Agenda
TOWN OF LOS GATOS
JOINT TOWN COUNCIL/PARKING AUTHORITY
JUNE 16, 2015
110 EAST MAIN STREET
COUNCIL CHAMBERS (DOWNSTAIRS)
Marcia Jensen, Mayor
LOS GATOS, CA
Barbara Spector, Vice Mayor
Steven Leonardis, Council Member
Rob Rennie Council Member
Marico Sayoc, Council Member
PARTICIPATION IN THE PUBLIC PROCESS
The Town of Los Gatos strongly encourages your active participation in the public process, which is the
cornerstone of democracy. If you wish to speak to an item on the agenda, please complete a “speaker’s
card” located on the back of the chamber benches and return it to the Clerk Administrator. If you wish to
speak to an item NOT on the agenda, you may do so during the “verbal communications” period. The
time allocated to speakers may change to better facilitate the Town Council meeting
The purpose of the Town Council meeting is to conduct the business of the community in an effective and
efficient manner. This is done by following meeting guidelines set forth in State law and in the Town
Code. Conduct which is considered disruptive during Town Council meetings include, but is not limited
to:
• Addressing the Town Council without first being recognized;
• Interrupting speakers, Town Council, and Town staff;
• Continuing to speak after the allotted time has expired;
• Failing to relinquish the podium when directed to do so; and
• Repetitiously addressing the same subject
For the benefit of the community, the Town of Los Gatos asks that you follow the Town’s meeting
guidelines while attending Town Council meetings and treat everyone with respect and dignity.
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ndth
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AMENDED
TOWN OF LOS GATOS
JOINT TOWN COUNCIL/PARKING AUTHORITY
JUNE 16, 2015
7:00 PM
MEETING CALLED TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
Anthony Martin, Van Meter Elementary
PRESENTATIONS
Small Business, Big Applause – Los Gatos Tire and Auto Repair
TOWN COUNCIL
COUNCIL/TOWN MANAGER REPORTS
Council Matters
Manager Matters
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION
)
(Before
the Town Council acts on the consent agenda, any member of the public or Town Council may request
that any item be removed from the consent agenda. At the Mayor’s discretion, items removed from the
consent calendar may be considered either before or after the Public Hearings portion of the agenda)
1.Approve Council Minutes of June 2, 2015
2.Approve Town Council Meeting Schedule for 2015/2016 Fiscal Year
3.FY 2014/15 Quarterly Investment Report (January through March 2015)
4.Adopt resolution establishing the FY 2015/16 GANN appropriation limit for the
Town of Los Gatos
5.Authorize the Town Manager to execute a five year agreement for consultant services
with Project Sentinel for Tenant/Landlord Rental Dispute Resolution Services in an
amount not to exceed $34,000 annually and $170,000 over the life of the agreement
Writings related to an item on the Town Council meeting agenda distributed to members of the Council within 72
hours of the meeting are available for public inspection at the front desk of the Los Gatos Town Library, located at
110 E. Main Street, and are also available for review on the official Town of Los Gatos website. Copies of desk items
distributed to members of the Council at the meeting are available for review in the Town Council Chambers
Note: The Town of Los Gatos has adopted the provisions of Code of Civil Procedure §1094.6; litigation
challenging a decision of the Town Council must be brought within 90 days after the decision is announced
unless a shorter time is required by State or Federal law.
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AGENDA WAS AMENED TO ADD VERBAL COMMUNICATIONS
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CONSENT ITEMS
(continued)
6.15400 Los Gatos Boulevard
Staff recommends that the Town Council:
a.Adopt a resolution accepting the completed work of W.L. Butler
Construction, Inc.
b.Authorize the Town Manager to execute a Certificate of Acceptance and
Notice of Completion for recording by the Clerk Administrator
7.Tract No. 10129 – 16005 Los Gatos Boulevard and 625 Blossom Hill Road
Staff recommends that the Town Council:
a.Adopt a resolution accepting the completed work of D.R. Horton Bay, Inc. a
Delaware Corporation for Tract No.10129
b.Authorize the Town Manager to execute a Certificate of Acceptance and
Notice of Completion for recording by the Clerk Administrator
8.Accept Donations in the aggregate amount of $38,528.64 for FY 2014/15 from the
Los Gatos/Monte Sereno Police Foundation for equipment, supplies, training
materials, and support for the Los Gatos/Monte Sereno Police Department.
9.Authorize the Town Manager to execute a third amendment to the agreement for
services with Sunnyvale Building Maintenance for a three-month period in an amount
not to exceed $33,000
10.Authorize the Town Manager to execute agreements with the County of Santa Clara
for:
a.Countywide household hazardous waste collection program
b.AB939 implementation fee collection and distribution
VERBAL COMMUNICATIONS
(
Members of the public may address the Town Council
on any matter that is not listed on the agenda. Unless additional time is authorized by the Town
Council, remarks shall be limited to three minutes.)
PUBLIC HEARINGS
(Applicants/Appellants and their representatives may be allotted up
to a total of ten minutes maximum for opening statements. Members of the public may be
allotted up to three minutes to comment on any public hearing item. Applicants/Appellants and
their representatives may be allotted up to a total of five minutes maximum for closing
statements. Items requested/recommended for continuance are subject to Council’s consent at
the meeting.)
11.Landscaping and Lighting Assessment Districts No. 1 & 2
a.Adopt resolution confirming the diagram and assessments, and levying and
authorizing collection of assessments for Landscape and Lighting Assessment
District No. 1 - Blackwell Drive Benefit Zone
b.Adopt resolution confirming the diagram and assessments, and levying and
authorizing collection of assessments for Landscape and Lighting Assessment
District No. 1 - Kennedy Meadows Benefit Zone
c.Adopt resolution confirming the diagram and assessments, and levying and
authorizing collection of assessments for Landscape and Lighting Assessment
District No. 1 - Santa Rosa Heights Benefit Zone
d.Adopt resolution confirming the diagram and assessments, and levying and
authorizing collection of assessments for Landscape and Lighting Assessment
District No. 1 - Vasona Heights Benefit Zone
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e.Adopt resolution confirming the diagram and assessments, and levying and
authorizing collection of assessments for Landscape and Lighting Assessment
District No. 1 - Hillbrook Drive Benefit Zone
f.Adopt resolution confirming the diagram and assessments, and levying and
authorizing collection of assessments for Landscape and Lighting Assessment
District No. 2 - Gemini Court Benefit Zone
OTHER BUSINESS
(Up to three minutes may be allotted to each speaker on any of the
following items.)
12.Police Services Contract between the Town of Los Gatos and City of Monte Sereno
a.Authorize the Interim Town Manager to execute a ten year agreement for
Police Services by the Town of Los Gatos to the City of Monte Sereno in
exchange for a renegotiated amount of $812,800 for FY 2015/16 increasing
annually thereafter
b.Authorize a FY 2015/16 budget revenue adjustment of $140,000 in
consideration of these additional revenues
13.PPW Job No. 13-27- FY 2014/15 Annual Street Repair and Resurfacing Project And
Pavement Rehabilitation – Crack Seal 811-9901 and 811-9903
Staff recommends that the Town Council:
a.Approve plans and specifications for the Annual Street Repair and
Resurfacing & Pavement Rehabilitation – Crack Seal Project and authorizing
the Town to advertise the project for bid.
b.Authorize the Town Manager to award and execute a construction agreement
in an amount not to exceed the available budgeted amount of $1,879,967
including contingencies.
c.Authorize staff to execute future change orders in an amount not to exceed
fifteen percent of the contract award amount.
(Deferred from 6/2/15 to be heard with Budget)
PUBLIC HEARINGS
(Applicants/Appellants and their representatives may be allotted up
to a total of ten minutes maximum for opening statements. Members of the public may be
allotted up to three minutes to comment on any public hearing item. Applicants/Appellants and
their representatives may be allotted up to a total of five minutes maximum for closing
statements. Items requested/recommended for continuance are subject to Council’s consent at
the meeting.)
14.Town of Los Gatos Fiscal Year 2015/16 Operating Budget and FY 2014/15 – FY
2018/19 Capital Improvement Program (CIP), New Appropriations, and other
Approved Adjustments and Minor Corrections
a.Consider the Town of Los Gatos Proposed Operating and Capital Budget for
Fiscal Year 2015/16
b.Provide direction regarding any of the following changes to the Fiscal Year
2015/16 Operating and Capital Budget or the 2016-2020 Capital Improvement
Program Budget:
i.Authorization to adjust General Fund expenditures and revenues by
$164,000 to fund an entry level Officer
ii.Authorization to create an Operating Budget Reserve with $300,000 of
unspent FY 2014/15 dollars.
c.Adopt resolution approving Operating Budget for Fiscal Year 2015/16
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d.Consider the Town of Los Gatos Proposed Capital Budget for Fiscal Years
2016-2020
e.Adopt resolution approving the Capital Improvement Program Budget for
Fiscal Years 2016-2020
(Continued from 6/2/15)
15.Water Conservation
a.Extend the Water Conservation Urgency Ordinance for ten months, fifteen
days
b.Review options and provide direction on water use reduction in Town parks
(Continued from 6/2/15)
16.Conditional Use Permit U-13-012, Subdivision Application M-13-004, and
Architecture and Site Applications S-13-020 through S-13-027. Property Location:
258 Union Avenue. Applicant: Chris Kummerer. Property Owner/Appellant: Valley
One Investment, LLC.
Consider an appeal of the decision of the Planning Commission approving a request
to construct eight residential condominiums on property zoned C-1. APN 527-44-012
and 527-44-013
(Continued from 6/2/15)
OTHER BUSINESS
(Up to three minutes may be allotted to each speaker on any of the
following items.)
17.Authorize the Interim Town Manager to execute a lease agreement between the Town
of Los Gatos and the Friends of the Los Gatos Public Library
18.PPW Job No. 14-815-9930 – Retaining Wall Repairs-Jackson Street Project FY14-
815-9930
Staff recommends that the Town Council:
a.Approve plans and specifications for retaining wall repairs - Jackson Street
and authorize the Town to advertise the project for bid.
b.Authorize the Town Manager to award and execute a construction agreement
in an amount not to exceed the total budgeted amount of $648,584, including
contingencies and any change orders
c.Authorize a budget adjustment of $97,945 from the guardrail replacement
project, $33,000 from the equipment replacement fund and $100,000 from the
general fund appropriated reserve (GFAR) fund balance to project 411-812-
0120 retaining wall repairs – Jackson Street.
19.Authorize the Town Manager to execute a revised cooperative agreement between the
Town of Los Gatos, the City of Saratoga, and the Santa Clara Valley Water District to
increase the insurance requirements for the replacement of bridges on Quito Road –
PPW Job No. 01-12
20.Approve the project list for submission to the Metropolitan Transportation
Commission and the Valley Transportation Authority for the Plan Bay Area and
Valley Transportation Plan 2040 programs
ADJOURNMENT
(Council policy is to adjourn no later than midnight unless a majority of
Council votes for an extension of time)
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