Desk Itemtowx o<
X08 s�tog
COUNCIL AGENDA REPORT
MEETING DATE: 01/19/16
ITEM NO: 5
DESK ITEM
DATE: JANUARY 19, 2016
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER I /G�
SUBJECT: PPW JOB NO. 15- 811 -9901 AND 15 -811 -9903 — FY 2015/16 ANNUAL STREET
REPAIR AND RESURFACING PROJECT AND PAVEMENT REHABILITATION -
CRACK SEAL 811 -9901 AND 811 -9903
A. APPROVE THE REVISED PLANS AND SPECIFICATIONS FOR THE ANNUAL
STREET REPAIR AND RESURFACING AND PAVEMENT REHABILITATION
— CRACK SEAL PROJECT AND AUTHORIZE THE TOWN TO ADVERTISE
THE PROJECT FOR BID.
B. AUTHORIZE THE TOWN MANAGER TO AWARD AND EXECUTE A
CONSTRUCTION AGREEMENT IN AN AMOUNT NOT TO EXCEED THE
AVAILABLE BUDGETED AMOUNT OF $2,232,782, WHICH INCLUDES A
15 PERCENT CONTINGENCY.
REMARKS:
After the staff report was distributed on January 14, 2016, staff received the following comment from a
Council Member:
How can we allocate over $2 million now when we were previously advised by staff to reject bids
over $900,000?
The previous project bids from contractors had high unit costs, which resulted in overall high project
costs. At the time, the funding allocated for the project was $900,000 from the Fiscal Year 2014/15
budget and the bids received exceeded that amount due to the high unit costs. Staff did not feel the unit
costs were reasonable and therefore recommended rejecting the bids. In the current project, staff
recommends combining the Fiscal Years 2014/15 and 2015/16 budget allocations for the new project.
With that, the scope of the project has increased significantly — meaning more street surface can be
addressed. Staff expects the unit costs and overall project costs to be competitive in this bidding cycle.
The result will be a much larger street resurfacing project to address the street maintenance needs of the
Town.
PREPARED BY: MATT MORLEY �� c.
DIRECTOR OF PARKS AND PUB ORKS
Reviewed by:
Town Manager
Attorney