Staff ReportDRAFT Town Council Meeting 01/19/16
Item # 1
MINUTES OF THE TOWN COUNCIL/PARKING AUTHORITY MEETING
DECEMBER 15, 2015
The Town Council of the Town of Los Gatos conducted a Special Meeting on Tuesday,
December 15, 2015, to hold Board/Commission/Committee Interviews at 5:00 p.m. and
a Regular Meeting at 7:00 p.m.
SPECIAL MEETING CALLED TO ORDER — 5:00 P.M.
ROLL CALL
Present: Mayor Barbara Spector, Vice Mayor Marico Sayoc, Council Member Marcia
Jensen, Council Member Steve Leonardis, Council Member Rob Rennie.
Absent: None
VERBAL COMMUNICATIONS
There were no verbal communications.
BOARD/COMMISSION/COMMITTEE INTERVIEWS
BUSINESS MEETING CALLED TO ORDER AT 7:00 P.M.
ROLL CALL
Present: Mayor Barbara Spector, Vice Mayor Marico Sayoc, Council Member Marcia
Jensen, Council Member Steve Leonardis, Council Member Rob Rennie.
Absent: None
PLEDGE OF ALLEGIANCE
Brayton Arthur led the Pledge of Allegiance. The audience was invited to participate.
APPOINTMENTS TO BOARDS, COMMISSIONS, AND COMMITTIEES
• Ad Hoc Citizen Committee
c Jak Van Nada was appointed.
• Arts and Culture Commission
o Rita Baum was appointed.
o Amy Fasnacht was appointed.
o Thomas Spilsbury was re -appointed.
• Bicycle and Pedestrian Advisory Commission
o John Aadland was re -appointed.
Building Board of Appeals
o Faith Mackarness was appointed.
Appointments to Boards, Commissions, and Committees — continued
• Community and Senior Services Commission
o Dave Knapp was re -appointed.
o Lisa Marshik was re -appointed.
o Berkeley Miller was appointed.
• General Plan Committee
o No appointment was made.
• Historic Preservation Committee
o Len Pacheco was re -appointed.
• Library Board
o Lyn Dougherty was re -appointed.
o Shelley Katz was re -appointed.
• Parks Commission
o Brant Corenson was re -appointed.
o Reza Tavana was appointed.
• Planning Commission
o Matthew Hudes was appointed.
o Thomas O'Donnell was re -appointed.
• Transportation and Parking Commission
o Daniel Snyder was appointed.
PRESENTATIONS
Mayor Spector presented the Small Business, Big Applause Commendation to CB
Hannegan's. Owners Mose Benson, Chris Benson, and John Hannegan thanked the
Town for their support.
CLOSED SESSION REPORT
There was no Closed Session.
COUNCIL/TOWN MANAGER REPORTS
Council Matters
- Council Member Marcia Jensen stated she attended the Planned Development
Study Committee (PDSC), Conceptual Development Advisory Committee (CDAC),
and Route 85 Policy Advisory Board meetings.
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Council Matters — continued
- Council Member Rob Rennie stated he attended the Los Gatos Education
Foundation (LGEF) Appreciation event and the Annual Los Gatos Children's
Christmas/Holiday Parade with other Council Members; the Cities Association
Holiday Dinner; the Terraces Christmas Tree Lighting; the Fresh Lifelines for Youth
(FLY) breakfast; and the Valley Transportation Authority (VTA) Policy Advisory
Committee (PAC) as an observer.
- Mayor Barbara Spector stated she attended the CDAC meeting, the Los Gatos
Annual Tree Lighting, the LGEF appreciation event, and the Annual Los Gatos
Children's Christmas/Holiday Parade.
- Vice Mayor Marico Sayoc stated she attended the North and West Valley Mayors
meeting, the PDSC meeting, the Los Gatos Chamber of Commerce pedestrian
safety flag unveiling, the Los Gatos Annual Tree Lighting, the Annual Los Gatos
Children's Christmas/Holiday Parade, and the Terraces Tree Lighting.
- Council Member Steve Leonardis stated he chaired the West Valley Sanitation
District Board of Directors meeting, and attended Assembly Member Low's holiday
event, the Annual Los Gatos Children's Christmas/Holiday Parade, the Annual Tree
Lighting, the City of Saratoga Mayoral swearing in, and the Treatment Plant
Advisory Committee meeting.
Manager Matters
- Book drop construction at the Library will begin Wednesday, December 16 through
Friday, December 18, and there will be alternate locations for books to be dropped
off during the construction.
- Town offices will be closed December 24, 2015, through January 1, 2016, in
observance of the holiday. Town offices will re -open for full service on January 4,
and the Library will re -open on January 2.
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approve Council minutes of December 1, 2015.
2. Adopt Council Committee appointments effective January 1, 2016.
3. Adopt a resolution extending the Planned Development Study Committee's
Deadline for completing their work. RESOLUTION 2015-066
4. Town Code Amendment A-13-002. Home Occupations Amendments
Adopt ordinance amendments to Section 29.10.09025 of Chapter 29 (Zoning
Regulations — Home Occupations) of the Town Code to include cottage food
industry businesses and additional prohibited home occupation uses.
ORDINANCE 2248
5. Accept Fiscal Year (FY) 2014/15 status report on receipt and use of Development
Impact Fees.
6. Adopt a resolution approving the Final Map for Tract No. 10292-375 Knowles
Drive, accepting the dedications and authorizing the Town Manager to execute
the subdivision improvement agreement for public improvements. RESOLUTION
2015-067
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Consent Items — continued
7. Adopt a resolution approving a purchase and sale agreement for the repurchase
of an affordable housing unit subject to an existing Below Market Price (BMP) first
right of refusal option, located at 108 Sierra Linda, Los Gatos, CA, APN 407-17-
035, and authorizing the Town Manager to negotiate and execute all agreements
and documents necessary and appropriate to effectuate the preservation of the
affordable housing unit. RESOLUTION 2015-068
8. Authorize the Town Manager to execute a second amendment to the agreement
with Geophex Surveys in an amount of $18,439 to purchase additional software
and professional services, totaling an amount not to exceed $54,865 over the
agreement term.
Council Member Steve Leonardis requested his appointment to the Treatment Plant
Advisory Board be added to the Council Committee appointments list.
MOTION: Motion by Council Member Steve Leonardis to approve the
Consent Items. Seconded by Council Member Rob Rennie.
VOTE: Motion passed unanimously.
VERBAL COMMUNICATIONS
Angelia Doerner
- Commented on coordination of utility replacement, storm drain upgrades, and the
RFP for the Almond Grove Repaving project.
OTHER BUSINESS
9. Provide direction regarding the 2016 Music in the Park Summer Concert Series.
Christina Gilmore, Assistant to the Town Manager, presented the staff report.
Opened Public Comment at 7:56 p.m.
Bob Long
- Commented on the possibility of NUMU taking on the project.
Closed Public Comment at 8:02 p.m.
Council discussed the matter.
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Other Business Item #9 — continued
MOTION: Motion by Council Member Marcia Jensen to direct staff to
proceed with item B on page 2 of the staff report. AMENDMENT:
publicizing possible changes to Music in the Park. Seconded by
Vice Mayor Marico Sayoc.
VOTE: Motion passed unanimously.
10. Potential separation of parking requirements and seating capacities.
Monica Renn, Economic Vitality Manager, presented the staff report.
Opened and closed Public Comment at 8:20 p.m.
Council discussed the matter.
MOTION: Motion by Council Member Marcia Jensen to direct staff to
present options, including potential ordinance language, to the
Planning Commission with respect to de -coupling parking and
seats for discussion and feedback by the Planning Commission.
Seconded by Council Member Rob Rennie.
VOTE: Motion passed unanimously.
11. Community Grants Program Update
a. Receive the Community Grants Program update
b. Provide direction on potential modifications to the Community Grant Process,
funding categories, evaluation criteria, budget allocation, or other elements
Christina Gilmore, Assistant to the Town Manager, presented the staff report.
Opened Public Comment at 8:56 p.m.
Tom Picraux
- Commented on the process and commended Council for providing funds to assist
organizations.
Lee Fagot
- Commended the Council for their support of organizations and in support of a semi-
annual budget allocation rather than an annual allocation.
Closed Public Comment at 9:05 p.m.
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Other Business Item #11 — continued
Council discussed the matter.
MOTION: Motion by Council Member Rob Rennie to direct staff to evaluate
reducing the reporting requirements and to evaluate and explore
efficiency and effective measures. AMENDMENT: to also direct
staff to broaden the outreach when funding is available so the
number of Los Gatos residents served is increased. Seconded by
Vice Mayor Marico Sayoc.
VOTE: Motion passed unanimously.
12. Information report on Community Choice Energy and direct the Town Manager to
return with an ordinance and other implementing documents for the January 19,
2016 Council Meeting.
Matt Morley, Parks and Public Works Director, presented the staff report.
Opened and closed Public Comment at 9:31 p.m.
Council discussed the matter.
MOTION: Motion by Vice Mayor Marico Sayoc to direct the Town Manger to
return with an ordinance and implementing documents for the
January 19, 2016, meeting. Seconded by Council Member Rob
Rennie.
VOTE: Motion passed 4/1. Council Member Steve Leonardis voting
no.
ADJOURNMENT
The meeting adjourned at 9:35 p.m.
Attest:
Shelley Neis, Clerk Administrator
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