foia - ((C ian . csg ve, Town Clerk . Korb, Town Attorney Revised: Mardh 11, 1997 Page 7 of 7 NAVSHARE\VALET.WPD October 27, 1997 Mr. Scott Baker Los Gatos Parking Commission 110 East Main Street Los Gatos, CA 95031 Re: Valet Parking Dear Scott, Enclosed you will find the additional information you requested at the recent Parking Commission meeting on October 23. 1 have included for your review. • Sample sign designs and wording • Potential sign locations • Potential Staging locations I will also be forwarding sample color pictures of all of the above items on Monday of next week. If you should have any questions in the interim, please do not hesitate to call me at (510) 210 -1232. Sincerely, Michael Holmstrom Managing Partner GOLDEN GATE VALET Attachment 3 1630 North Main Street • Suite 330 • Walnut Creek • California 94596 - Phone /Pax 800.825.3811 Town of Los Gatos Ammendment to Valet Parking Proposal Proposed Staging Locations Sample Signs Presented by: Golden Gate Valet Parking Service October 27, 1997 GOLDEN GATE VALET 1630 North Main Street - Suite 330 • Walnut Creek - California 94396 • Phone /Fax 800.825.3811 Proposed Staging Locations #1 Staging Area Our preferred staging are would be set up in front of the Luggage Center at 59 North Santa Cruz Avenue. Two (2) spaces would need to be utilized as passenger loading and unloading only during the hours of operation of the valet service. This location provides high visibility to passing vehicles and provides easy access to Lot #4 by making a left turn on Elm Street. #2 Staging Area Our second choice for a valet staging area would be located on Royce Street directly across from The Los Gatos Brewery Restaurant. This location could be operated simultaneously with Location #1 to provide easier access for cars traveling North Bound on Santa Cruz Avenue (towards Hwy 9). This is also a good location because it is off the main thoroughfare and directly across from a busy restaurant. Expanded Valet Service #3 Staging Area In the event that the Town of Los Gatos wanted to add a third staging location at some point in the future, we would recommend placing it on Bachman street just east of Santa Cruz Ave. This location would be easily accessible to cars traveling in either direction on Santa Cruz Ave. From this location, cars could easily be taken to the Town parking Lot #1 or Lot #2 for storage. ■1lm Park n . At (7Q�OtZ E TOWN-, Sign Concepts and Placement Conceot In order for the valet parking program to be successful, proper placement of professional signs would be a must. These signs would direct customers to the staging /drop off location and contain fee information and hours of operation. Our signs are essentially the advertisement for the service. Golden Gate Valet works with several sign companies who provide up to date and state of the art sign and barrier equipment. We would work together with the Town of Los Gatos to develop the clearest and most acceptable form of signs for the Town valet program. Placement Regardless of the staging location chosen, we would desire to have signs strategically placed to inform potential customers of the valet service. The signs would also contain hours of operation, fee information, and disclaimer information. We would propose to place signs as follows, however we would also work with the Town in order to meet the demands of the community. • One directional sign at the comer of Santa Cruz Aveand West Main SC • One directional sign at the corner of Santa Cruz Ave and Hwy 9 • One directional sign at directly next to the staging location • One sign containing fee, hourly, and disclaimer information on valet podium Sample Downtawn Vale. arking Sign Town or ass Gatos Street /Sidewalk style sign 24 Clornn of.,.Oos Gatos Public Valet Parking $4 Flat Rate I I Please do not leave car 72 unattended c7A717k you for using golden &Cafe q( ales devices Street Sign / Directional "Town of -eos Calos Public Valet Parking Semi Permenant Sign / Street Post Style l�omn of ,00s Ca /os Public Valet Parking $4 Flat rate Please do not leave car unattended Valet Podium / Podium Sign i A, • A' * • ' • A INCLUDED: A. PERSPECTIVE SITES AND USAGE OF LOT # 1& 4 B. & C. DEMO OF EDUCATIONAL FEED BACK PROGRAM D. LOCATION OF PERSPECTIVE SIGNS E. SUGGESTED TYPE OF SIGNAGE AND WORDING F. SUGGESTED KEY BOX G. SAMPLE OF 3 -4 SPACE WHITE LADING ZONE & SIGNAGE 0 Michael Petteruti October 1997 Attachment 4 19925 Stevens Creek Blvd., Suite 126 • Cupertino, CA 95014 • 800 - 500 -CIPS • 408- 867 -PARK • FAX 408 - 370 -7262 I. PERSPECTIVE SITES AND USAGE OF LOT 1 & 4 If valet parking is provided in one area it is likely businesses throughout the city would want valet parking provided in a close proximity for their customers. Should the valet program have a high demand additional unloading and loading sites are recommended at the following locations (see Exhibit A). Should a site be used at the comer of Santa Cruz and Bachman only a small portion of lot #1 should be needed. The cost structure for each additional site would be the same the last proposal stated under VALET PARKING COST OPTIONS, the 90 day no cost option would only be applicable after study of the initial trial begins. 11. DEMONSTRATION OF EDUCATIONAL FEED BACK PROGRAM C.I.P.S. believes that a successful valet parking program is dependent on the participation of the proprietors and residence of the City of Los Gatos. This would require an educational letter to the proprietors and feed back survey from the residence and users of the valet parking program, please see (Exhibit B and C). 111. LOCATION OF PERSPECTIVE SIGNS Signs are simply the most important ingredient to a successful valet parking operation. Strategic placing of the signs and ample coverage of the city to easily guide the customer is critical. The following map displays the suggested areas for sign usage, see (Exhibit D). IV. SUGGESTED TYPE OF SIGNAGE AND WORDING Signs have shown C.I.P.S. to be an essential part of maintaining and increasing valet parking participation. If the ordinance will allow, it is most ideal to leave a few key signs up 24 hours a day to educate city patrons on a regular basis. The signs would depict hours and location of operation, this is not mandatory only a suggestion. The following is an example of semi- permanent signs, see (Exhibit E). These signs have reflective vinyl for effective night time use and adjustable magnetic arrows costing approximately $150.00 per sign and frame. V. SUGGESTED KEY BOX C.I.P.S. suggests using a standard semi - permanent key box podium. It will hold upwards of 200 key at one time and has the ability to be locked up. There is a sliding drawer for attendant use (cash, tickets, pens, records, surveys) as well the entire exterior is covered with decorative laminant and steel edges to protect the comers from being chipped. There are wheels and handles for easy mobility, see (Exhibit F) the cost is about $450.00 per custom made box. VI. SAMPLE OF 3-4 SPACE WHITE LOADING ZONE & SIGNAGE Just as signs are important, an adequate 3 -4 space white loading zone is necessary for unloading and loading the customer in a fast safe manner, see (Exhibit G). STREET VALET P. UN -LOAD LOADIN( \ JQ LEGEND 0 2 HOUR STREET PARKING (NoJi OVERN GIRT (PARKING) 3 HOUR PARKING ® 30 MINUTE PARKING LEVEL WING NG AND AREA PIPER TOW;// TOWN 4' S 5 LEVEL IS 3 HOUR LEVEL IS 24 HOUK u i I " 4 PARKING LOT DATA / LOT N TOTAL SPACES 1 115 , / �/ 2 79 � 4 320 �i1 6 102 9 44 m 13 93 �e G �0 THIS MAP IS 101' PRECISE. PLEASE ee/ NOTE POSTED SIGN LIMIT RESTRICTIONS. Exhibit A 1. PERSPECTIVE SITES AND USAGE OF LOT # 1& 4 Exhibit B IL DEMO OF EDUCATIONAL FEED BACK PROGRAM Dear Los Gatos Proprietor, Los Gatos has lost 100 spaces in Old Town due to construction and there will be a shortage of parking. To help accommodate the patrons of Los Gatos during this time the City of Los Gatos has decided to provide valet parking, this will increase lot capacity 40 to 60% wherever valet is performed. We hope that the location of the valet parking unloading and loading area (s) are accommodating to you and your customers. It is essential to inform Los Gatos Patrons during this time of construction of additional parking options so that you the Los Gatos Proprietor does not miss a beat during the face lift of Old Town. You can assist your customer by letting them know the following information: - Valet parking unloading areas are located - Times of operation - Cost per car is $4.00 - Valet operator is C.I.P.S. (800) 500 -GIPS Thank you for you assistance in making the new Los Gatos Valet Parking Operation a successful one. Should you have any question please contact me direct at (408) 989- 8980. Sincerely, Michael Petteruti Exhibit C Dear Los Gatos Patron, Thank you for participating in the new valet parking program provided by the City of Los Gatos. As you may already know Old Town is under construction and has inactivated 100 parking spaces adding to an already depleted parking supply. C.I.P.S. has been hired to alleviate some of the inherent parking challenges experienced currently in Los Gatos. We hope to provide you the following: - A courteous valet attendant will meet you at the outlined curbside to exchange your keys and car for a valet ticket, the valet will then take your car to a designated, preserved and secured parking lot where an attendant will be posted the entire night. - Should your windows need cleaning you can count on the valet to wash you wind shield front and back for a safe ride home. - When you return simply present you ticket to the valet attendant and they will call your car up via 2 -way radio, your car will be up in a matter of a couple of minutes. - Although the program is sponsored by the City of L.G. the program is supplemented by the nominal fee charged to you. - The times of operation are as follows: - Should you have any questions feel free to contact us at (800) 500 -GIPS or (408) 867- 7275. Please take a moment to evaluate our program and receive a complimentary suprise. Valet Parking Survey OK- GOOD -GREAT • Was the signage in the 1 2 3 4 5 city clear and easy to follow OK -GOOD -GREAT • Was your valet courteous 1 2 3 4 5 and helpful? OK- GOOD -GREAT • Did you get your car back 1 2 3 4 5 in a timely matter? OK- GOOD -GREAT • How was your experience 1 2 3 4 5 as a whole. Will you use our service Yes - Maybe - No again? If not not, why? If you have any additional comments please feel free to include them. Thank you for your participation. ILI M • - _ _ L�44) �jAffi, MAI pw I IV, Am 'A A#A4%764& s .0, '1 LEGEND 2 HOUR STREET PARKING (NO OVERNIGHT G PARKING T PARKINO) ® 3 HOUR PARKING ® 30 MINUTE PARKING SUGGESTED PLACEMENT OF SIGNS 1 �O C C 7 0. n TOWN Ra 0 q / /. /� / f---, IPPER LEVEL IS 3 HOUR der OW ER LEVEL IS 24 HOUR LI IT n OLD TOWN PAAKINO LOT DATA LOT TOTAL SPACES 1 115 2 50 4 320 6 102 9 44 13 93 Exhibit D THIS MAP IS NOT PRECISE. PLEASE NOTE POSTED SIGN LIMIT RESTRICTIONS. MAw1gT��iCV.•w0 e.a.a. Ilval .. U2, Ill. LOCATION OF PERSPECTIVE SIGNS r� .'J IT �g cxe t s ;1:2 -,"g ^ -r It 1�G ... .1.. _ •tea . 1 I Ismarn C CIL- A'e r .. it, "o": TowN of Los GATos CMc Ca rrn 110 E. MAIN STRM P.O. Box 949 NOTICELos GAnr, CA 95031 ON NOVEMBER 17 THE TOWN COUNCIL WILL CONSIDER A TRIAL VALET PARKING SERVICE FOR DOWNTOWN! What is proposed? Valet service to be provided by a professional organization The service is to operate on a trial basis during the holidays Valet parking to be located in a portion of Parking Lot 4 On- street staging to be located at the southwest corner of North Santa Cruz Avenue and Bean Avenue Hours of operation - Thursday 5:00 P.M. to 12:00 A.M., Friday and Saturday 6:00 A.M. to 12:00 A.M. Charge $2.00 per car for day use and $4.00 per car after 5:00 P.M. If you have any q 30 P M until Meeting at comments, please attend the Town in he Civic Center Council Chambers •2 Call Rebecca Macon with the Building and Engineering Department at (408) 399-5711 Attachment 5 INCORPORATED AUGUST 10, 1887 RECEIVED TSHADED AREAS HE PARKING COMMISSIONS RECOMMENDATIONS OR VALET PARKING i Attachment 6