Staff Report MinutesDRAFT Town Council Meeting 11/03/15
Item # I
MINUTES OF THE TOWN COUNCIL /PARKING AUTHORITY MEETING
OCTOBER 20, 2015
The Town Council of the Town of Los Gatos conducted a Special Meeting on Tuesday,
October 20, 2015, to hold a Closed Session at 5:30 p.m., a Special Meeting to conduct
committee interviews at 6:15 p.m., and a Regular Meeting at 7:00 p.m.
CLOSED SESSION — 5:30 P.M.
CS -1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code
Section 54956.8): Instructing Town's real property negotiator regarding the price
and terms of payment for the sale, exchange, or lease of real property as to 5
parcels.
Property: 14850 Winchester Avenue (APN: 424 -31 -055)
Negotiating Parties: Town of Los Gatos (Negotiator: Matt Morley, PPW Director)
Potential Buyers and /or Tenants
Negotiations: Price and terms of potential sale or lease.
Property: 4 Tait Avenue (Museum) (APN: 510 -44 -054)
Negotiating Parties: Town of Los Gatos (Negotiator: Matt Morley, PPW Director)
Potential Buyers and /or Tenants
Negotiations: Price and terms of potential sale or lease.
Property: 75 Church St. (Forbes Mill) (APN: 529 -54 -050)
Negotiating Parties: Town of Los Gatos (Negotiator: Matt Morley, PPW Director)
Potential Buyers and /or Tenants
Negotiations: Price and terms of potential sale or lease.
Property: 20 Dittos Lane (APN: 529 -29 -034)
Negotiating Parties: Town of Los Gatos (Negotiator: Matt Morley, PPW Director)
Potential Buyers and /or Tenants
Negotiations: Price and terms of potential sale or lease.
Property: 224 West Main Street (APNs: 510 -44 -037, -039, and -069)
Negotiating Parties: Town of Los Gatos (Negotiator: Matt Morley, PPW Director)
Potential Buyers and /or Tenants
Negotiations: Price and terms of potential sale or lease.
CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION --
Government Code Section 54956.9(a): STATUS REPORT ON ALL PENDING
LITIGATION.
INTERVIEWS — 5:30 P.M.
Ad Hoc Citizen Committee
After the interviews, Council discussed the matter.
Interviews — continued
Appointments to the Ad Hoc Citizen Committee:
• Lee Fagot
• Mark Robinson
MOTION: Motion by Vice Mayor Barbara Spector to go forward and vote on
the appointments to the Committee. Seconded by Council
Member Steve Leonardis.
VOTE: Motion passed unanimously.
MOTION: Motion by Council Member Steve Leonardis to re- advertise for
the open position. Seconded by Council Member Rob Rennie.
VOTE: Motion passed unanimously.
MOTION: Motion by Mayor Marcia Jensen to reopen the application period
for an additional two weeks. Seconded by Vice Mayor Barbara
Spector.
VOTE: Motion passed unanimously.
MEETING CALLED TO ORDER AT 7:00 P.M.
ROLL CALL
Present: Mayor Marcia Jensen, Vice Mayor Barbara Spector, Council Member Steve
Leonardis, Council Member Rob Rennie, Council Member Marico Sayoc.
Absent: None
PLEDGE OF ALLEGIANCE
Viki Toram led the Pledge of Allegiance. The audience was invited to participate.
PRESENTATIONS
Mayor Jensen presented the Small Business, Big Applause commendation to Dan and
Katie Melin, owners of Affordable Treasures.
CLOSED SESSION REPORT
Robert Schultz, Town Attorney, stated Council met in Closed Session as duly noted on
the agenda and there is no report.
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Town Council /Parking Authority October 20, 2015
COUNCIL/TOWN MANAGER REPORTS
Council Matters
- Council Member Rob Rennie stated he attended the Cities Association meeting
where he was appointed as an alternate to the Santa Clara County Emergency
Operation Area Council.
- Vice Mayor Barbara Spector stated she attended the Conceptual Development
Advisory Committee (CDAC) meeting.
- Mayor Marcia Jensen stated she attended the CDAC meeting. Prior to the Council
meeting, interviews were conducted and appointments were made to the Ad Hoc
Citizen Committee. Council also authorized re- advertising of the vacant position for
another two weeks. Appointed to the Committee are Lee Fagot and Mark Robinson.
- Council Member Steve Leonardis stated he chaired the West Valley Sanitation
(WVSD) Board of Director meeting.
- Council Member Marico Sayoc stated she attended the Planned Development
Study Committee meeting along with the Mayor.
Manager Matters
- Ms. Prevetti stated the Town is hosting an Open House at Town Hall, Saturday
October 24, from 11:00 a.m. to 2:00 p.m. Tours will be available as well as
opportunity to meet with Council and staff; applications for the Town's Poet
Laureate are being accepted and are due November 22; and the Town is recruiting
for all other boards and commissions and applications are due December 4.
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approve Council minutes of October 6, 2015.
2. Authorize the Town Manager to purchase two replacement police patrol
vehicles from Folsom Lake Ford in an amount not to exceed $70,009.
3. Authorize the Town Manager to execute agreements with Deborah Ellis and
Walter Levison to provide services as consulting arborist to the Town.
4. Authorize the Town Manager to execute an agreement with Hello Housing for
administration of the Town's Below Market Price Affordable Housing Program
(BMP).
MOTION: Motion by Council Member Steve Leonardis to approve Consent
Items 1 through 4. Seconded by Council Member Rob Rennie.
VOTE: Motion passed unanimously.
VERBAL COMMUNICATIONS
Wendi Baker
- Invited all to participate in the Silicon Valley Turkey Trot on Thanksgiving Day and
provided flyers with information and the website to register.
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Town Council /Parking Authority October 20, 2015
Verbal Communications — continued
John Shepardson
- Commented on police department budgets for Saratoga and Los Gatos.
PUBLIC HEARINGS
5. Adopt an Ordinance of the Town Council of the Town of Los Gatos adding
division 3B to Section 29.20 to the Los Gatos Town Code to provide an
expedited, streamlined, permitting process for small residential rooftop solar
systems as required by Assembly Bill 2188 (Chapter 521, Statues 2014).
ORDINANCE 2245
Rob Schultz, Town Attorney, presented the staff report.
Opened and closed Public Comment at 7:26 p.m.
Council discussed the matter.
MOTION: Motion by Council Member Marico Sayoc to approve the
introduction and first reading of the ordinance by title only; direct
staff to advise the Planning Commission that their first
recommendation was included in the ordinance and the second
was not and the reasons for such; and staff to draft an
administrative policy regarding historic structures to be brought to
the Policy Committee for further review. Seconded by Vice Mayor
Barbara Spector.
VOTE: Motion passed unanimously.
The Clerk Administrator read the title of the ordinance.
OTHER BUSINESS
6. Accept the Los Gatos Library Strategic Plan for 2015 -2020.
Heidi Murphy, Library Director, presented the staff report.
Opened and closed Public Comment at 7:31 p.m.
Council discussed the matter.
MOTION: Motion by Mayor Marcia Jensen to accept the Library Strategic
Plan. Seconded by Council Member Marico Sayoc.
VOTE: Motion passed unanimously.
Town Council /Parking Authority October 20, 2015
Accept the Report on the Parks, Transportation and Parking, and Bicycle and
Pedestrian Advisory Commission Priorities.
Matt Morley, Director of Parks and Public Works; Eric Fox, Parks Commission Vice
Chair; Maria Ristow, Transportation and Parking Commission (T &P) member; and
Crystal Huang, Bicycle and Pedestrian Advisory Commission (BPAC) Vice Chair,
presented the staff report.
Opened and closed Public Comment at 7:55 p.m.
Council discussed the matter.
MOTION: Motion by Vice Mayor Barbara Spector to accept the report on
the Parks, Transportation & Parking, and Bicycle and Pedestrian
Advisory Commission priorities. Seconded by Council Member
Rob Rennie.
VOTE: Motion passed unanimously.
8. Within the existing adopted fiscal year (FY) 2015/16 operating budget approve
the Arts and Culture Commission (ACC) recommendation to:
a. Reallocate $1,600 from the Forbes Mill Footbridge Project and $2,000
from the Arts Commission project to the Catwalk Phase II Public Art
Project, for a total project budget not to exceed $8,000;
b. Approve the recommendation from the Arts and Culture Commission to
issue a Request for Proposal (RFP) for the Catwalk Phase 11 Public Art
Project.
Christina Gilmore, Assistant to the Town Manager, presented the staff report.
Opened and closed Public Comment at 8:10 p.m.
Council discussed the matter.
MOTION: Motion by Council Member Marico Sayoc to continue the item
until all quotes are received for the reproduction and installation of
the artwork for the Forbes Mill Footbridge to determine if there are
enough funds to go forward with the Catwalk project. Seconded by
Vice Mayor Barbara Spector.
VOTE: Motion passed unanimously.
Town Council /Parking Authority October 20, 2015
9. PPW Job No. 13 -31 — Almond Grove Street Rehabilitation Project
Staff recommends that the Town Council proceed with the Almond Grove
Project by:
a. Complying with ADA with respect to sidewalks;
b. Phasing the project with Broadway and Bachman first;
c. Approving Plans and specifications and bidding Broadway and
Bachman for asphalt and concrete reconstruction with the curb line in
the existing location and no additional allocation of design fees;
d. Issuing a request for proposals for designing the remaining eight
project streets.
(Continued from 9115115)
Mayor Jensen announced the issue of the backstop at Blossom Hill Park would be
bifurcated from the Almond Grove Street Rehabilitation Project for public testimony and
consideration.
Opened Public Comment for the backstop at 8:21 p.m.
Phil Knopf
- Thanked the Parks Commission, Parks & Public Works staff, and the members of
the community for their support to have the funding approved for the backstop.
Closed Public Comment for the backstop at 8:25 p.m.
Council discussed the matter.
MOTION: Original Motion by Council Member Steve Leonardis to move
$25,000 from the $325,000 Bachman Park fund to Blossom Hill
Park for repair of the back stop and tennis court. MOTION
AMENDED: to specifically approve releasing the $25,000 on page
D20 of the Capital Improvement Projects (CIP) Budget for repair of
the back stop and direct staff to investigate the cost and funding to
repair the tennis court at Blossom Hill Park. Seconded by Council
Member Marico Sayoc.
VOTE: Motion passed unanimously.
Lisa Petersen, Town Engineer, presented the staff report.
Opened Public Comment at 8:38 p.m.
Tom Boyce
- Commented on the costs for the project.
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Town Council /Parking Authority October 20, 2015
Other Business Item #9 — continued
Robert Cowan
- Commented on the bid process, considering the long term life cycle of material
when choosing asphalt or concrete, and the curb extensions for trees and safety.
Angelia Doerner
- Commented on the ADA requirements for the project, the timing of the streets, and
the necessity for inclusion of sidewalk repairs.
Lynn Brandhourst
- Commented the residents on Broadway have no objection to reducing the streets by
six inches on each side and are in support of bidding the project as it is currently
designed.
Closed Public Comment at 8:51 p.m.
Council discussed the matter.
MOTION: Motion by Council Member Rob Rennie to accept staff's
recommendations to phase the project including: 1) doing an
Request for Proposal (RFP) for the remaining eight streets; 2)
conduct the ADA improvements where needed and save the
existing sidewalks as best we can. MOTION AMENDED TO ADD:
3) ensure the trees are handled per the existing Tree Ordinance
and ensure that no more trees are removed and possibly retain
more trees; 4) keep Broadway and Bachman with their existing
curb line as currently exists in the field and bid both for asphalt and
concrete; 5) include a five year replacement policy so if there are
any cuts they are amended; and 6) when bids return that staff will
include life cycle costs for both asphalt and concrete so Council has
the full information. MOTION AMENDED TO ADD: that Council set
aside a reserve of $12.2 million and retain $2.1 million of Capital
Projects identified as being "on hold" for further discussion, as
identified in Attachment 7 of the staff report. Seconded by Council
Member Marico Sayoc.
VOTE: Motion passed 3/2. Mayor Marcia Jensen and Council Member
Steve Leonardis voting no.
Town Council /Parking Authority October 20, 2015
ADJOURNMENT
The meeting adjourned at 9:45 p.m.
Attest:
Shelley Neis, Clerk Administrator
Town Council /Parking Authority October 20, 2015