AddendumCOUNCIL AGENDA REPORT
DATE: NOVEMBER 2, 2015
TO: MAYOR AND TOWN COUNCIL
MEETING DATE: 11/03/15
ITEM NO: 6
ADDENDUM
FROM: LAUREL PREVETTI, TOWN MANAGER2�G/u�/`'`� l
SUBJECT: AUTHORIZE THE TOWN MANAGER TO PURCHASE SOFTWARE AND
PROFESSIONAL SERVICES FROM CARTEGRAPH SYSTEMS, INC. FOR THE
PERIOD OF DECEMBER 30, 2015 THROUGH DECEMBER 29, 2017 IN AN
AMOUNT NOT TO EXCEED $76,800 OVER THE CONTRACT TERM.
REMARKS:
After the initial staff report was distributed on October 29, 2015, staff received the following question
from a Councilmember:
Question: How can we contract through 2017 if only funded through 2015/16?
Answer: It is not uncommon for local governments to enter into multi-year agreements. When multi-
year agreements are recommended, language is included in the agreement subjecting future year
commitments to future appropriation of funds by the Town Council, as highlighted in the fiscal impact
section of the Council Agenda Report. Funding for services in the current fiscal year (FY) is included in
the FY 2015/16 operating budget for the department.
PREPARED BY: MATT MORLEY
L
Director of Parks and Public Works
Reviewed by:
stant Town Manager
Attorney