Addendum Attachment 5CALIFORNIA T OWN OF L OS G ATOS C APITAL I MPROVEMENT P ROGRAM B UDGET F ISCAL Y EAR S 2015/16 - 2019 /2 0
Cover Photo: Ken Benjamin,
TOWN OF LOS GATOS CALIFORNIA PROPOSED Capital Improvement Program for Fiscal Year s July 1, 20 1 5 to June 30, 2020 Town Council Marcia Jensen .......................................................... ... Ma yor Barbara Spector .................................................... Vice Mayor Steven Leonardis .......................................... Council Member Rob Rennie ................................................... Council Member Marico Sayoc ............................................... Council Member Prepared under the direction of: Les White ..................................................................................................... Interim Town Manager Stephen D. Conway ................................................. Finance and Administrative Services Director 110 E . Main Street , Los Gatos, CA 9503 0 www.losgatosca.gov
T ABLE OF C ONTE NTS INTRODUCTION Town Manager’s Message ................................................................................................................... A – 1 FY 2014/15 Completed CIP Projects ................................................................................................... A – 13 FINANCIAL SUMMARIES Program Summaries Streets Program ................................................................................................................................B – 5 Parks Program ..................................................................................................................................B – 6 Public Facilities Program .................................................................................................................B – 6 Fund Summaries Total CIP Fund Summary ................................................................................................................B – 9 Fund 411 - GFAR Fund ...................................................................................................................B – 10 Fund 471 – Traffic Mitigation Fund ................................................................................................B – 12 Fund 421 – Grants Fund ..................................................................................................................B – 14 Fund 461/462/463 – Storm Basin Funds .........................................................................................B – 16 Fund 472 – Utility Underground Fund ............................................................................................B – 18 Fund 481 – Gas Tax Fund ...............................................................................................................B – 20 STREETS PROGRAM St reet Reconstruction & Resurfacing Projects Street Repair & Resurfacing ............................................................................................................ C – 6 Almond Grove Street Rehabilitation Project .................................................................................. C – 8 Pavement Rehabilitation – Crack Seal ............................................................................................. C – 10 Hillside Road Repair & Resurfacing Project ................................................................................... C – 12 Street Repairs, Maintenance & Safety Projects Traffic Calming Projects ..................................................................................................................C – 18 Curb, Gutter & Sidewalk Maintenance ............................................................................................ C – 20 Retaining Wall Repairs .................................................................................................................... C – 22 Annual Street Restriping .................................................................................................................. C – 24 Public Access Infrastructure Improvement Projects ........................................................................ C – 26 Guardrail Replacement Projects ...................................................................................................... C – 28 El ectrical Panel Replacement on Pageant Way ............................................................................... C – 30 Crosswalk Improvements at Santa Cruz Ave/Blossom Hill Rd ...................................................... C – 32 Crosswalk Lighting Upgrades ......................................................................................................... C – 34 i
T ABLE OF C ONTE NTS Street Improvement Projects Winchester Boulevard / Lark Avenue Intersection Improvements ..................................................C – 40 Downtown Parking Signs Enhancements ........................................................................................ C – 42 Highway 9 / University Avenue Intersection Improvements .......................................................... C – 44 Los Gatos Boulevard / Shannon Road Improvements. .................................................................... C – 46 Monument Control Network Update ............................................................................................... C – 48 Downtown Parking Lots Seal Coat & Restriping ............................................................................ C – 50 Hernand ez Ave nue Storm Drain Improvements ..............................................................................C – 52 Los Gatos Boulevard / Lark Avenue Intersection Improvements ................................................... C – 54 Blossom Hill Road / Cherry Blossom Lane Intersection Improvements ......................................... C – 56 224 West Main Property Acquisition (Parking Lot 6) ..................................................................... C – 58 Parking Lot 4 R epair & Waterproofing ........................................................................................... C – 60 Sidewalk Improvements/ Shannon Road /Los Gatos Boulevard /Cherry Blossom .......................... C – 62 Stonybrook Road & Kennedy Road Sidewalk Improvements ........................................................ C – 64 Intersection Safety & Traffic Flow Improvements .......................................................................... C – 66 Sidewalk Improvements – Multiple Locations ................................................................................ C – 68 Frank Ave Storm Drain Improvements ........................................................................................... C – 70 Montebello Way Island Removal .................................................................................................... C – 72 LED Streetlights .............................................................................................................................. C – 74 Pageant Way Parking Lot Reconstruction ....................................................................................... C – 76 Utility Undergrounding Improvements ........................................................................................... C – 78 Bridge Projects Quito Road - Bridge Replacem ent ................................................................................................... C – 84 PARKS AND TRAILS PROGRAM Park Improvement Projects Blossom Hill Park Upgrades .......................................................................................................... D – 6 Blossom Hill Park Restroom Rehabilitation ................................................................................... D – 8 Oak Meadow Park Upgrades .......................................................................................................... D – 10 Parks Playground Fibar Project ...................................................................................................... D – 12 Plaza Park Improvements ............................................................................................................... D – 14 Park Rehabilitation – Bachman Park .............................................................................................. D – 16 Wo rcester Park ................................................................................................................................ D – 18 Blossom Hill Park – Little League Backstop .................................................................................. D – 20 Trail Improvement Projects Open Space Trail Upgrades ............................................................................................................ D – 26 Los Gatos Creek Trail Park Improvements at Charter Oaks .......................................................... D – 28 ii
T ABLE OF C ONTE NTS PUBLIC FACILITIES P ROGRAM Infrastructure Projects Town Beautification Projects .......................................................................................................... E – 6 Old Library Re -use Project ............................................................................................................. E – 8 HVAC Upgrades – Old Library ....................................................................................................... E – 10 Building Replacement at Corporation Yard .................................................................................... E – 12 Civic Center Building Energy Efficiency Measures ........................................................................ E – 14 Town Digital Aerial Photograph / Topographic Map ...................................................................... E – 16 Fuel System Enhancements ............................................................................................................. E – 18 Former Library Building Roof Improvements ................................................................................. E – 20 Civic Center Improvements ............................................................................................................ E – 22 Energy Efficiency Upgrades Town-wide ........................................................................................ E – 24 Equipment Projects Information System Upgrade ........................................................................................................... E – 30 Audio / Video System Upgrade ....................................................................................................... E – 32 Town -Wide Document Imaging Project ......................................................................................... E – 34 Tiburon CAD/RMS Upgrade ........................................................................................................... E – 36 Engineering Document Archiving ................................................................................................... E – 38 Police Interoperability Radio Project ............................................................................................... E – 40 PPW Interoperability Radio Project ................................................................................................ E – 42 Silicon Valley Ra dio Interoperability Project (SVRIP) Police System Infrastructure ................... E – 44 REFERENCE Glossary ................................................................................................................................................ F – 1 Index ..................................................................................................................................................... F – 7 iii
Introduction
T OWN OF L OS G ATOS C IVIC C ENTER 110 E. M AIN S TREET L OS G ATOS , CA 9503 0 May 19, 2015 Honorable Mayor and Town Council : I am pleased to submit to you the Proposed FY 2015/16 – 2019/20 Five -Year Capital Improvement Program (CIP) for the Town of Los Gatos. The CIP is a comprehensive five -year capital improvement plan designed to identify projects to develop and main tain the Town’s infrastructure , which is consistent with the Town Council core value of maintaining the condition and availability of public facilities. Guidance for developing priorities for capital improvement projects is also derived from key pl ans, including the General Plan and the Town’s strategic goals. In February 201 4 , the T own C ouncil reaffirmed its Core Values and established the 2014-16 Strategic Goals . The Town Council identified several new strategic goals that will affect the capital budget priorities in the future , including sign ificant work in the area of complete str eets and other capital initiatives . Input from Town boards and c ommissions also contributed to the development of this CIP. The proposed five -year plan totals $30.4 million. $16.2 million is being proposed in the first year of the plan and is comprised of approximately $10.9 million in carryover funds from FY 2014/15 and approximately $5.3 million in new funding. The first year of the five year plan, FY 2015/16, includes funding for the Town Council Strategic Goals, including basic infrastructure needs, such as the first construction phase of the Almond Grove street rehabilitation project, Winchester Boulevard/Lark Avenue intersection improvements, additional crosswalk and intersection safety projects , retaining walls, and sidewalk curb, and gutter proje cts totaling approximately $13.4 million. Additionally, the CIP funds improvements to the Town’s pa rks and other public facilities. GFAR Grants and Gas Tax Other Total Awards Street Projects 10,316,955 $ 367,553 $ 600,000 $ 2,099,029 $ 13,383,537 $ Parks Projects 1,168,737 - - - 1,168,737 Public Facility Projects 1,594,903 - - 42,000 1,636,903 TOTAL OF CARRYFORWARD & NEW PROJECTS 13,080,595 $ 367,553$ 600,000 $ 2,141,029 $ 16,189,177 $ * Other Funds include Storm Drain Funds, Gas Tax Funds, Utility Underground Funds CARRYFORWARD & NEW FY 2015/16 CIP PROJECTS The complete list of the proposed FY 2015/16 proposed and carryforward projects (categorized by funds and programs ) can be found on page A -5 of the Transmittal Letter. Projects are listed in the Financial Summary section and further described in the project detail pages by category. A - 1
C APITAL I MPROVEMENT P ROGRAM Introduction Section MAJOR CHANGES FROM FY 2014 /15 – 2018/19 CIP TO FY 2015/16 – 2019/20 CIP Proposed FY2 015/16 – 2019/20 CIP increased $6.1 million from $24.3 million to $30.4 million. The added funding this fiscal year largely addresses needs within the Street Program. The most significant projects include the beginning of the multi -year PG&E Undergrounding Project and a project to convert street lights to LED lights, which will generate significant operating budget savings. Due to the ongoing operating savings associated with this latter project, staff will design and bid the project in June for an early f iscal year award. FY 2015/16 c arryforward appropriation increase d $3.5 million from FY 2014/15 c arryforward appropriation of $7.4 million. Significant staffing changes over the last fiscal year created a backlog in project delivery. A proposed project ma nager position add in this year’s budget will help to address the backlog and create continuity in ongoing workflow. CIP FINANCIAL SUMMARY – FUNDING SOURCES As in the past, t he Town continues to be challenged in its attempts to find a reliable ongoing s ource of revenue for the capital improvements program. The proposed five -year CIP reflects only $3.0 million in ongoing Gas Tax dedicated sources to help fund the proposed $30.4 million of planned capital improvements. The balance of CIP funding of $27.4 million is expected to be funded by one–time appropriation from the General Fund Appropriated Reserves (GFAR), Utility Undergrounds Funds, Traffic Mitigation Funds, Grant Funds, Storm Drain Funds as follows: ONGOING Gas Tax 3,000,000 $ GFAR 17,861,347 $ Utility Undeground Funds 6,766,000 $ Traffic Mitigation Funds 1,963,030 $ Grant Funds 567,552 $ Storm Drain Funds 215,000 $ TOTAL FUNDING AVAILABLE 30,372,929 $ AVAILABLE FUNDING SOURCES FOR FY2015/16 - FY 2019/20 CIP ONE-TIME GAS TAX State Gasoline Tax revenue , the only ongoing revenue source for capital improvements, is distributed to the Town from the State of California and recorded in the Gas Tax Fund. This tax is also known as the “Highway Users Tax or the “Motor Vehicle Fuel License Tax.” The gasoline tax is an 1 8-cent per gallon tax on fuel used to propel a motor vehicle or aircraft. Gas Tax revenue is allocated to the Town based on a per gallon of gas purchased within the Town li mits and based on population and estimated to be $600,000 annually. These funds can only be used for new construction and reconstruction of Town streets. GFAR The primary source of funding fo r the Town’s capital program is the Town’s General Fund App ropriated Reserve s (GFAR). By C ouncil direction, this fund receives transfers from the General Fund ’s designated Reserve for Future and Special Projects , which receives most of the Town’s annual revenues above operating expenditures after funding all legally re stricted reserve s at their required levels , including receipt o f one -time funds from grants, property, and other reserves . Because of the availability of General Fund “one-time” funding sources identified and allocated at the January 2013 Council study session on A - 2
C APITAL I MPROVEMENT P ROGRAM Introduction Section capital priorities, a General Fund transfer to the GFAR fund was recomm ended in the amount of $2.7 million for FY 2013/14 and a n additional “one-time” source allocation of $6.6 million for FY 2014/15. After these allocations the Reserve for Future Capital an d Special Pr ojects forecasted 6/30/2015 balance is $3.5 million . S ufficient balances are anticipated for the following five years of the Plan to allocate approximately $400,000 from the General Fund Reserve for Capital and Special Projects for FY 2015/16 through FY 2019/20. The other revenue source for GFAR is the Construction Impact Fee. This fee is assessed on construction projects based on the square foot size of the project at a rate of $1.12 per square foot. These fees are intended to recover the damage caused to Town streets by construction traffic. Construction Im pact fees are generate at least $288,000 annually. Th e funding from this reserve greatly enhances the Town’s ability to implement the CIP ; however , th e proposed new level of annual funding still falls short of the required funding necessary to support fut ure annual infrastructure maintenance or construct new facilities. Establishing a reliable, dedicated source of funding for basic capital improvements beyond the use of accumulated reserves remains a long-term need and important goal for the Town. UTILIT Y UNDERGROUND FUND S The Utility Undergrounding Fund serves as a funding source for activities generally undertaken in conjunction with street improvement projects. The Town receives approximately $15,000 annually in Utility Undergrounding funding which is derived from a Town construction tax of 18 cents charged for each square foot of building addition or alteration within the Town. Total cash balances currently on hand from the utility undergrounding construction tax are approximately $2.7 million at FY 2014/15 year -end. In addition, the Town may have access to over $3.8 million in Rule 20A funds allocated from a percentage of electric bills. PG&E retains and tracks these monies. The Town has begun a project to underground along Los Gatos Boulevard sou th of Lark Avenue. These projects rely on PG&E for scheduling and have long lead ti mes. Staff expects a six year project design timeline, but is tracking the project construction in FY 2019/20. TRAFFIC MITIGATION FUNDS T he t raffic impact mitigation fee assures that each new development or expansion of use pays its fair share of the transportation improvements needed to accommodate the cumulative traffic impacts. The fee is paid in full to the Town Building Department prior to issuance of the building permit for new development or expansion of use. In FY 2013/14 , the Town Council approved an increased Traffic Impact Fee, expected to generate $2 m illion over five years for local transportation improvements. Traffic Mitigation Funds should be used solely fo r construction of identified traffic and transportation improvement projects GRANT FUNDS The Town receives several grants from various sources that help address some of the maintenance and improvement costs associated with Town streets. Grants include fe derally funded Surface Improvement Program (STP) funds which pay for general roadway capital improvements, Community Development Block Grant (CDBG) funds, which pay for improvements that benefit the disadvantaged, and Highway Safety Improvement Program funds, which are being used to complete the Highway 9 and University project. Total grant funding for FY 2015/16 is estimated at $367,000. STORM DRAIN FUNDS The Town also receives funding from its Storm Drain Fund, which relies on a previously established c harge of $0.75 per square foot of impervious surface created by new development. Depending on development activity, this fee produces approximately $100,000 in revenue annually. This fee has not A - 3
C APITAL I MPROVEMENT P ROGRAM Introduction Section been adjusted for several years and should be evaluated in the future as part of the NPDES storm water permit process and as part of a continuous review of development related fees. The remaining sources are primarily one-time funds from State or Federal government or from special revenue funds that have often fluctuated in tandem with the economy and the state budget. Examples of one-time funds include Valley Transportation Authority /Transportation Fund for Clean Air (VTA/TFCA) funds and State Proposition 42 Gas Tax funds. PROPOSED FY 2015/16 – 2019/20 CIP OVERVIEW The Capital Improvement Program is broadly grouped into the following categories: Street s Program, which maintains and ensures functional streets, pedestrian , and bike systems. Park s Program, which repairs or improves parks, park buildings, and urban forestry. Public Facilities Program, which constructs and repairs public buildings and purchases equipment. The proposed CIP projects include both new and carry -forward projects from the prior year as part of the multi -year programming of $30.4 mil lion. A pproximately $27.1 million (89 %) is allocated to the streets, retaining walls, sidewalks, and curbs category, $1.3 million (4 %) is allocated to park s and trails projects , and $2 million (7 %) is allocated to public facility projects . Allocations are summarized below by type of major improvements within the program categories. Carryfwd from 2014/15 2015/16 Carryforward and New FY 2015/16 Projects 2016/172017/182018/192019/20 Total By Category Total By Program Streets Reconstruct/Resurfacing 5,086,306 $ 1,285,000 $ 6,371,306 $ 1,285,000 $ 1,285,000 $ 1,285,000 $ 1,285,000 $ 17,882,611 $ Maintenance & Safety 1,055,252 665,000 1,720,252 435,000 435,000 435,000 435,000 5,180,504 Street Improvements 3,104,198 1,888,100 4,992,298 56,000 56,000 56,000 6,635,000 16,787,596 Bridges 299,681 - 299,681 - - - - 599,362 40,450,074 $ Parks Park Improvements 385,587 503,150 888,737 25,000 25,000 25,000 25,000 1,877,474 Trail Improvements 250,000 30,000 280,000 - - - - 560,000 2,437,474 $ Public Facilities Infrastructure Projects 232,708 715,000 947,708 25,000 25,000 25,000 - 1,970,415 Equipment Projects 516,320 172,876 689,196 172,876 152,876 - - 1,704,143 3,674,558 $ TOTALS 10,930,051 $ 5,259,126 $ 16,189,177 $ 1,998,876 $ 1,978,876 $ 1,826,000 $ 8,380,000 $ 46,562,106 $ Five Year CIP Summary Total funding for street reconstruction and resurfacing for the next five years is planned at $11.5 million with approximately $6.4 million allocated in FY 2015 /1 6 includin g carryovers. Over the five -year period, the CIP proposes $15.6 million for various other street -related infrastructure improvements including street maintenance and resurfacing ; curb, gutter and sidewalk maintenance; street intersection i mprovements; retaining wall reconstruction ; crosswalk ramps and safety devices; and storm drain improvements. Although the Proposed FY 2015/16-2019/20 CIP is a five -year plan, only the first year of the plan is formally adopted with funds appropriated by the Town Council as part of the budget process. Future year projects are funded with designated cash reserves on hand, supplemented by estimated annual revenues for capital funding purposes such as Gas Tax funds and state transportation bond funds. The scope and fund ing estimates may change based on the fiscal situation and evolving priorities . A - 4
C APITAL I MPROVEMENT P ROGRAM Introduction Section As discussed earlie r, the proposed FY 2015/16 CIP appropriation totals $16 .2 million . Of this amount, $10.9 million represents carry forward funds available from the prior y ear. The following schedule lists the carryforward and new projects by fund and by program for appropriation in FY 2015/16. GFAR Grants and Gas Tax Other Total CARRYFORWARD PROJECTS Awards Streets Street Repair & Resurfacing 1,292,965 $ -$ 600,000 $ -$ 1,892,965 $ *Almond Grove Street Rehabilitation Project 3,739,263 - - - 3,739,263 Pavement Rehabilitation - Crack Seal 489,078 - - - 489,078 *Hillside Road Repair & Resurfacing Project 111,000 139,000 - - 250,000 Traffic Calming Projects 27,152 - - - 27,152 *Curb, Gutter & Sidewalk Maintenance 576,635 - - - 576,635 *Retaining Wall Repairs 521,258 - - - 521,258 *Annual Street Restriping 105,878 - - 105,878 *Public Access Infrastructure Improvement Projects - 136,384 - - 136,384 *Guardrail Replacement Projects 97,945 - - - 97,945 Electrical Panel Replacement on Pageant Way 45,000 - - - 45,000 Hwy 9/University Intersection 92,169 - 242,729 334,897 Winchester Blvd. / Lark Ave. Intersection - - 834,002 834,002 224 W. Main Street Property Acquisition (Parking Lot 6)1,196,000 - - - 1,196,000 Los Gatos Blvd / Lark Intersection - - - 174,299 174,299 Blossom Hill Rd / Cherry Ln Intersection - - - 500,000 500,000 *Los Gatos Blvd / Shannon Improvements - - 20,000 20,000 Monument Control Network Update 20,000 - - 10,000 30,000 *Downtown Parking Lots Seal Coat & Restriping 100,000 - - - 100,000 Downtown Parking Signs Enhancements 50,000 - - - 50,000 *Shannon/LGB/ Cherry Blossom Sidewalk Improvements 130,000 - - - 130,000 *Stonybrook & Kennedy Sidewalk Improvements 300,000 - - - 300,000 *Parking Lot 4 400,000 - - - 400,000 *Intersection Safety & Traffic Flow Improvements 50,000 - - 40,000 90,000 Sidewalk Improvements - Multiple Locations 60,000 - - - 60,000 Frank Avenue Storm Drain - - - 150,000 150,000 Quito Road - Bridge Replacement 299,681 - - - 299,681 Parks Blossom Hill Park Upgrades to OMP Park 30,000 - - - 30,000 Blossom Hill Park Restroom Building Upgrades 40,000 - - - 40,000 Oak Meadow Park Upgrades 330,000 - - - 330,000 *Parks Playground Fibar Project 48,587 - - - 48,587 *Plaza Park Improvements 37,000 - - - 37,000 Park Rehabilitation - Bachman Park 325,000 - - - 325,000 *Open Space Trail Upgrades 250,000 - - - 250,000 Public Facilities Town Beautification Projects 10,160 - - - 10,160 Old Library Re-use Project 8,553 - - - 8,553 HVAC Upgrades - Old Library 38,995 - - - 38,995 Building Replacement at Corporation Yard 420,000 - - - 420,000 *Civic Center Energy Assessment 25,000 - - - 25,000 Town Digital Aerial Photo/Topographic Map 88,000 - - 42,000 130,000 Fuel System Enhancement 75,000 - - - 75,000 *Former Library Roof Improvements 90,000 - - - 90,000 *Information System Upgrade 74,385 - - - 74,385 Audio / Video System Upgrade 58,160 - - - 58,160 Town-wide Document Imaging Project 21,775 - - - 21,775 Tiburon CAD / RMS Upgrade 42,000 - - - 42,000 Engineering Document Archiving 40,000 - - - 40,000 Police Interoperability Radio Project 150,000 - - - 150,000 PPW Interoperability Radio Project 150,000 - - - 150,000 TOTAL OF CARRYFORWARD PROJECTS (INCLUDES NEW ALL 11,964,469 $ 367,553 $ 600,000 $ 2,013,029 $ 14,945,051 $ NEW PROJECTS Streets Crosswalk Improvements at Santa Cruz/Blossom Hill 60,000 - - 50,000 110,000 Crosswalk Lighting Upgrade 50,000 - - 50,000 100,000 Montebello Way Island Removal 19,550 - - - 19,550 LED Streetlights 400,000 - - - 400,000 Pegeant Way Parking Lot Reconstruction 175,550 - - - 175,550 PG&E Undergrounding - - - 28,000 28,000 Parks Worcester Park 28,150 - - - 28,150 Blossom Hill Park Little League Backstop 50,000 - - - 50,000 Los Gatos Creek Trail Improvements at Charter Oaks 30,000 - - - 30,000 Public Facilities Civic Center Improvements 150,000 - - - 150,000 Silicon Valley Interoperability Project (SVRIP) Service F 152,876 - - - 152,876 TOTAL OF NEW PROJECTS 1,116,126 $ -$ -$ 128,000 $ 1,244,126 $ TOTAL OF CARRYFORWARD & NEW PROJECTS 13,080,595 $ 367,553 $ 600,000 $ 2,141,029 $ 16,189,177 $ * These carryforward projects include new money for FY 2015/16 in the amount of $ 3,995,000 CARRYFORWARD AND NEW FY 2015/16 CIP PROJECTS A - 5
C APITAL I MPROVEMENT P ROGRAM Introduction Section POTENTIAL FUNDING SOURCES FOR STREET REPAIR S All physical assets, such as road surfaces and buildings, have a useful life and must be refurbished, reconstructed, or replaced at some point . A regular program of preventive maintenance and repair can extend the useful life of these assets. Despite the cyclical nature of some of the revenue sources outlined above, the Town is commit ted to maintaining its infrastructure assets utilizing the resources available. Approximately 83% of the proposed FY 2015/16 $16.2 million CIP funding is allocated to street reconstruction and maintenance projects. These projects include: street base re pairs and resurfacing, curb, gutter, and sidewalk replacement, retaining wall construction, and storm drain improvements. This emphasis reflects the Town Council’s priority to address street maintenance needs. The goal is for Town streets to be at an ave rage Pavement Condition Index (PCI) of above 70 (100 being the highest rating possible). The Town’s cumulativ e investment in its streets resulted in raising the PCI from a low of 64 in 2002 to the level of 75 in 2006. The PCI value for all Town streets as of fall 2014 is 70. This value is primarily driven by the condition of residential streets. The PCI for arterials and collector streets is 8 0 and 70 respectively. An annual investment of approximately $2.0 million is recommended to maintain the PCI at i ts current level of 70 over the period of five years. This funding requirement is based on criteria set forth in the 2010 study coupled with inflationary factors and the current cost of materials. As illustrated in the chart below, funding for street re pair is bas ed on revenue from three primary sources: gas tax, Vehicle Registration Surcharge, and transfers from the General Fund Designated Reserve . Annual Estimated Amount Gas Tax Funds 600,000.00 $ Measure B Funding - Vehicle Registration Surcharge 160,000.00 $ Transfer from General Fund Designated Reserve 400,000.00 $ FIVE-YEAR CIP ESTIMATED TOTAL 1,160,000.00 $ POTENTIAL FUNDING SOURCES FOR FY 2015/16 - FY 2019/20 STREET REPAIRS Gas tax revenue s ($600,000) and funding from the General Fund Designated Reserves acco unt for the majo rity of the $1.2 million annual funds available for street maintenance. As part of voter -approved Measure B from 2010, the VTA assesses a $10 per vehicle registration surcharge to repair and rehabilitate streets. Eighty percent of the revenues collected b y the VTA are returned to the local municipalities. Other funds that help support street repair and maintenance are subject to a year -to -year allocation as part of the State budget process. The Town has historically received one time grants for various street projects and transportation improvements coordinated or issued by Association of Bay Area Governments (ABAG ), Metropolitan Transportation Commission (MTC ), VTA and/or other regional authorities, which are expected to become fewer in number or smaller in size due to grant funding criteria and priorities recently established through Senate Bill 375 and the “One Bay Area Grant” process. Partially offsetting this reduction is new annual funding for street repairs from a recently enacted vehicle license fee increase for Santa Clara County registered vehicles. A - 6
C APITAL I MPROVEMENT P ROGRAM Introduction Section Assuming that the proposed five-year CIP annual investment of $1.2 million in streets continues to be available, options to achieve the Town’s investment target of $2 million include: Reducing o ther capital or operating budget priorities to increase streets funding ; Increas ing future year General Fund surpluses to the CIP; Exploring new revenue sources, such as a voter -approved taxes or assessment district s . The Council has already directed expl oration of potential revenue sources as part of the 2014-16 Strategic Goals. Staff will continue to work within funding limitations to improve the Town’s overall pavement conditions while ensuring the continue use of best practices in materials, selection , and construction/project management. FY 2014/15 COMPLETED PROJECTS Several projects are expected to be completed by the end of FY 2014/15 . The schedule below outlines projects, corresponding funding source, and total expense of the completed project s , which is estimated to be $1 million . Prior Years GFAR Grant and Traffic Other *Total Awards Mitigation Estimated ExpExpExpExpExp Street Program Winchester/ Knowles 37,978 $ -$ -$ 13,469 $ -$ 51,447 $ Electrical Vehicle Charging Station Infrastructure - 9,315 - - - 9,315 Complete Streets Project - 80,000 - - - 80,000 Electronic Speed Signs - 50,000 - - - 50,000 Park Program Town Park Lighting Project 159,744 4,000 - - - 163,744 Parks Restroom Partition Upgrades - 55,000 - - - 55,000 Oak Meadow Park Gazebo - 22,355 - - - 22,355 Blossom Hill Park Pathway Improvements 25,747 148,734 148,010 - - 322,491 Public Facilities Program PPW Administration Building Improvements 9,793 40,207 - - - 50,000 CarteGraph System Upgrades - 40,000 18,000 - 58,000 Civic Center Improvement ( Noise Insulation)- 25,000 - - 25,000 Adult Recreation Center - Roof Damage Repair - 50,000 - - 50,000 Youth Recreation Center - Cable & Control System - 25,000 - - 25,000 TOTAL OF COMPLETED PROJECTS 233,261$ 549,611$ 166,010$ 13,469 $ -$ 962,351 $ * Other Funds include Storm Drain Fund, Gas Tax Funds, Utility Underground Funds PROJECTS COMPLETED IN FY 2014/15 A - 7
C APITAL I MPROVEMENT P ROGRAM Introduction Section CONCLUSION T he chal lenge of finding a reliable ongoing revenue stream available for capita l projects continues to be a Town priority. Recognizing the real i ties of funding challenges and uncertain local economic trends , the T own’s FY 2015 /1 6 – 201 9/20 C apital Improvement P lan continues a strategy of funding the Town’s most urgent capital needs. I wish to thank all of the departments, in particular Department Directors and members of their management and support staff, for their countless hours of work and tireless efforts to present this Capital Improvement Program to the Town Council, as well as the following staff members: Laurel Prevetti, Assistant Town Manager /Community Development Director Matt Morley , Parks & Public Works Director Lisa Peterson , Town Engineer Stephen Conway, Finance and Administrative Services Director J en nifer Callaway , Finance and Budget Manager Gitta Ungvari, Administrative Technician Tim Kawasaki, Admin istrative Analyst Li nda Isherwood, Accountant / Administrative Analyst Respectfully submitted, Les White Interim Town Manager A - 8
C APITAL I MPROVEMENT P ROGRAM Introduction Section FY 201 5 /1 6 – 201 9/20 C APITAL I MPROVEMENT P ROGRAM B UDGET A DDENDUM The Council’s adoptio n of the Capital Improvement Program will appropriate the first year of budgeted revenues, expenditures, and operating transfers as outlined in the budget document. The CIP’s out years reflect the established plan at the time of adoption. As appropriate, out -year plans will be reviewed and adjusted in the following year ’s C apital Improvement Programs . This budget addendum section, which follows the proposed budget’s Transmittal Letter , conveys Council directed revisions to the proposed budget as determined in the May 2015 public hearing on the proposed CIP budget , as well as corrections and project revisions. A - 9
C APITAL I MPROVEMENT P ROGRAM Introduction Section B UDGET P ROCESS O VERVIEW he Town of Los Gatos adopts an annual Operating and Capital Budget and an annual bud get update of the five -year Capital Improvement Program (CIP) for the Town of Los Gatos . The budgets contain summary level information for revenue and expenditure appropriations for the fiscal year beginning July 1 st and ending June 30 th . The budget docum ents are prepared in accordance with generally accepted accounting principles (GAAP). Budget Purpose The Operating and Capital Summary Budget and the Capital Improvement Program serve as the Town’s financial plan, as well as a policy document, a communications tool, and an operations guide. Developed with an emphasis on long range planning, service delivery, and program management, a fundamental purpose of these documents is to provide a linkage between the services and projects the Town intends to acco mplish , and the resources committed to get the work done. The format of the budget facilitates this linkage by clearly identifying program purpose, key projects, and work plan goals , in relation to revenue and expenditures appropriations. CIP Purpose I n particular, the CIP is designed to identify projects and funds required to adequately develop and maintain the Town’s infrastructure, which is consistent with the Town Council strategic goal of maintaining the condition and availability of public facilit ies. The following plans provide additional guidance in de veloping priorities for capital improvement projects: • General Plan • Street Improvement Program • Storm Drain Master Plan In addition, project prioritization criteria such as health and safety issues, infrastructure or system condition, short -term versus long -term impacts and availability of external funding sources are assessed as part of the process that staff uses to rank projects from high to low in preparing the proposed CIP. As it develops and matures in its application, t he Town’s Infrastructure Assessment Program will further support the Town’s long -range Capital Improvement Pro gram, focusing attention on the current and future infrastructure needs of the community and balancing the communit y’s needs with funding require ments and financial resources. Other technology tools used in CIP development include the use of the geographic information system, the traffic monitoring system, electronic files for tracking unfunded projects and replacemen t schedules, and an asset management program to track work requests. The Town’s capital pr ojects are categorized as follows: The Streets Program provides funding for maintaining a functional street and pedestrian system. Proposed projects are consisten t with the General Plan , provide for a safe and efficient traffic flow through intersections while minimizing unnecessary traffic movement and noise through residential neighborhoods , and provide street lighting for traffic safety at intersections and on p ublic streets. Also included are sidewalk improvements. The Public Facilities Program includes projects for constructing and repairing public buildings and purchasing equipment. Town buildings inc lude the Civic Center, the new L ibrary, Adult Recreation Center, Service Center, Tait Avenue and Forbes Mill Museums , and partial service to the Recreation Center, which is a To wn -owned building leased to Los Ga tos -Saratoga Community Education and Recreation . Although the Town owns the three fire stations with in t own limits, the Santa Clara County Fire District maintains them under contract. The Parks Program includes projects for parks, T A - 10
C APITAL I MPROVEMENT P ROGRAM Introduction Section park buildings, urban forestry, and urban beautification. Basis of Budgeting and Accounting Developed on a program basis with fund level authority, the o perating and capital b udget s represent services and functions provided by the Town in alignment with the resources allocated during the fiscal year. The Town’s Governmental Funds consist of the General Fund, Special Revenue Funds, Debt Service Funds, and Capital Project Funds for both the Town and the Successor Agency of the Town of Los Gatos Redevelopment Agency (RDA). RDA debt is continuing to be paid for the Certificate of Participation (COPs) used to finance the Libr ary. Basis of Accounting and Budget refers to the timing factor concept in recognizing transactions. This basis is a key component of the overall financial system because the budget determines the accounting system. For example, if the budget anticipates revenues on a cash basis, the accounting system must record only cash revenues as receipts. If the budget uses an accrual basis, accounting must do likewise. The Town’s budgeting and accounting systems both use a combination of modified accrual and full accrual basis in the accounting and budget systems . Governmental Fund types and Successor Agency fund budgets are developed using the modified accrual basis of accounting. Under this basis, revenues are estimated for the period if they are susceptible t o accrual, e.g. amounts can be determined and will be collected within the current period. Principal and interest on general long -term debt are budgeted as expenditures when due, whereas other expenditures are budgeted for liabilities expected to be incur red during the current period. Proprietary fund budgets are adopted using the full accrual basis of accounting whereby revenue budget projections are developed recognizing revenues expected to be earned during the period, and expenditures are developed for expenses anticipated to be incu rred in the fiscal year. The Town maintains one type of proprietary fund: Internal Service Funds. T he Town’s fiduciary funds are also budgeted under the modified accrua l basis. The Town administers five trust funds and one agency fund. Trust funds are subject to trust agreement guidelines, and the Agency Fund is held in a purely custodial capacity involving only the receipt, temporary investment, and remittance of resources . Summary of Budget Development The Town de velops it s budgets with a team -based budgeting approach. Town m anagement a nd the Finance Department guide the process through budget development; however , program budgets and workplans are developed with each department’s Director, Analyst , and Program Ma nager’s oversight and expertise. This approach allows for hands -on planning and creates a clearer understanding for both management and staff of a program’s goals and functions to be accomplished in the next budget year. The Development Process Typically both the Operating and Capital Budget and Capital Improvement Program process es begin in the fall with the Town Council and Town Manager’s collaborative development and refinement of initiatives and directives for the upcoming budget year as reflected i n the Council adopted strategic goals. In January , the budget preparation process begins officially for staff with a budget kickoff meeting. Budget assumptions, directives , and initiatives developed by Town Council and m anagement are provided to set the Town’s overall objectives and goals. Department staff identify and analyze program revenue and expenditure projections in coordination with Finance/Budget staff and Town management. Town staff also consult with Town Commissions for their input on specific investments. Capital improvement projects are assessed and refined, and CIP funding and appropriation requirements are finalized. Through rounds of budget briefings and revisions, staff’s final program budget and workplans are developed by the end of Ap ril . A - 11
C APITAL I MPROVEMENT P ROGRAM Introduction Section O perational and capital workplans are finalized , and the Finance/Budget staff prepares financial summary information for Town Co uncil review in addition to departmental budgets and workplans. CIP Development Process The long -term Capital Improve ment Program includes projects that have a value of $25,000 or more with a minimum useful life of 5 years at a fixed location. Equipment, operating , and maintenance costs associated with the CIP projects are identified where feasible, and will be included in future operating budgets. Cost estimates for ne w projects are based on 2015 dollars; however, engineering estimates for carryover projects from the prior year are updated to reflect curr ent industry costs. Under direction from the Town Manager’s Offi ce, the Parks and Public Works Department took the lead in the preparation of the proposed projec ts f or consideration in the FY 2015 /16 – 19/20 Capital Improvement Program . In coordination with other Town departments, projects were reviewed to ensure that the Town’s priorities are addressed within available resources . In some cases, previously approved projects have been deferred due to reallocation of funding to other priorities and thus have been noted as unfunded projects in each program section of the CIP. The Town Manager’s Office reviews the prioritized list of proposed capital improvement projects and funding sources in conjunction with the preparation of the FY 2015/16 Operating Budget. The Proposed CIP is then presented by the Town Manager to the Town Council. The Proposed CIP is also submitted to the Planning Commission for review to ensure that the proposed projects are consistent with the Town’s General Plan. The Planning Commission reviewed the CIP and found it consistent with the Genera l Plan on April 22, 2015. The CIP is reviewed during this time to determine funding capabilities and project priorit ies , and to refine project work plans . Although the CIP budget document is prepared separately from the Operating and Capital Budget, CIP program inform ation is incorporated into the O perating and Capital Summary B udget d ocument through the resulting financial appropriations and service level requirements. Budget Adoption During the month of May, the Town Council reviews the proposed Op erating and Capital Summary Budget, and the Capital Imp rovement Program for the five year period at a public hearing. Notice of the hearing is published in a local newspaper at least ten days prior to the Council’s public hearing date. The public is invi ted to participate and copies of the proposed budgets are available for review in the Clerk Department and at the budget hearing. Under requirements established in Section 65401 of the State Government Code, the Town’s Planning Commission also reviews t he proposed C apital Improvement Program and reports back to the Town Council as to the conformity of the p lan with the Town’s A dopted G eneral Plan. Final Council-directed revisions to the proposed budget are made and the budget documents are resubmitted to the Town Council for final adoption, again in a publicized public hearing prior to the beginning of the fiscal year (June). Section 2.30.295(b) of the Los Gatos Town Code requires the Town Manager to annually prepare and submit a budget to the Town Council. This is accomplished in June, when the final proposed budget is formally submitted to the Town Council in the subsequent public hearing. Budget Amendments During the course of the fiscal year, workplan changes and unanticipated needs necessita te adjustments to the adopted budget s . The Town Manager is authorized to transfer appropriations between categories, departments, projects, and programs within a fund in the adopted budget, whereas the Town Council holds the authority for budget increases and decreases , and transfers between fund s. A - 12
C APITAL I MPROVEMENT P ROGRAM Introduction Section
C OMPLETED CIP P ROJECTS FY 2014/15 LOS GATOS-SARATOGA RD LOS GATOS BLVD E MAIN ST HWY 17 HWY 17 N SANTA CRUZ AV WINCHESTER BLVD BLOSSOM HILL RD LOS GATOS BLVD HWY 85 KENNEDY RD SHANNON RD LARK AV UNIVERSITY AV WEDGEWOOD POLLARD RD G B, C, D, & F WERE TOWN-WIDE PROJECTS E A A A KNOWLES H PROJECT LOCATIONS A PPW Administration Building Improvements F Blossom Hill Park Pathway Improvements B Civic Center Building Noise Reduction G Oak Meadow Park Gazebo C Youth Recreation Center Roof Repair H Electrical Charging Station Infrastructur e D Adult Recreation Center Cable & Control System Repairs I Complete Streets Project E CarteGraph System Upgrades J Electronic Speed Signs A-13
C OMPLETED CIP P ROJECTS FY 2014/15 C Parks Reservation System Replacement A PPW Administra tion Building Improvements PPW Administration Building Improvements This project improved the configuration of the interior space to improve customer service delivery for the public. As a result of these changes, customer workflow and delivery were e nhanced and improved. The total project cost was approximately $50,000 . B Civic Center Building Noise Reduction Civic Center Building Noise Reduction Th is project reduced noise issues associated with the chiller system located at the Civic Center building. The loud noise created by this system impacted the multiple Town departments located in this building, as well as the surrounding neighborhood residents. The total project cost was approximately $25,000 . C Youth Recreation Center Roof Repair Youth Recreation Center – Roof Repair This project replaced the roof at the Youth Recreation Center, which was leaking and in need of repair. The total project cost wa s approximately $50,000 . A-14
C OMPLETED CIP P ROJECTS FY 2014/15 D Adult Recreation Center Cable & Control System Repairs Adult Recreation Center Cable & Control System Repairs This project improved the configuration of the cable and c ontrol system inside the Adult Recreation Center. These components were old and outdated and needed to be repaired. The total project cost was approximately $25,000. E CarteGraph System Updates C arteGraph System Updates This project upgraded the Parks and Public Works operations management system, which is the day to day management system used to track and log work activities and assets. The upgrade shifted the system to a cloud based platfor m that allows for more advanced tracking mechanisms and modules for staff, leading to better workflow and efficiency. The total project cost was approximately $58,000. Oak Meadow Park Gazebo F Blossom Hill Park Pathway Improvements Blossom Hill Park Pathway Improvemen ts This project constructed a new sidewalk pathway adjacent to the Shannon Road parking lot, as well as installed new catch basins around the playground to reduce flooding along the pathway. In addition, a new wider pathway was constructed to improv e access for people with disabilities. Sections of the pathways from Hillbrook Drive to the restroom and concession facility were also improved as part of this project. The total project cost was $322,491 . A-15
C OMPLETED CIP P ROJECTS FY 2014/15 G Oak Mead ow Park Gazebo This project restored and painted the Lyndon Bandstand Gazebo at Oak Meadow Park. Improvements included restoration work to the cupola’s historic wooden features, eradication of rust on the steel structure, and pai nting of the entire structure. The total project cost was $22,355. H Electric Vehicle Charging Station Infrastructure Electric Vehicle Charging Station Infrastructure This project installed four new electric vehicle charging stations through out Town for public use. This project met the Town Council’s 2014 -2016 Strategic Goals to increase the availability of electric vehicle charging stations to meet the growing demand. The project was completed substantially below the initial estimate of $1 00,000 as staff was able to obtain a grant to pay for a substantial portion of the project. The total project cost was $9,315. I Complete Streets Complete Streets This project constructed a complete street pilot pr oject at the intersections of Blossom Hill Road and Roberts Road , Los Gatos Boulevard at Roberts Road and Nino Avenue. This project encourages a multi -modal approach to moving vehicles, pedestrians and bicycles. The total project cost was approximate ly $80,000 . A-16
C OMPLETED CIP P ROJECTS FY 2014/15 J Electronic Speed Signs Electronic Speed Signs This project installed 10 electronic speed signs at various intersections where high bike and pedestrian traffic is present. This project improved bicycle and pedestrian issues at major intersections. This was one of the Town Council’s 2014 -2016 Strategic Goals. The total project cost was approximately $50,000 . A-17
C OMPLETED CIP P ROJECTS FY 2014/15 A-18
Financial Summaries
C APITAL I MPROVEMENT P ROGRAM Financial Summaries 0 50 100 150 200 250 300 FINANCIAL SUMMAR IES P ROGRAM S UMMARIES Streets Program ...................................................................................................................................... B – 5 Parks Program ....................................................................................................................................... B – 6 Public Facilities Program ....................................................................................................................... B – 6 F UND S UMMARIES Total CIP Fund Summary ....................................................................................................................... B – 9 GFAR Fund ............................................................................................................................................ B – 10 Traffic Mitigation Fund .......................................................................................................................... B – 12 Grants and Awards Projec t Fund ............................................................................................................ B – 14 Storm Basin Funds ................................................................................................................................. B – 16 Utility Underground Fund ...................................................................................................................... B – 18 Gas Tax Fund ......................................................................................................................................... B – 20 B -1
C APITAL I MPROVEMENT P ROGRAM Financial Summaries B -2
C APITAL I MPROVEMENT P ROGRAM Financial Summaries FINANCIAL SUMMARIES BY PROGRAM B -3
C APITAL I MPROVEMENT P ROGRAM Financial Summaries F Y 2015/16 BUDGET BY PROGRAM CATEGORY (Includes Carryforward and FY 2015/16 Bu dget ) Carryforward &Budget by Program Category FY 202015/16 Category %Streets Program Street Reconstruction 6,371,306 $ 39%Maintenance, Repair & Safety Projects 1,720,252 $ 11%Street Improvements 4,992,298 $ 31%Bridges 299,681 $ 2%Streets Program 13,383,537 $ 83%Parks and Trails Program Park Improvements 888,737 $ 5%Trail Improvements 280,000 $ 2%Parks Program 1,168,737 $ 7%Public Facilities Program Infrastructure 947,708 $ 6%Equipment 689,196 $ 4%Public Facilities 1,636,903 $ 10%TOTAL PROJECT FUNDING 16,189,177 $ 100% B -4
C APITAL I MPROVEMENT P ROGRAM Financial Summaries Street Reconstruction & Resurfacing 9901Street Repair & Resurfacing 8,372,368 $ 795,852 $ 767,965 $ 1,125,000$ 1,125,000 $ 1,125,000$ 1,125,000$ 1,125,000$ 15,561,185 $ 0003 Almond Grove Street Rehabiltation Project 129,869 173,320 3,739,263 - - - - - 4,042,452 9903Pavement Rehabilitation - Crack Seal 195,500 - 329,078 160,000 160,000 160,000 160,000 160,000 1,324,578 0007Hillside Road Repair & Resurfacing Project 136,924 - 250,000 - - - - - 386,924 Street Maintenance, Repair & Safety 9910Traffic Calming Projects 108,848 19,000 17,152 10,000 10,000 10,000 10,000 10,000 195,000 9921Curb, Gutter & Sidewalk Maintenance 1,420,490 2,950 326,635 250,000 250,000 250,000 250,000 250,000 3,000,075 9930 Retaining Wall Repairs 566,264 350,066 421,258 100,000 100,000 100,000 100,000 100,000 1,837,588 9902Annual Street Restriping 313,697 - 80,878 25,000 25,000 25,000 25,000 25,000 519,575 2102Public Access Infrastructure Improvement Projects - - 66,384 70,000 50,000 50,000 50,000 50,000 336,384 0102 Guardrail Replacement Projects 6,375 125,680 97,945 - - - - - 230,000 0122 Electrical Panel Replacement on Pageant Way - - 45,000 - - - - - 45,000 0125Crosswalk Improvements at Santa Cruz/Blossom Hill - - - 110,000 - - - - 110,000 0126Crosswalk Lighting Upgrade - - - 100,000 - - - - 100,000 Street Improvements 0202Hwy 9/University Intersection 212,569 628,121 334,897 - - - - - 1,175,588 0203 Winchester Blvd. / Lark Ave. Intersection 30,981 6,998 834,002 - - - - - 871,981 0704 224 W. Main Street Property Acquisition (Parking Lot 4,000 - 1,196,000 - - - - - 1,200,000 0409 Hernandez Avenue Storm Drain Improvements 17,180 - - - - - - 65,000 82,180 0205 Los Gatos Blvd / Lark Intersection - - 174,299 - - - - - 174,299 0203 Blossom Hill Rd / Cherry Ln Intersection - - 5,000 495,000 - - - - 500,000 0704 Los Gatos Blvd / Shannon Improvements - - 20,000 - - - - - 20,000 0214 Monument Control Network Update - - 30,000 - - - - - 30,000 0705 Downtown Parking Lots Seal Coat & Restriping - - 100,000 - - - - - 100,000 0216Downtown Parking Signs Enhancements - - - 50,000 - - - - 50,000 0213 Shannon/LGB/ Cherry Blossom Sidewalk Improvement - - 20,000 110,000 - - - - 130,000 0219 Stonybrook & Kennedy Sidewalk Improvements - - 40,000 260,000 - - - - 300,000 0706 Parking Lot 4 - - 50,000 350,000 - - - - 400,000 0220 Intersection Safety & Traffic Flow Improvements - - 90,000 - - - - - 90,000 0221 Sidewalk Improvements - Multiple Locations - - 60,000 - - - - 60,000 0412 Frank Avenue Storm Drain - - 150,000 - - - - - 150,000 0223Montebello Way Island Removal - - - 19,550 - - - - 19,550 0224 LED Streetlights - - - 400,000 - - - - 400,000 0707Pegeant Way Parking Lot Reconstruction - - - 175,550 - - - - 175,550 0225PG&E Undergrounding - - - 28,000 56,000 56,000 56,000 6,570,000 6,766,000 Bridges 0801 Quito Road - Bridge Replacement 32,038 - 299,681 - - - - - 331,719 Total Streets Projects 11,547,104 $ 2,101,988 $ 9,545,437 $ 3,838,100$ 1,776,000 $ 1,776,000$ 1,776,000$ 8,355,000$ 40,715,629 $ STREETS PROGRAM SUMMARY 2017/18 Budget 2018/19 Budget 2019/20 Budget Expended Through 2013/14 2014/15 Estimated Actuals Estimated Carryfwd to 2015/16 2015/16 Budget Total Budgeted 2016/17 Budget B -5
C APITAL I MPROVEMENT P ROGRAM Financial Summaries s Park Improvements 3404Blossom Hill Park Upgrades to OMP Park -$ -$ 30,000 $ -$ -$ -$ -$ -$ 30,000 $ 3406Blossom Hill Park Restroom Building Upgrades - - 40,000 - - - - - 40,000 4004Oak Meadow Park Upgrades - - 30,000 300,000 - - - - 330,000 4605Parks Playground Fibar Project 42,350 3,016 23,587 25,000 25,000 25,000 25,000 25,000 193,953 4203Plaza Park Improvements - - 37,000 - - - - - 37,000 3104Park Rehabilitation - Bachman Park - - 225,000 100,000 - - - - 325,000 4301 Worcester Park - - - 28,150 - - - - 28,150 4404 Blossom Hill Park Little League Backstop - - - 50,000 - - - - 50,000 Trail Improvements 4504 Open Space Trail Upgrades - - 250,000 - - - - - 250,000 4506Los Gatos Creek Trail Improvements at Charter Oaks - - - 30,000 - - - - 30,000 Total Parks Projects 42,350 $ 3,016 $ 635,587 $ 533,150$ 25,000 $ 25,000$ 25,000$ 25,000$ 1,314,103 $ 2015/16 Budget 2016/17 Budget 2018/19 Budget Expended Through 2013/14 2014/15 Estimated Actuals Estimated Carryfwd to 2015/16 PARKS AND TRAILS PROGRAM SUMMARY 2019/20 Budget Total Budgeted 2017/18 Budget Infrastructure 2002Town Beautification Projects 87,593 $ -$ 10,160 $ -$ -$ -$ -$ -$ 97,753 $ 2105Old Library Re-use Project - 892,509 8,553 - - - - - 901,062 2103HVAC Upgrades - Old Library 179,505 604,384 38,995 - - - - - 822,884 2302Building Replacement at Corporation Yard - - 20,000 400,000 - - - - 420,000 2110Civic Center Energy Assessment - - 25,000 - - - - - 25,000 2006Town Digital Aerial Photo/Topographic Map - - 130,000 - - - - - 130,000 2304 Fuel System Enhancement - - - 75,000 - - - - 75,000 2306Former Library Roof Improvements - - - 90,000 - - - - 90,000 2402Civic Center Improvements - - - 150,000 - - - - 150,000 6305Energy Efficiency Upgrades - Town-wide - - - - 25,000 25,000 25,000 - 75,000 Equipment 6101Information System Upgrade 391,831 8,784 74,385 - - - - - 475,000 6001Audio / Video System Upgrade 52,440 - 58,160 - - - - - 110,600 6003Town-wide Document Imaging Project 193,225 - 21,775 - - - - - 215,000 6302Tiburon CAD / RMS Upgrade 28,000 - 42,000 - - - - - 70,000 2305Engineering Document Archiving - - 20,000 20,000 20,000 - - - 60,000 2306Police Interoperability Radio Project - - 150,000 - - - - - 150,000 2402PPW Interoperability Radio Project - - 150,000 - - - - - 150,000 6305 Silicon Valley Interoperability Project (SVRIP) Service F - - - 152,876 152,876 152,876 - - 458,628 Total Facilities Projects 932,594 $ 1,505,677 $ 749,027 $ 887,876$ 197,876 $ 177,876$ 25,000$ -$ 4,475,927 $ Total Projects 12,522,048 $ 3,610,681 $ 10,930,051 $ 5,259,126$ 1,998,876 $ 1,978,876$ 1,826,000$ 8,380,000$ 46,505,658 $ 2017/18 Budget 2018/19 Budget 2019/20 Budget Total Budgeted Expended Through 2013/14 2014/15 Estimated Actuals Estimated Carryfwd to 2015/16 2015/16 Budget 2016/17 Budget PUBLIC FACILITIES PROGRAM B -6
C APITAL I MPROVEMENT P ROGRAM Financial Summaries FINANCIAL SUMMARIES BY FUND B -7
C APITAL I MPROVEMENT P ROGRAM Financial Summaries FY 2015/16 PROJECT SUMMARY BY FUND (Includes Carryforward and FY 2015/16 Budget ) ` Carryforward &Budget by Fund FY 2015/16 Fund %GFAR 13,080,595 $ 80.8%Traffic Mitigation Fund 1,963,029 $ 12.1%Grant Funds 367,553 $ 2.3%Storm Drain Funds 150,000 $ 0.9%Utility Underground Fund 28,000 $ 0.2%Gas Tax Fund 600,000 $ 3.7%Total Budget by Fund 16,189,177 $ 100.0% B -8
C APITAL I MPROVEMENT P ROGRAM Financial Summaries Beginning Fund Balance 411 GFAR 6,758,627 $ 6,758,627 $ 13,411,403 $ 1,540,000 $ 1,193,124 $ 866,248 $ 692,248$ 411Reserved for Parking 1,460,210 164,210 164,210 164,210 164,210 164,210 164,210 411Reserved for Comcast PEG 38,256 38,256 38,256 38,256 38,256 38,256 38,256 411Reserved for 2002 COP Const & Acq 45,234 45,234 45,234 45,234 45,234 45,234 45,234 471 Traffic Mitigation 178,226 178,226 178,226 178,226 178,226 178,226 178,226 421Grant Fund (288,730) (288,730) (855,136) (255,524) (255,524) (255,524) (255,524) 461Storm Basin #1 450,765 450,765 556,679 604,799 659,769 716,487 774,991 462Storm Basin #2 935,034 935,034 967,500 870,500 929,460 990,218 1,052,822 463Storm Basin #3 (54,904) (54,904) (53,818) (49,818) (45,718) (41,516) (37,210) 472Underground Utilities 2,687,790 2,687,790 2,800,193 2,832,193 2,848,673 2,865,403 2,882,383 481 Gas Tax 297,303 297,303 290,302 242,925 198,188 152,781 106,694 Total Beginning Fund Balance 12,507,811 $ 11,211,811 $ 17,543,048 $ 6,211,000 $ 5,953,897 $ 5,720,022 $ 5,642,330$ Revenues 411 GFAR 8,734,352 $ 9,490,735 $ 1,409,000 $ 1,048,000 $ 1,048,000 $ 1,048,000 $ 1,048,000$ 471 Traffic Mitigation 1,399,012 30,982 1,973,029 10,000 10,000 10,000 10,000 421Grant Fund 1,127,991 227,210 967,165 50,000 50,000 50,000 50,000 461Storm Basin #1 48,120 105,914 48,120 54,970 56,718 58,504 60,329 462Storm Basin #2 53,000 32,466 53,000 58,960 60,758 62,604 64,499 463Storm Basin #3 4,000 1,086 4,000 4,100 4,202 4,306 4,412 472 U nderground Utilities 60,000 112,403 60,000 72,480 72,730 72,980 3,873,240 481 Gas Tax 792,000 888,213 658,623 661,263 660,593 659,913 659,223 Total Revenues 12,218,475 $ 10,889,009 $ 5,172,937 $ 1,959,773 $ 1,963,001 $ 1,966,308 $ 5,769,704$ TOTAL SOURCE OF FUNDS 24,726,285 $ 22,100,820 $ 22,715,986 $ 8,170,773 $ 7,916,898 $ 7,686,330 $ 11,412,034$ Capital Program Expenditures 411 GFAR 11,914,073 $ 2,735,959 $ 13,080,595 $ 1,292,876 $ 1,272,876 $ 1,120,000 $ 1,095,000$ 471 Traffic Mitigation 1,389,012 20,982 1,963,029 - - - - 421Grant Fund 1,091,169 793,616 367,553 50,000 50,000 50,000 50,000 461Storm Basin #1 - - - - - - - 462Storm Basin #2 150,000 - 150,000 - - - - 463Storm Basin #3 - - - - - - 65,000 472Underground Utilities - - 28,000 56,000 56,000 56,000 6,570,000 481 Gas Tax 789,214 789,214 600,000 600,000 600,000 600,000 600,000 Total Capital Projects Expenditures 15,333,468 $ 4,339,771 $ 16,189,177 $ 1,998,876 $ 1,978,876 $ 1,826,000 $ 8,380,000$ Transfers Out & Other Sources 411GFAR Designated for Parking 164,210 $ 164,210 $ 164,210 $ 164,210 $ 164,210 $ 164,210 $ 164,210$ 411 GFAR 102,000 102,000 199,808 102,000 102,000 102,000 102,000 4112002 COP Construction and Acq Fund 38,256 38,256 38,256 38,256 38,256 38,256 38,256 411Reserved for 2002 COP Const & Acq 45,234 45,234 45,234 45,234 45,234 45,234 45,234 471 Tr a ffic Mitigation 10,000 10,000 10,000 10,000 10,000 10,000 10,000 481 Gas Tax 106,000 106,000 106,000 106,000 106,000 106,000 106,000 Total Transfers Out & Designated 465,700 $ 465,700 $ 563,508 $ 465,700 $ 465,700 $ 465,700 $ 465,700$ Unrestricted 8,927,117 $ 17,295,348 $ 5,963,301 $ 5,706,197 $ 5,472,322 $ 5,394,630 $ 2,566,334$ TOTAL USE OF FUNDS 24,726,285 $ 22,100,820 $ 22,715,986 $ 8,170,773 $ 7,916,898 $ 7,686,330 $ 11,412,034$ FY 2019/20 Carryfwd & FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 USE of FUNDS Adjusted Budget FY 2014/15 Estimated FY 2014/15 FY 2018/19 Estimated FY 2014/15 FY 2019/20 Source and Use Summary Schedule All Capital Improvement Program Funds Adjusted Budget FY 2014/15 Carryfwd & FY 2015/16 FY 2016/17 FY 2017/18 SOURCE of FUNDS B -9
C APITAL I MPROVEMENT P ROGRAM Financial Summaries Adjusted Budget Estimated Budget & Carryfwd Proposed ProposedProposedProposed 2014/15 2014/15 2015/16 2016/17 2017/18 2018/192019/20 SOURCE OF FUNDS Beginning Fund Balance Designated for Parking 1,460,210.00 $ 164,210.00 $ 164,210.00 $ 164,210.00 $ 164,210.00 $ 164,210.00 $ 164,210.00 $ 2002 COP Construction and Acq Fund 38,256 38,256 38,256 38,256 38,256 38,256 38,256 Reserved for Comcast PEG 45,234 45,234 45,234 45,234 45,234 45,234 45,234 Unrestricted 6,758,627 6,758,627 13,411,403 1,540,000 1,193,124 866,248 692,248 Total Beginning Fund Balance 8,302,327 $ 7,006,327 $ 13,659,103 $ 1,787,700 $ 1,440,824 $ 1,113,948 $ 939,948 $ Revenues Construction Impact Fees 80,000 $ 523,181 $ 288,000 $ 288,000 $ 288,000 $ 288,000 $ 288,000 $ Refuse Vehicle Road Impact Fee 102,000 102,000 238,000 102,000 102,000 102,000 102,000 General Plan Update Reimbursement - 51,000 - - - - - Oak Meadow Gazebo- Community Contribution 10,000 1,000 - - - - - Developer's Contribitions 78,000 - 78,000 78,000 78,000 78,000 78,000 Cost sharing - curbs & gutters 10,000 79,805 10,000 10,000 10,000 10,000 10,000 Cost sharing - traffic calming 10,000 - 10,000 10,000 10,000 10,000 10,000 Friends of the Library Pledge - 397,000 - - - - - Little League Contribution to BHP Backstop - - 25,000 - - - - Measure B Funding 329,078 183,262 160,000 160,000 160,000 160,000 160,000 Operating Transfers In 8,115,274 8,153,487 600,000 400,000 400,000 400,000 400,000 Total Revenues 8,734,352 $ 9,490,735 $ 1,409,000 $ 1,048,000 $ 1,048,000 $ 1,048,000 $ 1,048,000 $ TOTAL SOURCE OF FUNDS 17,036,679 $ 16,497,062 $ 15,068,103 $ 2,835,700 $ 2,488,824 $ 2,161,948 $ 1,987,948 $ USE OF FUNDS Total Completed Projects 613,256 $ 549,611 $ -$ -$ -$ -$ -$ Carryforward Projects Town Beautification Projects 10,160 - 10,160 - - - - Audio / Video System Upgrade 58,160 - 58,160 - - - - Information System Upgrade 83,169 8,784 74,385 - - - - Tiburon CAD / RMS Upgrade 42,000 - 42,000 - - - - Town-wide Document Imaging Project 21,775 - 21,775 - - - - Town Digital Aerial Photo/Topographic Map 88,000 - 88,000 - - - - Building Replacement at Corporation Yard 20,000 - 420,000 - - - - HVAC Upgrades - Old Library 643,379 - 38,995 - - - - Old Library Re-use Project 901,062 604,384 8,553 - - - - Former Library Roof Improvements - 892,509 90,000 - - - - Fuel System Enhancement - - 75,000 - - - - Police Interoperability Radio Project 150,000 - 150,000 - - - - Engineering Document Archiving 20,000 - 40,000 20,000 - - - Civic Center Energy Assessment 25,000 - 25,000 - - - - PPW Interoperability Radio Project 150,000 - 150,000 - - - - Street Repair & Resurfacing 774,603 6,638 1,292,965 525,000 525,000 525,000 525,000 Annual Street Restriping 80,878 - 105,878 25,000 25,000 25,000 25,000 Traffic Calming Projects 36,152 19,000 27,152 10,000 10,000 10,000 10,000 Curb, Gutter & Sidewalk Maintenance 329,585 2,950 576,635 250,000 250,000 250,000 250,000 Pavement Rehabilitation - Crack Seal 329,078 - 489,078 160,000 160,000 160,000 160,000 Retaining Wall Repairs 771,324 350,066 521,258 100,000 100,000 100,000 100,000 Quito Road - Bridge Replacement 299,681 - 299,681 - - - - Almond Grove Street Rehabilitation 3,912,583 173,320 3,739,263 - - - - Hillside Road Repair & Resurfacing 111,000 - 111,000 - - - - Guardrail Replacement Projects 223,625 125,680 97,945 - - - - Electrical Panel Replacement on Pageant Way 45,000 - 45,000 - - - - 224 W. Main Street Property Acquisition (Parking Lot 6)1,196,000 - 1,196,000 - - - - Downtown Parking Lots Seal Coat & Restriping 100,000 - 100,000 - - - - Monument Control Network Update 20,000 - 20,000 - - - - Downtown Parking Signs Enhancements - - 50,000 - - - - Shannon/LGB/ Cherry Blossom Sidewalk Improvements 20,000 - 130,000 - - - - Stonybrook & Kennedy Sidewalk Improvements 40,000 - 300,000 - - - - Parking Lot 4 50,000 - 400,000 - - - Intersection Safety & Traffic Flow Improvements 50,000 - 50,000 - - - - Sidewalk Improvements - Multiple Locations 60,000 - 60,000 - - - - Oak Meadow Park Upgrades 30,000 - 330,000 - - - - Open Space Trail Upgrades 250,000 - 250,000 - - - - Parks Playground Fibar Project 26,603 3,016 48,587 25,000 25,000 25,000 25,000 Plaza Park Improvements 37,000 - 37,000 - - - - Blossom Hill Park Restroom Building Upgrades 40,000 - 40,000 - - - - Park Rehabilitation - Bachman Park 225,000 - 325,000 - - - - Blossom Hill Park Upgrades to OMP Park 30,000 - 30,000 - - - - New Projects - - - - Silicon Valley Interoperability Project (SVRIP) Service Fee - - 152,876 152,876 152,876 - - Civic Center Improvements - - 150,000 - - - - Energy Efficiency Upgrades - Town-wide - - - 25,000 25,000 25,000 - Crosswalk Lighting Upgrade - - 50,000 - - - - Crosswalk Improvements at Santa Cruz/Blossom Hill - - 60,000 - - - - Pegeant Way Parking Lot Reconstruction - - 175,550 - - - - Montebello Way Island Removal - - 19,550 - - - - LED Streetlights - - 400,000 - - - - Los Gatos Creek Trail Improvements at Charter Oaks - - 30,000 - - - - Worcester Park - - 28,150 - - - - Blossom Hill Park Little League Backstop - - 50,000 - - - - Total Project Expenditures 11,914,073 $ 2,735,959 $ 13,080,595 $ 1,292,876 $ 1,272,876 $ 1,120,000 $ 1,095,000 $ Operating Transfers Out Traffic Impact Transfer to GF 102,000 $ 102,000 $ 199,808 $ 102,000 $ 102,000 $ 102,000 $ 102,000 $ Total Operating Transfers Out 102,000 $ 102,000 $ 199,808 $ 102,000 $ 102,000 $ 102,000 $ 102,000 $ Ending Fund Balance Designated for Parking 164,210 $ 164,210 $ 164,210 $ 164,210 $ 164,210 $ 164,210 $ 164,210 $ 2002 COP Construction and Acq Fund 38,256 38,256 38,256 38,256 38,256 38,256 38,256 Reserved for Comcast PEG 45,234 45,234 45,234 45,234 45,234 45,234 45,234 Unrestricted 4,772,905 13,411,403 1,540,000 1,193,124 866,248 692,248 543,248 Total Ending Fund Balance 5,020,606 $ 13,659,103 $ 1,787,701 $ 1,440,824 $ 1,113,948 $ 939,948 $ 790,948 $ TOTAL USE OF FUNDS 17,036,679 $ 16,497,062 $ 15,068,103 $ 2,835,700 $ 2,488,824 $ 2,161,948 $ 1,987,948 $ GENERAL FUND APPROPRIATED RESERVES (GFAR)STATEMENT OF SOURCE AND USE OF FUNDS B -10
C APITAL I MPROVEMENT P ROGRAM Financial Summaries Carryforward Projects 2002Town Beautification Projects 87,593$ 10,160$ -$ -$ -$ -$ -$ 97,753 $ 2105Old Library Re-use Project 892,509 8,553 - - - - - 901,062 2103HVAC Upgrades - Old Library 783,889 38,995 - - - - - 822,884 6001Audio / Video System Upgrade 52,440 58,160 - - - - - 110,600 6101Information System Upgrade 400,615 74,385 - - - - - 475,000 6003Town-wide Document Imaging Project 193,225 21,775 - - - - - 215,000 6302Tiburon CAD / RMS Upgrade 28,000 42,000 - - - - - 70,000 9901Street Repair & Resurfacing 3,673,572 767,965 525,000 525,000 525,000 525,000 525,000 7,066,536 9902Annual Street Restriping 313,697 80,878 25,000 25,000 25,000 25,000 25,000 519,575 9903Pavement Rehabilitation - Crack Seal 195,500 329,078 160,000 160,000 160,000 160,000 160,000 1,324,578 0003Almond Grove Street Rehabilitation 303,189 3,739,263 - - - - - 4,042,452 9910Traffic Calming Projects 127,848 17,152 10,000 10,000 10,000 10,000 10,000 195,000 9921Curb, Gutter & Sidewalk Maintenance 1,423,440 326,635 250,000 250,000 250,000 250,000 250,000 3,000,075 9930 Retaining Wall Repairs 916,330 421,258 100,000 100,000 100,000 100,000 100,000 1,837,588 0007Hillside Road Repair & Resurfacing 136,924 111,000 - - - - - 247,924 0801Quito Road - Bridge Replacement 32,038 299,681 - - - - - 331,719 0120 Guardrail Replacement Projects 132,055 97,945 - - - - - 230,000 0704224 W. Main Street Property Acquisition (Parking Lot 6)4,000 1,196,000 - - - - - 1,200,000 0122 Electrical Panel Replacement on Pageant Way - 45,000 - - - - - 45,000 0705Downtown Parking Lots Seal Coat & Restriping - 100,000 - - - - - 100,000 0214Monument Control Network Update - 20,000 - - - - - 20,000 0216Downtown Parking Signs Enhancements - - 50,000 - - - - 50,000 0218Shannon/LGB/ Cherry Blossom Sidewalk Improvements- 20,000 110,000 - - - - 130,000 0219Stonybrook & Kennedy Sidewalk Improvements - 40,000 260,000 - - - - 300,000 0706Parking Lot 4 - 50,000 350,000 - - - - 400,000 0220Intersection Safety & Traffic Flow Improvements - 50,000 - - - - - 50,000 0221Sidewalk Improvements - Multiple Locations - 60,000 - - - - - 60,000 4004Oak Meadow Park Upgrades - 30,000 300,000 - - - - 330,000 4504 Open Space Trail Upgrades - 250,000 - - - - - 250,000 4605Parks Playground Fibar Project 45,366 23,587 25,000 25,000 25,000 25,000 25,000 193,953 4203Plaza Park Improvements - 37,000 - - - - - 37,000 3104 P ark Rehabilitation - Bachman Park - 225,000 100,000 - - - - 325,000 3404Blossom Hill Park Upgrades to OMP Park - 30,000 - - - - - 30,000 3406Blossom Hill Park Restroom Building Upgrades - 40,000 - - - - - 40,000 2006Town Digital Aerial Photo/Topographic Map - 88,000 - - - - - 88,000 2302Building Replacement at Corporation Yard - 20,000 400,000 - - - - 420,000 2109Former Library Roof Improvements - - 90,000 - - - - 90,000 2304 Fuel System Enhancement - - 75,000 - - - - 75,000 2402Police Interoperability Radio Project - 150,000 - - - - - 150,000 2305Engineering Document Archiving - 20,000 20,000 20,000 - - - 60,000 2110Civic Center Energy Assessment - 25,000 - - - - - 25,000 2306PPW Interoperability Radio Project - 150,000 - - - - - 150,000 New Projects 0126Crosswalk Lighting Upgrade - - 50,000 - - - - 50,000 0125Crosswalk Improvements at Santa Cruz/Blossom Hill - - 60,000 - - - - 60,000 0707Pegeant Way Parking Lot Reconstruction - - 175,550 - - - - 175,550 0223Montebello Way Island Removal - - 19,550 - - - - 19,550 0224 LED Streetlights - 400,000 - - - - 400,000 4506Los Gatos Creek Trail Improvements at Charter Oaks - - 30,000 - - - - 30,000 4301 Worcester Park - - 28,150 - - - - 28,150 4404 Blossom Hill Park Little League Backstop - - 50,000 - - - - 50,000 6305 Silicon Valley Interoperability Project (SVRIP) Service Fe - - 152,876 152,876 152,876 - - 458,628 2111Civic Center Improvements - - 150,000 - - - - 150,000 2008Energy Efficiency Upgrades - Town-wide - - - 25,000 25,000 25,000 - 75,000 Total GFAR Projects 9,742,231 $ 9,114,469$ 3,966,126 $ 1,292,876$ 1,272,876$ 1,120,000$ 1,095,000$ 27,603,578 $ 2019/20 Budget Expended Through 2014/15 Estimated Carryfwd to 2015/16 2017/18 Budget GFAR FUND PROJECT SUMMARY 2016/17 Budget 2018/19 Budget 2015/16 Budget Total Budgeted B -11
C APITAL I MPROVEMENT P ROGRAM Financial Summaries Adjusted Budget Estimated Budget & Carryfwd ProposedProposedProposedProposed 2014/152014/15 2015/16 2016/172017/182018/192019/20 SOURCE OF FUNDS Beginning Fund Balance Unrestricted 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ Total Beginning Fund Balance 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ Revenues Deferred Revenue 1,249,209 $ 30,982 $ 1,823,227 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ In-Lieu Fees 149,802 - 149,802 - - - - Total Revenues 1,399,012 $ 30,982 $ 1,973,029 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ TOTAL SOURCE OF FUNDS 1,577,237 $ 209,208 $ 2,151,255 $ 188,226 $ 188,226 $ 188,226 $ 188,226 $ USE OF FUNDS Completed Projects Total Completed Projects 13,469 $ 13,469 $ -$ -$ -$ -$ -$ Carryforward Projects Hwy 9/University Intersection 243,244 515 242,729 - - - - Winchester Blvd. / Lark Ave. Intersection 841,000 6,998 834,002 - - - - Los Gatos Blvd / Lark Intersection 174,299 - 174,299 - - - - Blossom Hill Rd/Cherry Ln Intersection 5,000 - 500,000 - - - - Los Gatos Blvd / Shannon Improvements 20,000 - 20,000 - - - - Town Digital Aerial Photo/Topographic Map 42,000 - 42,000 - - - - Monument Control Network Update 10,000 - 10,000 - - - - Intersection Safety & Traffic Flow Imp 40,000 - 40,000 - - - - Proposed Projects Crosswalk Add - Santa Cruz Ave - - 50,000 - - - - Crosswalk Lighting Upgrade 50,000 Total Project Expenditures 1,389,012 $ 20,982 $ 1,963,029 $ -$ -$ -$ -$ Operating Transfers 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,00 0 $ 10,000 $ Total Operating Transfers 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ Ending Fund Balance Unrestricted 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ Total Ending Fund Balance 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ TOTAL USE OF FUNDS 1,577,237 $ 209,208 $ 2,151,255 $ 188,226 $ 188,226 $ 188,226 $ 188,226 $ TRAFFIC MITIGATION FUND STATEMENT OF SOURCE AND USE OF FUNDS B -12
C APITAL I MPROVEMENT P ROGRAM Financial Summaries Carryforward Projects 0203 Winchester Blvd. / Lark Ave. Intersection 37,979$ 834,002$ -$ -$ -$ -$ -$ 871,981 $ 0205 Los Gatos Blvd / Lark Intersection - 174,299 - - - - - 174,299 0202 Hwy 9/University Intersection 32,860 242,729 - - - - - 275,588 0212 Blossom Hill Rd / Cherry Ln Intersection - 5,000 495,000 - - - - 500,000 0213 Los Gatos Blvd / Shannon Improvements - 20,000 - - - - - 20,000 2006 Town Digital Aerial Photo/Topographic Map - 42,000 - - - - - 42,000 0214 Monument Control Network Update - 10,000 - - - - - 10,000 0220 Intersection Safety & Traffic Flow Improvements - 40,000 - - - - - 40,000 New Projects 0126 Crosswalk Lighting Upgrade - - 50,000 - - - - 50,000 0125Crosswalk Improvements at Santa Cruz/Blossom Hill - - 50,000 - - - - 50,000 Total Traffic Mitigation Projects 70,839 $ 1,368,029$ 595,000 $ -$ -$ -$ -$ 2,033,869 $ TRAFFIC MITIGATION FUND PROJECTS Expended Through 2014/15 Total Budgeted 2019/20 Budget Estimated Carryfwd to 2015/16 2016/17 Budget 2015/16 Budget 2017/18 Budget 2018/19 Budget B -13
C APITAL I MPROVEMENT P ROGRAM Financial Summaries Adjusted Budget Estimated Budget & Carryfwd ProposedProposedProposedProposed 2014/152014/152015/162016/172017/182018/192019/20 SOURCE OF FUNDS Beginning Fund Balance Unrestricted (288,730)$ (288,730)$ (855,136)$ (255,524)$ (255,524)$ (255,524)$ (255,524)$ Total Beginning Fund Balance (288,730)$ (288,730)$ (855,136)$ (255,524)$ (255,524)$ (255,524)$ (255,524)$ Revenues Public Access Infrastructure Improvement Projects 70,000 $ -$ 136,384 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ Hwy 9/University Intersection 891,981 61,200 830,781 - - - - Blossom Hill Park Pathway Improvements 148,010 148,010 - - - - - Cartegraph System Upgrade 18,000 18,000 - - - - Total Revenues 1,127,991 $ 227,210 $ 967,165 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ TOTAL SOURCE OF FUNDS 839,261 $ (61,520)$ 112,029 $ (205,524)$ (205,524)$ (205,524)$ (205,524)$ USE OF FUNDS Completed Projects Total Completed Projects -$ -$ -$ -$ -$ -$ -$ Carryforward Projects Public Access Infrastructure Improvement Projects 66,384 - 136,384 50,000 50,000 50,000 50,000 Hwy 9/University Intersection 719,775 627,606 92,169 - - - - Blossom Hill Park Pathway Improvements 148,010 148,010 - - - - Cartegraph System Upgrade 18,000 18,000 - - - - Hillside Road Repair & Resurfacing 139,000 - 139,000 - - - - Proposed Projects Total Expenditures 1,091,169 $ 793,616 $ 367,553 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ Ending Fund Balance Unrestricted (251,908)$ (855,136)$ (255,524)$ (255,524)$ (255,524)$ (255,524)$ (255,524)$ Total Ending Fund Balance (251,908)$ (855,136)$ (255,524)$ (255,524)$ (255,524)$ (255,524)$ (255,524)$ TOTAL USE OF FUNDS 839,261 $ (61,520)$ 112,029 $ (205,524)$ (205,524)$ (205,524)$ (2 0 5,524)$ GRANT FUND STATEMENT OF SOURCE AND USE OF FUNDS B -14
C APITAL I MPROVEMENT P ROGRAM Financial Summaries 0007Hillside Road Repair & Resurfacing -$ 139,000$ -$ -$ -$ -$ -$ 139,000 $ 0202Hwy 9/University Intersection 807,831 92,169 - - - - - 900,000 0102Public Access Infrastructure Improvement Projects - 66,384 70,000 50,000 50,000 50,000 50,000 336,384 New Projects Total Grant Funded Projects 807,831 $ 297,553$ 70,000 $ 50,000$ 50,000$ 50,000$ 50,000$ 1,375,384 $ Estimated Carryfwd to 2015/16 Expended Through 2014/15 2015/16 Budget GRANT FUNDED PROJECTS 2017/18 Budget 2018/19 Budget Total Budgeted 2016/17 Budget 2019/20 Budget B -15
C APITAL I MPROVEMENT P ROGRAM Financial Summaries Adjusted Budget Estimated Budget & Carryfwd ProposedProposedProposedProposed 2014/152014/152015/162016/172017/182018/192019/20 SOURCE OF FUNDS Beginning Fund Balance Unrestricted 1,330,894 $ 1,330,894 $ 1,470,360 $ 1,425,480 $ 1,543,510 $ 1,665,188 $ 1,790,603 $ Total Beginning Fund Balance 1,330,894 $ 1,330,894 $ 1,470,360 $ 1,425,480 $ 1,543,510 $ 1,665,188 $ 1,790,603 $ Revenues Drainage Fees 95,000 $ 129,346 $ 95,000 $ 96,900 $ 98,838 $ 100,815 $ 102,831 $ Interest 10,120 10,120 10,120 21,130 22,840 24,600 26,410 Total Revenues 105,120 $ 139,466 $ 105,120 $ 118,030 $ 121,678 $ 125,415 $ 129,241 $ TOTAL SOURCE OF FUNDS 1,436,014 $ 1,470,360 $ 1,575,480 $ 1,543,510 $ 1,665,188 $ 1,790,603 $ 1,919,844 $ USE OF FUNDS Completed Projects Total Completed Projects -$ -$ -$ -$ -$ -$ -$ Carryforward Projects Frank Avenue Storm Drain 150,000 - 150,000 - - - - Proposed Projects Hernandez Avenue Storm Drain Improvements - - - - - - 65,000 Total Expenditures 150,000 $ -$ 150,000 $ -$ -$ -$ 65,000 $ Ending Fund Balance Unrestricted 1,286,014 $ 1,470,360 $ 1,425,480 $ 1,543,510 $ 1,665,188 $ 1,790,603 $ 1,854,844 $ Total Ending Fund Balance 1,286,014 $ 1,470,360 $ 1,425,480 $ 1,543,510 $ 1,665,188 $ 1,790,603 $ 1,854,844 $ TOTAL USE OF FUNDS 1,436,014 $ 1,470,360 $ 1,575,480 $ 1,543,510 $ 1,665,188 $ 1,790,603 $ 1,919,844 $ STORM BASIN FUNDS STATEMENT OF SOURCE AND USE OF FUNDS B -16
C APITAL I MPROVEMENT P ROGRAM Financial Summaries Carryforward Projects 0412Frank Avenue Storm Drain -$ 150,000$ -$ -$ -$ -$ -$ 150,000 $ New Projects 0409Hernandez Avenue Storm Drain Improvements 17,180 - - - - - 65,000 82,180 Total Storm Basin Funds Projects 17,180 $ 150,000$ -$ -$ -$ -$ 65,000$ 232,180 $ STORM BASIN FUNDS PROJECTS 2019/20 Budget 2017/18 Budget Expended Through 2014/15 2018/19 Budget Total Budgeted Estimated Carryfwd to 2015/16 2015/16 Budget 2016/17 Budget B -17
C APITAL I MPROVEMENT P ROGRAM Financial Summaries Adjusted Budget Estimated Budget & Carryfwd ProposedProposedProposedProposed 2014/152014/152015/162016/172017/182018/192019/20 SOURCE OF FUNDS Beginning Fund Balance Unrestricted 2,687,790 $ 2,687,790 $ 2,800,193 $ 2,832,193 $ 2,848,673 $ 2,865,403 $ 2,882,383 $ Total Beginning Fund Balance 2,687,790 $ 2,687,790 $ 2,800,193 $ 2,832,193 $ 2,848,673 $ 2,865,403 $ 2,882,383 $ Revenues Construction Tax 30,000 $ 82,403 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ Interest 30,000 30,000 30,000 42,480 42,730 42,980 43,240 Balamce from PG&E 3,800,000 Total Revenues 60,000 $ 112,403 $ 60,000 $ 72,480 $ 72,730 $ 72,980 $ 3,873,240 $ TOTAL SOURCE OF FUNDS 2,747,790 $ 2,800,193 $ 2,860,193 $ 2,904,673 $ 2,921,403 $ 2,938,383 $ 6,755,623 $ USE OF FUNDS Completed Projects Total Completed Projects -$ -$ -$ -$ -$ -$ -$ Carryforward Projects New Projects PG&E Undergrounding - - 28,000 56,000 56,000 56,000 6,570,000 Total Expenditures -$ -$ 28,000 $ 56,000 $ 56,000 $ 56,000 $ 6,570,000 $ Ending Fund Balance Unrestricted 2,747,790 2,800,193 2,832,193 2,848,673 2,865,403 2,882,383 185,623 Total Ending Fund Balance 2,747,790 $ 2,800,193 $ 2,832,193 $ 2,848,673 $ 2,865,403 $ 2,882,383 $ 185,623 $ TOTAL USE OF FUNDS 2,747,790 $ 2,800,193 $ 2,860,193 $ 2,904,673 $ 2,921,403 $ 2,938,383 $ 6,755,623 $ UTILITY UNDERGROUND FUND STATEMENT OF SOURCE AND USE OF FUNDS B -18
C APITAL I MPROVEMENT P ROGRAM Financial Summaries New Projects 0225 PG&E Undergrounding -$ -$ 28,000 $ 56,000$ 56,000$ 56,000$ 6,570,000$ 6,766,000 $ Total Utility Undergrounding Projects -$ -$ 28,000 $ 56,000$ 56,000$ 56,000$ 6,570,000$ 6,766,000 $ Expended Through 2014/15 Estimated Carryfwd to 2015/16 2015/16 Budget 2016/17 Budget 2019/20 Budget UTILITY UNDEGROUNDING FUND PROJECTS Total Budgeted 2017/18 Budget 2018/19 Budget B -19
C APITAL I MPROVEMENT P ROGRAM Financial Summaries Adjusted Budget Estimated Budget & Carryfwd ProposedProposedProposedProposed 2014/152014/152015/162016/172017/182018/192019/20 SOURCE OF FUNDS Beginning Fund Balance Unrestricted 297,303 $ 297,303 $ 290,302 $ 242,925 $ 198,188 $ 152,781 $ 106,694 $ Total Beginning Fund Balance 297,303 $ 297,303 $ 290,302 $ 242,925 $ 198,188 $ 152,781 $ 106,694 $ Revenues Gas Tax 491,000 $ 568,071 $ 518,103 $ 518,103 $ 518,103 $ 518,103 $ 518,103 $ Gas Tas - Traffic Congestion 300,000 319,142 139,520 139,520 139,520 139,520 139,520 Interest 1,000 1,000 1,000 3,640 2,970 2,290 1,600 Total Revenues 792,000 $ 888,213 $ 658,623 $ 661,263 $ 660,593 $ 659,913 $ 659,223 $ TOTAL SOURCE OF FUNDS 1,089,303 $ 1,185,516 $ 948,925 $ 904,188 $ 858,781 $ 812,694 $ 765,917 $ USE OF FUNDS Completed Projects Total Completed Projects -$ -$ -$ -$ -$ -$ -$ Carryforward Projects Street Repair & Resurfacing 789,214 789,214 600,000 600,000 600,000 600,000 600,000 Proposed Projects Total Expenditures 789,214 $ 789,214 $ 600,000 $ 600,000 $ 600,000 $ 600,000 $ 600,000 $ Operating Transfers 106,000 $ 106,000 $ 106,000 $ 106,000 $ 106,000 $ 106,000 $ 106,000 $ Total Operating Transfers 106,000 $ 106,000 $ 106,000 $ 106,000 $ 106,000 $ 106,000 $ 106,000 $ Ending Fund Balance Unrestricted 194,089 $ 290,302 $ 242,925 $ 198,188 $ 152,781 $ 106,694 $ 59,917 $ Total Ending Fund Balance 194,089 $ 290,302 $ 242,925 $ 198,188 $ 152,781 $ 106,694 $ 59,917 $ TOTAL USE OF FUNDS 1,089,303 $ 1,185,516 $ 948,925 $ 904,188 $ 858,781 $ 812,694 $ 765,917 $ GAS TAX FUND STATEMENT OF SOURCE AND USE OF FUNDS B -20
C APITAL I MPROVEMENT P ROGRAM Financial Summaries Carryforward Projects 9901Street Repair & Resurfacing 5,494,649 $ -$ 600,000 $ 600,000$ 600,000$ 600,000$ 600,000$ 8,494,649 $ New Projects Total Gas Tax Fund Projects 5,494,649 $ -$ 600,000 $ 600,000$ 600,000$ 600,000$ 600,000$ 8,494,649 $ Total Budgeted Estimated Carryfwd to 2015/16 2015/16 Budget 2016/17 Budget 2017/18 Budget Expended Through 2014/15 2018/19 Budget 2019/20 Budget B -21
C APITAL I MPROVEMENT P ROGRAM Financial Summaries B -22
Street s Program
S TREET S P ROGRAM D IRECTORY S TREET R ECONSTRUCTION AND R ESURFACING P ROJECTS P AGE 9901 Street Repair & Resurfacing C – 6 0003 Almond Grove Street Rehabilitation Project C – 8 9903 Pavement Rehabilitation - Crack Seal C – 10 0007 Hillside Road Repair & Resurfacing Project C – 12 S TREET R EPAIRS , M AINTENANCE & S AFETY P ROJECTS 9910 Traffic Calming Projects C – 18 9921 Curb, Gutter & Sidewalk Maintenance C – 20 9930 Retaining Wall Repairs C – 22 9902 Annual Street Restriping C – 24 2102 Public Access Infrastructure Improv ement Projects C – 26 0120 Guardrail Replacement Projects C – 28 0122 Electrical Panel Replacement on Pageant Way C – 30 0125 Crosswalk Improvements at Santa Cruz Avenue / Blossom Hill Road C – 3 2 0126 Crosswalk Lighting Upgrade C – 3 4 S TREET I MPRO VEMENT P ROJECTS 0203 Winchester Boulevard / Lark Avenue Intersection Improvements C – 40 021 6 Downtown Parking Sign Enhancements C – 4 2 0202 Highway 9 / University Avenue Intersection Improvements C – 4 4 0213 Los Gatos Boulevard / Shannon Road Impro vements C – 4 6 0214 Monument Control Network Upgrade C – 48 0705 Downtown Parking Lots Seal Coat & Restriping C – 5 0 0409 Hernandez Avenue Storm Drain Improvements C – 5 2 0205 Los Gatos Boulevard / Lark Avenue Intersection Improvements C – 5 4 0212 B lossom Hill Road/Cherry Blossom Lane Intersection Improvements C – 5 6 0704 224 West Main Property Acquisition (Parking Lot 6) C – 58 0706 Parking Lot 4 Repair & Waterproofing C – 6 0 0218 Sidewalk Improvements/ Shannon/Los Gatos Blvd/Cherry Blossom C – 6 2 0219 Stonybrook Road & Kennedy Road Sidewalk Improvements C – 6 4 0220 Intersection Safety & Traffic Flow Improvements C – 6 6 0221 Sidewalk Improvements – Multiple Location s C – 68 0412 Frank Avenue Storm Drain Repair C – 70 0223 Montebello Way Isl and Removal C – 72 0224 LED Streetlights C – 74 0707 Pageant Way Parking Lot Reconstruction C – 76 0225 Utility Undergrounding Improvements C – 78 B RIDGE P ROJECTS 0801 Quito Road – Bridge Replacement C – 84 C-1
S TREETS P ROGRAM C - 2
S TREETS P ROGRAM Street Reconstruction & Resurfacing LOS GATOS-SARATOGA RD LOS GATOS BLVD E MAIN ST HWY 17 HWY 17 N SANTA CRUZ AV WINCHESTER BLVD BLOSSOM HILL RD LOS GATOS BLVD HWY 85 KENNEDY RD SHANNON RD LARK AV LOS GATOS-ALMADEN RD UNIVERSITY AV WEDGEWOOD KNOWLES B D A & C ARE TOWN-WIDE PROJECTS HICKS RD PROJECT LOCATIONS A Street Repair & Resurfacing B Almond Grove Street Rehabilitation Project C Pavement Rehabilitation - Crack Seal D Hillside Road Repair & Resurfacing Project C - 3
S TREETS P ROGRAM Street Reconstruction & Resurfacing P ROGRAM S ECTION D IRECTORY P AGE 9901 Street Repair & Resurfac ing C – 6 0003 Almond Grove Street Rehabilitation Project C – 8 9903 Pavement Rehabilitation - Crack Seal C – 10 0007 Hillside Road Repair & Resurfacing Project C – 12 C - 4
S TREETS P ROGRAM Street Reconstruction & Resurfacing The Street s Program’s Street Reconstruction & Resurfacing section contai ns Capital Improvement Program projects that resurface or repave the Town’s streets as the primary scope of work. Projects may also encompass minor components of streetscape or street improvements; however , to be categorized in the Street Reconstruction & Resurfacing section, projects must have pavement rehabilitation as their main purpose. Safety issues, traffic levels, the pavement condition index, available funding sources, project costs, and community impacts are all considerations in prioritizing Street Reconstruction & Resurfacing projects in the five -year Capital Improvement Program. This section contains an annual ongoing street rehabilitation project as well as identified one -time projects. Funding sources include annual Gas Tax funding of approximately $60 0,000 Additional sources include grant funding, if secured, such as s tate programs that focus on funding specific street categories or that funds rehabilitation of specific arterial or collector streets. Other than the annual Gas Tax reve nue, Los Gatos does not have an ongoing designated funding source for maintaining the Town’s roadway system. However, the Town has adopted and increased a Construction Impact Fee, which could generate approximately $390 ,000 annually for additional street and roadway repairs due to the disproportionate amount of wear and tear caused by construction and other heavy vehicles. S TREET R ECONSTRUCTION & R ESURFACING P ROJECTS S UMMARY Carryforward Projects 9901Street Repair & Resurfacing 9,168,220 $ 1,892,965 $ 1,125,000$ 1,125,000 $ 1,125,000$ 1,125,000 $ 15,561,185 $ 0003 Almond Grove Street Rehabiltation Project 303,189 3,739,263 - - - - 4,042,452 9903Pavement Rehabilitation - Crack Seal 195,500 489,078 160,000 160,000 160,000 160,000 1,324,578 0007Hillside Road Repair & Resurfacing Project 136,924 250,000 - - - - 386,924 New Projects Total Street Reconstruction Projects 9,803,833 $ 6,371,306 $ 1,285,000$ 1,285,000 $ 1,285,000$ 1,285,000 $ 21,315,139 $ 2018/19 Budget 2016/17 Budget 2017/18 Budget Total Budgeted 2015/16 Budget & Carryfwd*2019/20 Budget Expended Through 2014/15 * Total FY 2014/15 Carryforward $5,086,306 C - 5
S TREETS P ROGRAM Street Reconstruction & Resurfacing Town Wide Project N ame Street Repair & Resurfacing ** Project N umber 811 -9901 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Descripti on This is an ongoing annual project for street rehabilitation throughout T own to enhance vehicle safety and to maintain the Town’s roadway infrastructure. Location This project takes place in various locations including T own -wide arterials, collector s, and neighborhood str eets . The list of streets will be identified at the time the specifications are brought forward for Council approval , which generally occurs in the spring. Project Background Street rehabilitation projects are identified and prior itized according to pavement quality reflected by the Pavement Condition Index (PCI), field inspection, traffic level , and safety issues. While priorities are set on an annual basis, ongoing monitoring of street conditions can result in reprioritization. In addition, the Town perfor ms preventive maintenance (e.g., slurry seal) on streets that are in good condition to prolong their life and minimize the need for costly reconstruction in the future. Studies indicate that regularly scheduled prev en tive main tenance will significantly extend the life of a street. The Town h as invested approximately $2 1.6 million since FY 2000/01 to address the backlog of deferred street maintenance. This investment raised the average PCI of Town streets from 64 in 2001 to nearly 74 in 2008. Due to budget challe nges, Town streets have been resurfaced by the application of slurry seal, which is considered maintenance and does not raise the level of PCI as significantly as asphalt overlay does . Given the small amount of as phalt overlay work performed , the Town’s PCI dropped from 74 to 69 as recently as 2010. To mitigate this decline, the Town focused its resources on arterials and collector streets , and used a chip and slurry seal approach to enhance the PCI rating . This approach was the most economical and prudent treatment to resurface several residential neighborhoods. The current 201 4 PCI for Town streets is 71. The two dedicated ongoing funding sources for street repair are the Gas Tax and Proposition 42, which tota l approximately to be $600,000 per year. The additional source is the recently updated Construction I mpact Fee, estimated to be $3 9 0,000 annually. The Town will continue to seek other funding sources for street repair and resurfacing from s tate and f eder al grants. Operating Budget Impacts Conducting preven tive maintenance on the Town’s roadways extends the l ife of the streets and reduces t he need for extensive recons truction in the future, reducing staff time spent on road maintenance. Engineering staff time for project design and oversight is addressed in the FY 2015/16 Operating B udget. TOWN-WIDE C - 6
S TREETS P ROGRAM Street Reconstruction & Resurfacing Project Components & Estimated Timeline Spring 201 5 Design Prepare plans and specifications Spring 2015 Bid Process Council approves plans and authorize s biddin g the project Summer 201 5 Construction Council awards the contract and construction process begins Fall 201 5 Completion Project completed Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR 3,666,933 $ 6,638$ 1,292,965 $ 525,000$ 525,000 $ 525,000$ 525,000$ 7,066,536 $ GAS TAX & PROP 42 4,705,435 789,214 600,000 600,000 600,000 600,000 600,000 8,494,649 TOTAL SOURCE OF FUNDS 8,372,368 $ 795,852$ 1,892,965 $ 1,125,000$ 1,125,000 $ 1,125,000$ 1,125,000$ 15,561,185 $ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR .Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses 3,666,933 6,638 1,292,965 525,000 525,000 525,000 525,000 7,066,536 TOTAL GFAR 3,666,933 $ 6,638$ 1,292,965 $ 525,000$ 525,000 $ 525,000$ 525,000$ 7,066,536 $ GAS TAX & PROP 42 Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses 4,705,435 789,214 600,000 600,000 600,000 600,000 600,000 8,494,649 TOTAL GAS TAX & PROP 42 4,705,435 $ 789,214$ 600,000 $ 600,000$ 600,000 $ 600,000$ 600,000$ 8,494,649 $ TOTAL USE OF FUNDS 8,372,368 $ 795,852$ 1,892,965 $ 1,125,000$ 1,125,000 $ 1,125,000$ 1,125,000$ 15,561,185 $ *Total FY 2014/15 Carryforward767,965 $ STREET REPAIR & RESURFACING Project 811-9901 **This project was presented to Council as part of the Capital Improvement Program. Portion of the actual funding for this project is being held pending resolution of funding needs for the Almond Grove Street Reconstruction project. Should the funds necessary to complete this project be re -allocated to the Almond Grove Street Reconstruction project, this p roject will be re -prioritized for completion in future budget years. C - 7
S TREETS P ROGRAM Street Reconstruction & Resurfacing Project N ame Almond Grove Street Rehabilitation -Phase s 1A and 1B Project Number 811 -0003 Department Parks & Public Works Project Manager Town E ngineer : Lisa Petersen Description This project provides design and construction for the rehabilitation of street infrastructur e in the Almond Grove District. Location T his project is located within the former Almond Grove District Redevelopment Area. Project Background The streets in the Almond Grove District have deteriorated over the years and due to funding and maintenance constraints, no repairs or resurfacing activities have been performed . The proposed project to rehabilitate the street infrastr ucture in this area will not only provide safe and functional streets and sidewa lks for the community, but reduce trip and fall accidents. Due to the scale and magnitude of this project, proposed street rehabilitations will be phased over several years to minimize construction im pacts to the community and to reflect project funding as determined by the Town Council. In order to minimize impacts of the project, construction for Phase I will be completed over two years , during Summer of 2015 and Summer of 2016. Phase 1A of this project will co ver Bachman Avenue and Broadway, with construction completion estimated for Winter 2015. Phase 1B will cover Tait Avenue, with construction completion tentatively targeted for Winter 2016. Additional funding, possibly from the sale of Town properties, will have to be identified for future phases of the Almond Grove Streets Project. Operating Budget Impacts This project will use staff time for construction inspection and management. The staff time for this project is i ncluded in the department’s FY 2015/16 Operating Budget. C - 8
S TREETS P ROGRAM Street Reconstruction & Resurfacing Project Components & Estimated Timeline Summer 2015 Construction Phase 1A project construction Winter 2015 Completion Phase 1A project completion Spring 2016 Design Phase 1B p repare pl ans and specifications Spring 2016 Bid process Phase 1B Council approves plans and authorize s bidding the project Summer 201 6 Construction Phase 1B p roject construction Winter 2016 Completion Phase 1B p roject completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR 129,869 $ 173,320$ 3,739,263 $ -$ -$ -$ -$ 4,042,452 $ TOTAL SOURCE OF FUNDS 129,869 $ 173,320$ 3,739,263 $ -$ -$ -$ -$ 4,042,452 $ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses 129,869 173,320 3,739,263 - - - - 4,042,452 TOTAL GFAR 129,869 $ 173,320$ 3,739,263 $ -$ -$ -$ -$ 4,042,452 $ TOTAL USE OF FUNDS 129,869 $ 173,320$ 3,739,263 $ -$ -$ -$ -$ 4,042,452 $ *Total FY 2014/15 Carryforward3,739,263 $ ALMOND GROVE STREET REHABILITION PROJECT Project 811-0003 C - 9
S TREETS P ROGRAM Street Reconstruction & Resurfacing Project N ame Pavement Rehabilitation – Crack Seal Project Number 811 -9903 Department Parks & Public Works Project Manager Town Engineer : L isa Petersen Description This project will rehabilitate streets throughout Los Gatos to maintain the Town’s roadway infrastructure. Location This project is located at multiple locations Town -wide . Project Background The lack of a consistent fundin g source for street rehabilitation has been a challenge for many local municipalities for s everal years. As part of voter -approved Measure B from 2010, the Santa Clara Valley Transportation Agency (VTA) assesses a $10 per vehicle registration surcharge to repair and rehabilitate streets. Eighty percent of the revenues collected by the VTA are returned to the local municipality in which they were generated. The remaining 20 percent will be used for regional and county -wide projects. This funding source i s expected to generate approximately $1 60 ,000 annually for Los Gatos, which will be used for street rehabilitation T own -wide. This new Town -wide crack seal program will help extend the life of roadway surfaces throughout the community. Operating Budge t Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the department’s FY 2015/16 Operating Budget. TOWN-WIDE C - 10
S TREETS P ROGRAM Street Reconstruction & Resurfacing Project Components & Estimated Timeline Spring 201 5 Design Prepare plans and specifications Spring 2015 Bid Process Council approves plans and authorize s bidding the project Summer 201 5 Construction Council awards the contract and construction process begins Fall 201 5 Completion Project completed Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR 195,500$ -$ 489,078 $ 160,000$ 160,000$ 160,000$ 160,000$ 1,324,578 $ TOTAL SOURCE OF FUNDS 195,500$ -$ 489,078 $ 160,000$ 160,000$ 160,000$ 160,000$ 1,324,578 $ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses 195,500 - 489,078 160,000 160,000 160,000 160,000 1,324,578 TOTAL GFAR 195,500$ -$ 489,078 $ 160,000$ 160,000$ 160,000$ 160,000$ 1,324,578 $ TOTAL USE OF FUNDS 195,500$ -$ 489,078 $ 160,000$ 160,000$ 160,000$ 160,000$ 1,324,578 $ *Total FY 2014/15 Carryforward329,078$ PAVEMENT REHABILITATION - CRACK SEAL Project 811-9903 C - 11
S TREETS P ROGRAM Street Reconstruction & Resurfacing LOS GATOS BLVD BLOSSOM HILL RD KENNEDY RD SHANNON RD HICKS RD Project N ame Hillside Road Repair & Resurfacing Project Project Number 811 -0007 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description This project will perform repairs an d resurfacing to several sections of Shannon Road in the hillside area. Location T his project is located on Shannon Road from Los Gatos Boulevard to Hicks Road. Project Background The new framework for programming grant funding for transportation relate d projects is called the "O ne Bay Area Grant” Program (OBAG). This new grant distribution methodology was created by the San Francisco Bay Area Metropolitan Transportation Commission (MTC) as a strategy to better align grant funding with the State’s trans portation and environmental sustainability policies. The OBAG Program is a new funding approach that integrates the region’s federal transportation program with the State of California’s climate law CA B32 and the Sustainable Communities Strategy (Se nate Bill 375, Steinberg, 2008). Funding distribution is based on several categories, including a jurisdiction’s alignment with local land -use and housing policies. Aside from the competitive OBAG grant application process, there are guaranteed grant fun ds that are provided to agencies that can be used towards street repair and resurfacing projects. The Town of Los Gatos will receive approximately $139,000 from OBAG, which is proposed to be used for road repairs and resurfacing on Shannon Road. Operatin g Budget Impacts Engineering staff time for design and construction of this project will be addressed in the FY 2015/16 Operating Budget. C - 12
S TREETS P ROGRAM Street Reconstruction & Resurfacing Project Components & Estimated Timeline S pring 201 5 Design Project d esign & development Spring 2015 Bid Proces s Project bidding & contract award Summer 2015 Construction Project construction Summer 2015 Completion Project completion Prior Yrs Actuals 2014/15 Adjusted 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR 136,924$ 111,000$ 111,000 $ -$ -$ -$ -$ 247,924$ GRANTS & AWARDS - 139,000 139,000 - - - - 139,000 TOTAL SOURCE OF FUNDS 136,924$ 250,000$ 250,000 $ -$ -$ -$ -$ 386,924$ Prior Yrs Actuals 2014/15 Adjusted 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses 136,924 111,000 111,000 - - - - 247,924 TOTAL GFAR 136,924$ 111,000$ 111,000 $ -$ -$ -$ -$ 247,924$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - 139,000 139,000 - - - - 139,000 TOTAL GRANTS & AWARDS -$ 139,000$ 139,000 $ -$ -$ -$ -$ 139,000$ TOTAL USE OF FUNDS 136,924$ 250,000$ 250,000 $ -$ -$ -$ -$ 386,924$ *Total FY 2014/15 Carryforward250,000$ HILLSIDE ROAD REPAIR AND RESURFACING Project 811-0007 C - 13
S TREETS P ROGRAM Street Reconstruction & Resurfacing C - 14
S TREETS P ROGRAM Street Repairs, Maintenance & Safety Projects LOS GATOS-SARATOGA RD LOS GATOS BLVD E MAIN ST HWY 17 HWY 17 N SANTA CRUZ AV WINCHESTER BLVD BLOSSOM HILL RD LOS GATOS BLVD HWY 85 KENNEDY RD SHANNON RD LARK AV LOS GATOS-ALMADEN RD UNIVERSITY AV WEDGEWOOD KNOWLES "A", "B", "C", "D", AND "F" ARE TOWN-WIDE PROJECTS HICKS RD G E H, I PROJECT LOCATIONS A Traffic Calming Projects B Curb, Gutter & Sidewalk Maintenance C Retaining Wall Repairs D Annual Street Restriping E Public Access Infrastructure Improvement Projects F Guardrail Replacement Project G Electrical Panel Repla cement on Pageant Way H Crosswalk Improvements – Santa Cruz / Blossom Hill I Crosswalk Lighting Upgrade s C-15
S TREETS P ROGRAM Street Repairs, Maintenance & Safety Projects P ROGRAM S ECTION D IRECTORY P AGE 9910 Traffic Calming Projects C – 18 9921 Curb, Gutter & Sidewalk Maintenance C – 20 9930 Retaining Wall Repairs C – 2 2 9902 Annual Street Restriping C – 24 2102 Public Access Infrastructure Improvement Projects C – 26 0120 Guardrail Replacement Project C – 28 0122 Electrical Panel Replacement on Pageant Way C – 30 0125 Crosswalk Improvements - Santa Cruz Avenue/Blossom Hill Road C – 32 0126 Crosswalk Lighting Upgrade s C – 34 C-16
S TREETS P ROGRAM Street Repairs, Maintenance & Safety Projects The Street s Program’s Street Repair, Maintenance & Safety Projects s ection contains Capital Improvement Program projects that repair, maintain, or enhance safety feature s of the Town’s streets and parking lots as the primary scope of work. Projects may also encompass minor components of streetscape or street improvements; however , to be categorized in this section, street repair, maintenance , or safety enhancements must be the project’s main purpose. Safety issues, available funding sources, project costs, and community impacts are all considerations in prioritizing Street Repair, Maintenance & Safety projects in the five -year Capital Improvement Program. This section contain s annual ongoing projects as well as one -time projects . GFAR fu nding is utilized for the Traffic Calming P roject s , which are funded at $10,000 annually. The Annual Street Restriping Project is funded at $25,000 per year. The Curb, Gutter, and Side walk M aintenance Project is funded at $2 50,000 per year. T he R etaining Wa ll Repairs Project is typically funded with an ongoing GFAR stream of $1 00,000 per year . While annual appropriations are planned for these ongoing projects , funding adjustments may occur from year to year to align with changing priorities and schedules. One -time projects are prioritized by safety factors, community impacts, and the availability of grant funding, such as the Caltrans bicycle safety grant program , which focuses on funding street safety enhancements. GFAR funds may also be utilized to fund a portion of gran t driven projects as a grant’s local “match requirement.” Los Gatos does not have an ongoing designated funding source for repairing, maintaining, and improvin g the Town’s roadway system. S TREET R EPAIRS , M AINTENANCE & S AFETY P ROJECTS S UMMARY Carryforward Projects 9910Traffic Calming Projects 127,848 $ 27,152 $ 10,000$ 10,000 $ 10,000$ 10,000 $ 195,000 $ 9921Curb, Gutter & Sidewalk Maintenance 1,423,440 576,635 250,000 250,000 250,000 250,000 3,000,075 9930 Retaining Wall Repairs 916,330 521,258 100,000 100,000 100,000 100,000 1,837,588 9902Annual Street Restriping 313,697 105,878 25,000 25,000 25,000 25,000 519,575 2102Public Access Infrastructure Improvement Projects - 136,384 50,000 50,000 50,000 50,000 336,384 0120 Guardrail Replacement Projects 132,055 97,945 - - - - 230,000 0122 Electrical Panel Replacement on Pageant Way - 45,000 - - - - 45,000 New Projects 0125Crosswalk Improvements at Santa Cruz/Blossom Hill - 110,000 - - - - 110,000 0126Crosswalk Lighting Upgrade - 100,000 - - - - 100,000 Total Maintenance & Safety Projects 2,913,371 $ 1,720,252 $ 435,000$ 435,000 $ 435,000$ 435,000 $ 6,373,623 $ Total Budgeted 2019/20 Budget 2018/19 Budget Expended Through 2014/15 2016/17 Budget 2017/18 Budget 2015/16 Budget & Carryfwd* * Total FY 2014/15 Carryforward $1,055,252 C-17
S TREETS P ROGRAM Street Repairs, Maintenance & Safety Projects Project N ame Traffic Calming Projects Project N umber 812 -9910 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description In accordance with the Town’s Traffic Calming Policy, this project will conduct minor traffic studies, develop and implement traffic improvements, and install roadway devices to further enhance s chool pedestrian and roadway safety near high -use crosswalks. Location Most recently, staff has been working with the residents of the Alpine Avenue neighborhood on a traffic calming proposal. Project Background I n 2002, the Town implemented a Tra ffic C alming policy to address and mitigate neighborhood traffic and pedestrian safety issues, such as speeding and cut -through traffic. At the time the policy was adopted, twelve project areas were under review for traffic calming improvements. To date, all twelve have been processed, completed , or closed. Traffic calming improvements such as speed b umps, traffic circles, center medians, and bulb -outs were installed where appropriate to slow vehicles or enhance pedestrian safety. As of Spring 2015, the re is currently only one neighborhood completing a traffic calming project. As new requests are received, staff will review them per the Town’s Traffic Calming Policy. Operating Budget Impacts Engineering staff time for oversight of future projects is addressed in the FY 2015/16 Operating B udget. TOWN -WIDE C-18
S TREETS P ROGRAM Street Repairs, Maintenance & Safety Projects Project Components & Estimated Timeline Summer 2015 Completion Alpine Avenue residents will conduct a final vote on permanent installation of traffic calming devices. If approved, it will be forwarded to C ouncil for review. Fall 2015 Review Monitor new requests when received. Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR 108,848$ 19,000$ 27,152 $ 10,000$ 10,000$ 10,000$ 10,000$ 195,000$ TOTAL SOURCE OF FUNDS 108,848$ 19,000$ 27,152 $ 10,000$ 10,000$ 10,000$ 10,000$ 195,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses 108,848 19,000 27,152 10,000 10,000 10,000 10,000 195,000 TOTAL GFAR 108,848$ 19,000$ 27,152 $ 10,000$ 10,000$ 10,000$ 10,000$ 195,000$ TOTAL USE OF FUNDS 108,848$ 19,000$ 27,152 $ 10,000$ 10,000$ 10,000$ 10,000$ 195,000$ *Total FY 2014/15 Carryforward17,152$ TRAFFIC CALMING PROJECTS Project 812-9910 C-19
S TREETS P ROGRAM Street Repairs, Maintenance & Safety Projects TOWN-WIDE Pro ject N ame Curb, Gutter & Sidewalk Maintenance Project N umber 813 -9921 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description This is an ongoing annual project for the repair and replacement of hazardous curbs, gutters , and sidewalks throughout t own to enhance pedestrian and bicyclist safety and to improve water runoff infrastructure. Location Curb, gutter , and sidewalk repair projects occur throughout the T own based on priority needs. Project Background Cu rb, gutter , and sidewalk improvements in public parking lots and right s -of -way have historically been funded by the Town. The intent of this project is to keep pace with the deterioration of sidewalks and curbs . Specific project locations are identified a nd prioritized based on the level of damage and accompanying potential safety issues. The primary source of damage to sidewalks, curbs and gutters is tree root intru s ion . Most of the streets in T own have mature trees in the planter areas between the si dewalk s and curb s . These trees were planted many years ago without consideration of root growth and it s impacts to the sidewalk, curb, and street. Over time, the tree roots cause cracks and raised concrete, leading to uneven surfaces. Staff develops an annual plan for sidewalk repair based on the level of damage as reported by staff in the field , and by residents, confirmed by staff inspection. The level of repair and maintenance performed in any given year has been limited by available annual funding . The annual sidewalk program as presented in this CIP is funded by GFAR. Operating Budget Impacts Potential trip and fall injuries and lawsuits against the Town will be reduced by eliminating hazardous curb, gutter, and sidewalk conditions. Engineering staff time for design and oversight of this project is addressed in the FY 2015/16 Operating B udget. C-20
S TREETS P ROGRAM Street Repairs, Maintenance & Safety Projects Project Components & Estimated Timeline Winter 2015 Design Project d esign & development Spring 201 6 Bid Process Project bidd ing & contract award Spring 201 6 Construction Project construction Summer 201 6 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR 1,420,490$ 2,950$ 576,635 $ 250,000$ 250,000$ 250,000$ 250,000$ 3,000,075 $ TOTAL SOURCE OF FUNDS 1,420,490$ 2,950$ 576,635 $ 250,000$ 250,000$ 250,000$ 250,000$ 3,000,075 $ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses 1,420,490 2,950 576,635 250,000 250,000 250,000 250,000 3,000,075 TOTAL GFAR 1,420,490$ 2,950$ 576,635 $ 250,000$ 250,000$ 250,000$ 250,000$ 3,000,075 $ TOTAL USE OF FUNDS 1,420,490$ 2,950$ 576,635 $ 250,000$ 250,000$ 250,000$ 250,000$ 3,000,075 $ *Total FY 2014/15 Carryforward326,635$ CURB, GUTTER & SIDEWALK MAINTENANCE Project 813-9921 C-21
S TREETS P ROGRAM Street Repairs, Maintenance & Safety Projects TOWN-WIDE Project N ame Retaining Wall Repairs Project N umber 815 -9930 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description The Retaining Wall Repair and Replacement Program focuses on the repair and/or replace ment of retaining walls that have become structurally deficient. Location Retaining wall repair projects are identified throughout the T own and are prioritized in order of repair based on safety issues, roadway impacts, retaining wall damage, and proje ct costs. Project Background Retaining walls are installed to hold a hillside from sliding and are placed alongside a street at strategic locations where hillside erosion is anticipated. If the retaining wall fails, the street subsequently fails; theref ore, it is important to maintain the retaining walls as they are an integral part of the hillside roadway system. Some of the existing retaining walls were constructed with inferior materials and are beginning to fail. Replacement of failing retaining wa lls that are holding hillsides is a higher priority than replacement of retaining walls holding embankments. In some locations, necessary retaining walls do not exist. The retaining wall on Jackson Avenue is in need of repair . It will require coordination with several state agencies because of its location. Staff will work with the appropriate state agencies in order to receive permit approval, so work can commence in a timely manner. Retaining walls are visually inspected annually; however, unan ticipated weather events can quickly erode a wall’s integrity and cause failure. Operating Budget Impacts Once repaired, improved retaining walls reduce ongoing operating costs associated with maintenance and emergency response. Engineering staff time for oversight of this ongoing project is addressed in the FY 2015/16 Operating Budget. C-22
S TREETS P ROGRAM Street Repairs, Maintenance & Safety Projects Project Components & Estimated Timeline Spring 201 5 Design Project d esign & development S ummer 201 5 Bid Process Project bidding & contract award S umme r 2015 Construction Project construction Fall 2015 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR 566,264$ 350,066$ 521,258 $ 100,000$ 100,000$ 100,000$ 100,000$ 1,837,588 $ TOTAL SOURCE OF FUNDS 566,264$ 350,066$ 521,258 $ 100,000$ 100,000$ 100,000$ 100,000$ 1,837,588 $ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses 566,264 350,066 521,258 100,000 100,000 100,000 100,000 1,837,588 TOTAL GFAR 566,264$ 350,066$ 521,258 $ 100,000$ 100,000$ 100,000$ 100,000$ 1,837,588 $ TOTAL USE OF FUNDS 566,264$ 350,066$ 521,258 $ 100,000$ 100,000$ 100,000$ 100,000$ 1,837,588 $ *Total FY 2014/15 Carryforward421,258$ RETAINING WALL REPAIRS Project 815-9930 C-23
S TREETS P ROGRAM Street Repairs, Maintenance & Safety Projects TOWN-WIDE Project N ame Annual Street Restriping Project Number 811 -9902 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description This project is an annual program that restripe s a portion of the Town ’s streets , ensuring the safety of vehicles and pedestrians . Location Roadway restriping work will be done at various locations throughout the To wn based on conditions and available funds. Project Background The Town initiated T own -wide striping in FY 2006/07. Due to deferred striping and marking of the Town’s public streets, any striping that had been accomplished previously was done in conjunction with the resurfacing of specific streets in the Town’s annual street paving project. This annual street restriping program install s new striping and marking for center lanes, bicycle lanes, crosswalks, stop sign and signal light markings, and other roadway signage as needed. Roadway stripes wear out due to traffic and weather and create a potential safety concern. The goal is to have Town streets that are properly striped for safe operation and use by the public. Under this project, locations that are not scheduled for street repaving will be prio ritized for restriping. The restriping of repaved streets will continue to occur in conjunction with paving contracts. GFAR funding for the first year o f the program was $50,000. Since FY 2007/08, the ongoing annual GFAR appropriation has been $25,000. Operating Budget Impacts Street maintenance and engineering staff time is addressed in the FY 2015/16 Operating B udget. C-24
S TREETS P ROGRAM Street Repairs, Maintenance & Safety Projects Project Components & Estimated Timeline Winter 201 5 Design Project Design & development Spring 201 6 Bid Process Project b idding & contract award Summer 201 6 Construction Project construction Summer 201 6 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR 313,697$ -$ 105,878 $ 25,000$ 25,000$ 25,000$ 25,000$ 519,575$ TOTAL SOURCE OF FUNDS 313,697$ -$ 105,878 $ 25,000$ 25,000$ 25,000$ 25,000$ 519,575$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses 313,697 - 105,878 25,000 25,000 25,000 25,000 519,575 TOTAL GFAR 313,697$ -$ 105,878 $ 25,000$ 25,000$ 25,000$ 25,000$ 519,575$ TOTAL USE OF FUNDS 313,697$ -$ 105,878 $ 25,000$ 25,000$ 25,000$ 25,000$ 519,575$ *Total FY 2014/15 Carryforward80,878$ ANNUAL STREET RESTRIPING Project 811-9902 C-25
S TREETS P ROGRAM Street Repairs, Maintenance & Safety Projects Project N ame Public Access Infrastructure Improvement Projects Project N umber 821 -2102 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description This project acts as a placeholder for the C ommu nity Development Block Grant (CDBG) funding program . Undesignated funding is allocated to this project fund until transferred to an approved capital project. Location The proposed CDBG project for FY 2015/16 is replace and repair sections of an existing pathway at Bachman Park located on Bachman Avenue. Project Background The CDBG program is funded through the federal government and seeks to improve the quality of life for low income residents, with emphasis in the areas of affordab le housing and hu man services. One component of the CDBG program is to allocate funding towards projects that will improve access to public facilities for individuals with physical disabilities . In the past, the Town’s CDBG projects have included automatic entrance/exit doors, sidewalk ramps and cut -outs for curbs and medians, and Town park pathway improvements. The improvements to the pathway at Bachman Park will remove architectural barriers that restrict mobility and accessibility for the elderly or severely disabl ed persons . Santa Clara County manages the CDBG program, and provides an allocation for participating cities, including Los Gatos. Public access infrastructure improvement projects are funded through grants adm inistered by the CDBG program. The funds c an be used to remove physical barriers and improve mobility issues for the elderly. Operating Budget Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the department’s FY 2015/16 Operating Budget. TOWN -WIDE C-26
S TREETS P ROGRAM Street Repairs, Maintenance & Safety Projects Project Components & Estimated Timeline Winter 201 5 Design Project d esign and development Spring 201 6 Bid Process Project bidding & contract award Spring 201 6 Construction Project construction S ummer 201 6 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GRANTS & AWARDS -$ -$ 136,384 $ 50,000$ 50,000$ 50,000$ 50,000$ 336,384$ TOTAL SOURCE OF FUNDS -$ -$ 136,384 $ 50,000$ 50,000$ 50,000$ 50,000$ 336,384$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 136,384 50,000 50,000 50,000 50,000 270,000 TOTAL GRANTS & AWARDS -$ -$ 136,384 $ 50,000$ 50,000$ 50,000$ 50,000$ 336,384$ TOTAL USE OF FUNDS -$ -$ 136,384 $ 50,000$ 50,000$ 50,000$ 50,000$ 336,384$ *Total FY 2014/15 Carryforward66,384$ PUBLIC ACCESS INFRASTRUCTURE IMPROVEMENT PROJECTS Project 821-2102 C-27
S TREETS P ROGRAM Street Repairs, Maintenance & Safety Projects Project N ame Guardrail Replacement Project Project N umber 812 -0120 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description The project will c onstruct a new metal beam guardrail and replace old and damaged guardrails along sections of Town roadway. Location This project will take place in various locations where guardrails are present and are in need of repair. The list of guardrails will be identified and will be brought forward to Council for approval. Project Background There are many roadways throughout Town that are located near hillside areas where guardrails are present . Over the years, due to hillside erosion and ye ars of deferred maintenance, the guardrails have worn out and are need of repair or replacement. Guardrails are often located on narrow stretches of roadway, and protect vehicles and pedestrians from steep hillsides embankments. Staff will assess guardrai ls and determine which ones are in the most need of repair, budget permitting. Operating Budget Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the department’s FY 2015 /16 Operating Budget. TOWN -WIDE C-28
S TREETS P ROGRAM Street Repairs, Maintenance & Safety Projects Project Components & Estimated Timeline Summer 2015 Design Project d esign & development Fall 201 5 Bid Process Project bidding & contract award Spring 201 6 Construction Project construction S pring 201 6 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR 6,375$ 125,680$ 97,945 $ -$ -$ -$ -$ 230,000$ TOTAL SOURCE OF FUNDS 6,375$ 125,680$ 97,945 $ -$ -$ -$ -$ 230,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses 6,375 125,680 97,945 - - - - 230,000 TOTAL GFAR 6,375$ 125,680$ 97,945 $ -$ -$ -$ -$ 230,000$ TOTAL USE OF FUNDS 6,375$ 125,680$ 97,945 $ -$ -$ -$ -$ 230,000$ *Total FY 2014/15 Carryforward97,945$ GUARDRAIL REPLACEMENT PROJECTS Project 812-0120 C-29
S TREETS P ROGRAM Street Repairs, Maintenance & Safety Projects HWY 9 E MAIN ST HWY 17 N SANTA CRUZ AV UNIVERSITY AV Project Name Electrical Panel Replacement on Pageant Way Project Number 812 -0122 Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin Descripti on This project will replace an old electric panel that services the tree and street lights along Main Street. Location This project is located on Pageant Way next to the old Library parking lot. Project Background Over the past several years, the Town h as upgraded and replaced multiple outdated electric panels that service street light posts and tree lights in the downtown area. This project began in 2003 as part of the downtown streetscape project. Since then, all electric panels along Santa Cruz Avenue and Park Plaza have been replaced to bring these panels to current electric codes. The last old electric panel that is in need of replacement is the panel located on Pageant Way, which services the tree and street lights along Main Street. Replacement o f this panel will complete the electric panel upgrades in the downtown area. Operating Budget Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the department’s FY 2015/16 Operating Budget. C-30
S TREETS P ROGRAM Street Repairs, Maintenance & Safety Projects Project Components & Estimated Timeline Summer 201 5 Design Project design & development Fall 201 5 Bidding Project bidding & contract award Winter 201 5 Construction Project construction Summer 201 6 Completion Project completio n Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 45,000 $ -$ -$ -$ -$ 45,000$ TOTAL SOURCE OF FUNDS -$ -$ 45,000 $ -$ -$ -$ -$ 45,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 45,000 - - - - 45,000 TOTAL GFAR -$ -$ 45,000 $ -$ -$ -$ -$ 45,000$ TOTAL USE OF FUNDS -$ -$ 45,000 $ -$ -$ -$ -$ 45,000$ *Total FY 2014/15 Carryforward45,000$ ELECTRICAL PANEL REPLACEMENT ON PAGEANT WAY Project 812-0122 C-31
S TREETS P ROGRAM Street Repairs, Maintenance & Safety Projects LOS GATOS BLVD HWY 17 N SANTA CRUZ AV UNIVERSITY AV BLOSSOM HILL RD Project Name Crosswalk Improvements at Santa Cruz Avenue/Blossom Hill Road Proje ct Number 812 -0125 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description This project will install a new crosswalk on the north side of Santa Cruz Avenue at Blossom Hill Road. Location This project is located on Santa Cruz Avenue at Blossom Hill Road. Project Background The intersection at Santa Cruz Avenue and Blossom Hill Road is a well -traveled pedestrian corrido r. There i s an existing crosswalk on the S outh side of Santa Cruz that provides limited crossing access and adding a cross walk on the North side of Santa Cruz Ave will enhance crossing access for pedestrians and bicyclists. Operating Budget Impacts There will be no operating b udget impact as a result of this project. Project delivery costs for t his project are included in the CIP project’s total cost, which is approximately 12%. C-32
S TREETS P ROGRAM Street Repairs, Maintenance & Safety Projects Project Components & Estimated Timeline Fall 2015 Design Project design & development Winter 2015 Bid Process Project bidding & contract award Spring 2016 Cons truction Project construction Summer 2016 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 60,000 $ -$ -$ -$ -$ 60,000$ TRAFFIC MITIGATION - - 50,000 - - - - 50,000 TOTAL SOURCE OF FUNDS -$ -$ 110,000 $ -$ -$ -$ -$ 110,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 60,000 - - - - 60,000 TOTAL GFAR -$ -$ 60,000 $ -$ -$ -$ -$ 60,000$ TRAFFIC MITIGATION Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 50,000 - - - - 50,000 TOTAL TRAFFIC MITIGATIONS -$ -$ 50,000 $ -$ -$ -$ -$ 50,000$ TOTAL USE OF FUNDS -$ -$ 110,000 $ -$ -$ -$ -$ 110,000$ *Total FY 2014/15 Carryforward-$ CROSSWALK IMPROVEMENTS SANTA CRUZ /BLOSSOM HILL 812-0125 C-33
S TREETS P ROGRAM Street Repairs, Maintenance & Safety Projects Project Name Crossw alk Lighting Upgrade s Project Number 812 -0126 Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen Description This project will upgrade pedestrian crossing lights at multiple locations throughout Town. Location This projec t will take place at various locations in Town. Project Background Safety improvements are needed at key streets to insure public safety and safe wa lking pathways for students and pedestrians. Staff identified areas that have moderate to high levels of pedestrian traffic that are near major roadways that lack safe crosswalk areas. There will be a total of four crosswa lk lighting upgrade project areas which include: Massol Avenue and Highway 9, Los Gatos Almaden and Cherry Blossom, Blossom Hill Road and Hillbrook, and Pollard and Abbott. As part of these crosswalk lighting upgrades, more enhanced signage with lighting will be installed, as well as concrete median islands, where applicable. For streets with multiple vehicle lanes, the concrete median islands allow pedestrian a safe area mid -way through the street so that crossing is more safe and achievable in high traffic areas. Operating Budget Impacts There will be no operating budget impact as a result of this project. Project delivery cost s for this project are included in the CIP project’s total cost , which is approximately 12%. TOWN -WIDE C-34
S TREETS P ROGRAM Street Repairs, Maintenance & Safety Projects Project Components & Estimated Timeline Summer 2015 Design Project design & development Fall 2015 Bid p rocess Project bidding & contract award Winter 2015 Construction Project construction Winter 201 6 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 50,000 $ -$ -$ -$ -$ 50,000$ TRAFFIC MITIGATION - - 50,000 - - - - 50,000 TOTAL SOURCE OF FUNDS -$ -$ 100,000 $ -$ -$ -$ -$ 100,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 50,000 - - - - 50,000 TOTAL GFAR -$ -$ 50,000 $ -$ -$ -$ -$ 50,000$ TRAFFIC MITIGATION Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 50,000 - - - - 50,000 TOTAL TRAFFIC MITIGATIONS -$ -$ 50,000 $ -$ -$ -$ -$ 50,000$ TOTAL USE OF FUNDS -$ -$ 100,000 $ -$ -$ -$ -$ 100,000$ *Total FY 2014/15 Carryforward-$ CROSSWALK LIGHTING UPGRADE 812--0126 C-35
S TREETS P ROGRAM Street Repairs, Maintenance & Safety Projects C-36
S TREETS P ROGRAM Street Improvements LOS GATOS-SARATOGA RD LOS GATOS BLVD E MAIN ST HWY 17 HWY 17 N SANTA CRUZ AV WINCHESTER BLVD BLOSSOM HILL RD LOS GATOS BLVD HWY 85 KENNEDY RD SHANNON RD LARK AV LOS GATOS-ALMADEN RD UNIVERSITY AV WEDGEWOOD KNOWLES C S HICKS RD D E, N, O, AND R ARE TOWN-WIDE PROJECTS A B G H I J L M K Q F T P PROJECT LOCATIONS A Winchester Boulevard / Lark Avenue Intersection Improvements K Parking Lot 4 Repair & Waterproofing B Downtown Parking Sign Enhancements L Shannon Road /Los Gatos Boulevard/Cherry Blossom Lane Sidewalk Improvements C Highway 9 / University Avenue Intersection Improvements M Stonybrook Road/ Kennedy Road Sidewalk Improvements D Los Gatos Boulevard / Shannon Road Improvements N Intersection Safety & Traffic Flow Improvements E Monument Control Network Upgrade O Sidewalk Improveme nts – Multiple Locations F Downtown Parking Lots Seal Coat & Restriping P Frank Avenue Strom Drain Improvements G Hernandez Avenue Storm Drain Improvements Q Montebello Way Island Removal H Los Gatos Boulevard / Lark Avenue Intersection Improvements R L ED Streetlights I Blossom Hill Road/Cherry Blossom Lane Intersection Improvements S Pageant Way Parking Lot Reconstruction J 224 West Main Property Acquisition (Parking Lot 6) T Utility Undergrounding Improvements C-37
S TREETS P ROGRAM Street Improvements P ROGRAM S ECTION D IRECTORY P AGE 02 03 Winchester Boulevard / Lark Avenue Intersection Improvements C – 40 021 6 Downtown Parking Sign Enhancements C – 4 2 0202 Highway 9 / University Avenue Intersection Improvements C – 4 4 0213 Los Gatos Boulevard / Shannon Road Improvements C – 4 6 0214 Monument Control Network Upgrade C – 48 0705 Downtown Parking Lots Seal Coat & Restriping C – 50 0409 Hernandez Avenue Storm Drain Improvements C – 5 2 0205 Los Gatos Boulevard / Lark Avenue Intersection Improvements C – 54 0212 Blossom Hill Road / C herry Blossom Lane Intersection Improvements C – 56 0704 224 West Main Property Acquisition (Parking Lot 6) C – 58 0706 Parking Lot 4 Repair & Waterproofing C – 60 0218 Sidewalk Improvements / Shannon Road /Los Gatos Boulevard / Cherry Blossom Lane C – 62 0219 Stonybrook Road & Kennedy Road Sidewalk Improvements C – 64 0220 Intersection Safety & Traffic Flow Improvements C – 6 6 0221 Sidewalk Improvements – Multiple Location s C – 68 0412 Frank Avenue Storm Drain Improvements C – 70 0223 Montebel lo Way Island Removal C – 72 0224 LED Street Lights C – 74 0707 Pageant Way Parking Lot Reconstruction C – 76 0225 Utility Undergrounding Improvements C – 78 C-38
S TREETS P ROGRAM Street Improvements The Street s Program’s Street Improvements se ction contains Capital Improvement Program projects that improve a roadway’s function or structure, other than paving, as the primary scope of work. Typical Street Improvement s projects include sidewalk, curb, and gutter improvements , storm drain improvements , the undergrounding of utilities , inte rsection improvements , sidewalk and median ramps , crosswalk improvements , street lighting , and retaining walls. In this CIP, the Street Improvements section contains one -time projects and no ongoing projects . One -time Street Improvement s projects are prioritized based on safety needs, traffic levels, available funding sources, project costs, and community impacts. Traffic Mitigation Funds, Storm Drain Funds, and the Utility Underground Fund all provide designated funding revenue through development fee charges for their related project categories. Los Gatos does not have a designated funding source for other street improvements which do not fall into these categories ; however, grants, in -lieu fees, CDBG funds , and community benefit funds are utilized whe n available. S TREET I MPROVEMENT P ROJECTS S UMMARY Carryforward Projects 0202Hwy 9/University Intersection 840,691 $ 334,897 $ -$ -$ -$ -$ 1,175,588 $ 0704224 W. Main Street Property Acquisition (Parking Lot 6)4,000 1,196,000 - - - - 1,200,000 0203Winchester Blvd. / Lark Ave. Intersection 37,979 834,002 - - - - 871,981 0216Downtown Parking Signs Enhancements - 50,000 - - - - 50,000 0218Shannon/LGB/ Cherry Blossom Sidewalk Improvements - 130,000 - - - - 130,000 0409Hernandez Avenue Storm Drain Improvements 17,180 - - - - 65,000 82,180 0205Los Gatos Blvd / Lark Intersection - 174,299 - - - - 174,299 0212Blossom Hill Rd / Cherry Ln Intersection - 500,000 - - - - 500,000 0213Los Gatos Blvd / Shannon Improvements - 20,000 - - - - 20,000 0214Monument Control Network Update - 30,000 - - - - 30,000 0705Downtown Parking Lots Seal Coat & Restriping - 100,000 - - - - 100,000 0220Intersection Safety & Traffic Flow Improvements - 90,000 - - - - 90,000 0219Stonybrook & Kennedy Sidewalk Improvements - 300,000 - - - - 300,000 0706Parking Lot 4 - 400,000 - - - - 400,000 0221Sidewalk Improvements - Multiple Locations - 60,000 - - - - 60,000 New Projects 0412Frank Avenue Storm Drain - 150,000 - - - - 150,000 0223Montebello Way Island Removal - 19,550 - - - - 19,550 0224 LED Streetlights - 400,000 - - - - 400,000 0707 P egeant Way Parking Lot Reconstruction - 175,550 - - - - 175,550 0225PG&E Undergrounding - 28,000 56,000 56,000 56,000 6,570,000 6,766,000 Total Street Improvement Projects 899,850 $ 4,992,298 $ 56,000$ 56,000 $ 56,000$ 6,635,000 $ 12,695,148 $ 2016/17 Budget 2019/20 Budget Expended Through 2014/15 2018/19 Budget 2015/16 Budget & Carryfwd*2017/18 Budget Total Budgeted * Total FY 2014/15 Carryforward $3,104,198 Unfunded Projects for future consideration • Blossom Hill Road & Union Avenue Improvements • Los Gatos - Almaden Road Improvements • Union Avenue Widening and Sidewalks • Local Bikeway Improvements • Los Gatos -Saratoga Road • Blossom Hill Road Bridge Widening at Highway 17 C-39
S TREETS P ROGRAM Street Improvements HWY 17 WINCHESTER BLVD LARK AV UNIVERSITY AV Project N ame Winchester Boulevard / Lark Avenue Intersection Improvements Project N umber 813 -0203 Department Parks & P ublic Works Project Manager Town Engineer : Lisa Petersen Description This project will add a northbound receiving lane on Winchester Boulevard from Lark Avenue to Wimbledon Drive. In addition , the traffic lanes on westbound Lark Avenue will be reconfigured to provide a double right turn into Winchester Boulevard, and modifications to the traffic signal system at the intersection of Winchester Boulevard and Lark Avenue. Location This project is located at the intersection of Winchester Boulevard and Lar k Avenue. Project Background In 2012 a new traffic signal system was installed a t the intersection of Lark and University Avenue . This project was completed to improve the traffic flow. This new project will complete a series of roadway improvements at th e intersection of Winchester and Lark. Improvements will be made to the traffic signal system, a new receiving lane on northbound Winchester Boulevard will be constructed to create a double right turn lane from Lark Avenue to Winchester Boulevard. The improvements on northbound Winchester Boulevard will connect to the infrastructure improvements that will be done as part of a private development project north of Wimbledon Drive . Once completed, these enhancements will improve the overall traffic flow on L ark Avenue. Operating Budget Impacts Engineering staff time for design and construction of this project will be addressed in the FY 2015/16 Operating Budget. C-40
S TREETS P ROGRAM Street Improvements Project Components & Estimated Timeline Winter 201 5 Design Project d esign & developmen t S pring 201 5 Bid Process Project bidding & contract award Summer 201 5 Construction Project construction Fall 2015 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *TRAFFIC MITIGATION 30,981$ 6,998$ 834,002 $ -$ -$ -$ -$ 871,981$ TOTAL SOURCE OF FUNDS 30,981$ 6,998$ 834,002 $ -$ -$ -$ -$ 871,981$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *TRAFFIC MITIGATION Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses 30,981 6,998 834,002 - - - - 871,981 TOTAL TRAFFIC MITIGATION 30,981$ 6,998$ 834,002 $ -$ -$ -$ -$ 871,981$ TOTAL USE OF FUNDS 30,981$ 6,998$ 834,002 $ -$ -$ -$ -$ 871,981$ *Total FY 2014/15 Carryforward834,002$ WINCHESTER BOULEVARD / LARK AVENUE INTERSECTION IMPROVEMENTS Project 813-0203 C-41
S TREETS P ROGRAM Street Improvements HWY 9 E MAIN ST HWY 17 N SANTA CRUZ AV UNIVERSITY AV Project N ame Downtown Parking Sign s Enhancements ** Project Number 813 -0216 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description This project will review the existing downtown directional and parking si gns a nd propose enhancements to improve the aesthetics and accessibility of downtown Los Gatos. Location This project is located at various locations downtown. Project Background In 2006, the Town undertook a project to impr ove the visibility of downtown. A committee of stakeholders was formed to review and propose directional signs to show visitors to the Town parking lots and points of interest in downtown. As result of this process, new directional signs were installed in various areas. They have been in use for the past several years. This project will enhance and/or replace the existing signs to improve the aesthetics and accessibility of downtown for visitors and community members. Operating Budget Impacts Engineering staff time for design an d oversight of this project will be addressed in the FY 2015/16 Operating Budget. C-42
S TREETS P ROGRAM Street Improvements Project Components & Estimated Timeline Fall 201 5 Design Review signs & p repare plans and specifications Spring 201 6 Bid Process Project bidding & contract award Summer 20 16 Construction Project construction Fall 201 6 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 50,000 $ -$ -$ -$ -$ 50,000$ TOTAL SOURCE OF FUNDS -$ -$ 50,000 $ -$ -$ -$ -$ 50,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *STORM BASIN #3 Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 50,000 - - - - 50,000 TOTAL STORM BASIN #3 -$ -$ 50,000 $ -$ -$ -$ -$ 50,000$ TOTAL USE OF FUNDS -$ -$ 50,000 $ -$ -$ -$ -$ 50,000$ *Total FY 2014/15 Carryforward-$ DOWNTOWN PARKING SIGNS ENHANCEMENTS Project 813-0216 **This project was presented to Council as part of the Capital Improvement Program. The actual funding for this project is being held pending resolution of funding needs for the Almond Grove Street Reconstruction project. Should the funds necessary to complete this project be re -allocated to the Almond Grove Street Reconstruction project, this project will be re -prioritized for completion in future budget year s. C-43
S TREETS P ROGRAM Street Improvements Project Name Highway 9 / University Avenue Intersection Improvements Project Number 813 -0202 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description This project will replace the old and outdated traffic signal at the Highway 9 and University Avenue intersection with a new traffic signal system. Additionally, dedicated left turn lanes will be constructed on University Avenue to improve vehicle traffic flow. Sidewalks will be rep aired to be in compliance with current codes. Location The project is located at the intersection of Highway 9 and University Avenue. Project Background The lack of an updated traffic signal system and dedicated left turn lanes has impacted vehicle tr affic flow, causing vehicle and pedestrian safety and capacity issues. To address these issues, a new traffic signal system, including dedicated left turn lanes, will be installed. The sidewalks located at this intersection will also be improved to compl y with current codes. The project intersection is located in the Caltrans right -of -way and due to state budget challenges, funding has been limited for the past several years. However, the Town has secured a grant through the Highway Safety Implementat ion Program (HSIP). The project will be funded through this grant and revenue from development projects in the immediate area. Staff has been working together with the contractor and granting agency to complete the construction and meet grant requiremen ts. Staff will prepare a report to Council during the summer to close out and accept this project. Operating Budget Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in t he department’s FY 2015/16 Operating Budget. HWY 9 E MAIN ST HWY 17 N SANTA CRUZ AV UNIVERSITY AV C-44
S TREETS P ROGRAM Street Improvements Project Components & Estimated Timeline Winter 201 4 Construction Project construction Summer 2015 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *TRAFFIC MITIGATION 32,345$ 515$ 242,729 $ -$ -$ -$ -$ 275,588 $ GRANTS & AWARDS 180,225 627,606 92,169 - - - 900,000 TOTAL SOURCE OF FUNDS 212,569$ 628,121$ 334,897 $ -$ -$ -$ -$ 1,175,588 $ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *TRAFFIC MITIGATION Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses 32,345 515 242,729 - - - - 32,860 TOTAL TRAFFIC MITIGATION 32,345$ 515$ 242,729 $ -$ -$ -$ -$ 275,588 $ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses 180,225 627,606 92,169 - - - - 900,000 TOTAL GRANTS & AWARDS 180,225$ 627,606$ 92,169 $ -$ -$ -$ -$ 900,000 $ TOTAL USE OF FUNDS 212,569$ 628,121$ 334,897 $ -$ -$ -$ -$ 1,175,588 $ *Total FY 2014/15 Carryforward334,897$ HIGHWAY 9 / UNIVERSITY AVENUE INTERSECTION IMPROVEMENTS Project 813-0202 C-45
S TREETS P ROGRAM Street Improvements LOS GATOS BLVD BLOSSOM HILL RD SHANNON RD P roject N ame Los Gatos Boulevard / Shannon Road Improvements Project Number 813 -0213 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description This project will create a new pedestrian signalized crossing and restripe Sha nnon Road to provide longer turn lanes and improve the overall safety for pedestrians and bicyclists. Location This project is located at the intersection of Los Gatos Boulevard and Shannon Road. Project Background The intersection of Los Gatos Boule vard and Shannon Road is a heavily used roadway, especially during the morning and afternoon school and commute hours. In order to improve the safe operation of this intersection, a new pedestrian push button signal will be installed and also new striping on Shannon Road will provide a longer turn lane into Los Gatos Boulevard. Operating Budget Impacts This project will use staff time for design and construction. The staff time for this project will be included in the FY 2015/16 Operating Budget. C-46
S TREETS P ROGRAM Street Improvements Project Components & Estimated Timeline Fall 201 5 Preliminary Design Project design & development Spring 201 6 Co nstruction Project construction Spring 201 6 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *TRAFFIC MITIGATION -$ -$ 20,000 $ -$ -$ -$ -$ 20,000$ TOTAL SOURCE OF FUNDS -$ -$ 20,000 $ -$ -$ -$ -$ 20,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *TRAFFIC MITIGATION Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 20,000 - - - - 20,000 TOTAL TRAFFIC MITIGATION -$ -$ 20,000 $ -$ -$ -$ -$ 20,000$ TOTAL USE OF FUNDS -$ -$ 20,000 $ -$ -$ -$ -$ 20,000$ *Total FY 2014/15 Carryforward20,000$ LOS GATOS BOULEVARD / SHANNON IMPROVEMENTS Project 813-0213 C-47
S TREETS P ROGRAM Street Improvements Pr oject N ame Monument Control Network Update Project Number 813 -0214 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description This project will provide ongoing update of the existing Town -wide survey monument control net work in phases. Location This project is located Town -wide. Project Background The Town undertook a project to establish a survey monument network for Los Gatos, back in 2002, which has been used by surveyors and engineers for the last 10 years. D ue to new development projects , and changes to the Town’s infrastructure, such as new roadways built, the survey monument network is outdated. Various Town departments use this document as a planning resource when considering new community development proje cts or when designing or providing engineering specifi cations for projects. This project will provide a verificati on of the location of the Town mo numents per the original survey. This survey document will enable staff to detect any variations of locatio n or movements of any monuments that have been affected by earth movements. Operating Budget Impacts This project will use staff time for design and management. This project is tentatively scheduled to begin in FY 2015/16 . The staff time for this projec t will be included in the FY 2015/16 Operating Budget. TOWN -WIDE C-48
S TREETS P ROGRAM Street Improvements Project Components & Estimated Timeline Fall 201 5 Design Phase I p roject d evelopment Winter 201 5 Bid process Phase I p roject bidding & contract award Summer 201 6 Completion P hase I p roject co mpletion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 20,000 $ -$ -$ -$ -$ 20,000$ TRAFFIC MITIGATION - - 10,000 - - - - 10,000 TOTAL SOURCE OF FUNDS -$ -$ 30,000 $ -$ -$ -$ -$ 30,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 20,000 - - - - - TOTAL GFAR -$ -$ 20,000 $ -$ -$ -$ -$ 20,000$ TRAFFIC MITIGATION Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 10,000 - - - - - TOTAL TRAFFIC MITIGATION -$ -$ 10,000 $ -$ -$ -$ -$ 10,000$ TOTAL USE OF FUNDS -$ -$ 30,000 $ -$ -$ -$ -$ 30,000$ *Total FY 2014/15 Carryforward30,000$ MONUMENT CONTROL NETWORK UPDATE Project 813-0214 C-49
S TREETS P ROGRAM Street Improvements HWY 9 E MAIN ST HWY 17 N SANTA CRUZ AV UNIVERSITY AV Project N ame Downtown Parking Lots Seal Coat & Restriping Project Number 817 -0705 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description This pro ject will resurface downtown parking lots by applying a seal coat and then restriping. Location This project is located at various Town -owned parking lots in downtown Los Gatos. Project Background The public parking lots in downtown Los Gato s are heavi ly used on a daily basis. In order to keep their surface condition good and prevent l ong term wear and damage, the parking lots need to be resurfaced and restriped. This project is necessary to maintain existing infrastructure in good condition and to pr event possible drainage or broken pavement problems in the future. This resurfacing is achieved by the application of a seal coat to the parking lots and restriping all the lots. Operating Budget Impacts This project will use staff time for constructio n inspection and management. The staff time for this project is included in the department’s FY 2015/16 Operating Budget. C-50
S TREETS P ROGRAM Street Improvements Project Components & Estimated Timeline Winter 201 5 Preliminary Design Project design & development Spring 201 6 Final Design Pr oject bidding & contract award Summer 201 6 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 100,000 $ -$ -$ -$ -$ 100,000$ TOTAL SOURCE OF FUNDS -$ -$ 100,000 $ -$ -$ -$ -$ 100,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 100,000 - - - - 100,000 TOTAL GFAR -$ -$ 100,000 $ -$ -$ -$ -$ 100,000$ TOTAL USE OF FUNDS -$ -$ 100,000 $ -$ -$ -$ -$ 100,000$ *Total FY 2014/15 Carryforward100,000$ DOWNTOWN PARKING LOTS SEAL COAT & RESTRIPING Project 817-0705 C-51
S TREETS P ROGRAM Street Improvements Project N ame Hernandez Avenue Storm Drain Improvements Project N umber 816 -0409 Department Parks & Public Works Project Ma nager Town Engineer : Lisa Petersen Description This project will improve the Hernandez Avenue storm drain system with the installation of an underground storm drain pipe and sidewalk above. Location The storm drain project is located on the south side of Hernandez Avenue, between Walnut Avenue and Wissahickon Avenue. Project Background Hernandez Avenue is a hillside collector street with an incomplete sidewalk network and storm drain systems alongside the roadway. This street averages over 1,000 veh icles per day, a normal amount for a collector street. At previous neighborhood meetings, residents indicated an interest in having continuous sidewalks, particularly in the area where an open storm drain exists. This project installs an underground stor m drain pipe into the existing ditch and puts a concrete sidewalk, curb , and gutter system along the roadway to feed runoff water into the storm drain pipe. This street improvement addresses several neighborhood needs , including an improved drainage syste m, a safer pedestrian area , and appearance of the neighborhood. This project will be funded by the Storm Basin Fund. This project is scheduled for FY 201 8 /1 9. Operating Budget Impacts Ongoing operating costs would be significantly reduced as this proje ct would eliminate the need to clean or repair the existing open ditch. Engineering staff time will be addressed in the O perating B udget in FY 201 8 /1 9. LOS GATOS-SARATOGA RD HWY 17 N SANTA CRUZ AV UNIVERSITY AV C-52
S TREETS P ROGRAM Street Improvements Project Components & Estimated Timeline Fall 20 19 Design Design project, include alternative me thods and estimated costs , and determine best outcome Winter 20 20 Bid Process Obtain bids from licensed contractors and submit to Council for approval Summer 20 20 Construction Construction of storm drain s and related street improvements Fall 20 20 Com pletion Project completed Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *STORM BASIN #3 17,180$ -$ -$ -$ -$ 65,000$ 82,180$ TOTAL SOURCE OF FUNDS 17,180$ -$ -$ -$ -$ -$ 65,000$ 82,180$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *STORM BASIN #3 Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses 17,180 - - - - - 65,000 82,180 TOTAL STORM BASIN 17,180$ -$ -$ -$ -$ -$ 65,000$ 82,180$ TOTAL USE OF FUNDS 17,180$ -$ -$ -$ -$ -$ 65,000$ 82,180$ *Total FY 2014/15 Carryforward-$ HERNANDEZ AVENUE STORM DRAIN IMPROVEMENTS Project 816-0409 C-53
S TREETS P ROGRAM Street Improvements Project N ame Los Gatos Boulevard / Lark Avenue Intersection Improvements Project Number 813 -0205 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description T his project is designed to improve traffic signalization devices located at specified intersections. Location The project is located at the intersection of Lark Avenue and Los Gatos Boulevard. Project Background As development occurs, adjustments to tr affic signalization devices are necessary to manage the flow and volume of traffic throughout Town. This project is designed to improve traffic flow at Lark Avenue and Los Gatos Boulevard by installing upgraded traffic signalization devices and restriping the roadway. This project will enhance existing signalized traffic devices, not the physical street or roadway. This project is fu nded through an assessment for traffic mitigation impacts from a recent development project in the vicinity , and from Traff ic Impact Mitigation funds. Operating Budget Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the department’s FY 2015/16 Operating Budget. HWY 17 LOS GATOS BLVD HWY 85 LARK AV C-54
S TREETS P ROGRAM Street Improvements Project Components & Es timated Timeline Winter 2014 Design Project design & development Summer 2015 Bid Process Project bidding & contract award Fall 2015 Construction Project construction Summer 2016 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *TRAFFIC MITIGATION -$ -$ 174,299 $ -$ -$ -$ -$ -$ TOTAL SOURCE OF FUNDS -$ -$ 174,299 $ -$ -$ -$ -$ -$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *TRAFFIC MITIGATION Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 174,299 - - - - - TOTAL TRAFFIC MITIGATION -$ -$ 174,299 $ -$ -$ -$ -$ 174,299$ TOTAL USE OF FUNDS -$ -$ 174,299 $ -$ -$ -$ -$ 174,299$ *Total FY 2014/15 Carryforward174,299$ LOS GATOS BOULEVARD / LARK AVENUE INTERSECTION IMPROVEMENTS Project 813-0205 C-55
S TREETS P ROGRAM Street Improvements LOS GATOS BLVD BLOSSOM HILL RD SHANNON RD Pro ject N ame Blossom Hill Road / Cherry Blossom Lane Intersection Improvements Project Number 81 3 -0212 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description This project will install a new traffic signal and reconfigur e this intersection to improve flow of vehicle, bicycle and pedestrian traffic. Location This project is located at the intersection of Blossom Hill Road and Cherry Blossom Lane. Project Background In 2011, the Town conducted safety improvements on Bl ossom Hill Road from Cherry Blossom Lane to Camino del Cerro. This project was funded by Town Traffic Mitigation funds along with funding received from the State of California’s Safe Routes to School grant. The improvements from the first phase of the pro ject included the following: reconfiguration of the crosswalks at Blossom Hill Road and Cherry Blossom Lane, widening of Blossom Hill Road from Cherry Blossom Lane to Camino del Cerro, construction of bicycle lanes on a section of Blossom Hill Road, constr uction of sidewalks on a section of Blossom Hill Road, and construction of a lighted crosswalk across Blossom Hill Road. The final phase of this project will replace the existing traffic signal system at the intersection of Blossom Hill Road and Cherry Blossom Lane. Additionally, this project will reconfigure this intersection to improve its operations for vehicles, pedestrians and bicyclists. A traffic analysis will be conducted this fall. Construction is scheduled to take place in Spring 2016. Operating Budget Impacts The staff time for this project will be included in the FY 2015/16 Operating Budget. C-56
S TREETS P ROGRAM Street Improvements Project Components & Estimated Timeline Fall 2015 Design Project design & development Winter 201 6 Bid Process Project bidding & contract award Spring 201 6 Construction Project construction Spring 2016 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *TRAFFIC MITIGATION -$ -$ 500,000 $ -$ -$ -$ -$ 500,000$ TOTAL SOURCE OF FUNDS -$ -$ 500,000 $ -$ -$ -$ -$ 500,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *TRAFFIC MITIGATION Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 500,000 - - - - 500,000 TOTAL TRAFFIC MITIGATION -$ -$ 500,000 $ -$ -$ -$ -$ 500,000$ TOTAL USE OF FUNDS -$ -$ 500,000 $ -$ -$ -$ -$ 500,000$ *Total FY 2014/15 Carryforward5,000$ BLOSSOM HILL ROAD / CHERRY BLOSSOM LANE INTERSECTION IMPROVEMENTS Project 813-0212 C-57
S TREETS P ROGRAM Street Improvements HWY 9 E MAIN ST HWY 17 N SANTA CRUZ AV UNIVERSITY AV Project N ame 224 West Main Property Acquisition (Parking Lot 6) Project Number 817 -0704 Department Pa rks & Public Works Project Manager Town Engineer : Lisa Petersen Description This project, carried forward from previous years , allocate s funding from the GFAR Parking Reserve for the purchase of property (formerly 224 West Main Street) for Parking Lot 6. Location This project is located at Parking Lot 6, which is at 224 West Main Street. Project Background In 2009, the Town purchased a property next to Parking Lot 6 to expand the existing parking lot. This property was purchased by Town Housing/Rede velopment Agency (RDA) funds. Because the State dissolved redevelopment agencies, it is necessary that the Town use an alternative funding source for this purchase. Reserve funds for GFAR are identified for this use. Operating Budget Impacts This pr oject may use staff time for processing of the new property purchase and funding. The staff time for this project is included in the FY 2015/16 Operating Budge t. C-58
S TREETS P ROGRAM Street Improvements Project Components & Estimated Timeline Summer 201 6 Estimated Completion P roperty purchase and funding completed. Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR 4,000$ -$ 1,196,000 $ -$ -$ -$ -$ 1,200,000$ TOTAL SOURCE OF FUNDS 4,000$ -$ -$ -$ -$ -$ -$ 1,200,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses 4,000 - 1,196,000 - - - - 1,200,000 TOTAL GFAR 4,000$ -$ 1,196,000 $ -$ -$ -$ -$ 1,200,000$ TOTAL USE OF FUNDS 4,000$ -$ 1,196,000 $ -$ -$ -$ -$ 1,200,000$ *Total FY 2014/15 Carryforward1,196,000$ 224 WEST MAIN PROPERTY ACQUISITION (PARKING LOT 6)Project 817-0704 C-59
S TREETS P ROGRAM Street Improvements HWY 9 E MAIN ST HWY 17 N SANTA CRUZ AV UNIVERSITY AV Project N ame Parking Lot 4 Repair & Waterproofing ** Project N umber 817 -0706 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description This project will remove and replace sections of concrete, water -proof the upper deck, and rework the planter s of Parking Lot 4. Location This project is located at Parking Lot 4 which is located on Railroad Way between Elm Street and Gray’s Lane. Project Background Parking Lot 4, which includes an underground parking garage, was constructed nearly 25 years a go and there have not been any major infrastructure improvements to this facility since then. The concrete deck has deteriorated to the point that has caused water leaking from the upper section to the underground garage below. This project will replace sections of concrete, waterproof the upper deck and rehabilitate the planting areas. Operating Budget Impacts This project will require staff time for design and construction management. This project is tentatively scheduled to start design in Summer 2015 and construction in 2016 . The staff time for th is project is included in the FY 2015/16 Operating Budget. C-60
S TREETS P ROGRAM Street Improvements Project Components & Estimated Timeline Summer 2015 Design Project design & development Fall 2015 Bid process Project bidding & contract award Summer 2016 C onstruction Project construction Summer 2016 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 400,000 $ -$ -$ -$ -$ 400,000$ TOTAL SOURCE OF FUNDS -$ -$ 400,000 $ -$ -$ -$ -$ 400,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 400,000 - - - - 400,000 TOTAL GFAR -$ -$ 400,000 $ -$ -$ -$ -$ 400,000$ TOTAL USE OF FUNDS -$ -$ 400,000 $ -$ -$ -$ -$ 400,000$ *Total FY 2014/15 Carryforward50,000$ PARKING LOT 4 REPAIR & WATERPROOFING Project 817-0706 **This project was presented to Council as part of the Capital Improvement Program. The actual funding for this project is being held pending resolution of funding needs for the Almond Grove Street Reconstruction project. Should the funds necessary to complete this project be re -allocated to the Almond Grove Street Reconstruction project, this project will be re -prioritized for completion in future budget yea rs. C-61
S TREETS P ROGRAM Street Improvements LOS GATOS BLVD BLOSSOM HILL RD SHANNON RD Project N ame Sidewalk Improvements/ Shannon/Los G atos Blvd /Cherry Blossom Lane Project N um ber 813 -0218 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description This project will construct sidewalk, curb and gutter along the north side of Shannon Road between Los Gatos Boulevard and Cherry Blossom Lane, compl eting the pedestrian link between the two roads. Location The project is located on Shannon Road between Los Gatos Boulevard and Cherry Blossom Lane. Project Background Shannon Road is a heavily traveled two -lane roadway, especially when the schools are in session. Shannon Road is used by residents dropping off students at various schools, such as Blossom Hill Elementary, Van Meter Elementary and Fisher Middle Schools. In addition, many parents walk their children to school along this segment of roadw ay. Shannon Road currently has intermittent sections of sidewalk on the south side of the roadway between Los Gatos Boulevard and Cherry Blossom Lane. Most pedestrians cross Shannon Road to walk along the south side, while some walk along the unimproved shoulder on the north side. This project will complete the sidewalk segment on the north side of the roadway and reduce congestion at Shannon Road and Cherry Blossom Lane, where a 3 -way stop is inundated by crossing students, crossing guards and vehicle tra ffic during peak school hours. With the proposed sidewalk, pedestrians will be encouraged to walk along the north side of Shannon Road, thus reducing the number of pedestrians crossing Shannon Road. Operating Budget Impacts Engineering staff time for des ign and construction of this project will be addressed in the FY 2015/16 Operating Budget. C-62
S TREETS P ROGRAM Street Improvements Project Components & Estimated Timeline Fall 2015 Design Project design & d evelopment Winter 201 6 Bid process Project bidding & contract award Spring 20 16 Construction Project construction Summer 2016 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 130,000 $ -$ -$ -$ -$ 130,000$ TOTAL SOURCE OF FUNDS -$ -$ 130,000 $ -$ -$ -$ -$ 130,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed $ - USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 130,000 - - - - 130,000 TOTAL GFAR -$ -$ 130,000 $ -$ -$ -$ -$ 130,000$ TOTAL USE OF FUNDS -$ -$ 130,000 $ -$ -$ -$ -$ 130,000$ *Total FY 2014/15 Carryforward20,000$ SIDEWALK IMPROVEMENTS/SHANNON/ LOS GATOS BLVD/CHERRY BLOSSOM LANE Project 813-0218 C-63
S TREETS P ROGRAM Street Improvements LOS GATOS BLVD KENNEDY RD SHANNON RD Project N ame Stonybrook & Kennedy Road Sidewalk Improvements Project N umber 813 -0219 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description This project will remove a failing wooden sidewalk along Kennedy Road between Stony brook Road and Longmeadow Drive and replace with new concrete sidewalk, retaining wall, curb, gutter, drainage improvements and ADA ramps. Location This project is located on Kennedy Road between Stonybrook Road and Longmeadow Drive. Project Background The existing elevated wooden sidewalk was constructed a number of years ago. Over time, the wooden deck has deteriorated by age and been damaged by termites. The improvements will be made to remove the existing walkway and replace with a concrete sidewalk. The walkway is adjacent to a drainage course and will require a retaining wall element in order for the sidewalk to match the elevation of Kennedy Road. It is anticipated that the design of the project will begin this fall, and construction to follow in FY 2015/16. Operating Budget Impacts Engineering staff time for design and construction of this project will be addressed in the FY 2015/16 Operating Budget. C-64
S TREETS P ROGRAM Street Improvements Project Components & Estimated Timeline Fall 2015 Design Project de sign & d evelopment Winter 201 6 Bid process Project bidding & contract award Winter 201 6 Construction Project construction S pring 201 6 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *TRAFFIC MITIGATION -$ -$ 300,000 $ -$ -$ -$ -$ 300,000$ TOTAL SOURCE OF FUNDS -$ -$ 300,000 $ -$ -$ -$ -$ 300,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *TRAFFIC MITIGATION Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 300,000 - - - - 300,000 TOTAL TRAFFIC MITIGATION -$ -$ 300,000 $ -$ -$ -$ -$ 300,000$ TOTAL USE OF FUNDS -$ -$ 300,000 $ -$ -$ -$ -$ 300,000$ *Total FY 2014/15 Carryforward40,000$ STONYBROOK & KENNEDY SIDEWALK IMPROVEMETNS Project 813-0219 C-65
S TREETS P ROGRAM Street Improvements TOWN-WIDE Project N ame Intersection Safety & Traffic Flow Improvements Project N umber 813 -0220 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description This project will construct lighted crosswalk improvements at Pollard Road /Abbott Avenue and Union Avenue/Thomas Drive. Project will also install a signal interconnect on Highway 9 from Alberto Way to Los Gatos Boulevard. Location This project is locat ed in the following areas: Pollard Road/Abbott Avenue intersection; Union Avenue/Thomas Drive intersection; and on Highway 9 from Alberto Way to Los Gatos Boulevard. Project Background In -pavement crosswalk lights were installed in the cross walk at Polla rd Road and Abbott Avenue over 10 years ago. The cost to repair the failing in -pavement lights has increased recently and the system has become inefficient to maintain. This project will remove the existing in -pavement lights and replace with above ground Rectangular Rapid Flashing Beacons. The crosswalk at Union Avenue and Thomas Drive, which is near Union Middle school, currently does not have an advanced warning system. The Police Department and several residents have inquired about the safety of this c rosswalk due to the high number of students that walk along this route to and from school. This project will also install a signal interconnect on Highway 9 from Alberto Way to Los Gatos Boulevard. This will allow for communication between the signals at Highway 9/Alberto Way and Highway 9/Los Gatos Boulevard to increase efficiency for this section of roadway. Operating Budget Impacts Engineering staff time for design and construction of this project will be addressed in the FY 2015/16 Operating Budge t. C-66
S TREETS P ROGRAM Street Improvements Project Components & Estimated Timeline Winter 201 5 Design Project design & d evelopment Winter 201 5 Bid process Project bidding & contract award Spring 201 6 Construction Project construction Summer 201 6 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 50,000 $ -$ -$ -$ -$ 50,000$ TRAFFIC MITIGATION - - 40,000 - - - - 40,000 TOTAL SOURCE OF FUNDS -$ -$ 90,000 $ -$ -$ -$ -$ 90,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - Site Acquisition & Preparation - - - - - - - Consultant Services - - - - - - - Project Construction Expenses - - 50,000 - - - - 50,000 TOTAL GRANTS & AWARDS -$ -$ 50,000 $ -$ -$ -$ -$ 50,000$ TRAFFIC MITIGATION Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 40,000 - - - - - TOTAL TRAFFIC MITIGATION -$ -$ 40,000 $ -$ -$ -$ -$ 40,000$ TOTAL USE OF FUNDS -$ -$ 90,000 $ -$ -$ -$ -$ 90,000$ *Total FY 2014/15 Carryforward90,000$ INTERSECTION SAFETY & TRAFFIC FLOW IMPROVEMETNS Project 813-0220 C-67
S TREETS P ROGRAM Street Improvements TOWN-WIDE Project N ame Sidewalk Improvements –M ultiple Location s Project N umber 813 -0221 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description This project will construct sidewalk, curb and gutter on the north side of Kennedy Road from Ferris Avenue to Los Gatos Boulevard and on the south side of Mitchell Avenue from Geor ge Street to Fisher Avenue. This project will also upgrade the traffic signal at Los Gatos Boulevard and Shannon Road by adding a right turn lane on westbound Shannon Road and signal indication for vehicles and pedestrians. Location This project is locat ed in the following areas: Kennedy Road from Ferris Avenue to Los Gatos Boulevard; Mitchell Avenue from George Street to Fisher Avenue; and Los Gatos Boulevard/Shannon Road. Project Background Kennedy Road from Ferris Avenue to Los Gatos Boulevard curren tly has a shoulder that is heavily utilized by parents and students walking and biking to school in the morning and afternoons. The sidewalk improvements will complete the connection in this residential block. In 2009, the T own completed the sidewalk inst allation on the north side of Mitchell Avenue from George Street To Fisher Avenue. Then i n 2012, sidewalk was constructed on north and south side of Mitchell Avenue between Los Gatos Boulevard and George street as part of the redevelopment of the former Ho nda site. This project will complete the last component of the sidewalks in this heavily utilized pedestrian area between Van Meter Elementary and Fisher Middle Schools. This project will also upgrade t he intersection at Los Gatos Boulevard/Shannon Road b y adding a right lane and additional signal indication for vehicles and pedestrians for the westbound approach. This will increase the capacity of the intersection. Operating Budget Impacts Engineering staff time for design and construction of this pro ject will be addressed in the FY 2015/16 Operating Budget. C-68
S TREETS P ROGRAM Street Improvements Project Components & Estimated Timeline Fall 201 5 Design Project design & d evelopment Winter 201 6 Bid process Project bidding & contract award Spring 201 6 Construction Project construc tion Summer 201 6 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 60,000 $ -$ -$ -$ -$ -$ TOTAL SOURCE OF FUNDS -$ -$ 60,000 $ -$ -$ -$ -$ -$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 60,000 - - - - - TOTAL GFAR -$ -$ 60,000 $ -$ -$ -$ -$ 60,000$ TOTAL USE OF FUNDS -$ -$ 60,000 $ -$ -$ -$ -$ 60,000$ *Total FY 2014/15 Carryforward60,000$ SIDEWALK IMPROVEMENTS - MULTIPLE LOCATIONS Project 813-0221 C-69
S TREETS P ROGRAM Street Improvements HWY 17 BLOSSOM HILL RD LOS GATOS BLVD LOS GATOS-ALMADEN RD Project Name Frank Ave Storm Drai n Improvements Project Number 816 -0412 Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen Description This project will install a storm drain line and inlet on Frank Avenue. Location This project is located on Frank Ave nue. Project Background Frank Avenue is a street with partially developed curb, gutter, and sidewalk infrastructure. The street has a low point in the center of the block that creates flooding during big storm events. This project will install a storm inlet at the low point and storm drain pipe to connect the inlet to the storm drain system. Operating Budget Impacts There will be no operating budget impact as a result of this project. Project delivery costs for this project are included in the CIP project’s total cost. Project delivery costs are estimated at $7,200 or 12% of the total project cost. C-70
S TREETS P ROGRAM Street Improvements Project Components & Estimated Timeline Summer 2015 Design Project design & development Fall 2015 Bid process Project bidding & contract awar d Fall 2015 Construction Project construction Winter 201 6 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *STORM BASIN #2 -$ -$ 150,000 $ -$ -$ -$ -$ -$ TOTAL SOURCE OF FUNDS -$ -$ 150,000 $ -$ -$ -$ -$ -$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *STORM BASIN #2 Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 150,000 - - - - - TOTAL STORM BASIN -$ -$ 150,000 $ -$ -$ -$ -$ 150,000$ TOTAL USE OF FUNDS -$ -$ 150,000 $ -$ -$ -$ -$ 150,000$ *Total FY 2014/15 Carryforward150,000$ FRANK AVENUE STORM DRAIN IMPROVEMENTS Project 816-0412 C-71
S TREETS P ROGRAM Street Improvements Project Name Monteb ello Way I sland Removal ** Project Number 813 -0223 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description This project will remove one concrete island on Monteb ello Way. Location This project is located in front of 9 Monteb ello Way in downtown Los Gatos. Project Background Monteb ello Way is a high traffic stree t located in downtown Los Gatos, adjacent to Town Plaza Park and the Post Office, as well as other local downtown businesse s. This street is also used for the weekly Farmer’s Markets. Several concrete island s on Monteb ello Way w ere constructed that align with the diagonal parking spaces . The concrete island located in front of 9 Montebello Way currently takes up space along this street , and serves no functional purpose, except for aesthetics. The removal of the island will create additional 1 -2 parking spaces , and create more space for the Farmer’s Market. Operating Budget Impacts There will be no operating b udget impa ct as a result of this project. Project delivery costs for this project are included in the CIP project’s total cost. Project delivery costs are estimated at $4,550 or 23 % of the total project cost. The percentage for project management on this project are estimated higher than the typical 12% due to the small scale nature of the project and the sensitivity of working in the downtown. C-72
S TREETS P ROGRAM Street Improvements Project Components & Estimated Timeline Fall 2015 Design Project design & development Winter 2016 Bid process Proj ect bidding & contract award Winter 2016 Construction Project construction Spring 2016 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 19,550 $ -$ -$ -$ -$ 19,550$ TOTAL SOURCE OF FUNDS -$ -$ 19,550 $ -$ -$ -$ -$ 19,550$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 19,550 - - - - 19,550 TOTAL GFAR -$ -$ 19,550 $ -$ -$ -$ -$ 19,550$ TOTAL USE OF FUNDS -$ -$ 19,550 $ -$ -$ -$ -$ 19,550$ *Total FY 2014/15 Carryforward-$ MONTE BELLO ISLAND REMOVAL Project 813-0223 **This project was presented to Council as part of the Capital Improvement Program. The actual funding for this project is being held pending resolution of funding needs for the Almond Grove Street Reconstruction project. Should the funds necessary to complete this project be re -allocated to the Almond Grove Street Reconstruction project, this project will be re -prioritized for c ompletion in future budget years. C-73
S TREETS P ROGRAM Street Improvements Project Name LED Street l ights Project Number 813 -0224 D epartment Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description This project will replace existing street lights with new energy efficient LED streetlights. Location This project is located is Town -wide . Project Background Th e existing Town streetlights are low pressure sodium lights. These bulbs are not energy efficient and are costly to repair and maintain. LED streetlights have become a proven technology with demonstrable savings in both operations and maintenance costs. LED streetlights are now the Town standard and are being used throughout the Town as new development occurs. This project will replace old existing streetlight heads with new LED heads. LED streetlights have 3 main benefits over traditional low pressure sodium lights. First, LED lights can appear brighter, creating an increased sense of security. Additionally, LED streetlights are far more energy efficient versus the traditional streetlight bulb. Lastly, LED lights last longer, decreasing the costs fo r replacement. LED streetlights are more expensive to purchase , however these costs will be recouped , in the form of energy savings , within less than four years. Generally , any energy efficienc y project s with savings under a seven -year timeframe are h ighly desirable project s to implement . Operating Budget Impacts There will be no o perating b udget impact as a result of this project. Project delivery costs for this project are included in the CIP project’s total cost. Project delivery costs are es timated at $43,050 or approximately 11% of the total project cost. TOWN-WIDE C-74
S TREETS P ROGRAM Street Improvements Project Components & Estimated Timeline Summer 2015 Design Project design & development Summer 2015 Bid process Project bidding & contract award Fall 2015 Construction Project con struction Winter 2016 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 400,000 $ -$ -$ -$ -$ 400,000$ TOTAL SOURCE OF FUNDS -$ -$ 400,000 $ -$ -$ -$ -$ 400,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 400,000 - - - - 400,000 TOTAL GFAR -$ -$ 400,000 $ -$ -$ -$ -$ 400,000$ TOTAL USE OF FUNDS -$ -$ 400,000 $ -$ -$ -$ -$ 400,000$ *Total FY 2014/15 Carryforward-$ LED STREET LIGHTS Project 813-0224 C-75
S TREETS P ROGRAM Street Improvements Project Name Pageant Way Park ing Lot Reconstruction Project Number 817 -0707 Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin Description This project will design and reconstruct the existing parking lot on Pageant Way. Location This project is loc ated on Pageant Way adjacent to Town Hall. Project Background The asphalt pavement in this parking lot has failed, leading to uneven surfaces, creating tripping hazards. Citizens who park in this lot to visit Town Hall, the library, the museums, and s pecial events are directly impacted. This parking lot will be heavily utilized by citizens and museum patrons, and therefore the space needs to be resurfaced and repaired. Operating Budget Impacts There will be no operating budget impact as a result of this project. Project delivery costs for this project are included in the CIP project’s total cost. Project delivery costs are estimated at $18,550 or approximately 11% of the total project cost. C-76
S TREETS P ROGRAM Street Improvements Project Components & Estimated Timeline Fall 2015 Design Project d esign & development Winter 2015 Bid Process Project bidding & contract award Spring 2016 Construction Project construction Summer 2016 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 175,550 $ -$ -$ -$ -$ 175,550$ TOTAL SOURCE OF FUNDS -$ -$ 175,550 $ -$ -$ -$ -$ 175,550$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 175,550 - - - - 175,550 TOTAL GFAR -$ -$ 175,550 $ -$ -$ -$ -$ 175,550$ TOTAL USE OF FUNDS -$ -$ 175,550 $ -$ -$ -$ -$ 175,550$ *Total FY 2014/15 Carryforward-$ PEAGANT WAY PARKINNG LOT RECONSTRUCTION Project 817-0707 C-77
S TREETS P ROGRAM Street Improvements HWY 17 LOS GATOS BLVD LOS GATOS-ALMADEN RD Project Name Utility Undergrounding Improvements Project Number 813 -0225 Department Parks & Public Works Project Manager Town Engineer: Lisa Peter sen Description This project will remove utilities from above ground poles and install them underground. Location This project is located on Los Gatos Boulevard between Lark Avenue and Chirco Drive. Project Background Through the State of California’s Public Utilities Commission, Pacific Gas & Electric (PG&E) collects funds from ratepayers to provide for the undergrounding of utilities. These funds grow in reserve called Rule 20A funds, until such time, local jurisdictions identify an area for this p roject and begin working with PG&E. The funds are limited to use on roadways where traffic is heavy, making Los Gatos Boulevard a viable location. The Town’s allocation of Rule 20A funds has grown to the point where there is now approximately $3.8M ava ilable for programming. These funds will never actually come to the Town, but rather PG&E will deliver the project with coordination from Town staff. In addition to the Rule 20A funds, the Town collects developer fees for utility undergrounding. These f unds are held by the Town for future projects. Staff has asked PG&E to look at an expanded project scope utilizing some or all of the Town funds as well. This will take full advantage of economies of scale through design and construction. The timeframe for PG&E to deliver Rule 20A projects is between seven and ten years. The project will be tracked in the five year CIP to continue to show it as a priority. Funds shown in FY 2019/20 will likely move to the fifth year of each subsequent five year plan until such time as PG&E conveys a schedule within the five year window . Operating Budget Impacts There will be no operating budget impact as a result of this project. Project delivery costs for this project are included in the CIP project’s total cost. Project delivery costs for this project are included in the CIP project’s total cost. Project delivery costs are estimated at $266,000 over the five year term of the project or 4% of the total project cost. Project costs are significantly lower on this p roject due to the efficiencies in the project size and a larger proportion of work that will be coordinated by PG&E. C-78
S TREETS P ROGRAM Street Improvements Project Components & Estimated Timeline Fall 201 5 Design Project d esign & development Summer 2018 Construction Project constructio n Summer 2019 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *UTILITY UNDERGROUNDING - Transfer from Facilities -$ -$ 28,000 $ 56,000$ 56,000$ 56,000$ 6,570,000$ 6,766,000 $ TOTAL SOURCE OF FUNDS -$ -$ 28,000 $ 56,000$ 56,000$ 56,000$ 6,570,000$ 6,766,000 $ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *UTILITY UNDERGORUNDING Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 28,000 56,000 56,000 56,000 6,570,000 6,766,000 TOTAL GFAR -$ -$ 28,000 $ 56,000$ 56,000$ 56,000$ 6,570,000$ 6,766,000 $ TOTAL USE OF FUNDS -$ -$ 28,000 $ 56,000$ 56,000$ 56,000$ 6,570,000$ 6,766,000 $ *Total FY 2014/15 Carryforward-$ UTILITY UNDERGROUNDING IMPROVEMENTS Project 813-0225 C-79
S TREETS P ROGRAM Street Improvements C-80
S TREETS P ROGRAM Bridge Projects LOS GATOS-SARATOGA RD LOS GATOS BLVD E MAIN ST HWY 17 HWY 17 N SANTA CRUZ AV WINCHESTER BLVD BLOSSOM HILL RD LOS GATOS BLVD HWY 85 KENNEDY RD SHANNON RD A POLLARD RD QUITO RD PROJECT LOCATIONS A Quito Road - Bridge Replacement C-81
S TREETS P ROGRAM Bridge Projects P ROGRAM S ECTION D IRECTORY P AGE 0801 Quito Road - Bridge Replacement C – 84 C-82
S TREETS P ROGRAM Bridge Projects The Street s Program’s Bridge Projects s ection contains Capital Improvement Program projects that repair, replace, or rehabilitate a deficient bridge structure as the primary scope of work. Bridge structure safety falls under the guidance of state and federal regulations, and bridge projects are often driven by available funding from these jurisdictions, s uch as Caltrans grant programs or the f ederal Highway Bridge Replacement and Rehabilitation (HBRR) program. Los Gatos does not have a designated funding source for repairing, maintaining, and improving the Town’s bridges, and relies upon grant programs fo r major bridge improvement projects. B RIDGE P ROJECTS S UMMARY Carryforward Projects 0801Quito Road - Bridge Replacement 32,038 $ 299,681 $ -$ -$ -$ -$ 331,719 $ Total Bridge Projects 32,038 $ 299,681 $ -$ -$ -$ -$ 331,719 $ Expended Through 2014/15 Total Budgeted 2016/17 Budget 2015/16 Budget & Carryfwd*2019/20 Budget 2018/19 Budget 2017/18 Budget * Total FY 2014/15 Carryforward $299,681 C-83
S TREETS P ROGRAM Bridge Projects Project N ame Quito Road - Bridge Replacement Project N umber 818 -0801 Department Parks & Public Works Project Manager Tow n Engineer : Lisa Petersen Description This project funds the Town’s portion of the replacement cost for two bridges on Quito Road to improve roadway safety and provide adequate storm water flow capacity in the creek under the bridge. Location The two Quito Road bridges span a tributary of San Tomas Aquino Creek. The bridges are located on Quito Road in the vicinity of Old Adobe Road, approximately 1½ miles north of Highway 9, on the common boundary line between the City of Saratoga and the Town of Los Gatos. Project Background San Tomas Aquino Creek is under the jurisdiction of the Santa Clar a Valley Water District (SCVWD), while the replacement of the bridges is the shared responsibility of the City of Saratoga and the Town of Los Gatos. Both bri dges are approximately ninety years old and have been classified “structurally deficient” under Caltrans guidelines. In addition, both bridges are not adequate to receive 100 -year flood flows. In 2001, the City of Saratoga, the project sponsor, secured partial funding (80%) through the f ederal Highway Bridge Replacement and Rehabilitation (HBRR) program to replace both bridges with wider span structures that will allow the 100 -year design flood flow to pass underneath. Saratoga is the lead agency to oversee the design, environm ental, right -of -way acquisition, and construction services for the project. The City of Saratoga, the Town of Los Gatos, and SCVWD agreed to share the duties and responsibilities for the project and the remaining 20% local matc h funding requirement. After further evaluation of the bridges, it was determined that Quito Road would require reconstru ction at each end of the bridge , which in turn requires additional right -of -way acquisitions and environmental reviews under both the State of California (Caltrans) and federal regulations . Th ese changes have made it necessary to redesign this project , significantly increasing the estimated costs. The City of Saratoga has applied for additional funding from Caltrans due to the redesi gn. As a result of the additional project costs, the local funding match from the City of Saratoga, the Town of Los Gatos, and the SCVWD has increased from $155,000 to $238,000 for each agency. Based on the April 2012 schedule from the City of Saratoga, the construction of these bridges is anticipated to be completed by 2016. Operating Budget Impacts Engineering staff time for coordination of this project with the City of Saratoga is incorporated into the FY 201 5 /1 6 Operating B udget. Completion of this project will mitigate the potential cost s of lawsuits from bridge failure and pre -empt the cost of replacing the bridge in an emergency situation. HWY 85 POLLARD RD QUITO RD C-84
S TREETS P ROGRAM Bridge Projects Project Components & Estimated Timeline Jan. 2001 Grant Funding The City of Saratoga obtained grant fu nding from the federal HBRR program Oct. 2001 Cooperative Agreement Council approved a cooperative agreement with the City of Saratoga and SCVWD for the replacement of the two bridges May 2002 Preliminary Design City of Saratoga started preliminary d esign 2013 Right of way Right of way acquisition process is ongoing and environmental permitting is underway 201 5 Final Design Design completed and project bidding by the City of Saratoga 201 8 Completion Construction is anticipated to begin in 201 5 and be completed by 201 8 Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR 32,038$ -$ 299,681 $ -$ -$ -$ -$ 331,719$ TOTAL SOURCE OF FUNDS 32,038$ -$ 299,681 $ -$ -$ -$ -$ 331,719$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses 32,038 - 299,681 - - - - 331,719 TOTAL GFAR 32,038$ -$ 299,681 $ -$ -$ -$ -$ 331,719$ TOTAL USE OF FUNDS 32,038$ -$ 299,681 $ -$ -$ -$ -$ 331,719$ *Total FY 2014/15 Carryforward299,681$ QUITO ROAD - BRIDGE REPLACEMENT Project 818-0801 C-85
S TREETS P ROGRAM Bridge Projects C-86
Parks Program
PROPOSED P ARKS AND TRAILS P ROGRAM P ARK P ROJECT D IRECTORY 3404 Blossom Hill Park Upgrades D – 6 3406 Blossom Hill Park Restroom Rehabilitation D – 8 4004 Oak Meadow Park Upgrades D – 1 0 4605 Parks Playground Fibar Project D – 1 2 4203 Plaza Park Improvements D – 1 4 3104 Park Rehabilitation – Bachman Park D – 1 6 4301 Worcester Park Upgrades D – 1 8 3407 Blossom Hill Park – Little League Backstop D – 20 T RAIL P ROJECT D IRECTORY 4504 Open Space Trail Upgrades D – 2 6 4506 Los Gatos Creek Trail Improvements at Charter Oaks D – 2 8 D-1
PROPOS ED P ARKS AND TRAILS P ROGRAM Park Improvement Projects D-2
PROPOS ED P ARKS AND TRAILS P ROGRAM Park Improvement Projects LOS GATOS-SARATOGA RD LOS GATOS BLVD E MAIN ST HWY 17 HWY 17 N SANTA CRUZ AV WINCHESTER BLVD BLOSSOM HILL RD LOS GATOS BLVD HWY 85 KENNEDY RD SHANNON RD LARK AV LOS GATOS-ALMADEN RD UNIVERSITY AV WEDGEWOOD KNOWLES C "D" IS A TOWN-WIDE PROJECT A, B, H F RD BELGATOS E G PROJECT LOCATIONS A Blossom Hill Park Upgrades B Blossom Hill Park Restroom Rehabilitation C Oak Meadow Park Upgrades D Parks Playground Fibar Project E Plaza Park Improvem ents F Park Rehabilitation – Bachman Park G Worcester Park Upgrades H Blossom Hill Park Little League Backstop D-3
P ARKS & T RAILS P ROGRAM Park Improvement Projects P ROGRAM S ECTION D IRECTORY P AGE 3404 Blossom Hill Park Upgrades D – 6 3406 Blossom Hill Park Restroom Rehabilitation D – 8 4004 Oa k Meadow Park Upgrades D – 10 4605 Parks Playground Fibar Project D – 1 2 4203 Plaza Park Improvements D – 14 3104 Park Rehabilitation – Bachman Park D – 16 4301 Worcester Park Upgrades D – 18 3407 Blossom Hill Park – Little League Backstop D – 2 0 D-4
P ARKS & T RAILS P ROGRAM Park Improvement Projects The Parks Program’s Park Improvement Projects section contains Capital Improvement Program projects that repair or improve a Town park as the primary scope of work. Typical park improvement projects include parking lot, walkway, and basketb all or tennis court resurfacing; and park equipment or facility upgrades. The Park Improvement Projects section does not have ongoing programs; all projects are considered one -time projects. The exception to this is the Parks Fibar replacement project. Becau se of many years not completing this work, this program will require an ongoing five years of catchup to bring all playgrounds back up to standard, after which an every other year program should suffice. One -time park improvement projects are prioritized b ased on health and safety issues, available funding sources, infrastructure impacts, project costs, and community impacts. State park bond funds made available in 2000 and 2002 have funded many park projects in Los Gatos; however, these funds are not ongo ing. Los Gatos does have Park Construction Tax Revenue as a designated funding source for the Parks operating program budget; however, tax receipts are limited to approximately $11,000 per year , and are not s ufficient for a capital program . In addition to GFAR funding, grants, in -lieu fees, and CDBG funds are pursued and utilized for park improvements when available. P ARK I MPROVEMENT P ROJECTS S UMMARY PARKS Carryforward Projects 3404Blossom Hill Park Upgrades to OMP Park -$ 30,000 $ -$ -$ -$ -$ 30,000 $ 3406Blossom Hill Park Restroom Building Upgrades - 40,000 - - - - 40,000 4004Oak Meadow Park Upgrades - 330,000 - - - - 330,000 4605Parks Playground Fibar Project 45,366 48,587 25,000 25,000 25,000 25,000 193,953 4203Plaza Park Improvements - 37,000 - - - - 37,000 3104Park Rehabilitation - Bachman Park - 325,000 - - - - 325,000 New Projects 4301 Worcester Park - 28,150 - - - - 28,150 3407 Blossom Hill Park Little League Backstop - 50,000 - - - - 50,000 Total Park Improvement Projects 45,366 $ 888,737 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 1,034,103 $ 2015/16 Budget & Carryfwd*2016/17 Budget 2017/18 Budget 2018/19 Budget Expended Through 2014/15 2019/20 Budget Total Budgeted * Total FY 2014/15 Carryforward $3 58,857 Unfunded Projects • Civic Center Irrigation System Replacem ent & Upgrade • Turf Renovations, various parks • Oak Meadow Park Fencing Upgrades • Oak Meadow Park Turf Upgrades • Oak Meadow Park Restroom Expansion • La Rinconada Tennis Court Expansion • Park Rehabilitation – La Rinconada Park • Park Rehabilitation –Live Oak Manor Park • Park Rehabilitation – Blo ssom Hill Park D-5
P ARKS & T RAILS P ROGRAM Park Improvement Projects LOS GATOS BLVD BLOSSOM KENNEDY RD SHANNON RD Blossom Hill Park HILL RD Project Name Blossom Hill Park Upgrades Project Number 831 -3404 Department Parks & Public Works Project Manager Superintendent: Steve Regan Description Th is project will install a new water meter and irrigation system on the Shannon Road side of the park and install landscape improvements throughout the park. Location This project is located at Blossom Hill Park, which is at 16300 Blossom Hill Road. P roject Background Blossom Hill Park is one of the most heavily used parks in Town. In FY 201 2/13, the Town completed the Blossom Hill Road I mprovements (Cherry Blossom Lane/Camino del Cerro) project, in conjunction with the State ’s Safe Routes to School g rant. This project included the installation of new sidewalk and bike pathways along Blossom Hill Road. As part of the project , frontage improvements to Blossom Hill Park were completed, which included a parking lot with enhanced sidewalk access points t o the park . This project will i nstall a new water meter and irrigation system near the Shannon Road parking lot. There is currently no existing water irrigation system near the parking lot to service the perimeter of the lot and the parking lot islands. Trees and other landscaping will also be installed as part of this project. Operating Budget Impacts This project will use staff time for construction inspection and management. The staff time for this project will be included in the FY 2015/16 Opera ting Budget. D-6
P ARKS & T RAILS P ROGRAM Park Improvement Projects Project Components & Estimated Timeline Summer 201 5 Design Project design & development Winter 2015 Bid Process Project bidding & contract award Winter 201 6 Construction Project construction Summer 201 6 Completion Project completi on Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 30,000 $ -$ -$ -$ -$ 30,000$ TOTAL SOURCE OF FUNDS -$ -$ 30,000 $ -$ -$ -$ -$ 30,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 30,000 - - - - 30,000 TOTAL GFAR -$ -$ 30,000 $ -$ -$ -$ -$ 30,000$ TOTAL USE OF FUNDS -$ -$ 30,000 $ -$ -$ -$ -$ 30,000$ *Total FY 2014/15 Carryforward30,000$ BLOSSOM HILL PARK UPGRADES Project 831-3404 D-7
P ARKS & T RAILS P ROGRAM Park Improvement Projects Project N ame Blossom Hill Park Restroom Rehabilitation Project N umber 831 -3406 Depa rtment Parks & Public Works Project Manager Facilities Manager: Jim Harbin Description This project will restore exterior structural elements to the restroom building and dugouts. Location The project is located at Blossom Hill Park, which is at 16300 B lossom Hill Road. Project Background Blossom Hill Park is one of the most heavily used parks in the Town. With its lighted tennis courts and baseball field, the park is well used by local neighbors , as well as sports and community groups. In FY 2013/14, t he Town completed restroom partition upgrades and accessibility modifications at Blossom Hill Park, Belgatos Park, Oak Meadow Park, and Balzar Field. During these improvements, some structural weaknesses have come to light. The restroom rehabilitation project at Blossom Hill Park will address the deteriorating state of the exterior support columns, replace the failed program storage entrance, replace the dugout roofs, and some replacement painting. Operating Budget Impacts The project will use staff tim e for construction management and inspection. The staff time for this project will be included in the department’s FY 2015/16 Operating Budget. D-8
P ARKS & T RAILS P ROGRAM Park Improvement Projects Project Components & Estimated Timeline Fall 2 014 Design Project development Spring 201 5 Bid process Project bidding & contract award Spring 2015 Construction Project construction Summer 2015 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 40,000 $ -$ -$ -$ -$ 40,000$ TOTAL SOURCE OF FUNDS -$ -$ 40,000 $ -$ -$ -$ -$ 40,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 40,000 - - - - 40,000 TOTAL GFAR -$ -$ 40,000 $ -$ -$ -$ -$ 40,000$ TOTAL USE OF FUNDS -$ -$ 40,000 $ -$ -$ -$ -$ 40,000$ *Total FY 2014/15 Carryforward40,000$ BLOSSOM HILL PARK RESTROOM REHABILITATION Project 831-3406 D-9
P ARKS & T RAILS P ROGRAM Park Improvement Projects LOS GATOS BLVD HWY 17 N SANTA CRUZ AV UNIVERSITY AV Oak Meadow Park BLOSSOM HILL RD Project Name Oak Meadow Park Upgrades ** Project Number 831 -4004 Department Parks & Public Works Project Manager Superintendent: Steve Regan Description This project will repair and replace the irrigatio n system, installs new sod, and a new section of concrete pathway at Oak Meadow Park. Location The project is located at Oak Me adow Park , which is at 233 Blossom Hill Road. Project Background Oak Meadow park is the most highly utilized park in Los Gatos. Due to its location , size and wide range of recreational opportunities, it is utilized by many individuals and organized group s. There have been numerous improvement projects at Oak Meadow Park over the past several years in an effort to enhance the park’s aesthetics and improve its usability. The improvements have included construction of an asphalt pathway around the turf are a, sidewalk, parking lot repairs, and renovations of picnic areas #1 and #2 . Because of heavy usage, the aging infrastructure of this park needs to be evaluated and improved . Continuing with the improvements, this project will replace an aging turf irrig ation system to include the replacement of the existing turf area, in addition to adding landscape in t he parking lot m edian islands. Additionally, construction of a nonporous surface for events at the park’s gazebo, updates to the picnic areas, additional landscape related improvements and a new entrance ticket booth should also be considered. An overall design for these improvements will take place in Fall 201 6. Based on the results of this design and costs associated with them, a phased approach for imp rovements will be recommended and considered. The budget for this project is a preliminary estimate only. Operating Budget Impacts This project will use staff time for construction inspection and management. Th e staff time for this project will be in cluded in the department’s FY 2015/16 Operating Budget. D-10
P ARKS & T RAILS P ROGRAM Park Improvement Projects Project Components & Estimated Timeline Fall 201 5 Design Project design through community outreach process Winter 2016 Bid Process Project bidding & contract award Spring 201 6 Construct ion Project construction Summer 201 6 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 330,000 $ -$ -$ -$ -$ 300,000$ TOTAL GFAR -$ -$ 330,000 $ -$ -$ -$ -$ 300,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 330,000 - - - - 330,000 TOTAL GFAR -$ -$ 330,000 $ -$ -$ -$ -$ 330,000$ TOTAL USE OF FUNDS -$ -$ 330,000 $ -$ -$ -$ -$ 330,000$ *Total FY 2014/15 Carryforward30,000 $ OAK MEADOW PARK UPGRADES Project 831-4004 **This project was presented to Council as part of the Capital Improvement Program. The actual funding for this project is being held pending resolution of funding needs for the Almond Grove Street Reconstruction project. Should the funds necessary to complete this project be re -allocated to the Almond Grove Street Reconstruction project, this project will be re -prioritized for completion in future budget years. D-11
P ARKS & T RAILS P ROGRAM Park Improvement Projects Project Name Parks Playground Fibar Project Project Number 831 -460 5 Department Parks & Public Works Project Manager Superintendent: Steve Regan Description This project will replace fibar material at all Town playgrounds . Locat ion This project will be completed at v arious parks in Los Gatos . Project Background A number of Town parks have playground structures that are heavily used by children and their families. Playground safety codes require that the fibar material be spread under and around playground structures to prevent injury to children. F ibar replacement is required when the material is below a specific depth near the playground structure. Fibar is a wood product that degrades over time based on foot traffic and weat her conditions . This material should be replaced on a regular , as needed basis . This project replaces fibar materials at multiple Town playgrounds . This is an ongoing CIP project to improve the safety of the Town’s playgrounds . Operating Budget Imp acts This project will use staff time for construction inspection and management. The staff time for this project is included in the department’s FY 2015/16 Operating Budget. TOWN-WIDE D-12
P ARKS & T RAILS P ROGRAM Park Improvement Projects Project Components & Estimated Timeline Sum mer 201 5 Design Project development Summer 201 5 Bid Process Project bidding & contract award Summer 201 5 Construction Project construction Summer 201 5 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR 42,350$ 3,016$ 48,587 $ 25,000$ 25,000$ 25,000$ 25,000$ 193,953$ TOTAL SOURCE OF FUNDS 42,350$ 3,016$ 48,587 $ 25,000$ 25,000$ 25,000$ 25,000$ 193,953$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses 42,350 3,016 48,587 25,000 25,000 25,000 25,000 193,953 TOTAL GFAR 42,350$ 3,016$ 48,587 $ 25,000$ 25,000$ 25,000$ 25,000$ 193,953$ TOTAL USE OF FUNDS 42,350$ 3,016$ 48,587 $ 25,000$ 25,000$ 25,000$ 25,000$ 193,953$ *Total FY 2014/15 Carryforward23,587$ PARKS PLAYGROUND FIBAR PROJECT Project 831-4605 D-13
P ARKS & T RAILS P ROGRAM Park Improvement Projects E MAIN ST HWY 17 N SANTA CRUZ UNIVERSITY AV AV Project N ame Plaza Park Improvements Project N umber 831 -4203 Department Parks & Public Works Project Manager Superintendent: Steve Regan Des cription This project will renovate the turf at Plaza Park. Location The project is located at Town Plaza Park, at the corner of West Main Street and Santa Cruz Avenue. Project Background Plaza Park, located in the heart of downtown Los Gatos, is a popu lar park and hosts a variety of community events, such as Jazz on the Plazz and the Farmer’s Market. Because of the amount of high foot traffic at this location, the turf is heavily impacted. This project will remove the existing sod and soil. New soil will be added to the area to enhance root growth and to re -grade the ground to mitigate standing water issues. Additionally, along with the installation of new turf grass, minor changes to the irrigation system will be completed to maximize water coverage . The last time the turf was replaced was approximately 7 years ago. This project may be delayed further dependent on drought conditions and restrictions implemented by the State of California. The project will be completed during a period when there i s the least impact on scheduled downtown events. Operating Budget Impacts This project will use staff time for the construction inspection and management. The staff time for this project will be included in the department’s FY 2016/17 Operating Budget . D-14
P ARKS & T RAILS P ROGRAM Park Improvement Projects Project Components & Estimated Timeline Fall 201 6 Bid process Project bidding & contract award Spring 201 7 Construction Project construction Spring 201 7 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 37,000 $ -$ -$ -$ -$ 37,000$ TOTAL SOURCE OF FUNDS -$ -$ 37,000 $ -$ -$ -$ -$ 37,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 37,000 - - - - 37,000 TOTAL GFAR -$ -$ 37,000 $ -$ -$ -$ -$ 37,000$ TOTAL USE OF FUNDS -$ -$ 37,000 $ -$ -$ -$ -$ 37,000$ *Total FY 2014/15 Carryforward 37,000 $ PARK PLAZA IMPROVEMENTS Project 831-4203 D-15
P ARKS & T RAILS P ROGRAM Park Improvement Projects HWY 9 W MAIN ST HWY 17 N SANTA CRUZ AV UNIVERSITY AV Project N ame Park Rehabilitation - Bachman Park Project N umber 831 -3104 Department Parks & Public Works Project Manager Superintendent: Steve Regan Descrip tion This project will make improvements to the park pathway and lighting system. Location The project is located at Bachman Park, bordered by Bachman, Belmont, and Nicholson Avenues. Project Background Bachman Park is a small 3.6 acre neighborhood pa rk close to downtown Los Gatos that is bordered by Bachman, Belmont and Nicholson Avenues. The park features a basketball court on the southwest side of the park, playground equipment, as well as a large lawn area for recreational use. Over the last sever al years, the basketball court was resurfaced, the playground equipment was retrofitted to be in compliance with consumer quality guidelines, and the turf irrigation system was replaced. Other major park infrastructure improvements have not been made to t his park in many years due to limited funding. This project will make improvements to the asphalt pathway as well as the park’s pathway lighting. The lighting in this particular park is outdated and will be replaced with more energy efficient lightin g fixtures. The improvements will be scheduled in phases to minimize the impact on park users. Operating Budget Impacts This project will use staff time for the construction inspection and management. The staff time for this project will be include d in the department’s FY 2015/16 Operating Budget. D-16
P ARKS & T RAILS P ROGRAM Park Improvement Projects Project Components & Estimated Timeline Fall 201 5 Design Project design through community outreach process Winter 2016 Bid Process Project bidding & contract award Spring 201 6 Construction Pr oject construction Summer 201 6 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 325,000 $ -$ -$ -$ -$ 325,000$ TOTAL SOURCE OF FUNDS -$ -$ 325,000 $ -$ -$ -$ -$ 325,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 325,000 - - - - 325,000 TOTAL GFAR -$ -$ 325,000 $ -$ -$ -$ -$ 325,000$ TOTAL USE OF FUNDS -$ -$ 325,000 $ -$ -$ -$ -$ 325,000$ *Total FY 2014/15 Carryforward225,000$ PARK REHABILITATION - BACHMAN PARK Project 831-3104 D-17
P ARKS & T RAILS P ROGRAM Park Improvement Projects LOS GATOS BLVD E MAIN ST HWY 17 KENNEDY RD SHANNON RD UNIVERSITY AV HWY 9 Project Name Worc es ter Park Project Number 831 -4301 Department Parks & Public Works Project Manager Superintendent: Steve Regan Description This project will make various safety and maintenance improvements to Worcester Park. Location This project is located at Wor cester Park, which is on Worcester Loop. Project Background Worcester Park has received minimal capital maintenance repairs due to limited funding for park projects . Sections of the existing pathway through the park are in need of repair as they prese nt a hazard and safety concern . Additionally, fences and some park equipment, such as benches and trash receptacles need to be replaced. Operatin g Budget Impacts There will be no operating budget impact as a result of this project. Project delivery costs for this project are included in the CIP project’s total cost. Project delivery costs are estimated at $3,150 or approximately 11% of the total project cost. D-18
P ARKS & T RAILS P ROGRAM Park Improvement Projects Project Components & Estimated Timeline Summer 2015 Design Project design & developme nt Summer 2015 Bid process Project bidding & contract award Fall 2015 Construction Project construction Fall 2015 C ompletion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 28,150 $ -$ -$ -$ -$ 28,150$ TOTAL SOURCE OF FUNDS -$ -$ 28,150 $ -$ -$ -$ -$ 28,150$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 28,150 - - - - 28,150 TOTAL GFAR -$ -$ 28,150 $ -$ -$ -$ -$ 28,150$ TOTAL USE OF FUNDS -$ -$ 28,150 $ -$ -$ -$ -$ 28,150$ *Total FY 2014/15 Carryforward-$ WORCHESTER PARK Project 831-4301 **This project was presented to Council as part of the Capital Improvement Program. The actual fun ding for this project is being held pending resolution of funding needs for the Almond Grove Street Reconstruction project. Should the funds necessary to complete this project be re -allocated to the Almond Grove Street Reconstruction project, this project will be re -prioritized for completion in future budget years. D-19
P ARKS & T RAILS P ROGRAM Park Improvement Projects Project Name Blossom Hill Park – Little Leagu e Backstop ** Project Number 831 -3407 Department Parks & Public Works Project Manager Superintendent: Steve Regan Description This project will replace the outdated backstop at the Blossom Hill Park baseball field. Location This project is located at Blossom Hill Park, 16300 Blossom Hill Road. Project Backgr ound The existing backstop at Blossom Hill Park was installed several decades ago, and does not meet the cur rent safety standards for use. This park is used heavily during the spring and summer months by the Los Gatos Little League for baseball practice, games and tournaments . The Los Gatos Little League has offered to match the Town funds to replace the backstop, up to $25,000. The match funding was approved by the Los Gatos Little League Bo ard in March 2015. Operating Budget Impacts There will be no operating b udget impact as a result of this project. Project delivery costs for this project are included in the CIP project’s total cost. Project delivery costs are estimated at $6,000 or 12% of the total project cost. D-20
P ARKS & T RAILS P ROGRAM Park Improvement Projects Project Components & Estimated Timeline Summer 2015 Design Project design and development Fall 2015 Bid process Project bidding & contract award Winter 201 6 Construction Project construction Winter 201 6 C ompletion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 25,000 $ -$ -$ -$ -$ 25,000$ Leattle League Contribution - - 25,000 - - - - 25,000 TOTAL SOURCE OF FUNDS -$ -$ 50,000 $ -$ -$ -$ -$ 50,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 50,000 - - - - 50,000 TOTAL GFAR -$ -$ 50,000 $ -$ -$ -$ -$ 50,000$ TOTAL USE OF FUNDS -$ -$ 50,000 $ -$ -$ -$ -$ 50,000$ *Total FY 2014/15 Carryforward-$ BLOSSOM HILL PARK - LITTLE LEAGUE BACKSTOP Project 831-3407 **This project was presented to Council as part of the Capital Improvement Program. The actual funding for this project is being held pending resolution of funding needs for the Almond Grove Street Reconstruction projec t. Should the funds necessary to complete this project be re -allocated to the Almond Grove Street Reconstruction project, this project will be re -prioritized for completion in future budget years. D-21
P ARKS & T RAILS P ROGRAM Park Improvement Projects D-22
P ARKS & T RAILS P ROGRAM Trail Improvement Projects LOS GATOS-SARATOGA RD LOS GATOS BLVD E MAIN ST HWY 17 HWY 17 N SANTA CRUZ AV WINCHESTER BLVD BLOSSOM HILL RD LOS GATOS BLVD HWY 85 KENNEDY RD SHANNON RD LARK AV LOS GATOS-ALMADEN RD UNIVERSITY AV WEDGEWOOD KNOWLES "A" IS A TOWN-WIDE PROJECT B PROJECT LOCATIONS A Open S pace Trail Upgrades B Los Gatos Creek Trail Improvements at Charter Oaks D-23
P ARKS & T RAILS P ROGRAM Trail Improvement Projects P ROGRAM S ECTION D IRECTORY P AGE 4504 Open Space Trail Upgrades D – 2 6 450 6 Los Gatos Creek Trail Improvements at Charter Oaks D – 2 8 D-24
P ARKS & T RAILS P ROGRAM Trail Improvement Projects The Parks Program’s Trail Improve ment Projects section contains Capital Improvement Program projects that construct, repair, or improve a Town trail as the primary scope of work. Typical trail improvement projects include pathway construction or resurfacing. The Parks Program section does not have ongoing programs; all projects are considered one -time identified body of work projects. The exception to this is the Parks Fibar replacement project. Because of many years not completing this work, this program will require an ongoing five years of catchup to bring all playgrounds back up to standard, after which an every other year program should suffice. One -time park improvement projects are prioritized based on health and safety issues, available funding sources, infrastructure impacts, project costs, and community impacts. Los Gatos does have Park Construction Tax Revenue as a designated funding source for the Park operating program budget ; however , tax receipts are limited to approximately $11,000 per year, not sufficient for a capital program . In addition to GFAR funding, grants, in -lieu fees, CDBG funds and donations are pursued and utilized for trail improvements when available. T RAIL I MPROVEMENT P ROJECTS S UMMARY Carryforward Projects 4504 Open Space Trail Upgrades -$ 250,000 $ -$ -$ -$ -$ 250,000 $ New Projects 4506 Los Gatos Creek Trail Improvements at Charter Oaks - 30,000 - - - - 30,000 Total Trail Improvement Projects -$ 280,000 $ -$ -$ -$ -$ 280,000 $ 2019/20 Budget 2016/17 Budget 2015/16 Budget & Carryfwd*Total Budgeted 2017/18 Budget Expended Through 2014/15 2018/19 Budget * Total FY 2014/15 Carryforward $250 ,000 Unfunded Projects • Los Gatos Creek Trail Resurfacing `D-25
P ARKS & T RAILS P ROGRAM Trail Improvement Projects Project Name Open Space Trail Upgrades Project Number 83 2 -4 504 Department Parks & Public Works Project Manager Superintendent: Steve Regan Description This project will repair and re place old damaged retaining walls, fences, and embankments along the trails in the Town ’s open spaces. Location This project is located at Santa Rosa Open Space, Hein z Open Space and Belgatos Park . Project Background The Town has a number of open space preserves that are un der its jurisdiction . There are several public trail networks that traverse the open space preserves in the hillsides. The aging process has deteriorated a number of retaining walls and embankments along some trail sections. Without p roper repair and replacement, the possibility of failure of the trails will increase greatly. This project will repair and replace several retaining walls that are supporting the trails and their embankments. In addition, this project will improve the drai nage system around the retaining walls to prevent further erosion of the trails. Operating Budget Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the department’s FY 2015 /16 Operating Budget. TOWN-WIDE D-26
P ARKS & T RAILS P ROGRAM Trail Improvement Projects Project Components & Estimated Timeline Summer 20 15 Design Project design & development Fall 20 1 6 Bid Process Project bidding & contract award Winter 20 16 Construction Project construction Spr ing 20 16 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR Open Space Reserve Funds -$ -$ 250,000 $ -$ -$ -$ -$ 250,000$ TOTAL SOURCE OF FUNDS -$ -$ 250,000 $ -$ -$ -$ -$ 250,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 250,000 - - - - 250,000 TOTAL GFAR -$ -$ 250,000 $ -$ -$ -$ -$ 250,000$ TOTAL USE OF FUNDS -$ -$ 250,000 $ -$ -$ -$ -$ 250,000$ *Total FY 2014/15 Carryforward250,000$ OPEN SPACE TRAIL UPGRADES Project 832-4504 D-27
P ARKS & T RAILS P ROGRAM Trail Improvement Projects HWY 17 WINCHESTER BLVD LOS GATOS BLVD HWY 85 LARK AV KNOWLES Project Name Los Gatos Creek Trail Park Improvements at Charter Oaks ** Project Number 832 -4506 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description This project will provide the initial design for raising the t rail height on the Los Gatos Creek Trail near Charter Oaks Drive . Location This project is located on the Los Gatos Creek Trail adjac ent to Charter Oaks Drive . Project Background The existing trail at this location is lower than grade and floods during rainy season s , causing safety issues for residents and trail users. When heavy rains hit, this portion of the trail is often closed. The design will allow for the development of a plan to make future construction improvements to this section of the trail. Furthermore, a completed design plan for this stretch of trail will make it a more viable shovel ready project for grant opport unities in the future. Operating Budget Impacts There will be no operating budget impact as a result of this project. Project delivery costs for this project are included in the CIP project’s total cost. Project delivery costs are estimated at $3,50 0 or approximately 12% of the total project cost. D-28
P ARKS & T RAILS P ROGRAM Trail Improvement Projects Project Components & Estimated Timeline Spring 2016 Design Project design & development Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 30,000 $ -$ -$ -$ -$ 30,000$ TOTAL SOURCE OF FUNDS -$ -$ 30,000 $ -$ -$ -$ -$ 30,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 30,000 - - - - 30,000 TOTAL GFAR -$ -$ 30,000 $ -$ -$ -$ -$ 30,000$ TOTAL USE OF FUNDS -$ -$ 30,000 $ -$ -$ -$ -$ 30,000$ *Total FY 2014/15 Carryforward-$ LOS GATOS CREEK TRAIL IMPROVEMENT AT CHARTER OAKS Project 832-4506 **This project was presented to Council as part of the Capital Improvement Program. The actual funding fo r this project is being held pending resolution of funding needs for the Almond Grove Street Reconstruction project. Should the funds necessary to complete this project be re -allocated to the Almond Grove Street Reconstruction project, this project will be re -prioritized for completion in future budget years. D-29
P ARKS & T RAILS P ROGRAM Trail Improvement Projects D-30
Public Facilities Program
P UBLIC F ACILITIES D IRECTORY T OWN I NFRASTRUCTURE P ROJECT D IRECTORY 2002 Town Beautification E – 6 2105 Old Library Re -use Project E – 8 2103 HVAC Upgrades – Old Library E – 10 230 2 Building Replacement at Corporation Yard E – 12 2110 Civic Center Building Energy Effici ency Measures E – 14 2006 Town Digital Aerial Photograph/Topographic Map E – 16 2304 Fuel System Enhancements E – 18 2109 Former Library Building Roof Improvements E – 20 2111 Civic Center Improvements E – 22 2008 Energy Efficiency Upgrades - T own -wide E – 24 E QUIPMENT P ROJECT D IRECTORY 6101 Information System Upgrade E – 30 6001 Audio / Video System Upgrade E – 32 6003 Town -Wide Document Imaging Project E – 34 6302 Tiburon CAD/RMS Upgrade E – 3 6 2305 Engineering Document Archiving E – 38 2402 Police Interoperability Radio Project - Equipment E – 40 2306 PPW Interoperability Radio Project - Equipment E – 42 6305 Silicon Valley Interoperability Project (SVRIP) - Service E – 44 E -1
P UBLIC F ACILITIES P ROGRAM E- 2
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects LOS GATOS-SARATOGA RD LOS GATOS BLVD E MAIN ST HWY 17 HWY 17 N SANTA CRUZ AV WINCHESTER BLVD BLOSSOM HILL RD LOS GATOS BLVD HWY 85 KENNEDY RD SHANNON RD LARK AV LOS GATOS-ALMADEN RD UNIVERSITY AV WEDGEWOOD KNOWLES A, F AND J ARE TOWN-WIDE PROJECTS B, C, E H, I D, G PROJECT LOCATIONS A To wn Beautification B Old Library Re -use Project C HVAC Upgrades – Old Library D Building Replacement at Corporation Yard E Civic Center Building Energy Efficiency Measures F Town Digital Aerial Photograph/topographic Map G Fuel System Enhancements H Former Library Building Roof Improvements I Civic Center Improvements J Energy Efficiency Upgrades - Town -wide E- 3
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects P ROGRAM S ECTION D IRECTORY P AGE 2002 Town Beautification E – 6 2105 Old Library Re -use Project E – 8 2103 HVAC Upgrades -Old Library E – 1 0 230 2 Building Replacement at Corporation Yard E – 12 2110 Civic Center Building Energy Efficiency Measures E – 14 2006 Town Digital Aerial Photograph/Topographic Map E – 16 2304 Fuel System Enhancements E – 18 2109 Former Library Building Roof Impro vements E – 20 2111 Civic Center Improvements E – 22 2008 Energy Efficiency Upgrades - Town -wide E – 24 E- 4
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects The Town Infrastructure & Facilities Projects section contains Capital Improvement Program projects that maintain or improve the Town’s public bui ldings and structures to keep them in a clean, safe, and functional condition. Town -owned buildings include the Civic Center, Library, Police Operations Center, Parks & Public Works Building , Corporation Yard and associated structures, and the following b uildings leased to other agencies: Tait and Forbes Mill Museums, the Los Gatos -Saratoga Community Education and Recreation headquarters building , and the Adult Recreation Center (formerly the Neighborhood Center ). Town Infrastructure and Facilities Pr ojects are prioritized in consideration of the user needs, f ederal and s tate mandates, f ederal and s tate grant restrictions, and local community standards. The Community Development Department assumes responsibility for evaluating the overall conformance to the General Plan and the status of environmental assessment. The Parks & Public Works Department assumes responsibility for project design, planning , and construction . This section contains annual ongoing improvement projects as well as identified o ne -time projects. One -time infrastructure and facilities projects are prioritized based on health and safety issues, infrastructure impacts, available funding sources, project costs, and community needs. Los Gatos does not have a designated funding sourc e for repairing, maintaining, and improving the Town’s public facilities; however , grants, CDBG funds, and donations are pursued and utilized when available. T OWN I NFRASTRUCTURE & F ACILITIES P ROJECTS S UMMARY Carryforward Projects 2002Town Beautification Projects 87,593 $ 10,160 $ -$ -$ -$ -$ 97,753 $ 2105Old Library Re-use Project 892,509 8,553 - - - - 901,062 2103HVAC Upgrades - Old Library 783,889 38,995 - - - - 822,884 2302Building Replacement at Corporation Yard - 420,000 - - - - 420,000 2110Civic Center Energy Assessment - 25,000 - - - - 25,000 2006Town Digital Aerial Photo/Topographic Map - 130,000 - - - - 130,000 2304 Fuel System Enhancement - 75,000 - - - - 75,000 2109Former Library Roof Improvements - 90,000 - - - - 90,000 New Projects 2111Civic Center Improvements - 150,000 - - - - 150,000 2008Energy Efficiency Upgrades - Town-wide - - 25,000 25,000 25,000 - 75,000 Total Infrastructure / Facility Projects 1,763,991 $ 947,708 $ 25,000 $ 25,000 $ 25,000 $ -$ 2,786,699 $ Total Budgeted 2018/19 Budget 2019/20 Budget 2017/18 Budget 2016/17 Budget Expended Through 2014/15 2015/16 Budget & Carryfwd* Total FY 2014/15 Carryforward $232,708 Unfunded Projects • Downtown gateways • Deferred maintenance at Town -owned, leased properties • Lighting system improvements throughout town • Deferred improvements to Town -owned properties E- 5
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects • • • • • TOWN-WIDE • • • • • Project N ame Town Beautification Projects Project N umber 821 -2002 Department Town Manager Project Manager Economic Vitality Coordinator : Monica Renn Description This project funds Town -wide beautification projects on a n annual, as -needed basis. Location Project size and locations vary, depending upon the individual project. Project Background The Town Beautification Program was established to provide improvements to enhance the Town’s beauty, particularly along pu blic streets, sidewalks, and other Town property. Past projects include the banner program along major arterial roadways, including Los Gatos Boulevard, Lark Avenue, Blossom Hill Road, Highway 9, and North Santa Cruz Avenue; and upgrades to the Town green garbage receptacles (located alongside Town roadways). Other projects include replacing the twinkle lights in downtown holiday trees, planting additional spring flower bulbs in downtown street medians, and upgrading landscape medians on Los Gatos Bouleva rd. Per the Council Strategic Goals, the newsrack o rdinance was amended to address safety and design concerns expressed by the general public and Central Business District (D owntown) business owners. The amendments focus on existing news rack placement an d design requirements for the Historic District, which is part of the Central Business District and replacement news racks tha t meet these amendments were installed in FY 2011/12. The remaining Downtown Beautification funds will be carried over to FY 2015/16 and may be combined with other funding sources to support future projects. In the meantime, the remaining funds will serve as contingency funds for general maintenance and equipment replacement of existing Downtown Beautification project components. Operating Budget Impacts Staff time for oversight of planned beautification projects is included in the FY 2015/16 O perating B udget on an ongoing basis. E- 6
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects Project Components & Estimated Timeline T o be determined Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR 87,593$ -$ 10,160 $ -$ -$ -$ -$ 97,753$ TOTAL SOURCE OF FUNDS 87,593$ -$ 10,160 $ -$ -$ -$ -$ 97,753$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses 87,593 - 10,160 - - - - 97,753 TOTAL GFAR 87,593$ -$ 10,160 $ -$ -$ -$ -$ 97,753$ TOTAL USE OF FUNDS 87,593$ -$ 10,160 $ -$ -$ -$ -$ 97,753$ *Total FY 2014/15 Carryforward10,160$ TOWN BEAUTIFICATION PROJECTS Project 821-2002 E- 7
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects Project N ame Old Library Re -use Project Project N umber 821 -2105 Department Parks & Public Works Pro ject Manager Facilities Manager: Jim Harbin Description This project will renovate the old Library building by replacing the elevator, upgrading restroom s to meet public access infrastructure improvements compliance, and other tenant improvements. Loca tion This project is located at the old Library, which is at 110 East Main Street. Project Background The old Library building was co nstructed nearly 50 years ago and t here have not been any major infrastructure improvements to this building since then. For the past few years , this building has been vacant after the const ruction of the new Library. Town Council approved the use of this facility by the Los Gatos Museum and the Friends of the Library. R enovations to this building are needed prior to the new tenant s occupying this space so that the building can be in code compliance. This project will perform building improvements that include r ep lacement of the elevator and renovations to the restroom facilities to meet current code requirements. Operating Budget Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the FY 2015/16 Operating Budget. E- 8
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects Project Components & Estimated Timeline Spri ng 2014 Design Project design & development Summer 2014 Bidding Process Project bidding & contract award Fall 2014 Construction Project construction Summer 2015 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR Transfer from Facilities -$ 311,039$ -$ -$ -$ -$ -$ 311,039$ GFAR - 581,470 8,553 - - - - 590,023 TOTAL SOURCE OF FUNDS -$ 892,509$ 8,553 $ -$ -$ -$ -$ 901,062$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - 892,509 8,553 - - - - 901,062 TOTAL GFAR -$ 892,509$ 8,553 $ -$ -$ -$ -$ 901,062$ TOTAL USE OF FUNDS -$ 892,509$ 8,553 $ -$ -$ -$ -$ 901,062$ *Total FY 2014/15 Carryforward8,553 $ OLD LIBRARY RE-USE PROJECT Project 821-2105 E- 9
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects Project N ame HVAC Upgrades –Old Library Project N umber 821 -2103 Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin Descript ion This project will renovate the old Library building by replacing the HVAC system . Location This project is located at the old Library, which is at 110 East Main Street. Project Background The old Library building was constructed nearly 50 years ago a nd there have not been any major infrastructure improvements to this building since then. For the past few years, this building has been vacant after the construction of the new Library. The Town Council approved the use of this facility by the Los Gatos Museum and the Friends of the Library. Renovations to this building are needed prior to the new tenants occupying this space so that the building can be in code compliance. This project will replace the HVAC system in the building to address heatin g and cooling issues. Operating Budget Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the FY 2015/16 Operating Budget. E- 10
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects Project Components & Estimated Timeline Spring 2014 Design Project design & development Summer 2014 Bidding Process Project bidding & contract award Fall 2014 Construction Project construction Summer 2015 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR Transfer from Facilities 179,505$ 604,384$ 38,995 $ -$ -$ -$ -$ 822,884$ TOTAL SOURCE OF FUNDS 179,505$ 604,384$ 38,995 $ -$ -$ -$ -$ 822,884$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses 179,505 604,384 38,995 - - - - 822,884 TOTAL GFAR 179,505$ 604,384$ 38,995 $ -$ -$ -$ -$ 822,884$ TOTAL USE OF FUNDS 179,505$ 604,384$ 38,995 $ -$ -$ -$ -$ 822,884$ *Total FY 2014/15 Carryforward38,995$ HVAC UPGRADES - OLD LIBRARY Project 821-2103 E- 11
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects Project N ame Building Replacement at Corporation Yard ** Project N umber 821 -2 302 Department Parks & Public Works Proj ect Manager Facilities Manager: Jim Harbin Description This project will replace an old building at the Parks and Public Works Department (PPW ) Corporation Yard that is used for office space and evidence storage. Location This project is located at th e PPW Corporation Yard, which is located at 41 Miles Avenue. Project Background The maintenance lead staff has been using a small portable building located at the north side of the PPW Corporation Yard for their office facility. This building has deterior ated over the years and is becoming more difficult to maintain because of its aging infrastructure. The existing building has several problems including a leaky roof and windows , a poor heating and cooling (HVAC) system , and lack s a restroom facility in the building. This building is also used partially by the Police D epartment as their evidence storage facility. Evidence must be stored and kept at a certain room temperature, which requires an updated HVAC system. This project will replace the existing b uilding and configure an effective layout in the new building for both office and storage space uses. Operating Budget Impacts This project will use staff time for construction inspection and management. The staff time for this project will be included in the FY 2015/16 Operating Budget. E- 12
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects Project Components & Estimated Timeline Summer 2015 Design Project design & development Fall 2015 Bid Process Project bidding & contract award Summer 2016 Construction Project construction Fa ll 2016 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 200,000 $ -$ -$ -$ -$ 200,000$ Transfer from Facilities - - 220,000 - - - - 220,000 TOTAL SOURCE OF FUNDS -$ -$ 420,000 $ -$ -$ -$ -$ 420,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 420,000 - - - - 420,000 TOTAL GFAR -$ -$ 420,000 $ -$ -$ -$ -$ 420,000$ TOTAL USE OF FUNDS -$ -$ 420,000 $ -$ -$ -$ -$ 420,000$ *Total FY 2014/15 Carryforward20,000$ BUILDING REPLACEMENT AT CORPORATION YARD Project 821-2302 **This project was presented to Council as part of the Capital Improvement Program. The actual funding for this project is being held pending resolution of funding needs for the Almond Grove Street Reconstructi on project. Should the funds necessary to complete this project be re -allocated to the Almond Grove Street Reconstruction project, this project will be re -prioritized for completion in future budget years. E- 13
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects Project Name Civic Center Building Energy Efficiency Measures Project Number 821 -2110 Department Parks & Public Works Project Manager Facilities Manag er: Jim Harbin Description This project will identify energy reduction measures to reduce overall utility costs. Location This project is located at the Civic Center, which is at 110 E. Main Street. Project Background The Civic Center was designed and built about 50 years ago and lacks the energy efficient design needed to keep energy costs down. With single pane windows, insulation deficiencies, and mechanical system limitations, the need for system modifications to reduce energy waste is crucial to save operating costs. For example, since the current mechanical system cannot manage multiple zones and only operates either on or off, the system must run 24/7 to accommodate police operations in the Civic Center building, which is causing high energ y costs. This project consists of an energy efficiency study to evaluate the overall mechanical system at the Civic Center, identify a plan to allow operation of the system in separate zones, and control those zones separately as operating schedules dictate. This is expected to reduce energy usage by at least 20% given the mechanical equipment operation is the largest portion of the electricity and gas usage. The project plan, recommended as a result of this study , will be evaluated in relation to the on going savings they create and the ability to recover costs within a short payback period. Operating Budget Impacts This project will use staff time for design and management. The staff time for this project will be included in the FY 2015/16 Operating Bu dget. E- 14
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects Project Components & Estimated Timeline Summer 2014 Design Project Development Summer 2014 Bid process Project bidding & contract award Winter 2014 Construction Project construction Fall 2015 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 25,000 $ -$ -$ -$ -$ 25,000$ TOTAL SOURCE OF FUNDS -$ -$ 25,000 $ -$ -$ -$ -$ 25,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 25,000 - - - - 25,000 TOTAL GFAR -$ -$ 25,000 $ -$ -$ -$ -$ 25,000$ TOTAL USE OF FUNDS -$ -$ 25,000 $ -$ -$ -$ -$ 25,000$ *Total FY 2014/15 Carryforward25,000$ CIVIC CENTER BUILDING ENERGY EFFICIENCY MEASURES 821-2110 E- 15
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects Project Name Town Digital Aerial Photograph/ Topographic Map Project Number 821 -2006 Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen Description This project will obtain a new digital aerial p hotography and topography map for the Town. Location This project is located Town -wide. Project Background In 2002, the Town undertook a project to obtain accurate digital maps for the community. Since then, the Town has completed many development and improvement projects. It is time to update the Town map to reflect these new projects so that is accurate. Various Town departments use these maps as a resource, such as staff from the Parks and Public Works, Community Development, and Police Depart ments. The Community Development Department, for example, uses this map when designing a new development project. The Parks and Public Works Department staff uses this map to determine property lines and infrastructure areas for construction projects. P olice Department staff uses these maps for visual access to sites and for other public safety needs. Operating Budget Impacts This project will use staff time for design and management. The staff time for this project will be included in the FY 2015/16 Operating Budget. TOWN -WIDE E- 16
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects Project Components & Estimated Timeline Summer 2014 Design Proje ct d evelopment S pring 201 5 Bid process Project bidding & contract award Summer 2015 Construction Project construction Fall 2015 Completion Project c ompletion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 88,000 $ -$ -$ -$ -$ 88,000$ TRAFFIC MITIGATION - - 42,000 - - - - 42,000 TOTAL SOURCE OF FUNDS -$ -$ 130,000 $ -$ -$ -$ -$ 130,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - 42,000 - - - - 42,000 Project Construction Expenses - - - - - - - - TOTAL GFAR -$ -$ 42,000 $ -$ -$ -$ -$ 42,000$ TRAFFIC MITIGATION Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 130,000 - - - - - TOTAL TRAFFIC MITIGATION -$ -$ 130,000 $ -$ -$ -$ -$ -$ TOTAL USE OF FUNDS -$ -$ 172,000 $ -$ -$ -$ -$ 42,000$ *Total FY 2014/15 Carryforward172,000$ TOWN DIGITAL AERIAL PHOTOGRAPH / TOPOGRAPHIC MAP Project 821-2006 E- 17
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects Project N ame Fuel System Enhancements Project N umber 821 -2304 Department Park s & Public Works Project Manager Superintendent: Steve Re gan Description This project will enhance and replace the existing fuel system to a new modern system. Location This project is located at the Corporation Yard, 41 Miles Avenue. Project Backgroun d The existing fuel system technology in place is outdated and not efficient Staff uses chip key technology to track user’s identification and mileage for each vehicle used manually . This has led to some issues with tracking and logging vehicle use data accurately . I f the data is not manually inputted properly, the data usage information is incorrect. This data is used to track vehicle usage as well as fuel data use. The new technology system will automatically track this data via a transmittal device that is inside each vehicle. The data will be tracked and transmitted wirelessly. This data will be sent to a database system that staff can manage and administer electronically. This new fuel replacement system will minimize the number of data errors, a nd allow staff to better manage vehicle and fleet operations more efficiently. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2 015/16 Operating Budget. E- 18
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects Project Components & Estimated Timeline Fall 201 5 Design Project d evelopment Winter 201 6 Bid process Project bidding & contract award Spring 2016 Construction Project construction Summer 2016 Completion Pr oject completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 75,000 $ -$ -$ -$ -$ 75,000$ TOTAL SOURCE OF FUNDS -$ -$ 75,000 $ -$ -$ -$ -$ 75,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 75,000 - - - - 75,000 TOTAL GFAR -$ -$ 75,000 $ -$ -$ -$ -$ 75,000$ TOTAL USE OF FUNDS -$ -$ 75,000 $ -$ -$ -$ -$ 75,000$ *Total FY 2014/15 Carryforward-$ FUEL SYSTEM ENHANCEMENTS 821-2304 E- 19
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects Project Name Former Library Building Roof Improvements Project Num ber 821 -2109 Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin Description This project will replace the roofing over the former library at the Civic Center. Location The project is located at the Civic Center, which is at 110 East Main Street. Project Background The Civic Center has undergone several significant repair projects in recent years, including plaza deck repairs, HVAC modifications, and roofing projects in 2002 over the Town Manager’s Office and Police departme nts. For the past few years, the former library wing has been vacant. Currently, the wing is undergoing a reconfiguration to house the Los Gatos Museum and the Friends of the Library. The roofing membrane over this section of the Civic Center is at least 25 years old and has reached the end of its serviceable life. This project will replace the roofing over the former library, thereby completing all roofing replacements at the Civic Center. Operating Budget Impacts The project will use staff time for cons truction management and inspection. The staff time for this project will be included in the department’s FY 2015/16 Operating Budget. E- 20
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects Project Components & Estimated Timeline Summer 201 5 Design Project d evelopment Winter 2015 Bid process Project bidding & contract award Spring 2016 Construction Project construction Summer 2016 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 90,000 $ -$ -$ -$ -$ 90,000$ TOTAL SOURCE OF FUNDS -$ -$ 90,000 $ -$ -$ -$ -$ 90,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - 90,000 - - - - 90,000 Site Acquisition & Preparation - - - - - - - Consultant Services - - - - - - - Project Construction Expenses - - - - - - - - TOTAL GFAR -$ -$ 90,000 $ -$ -$ -$ -$ 90,000$ TOTAL USE OF FUNDS -$ -$ 90,000 $ -$ -$ -$ -$ 90,000$ *Total FY 2014/15 Carryforward -$ FORMER LIBRARY BUILDING ROOF IMPROVEMENTS Project 821-2109 E- 21
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects Project Name Civic Center Improvements ** Project Number 821 -2111 Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin Description This project will make various improvements to the e xisting building infrastructure at the Civic Center. Location The project is located at the Civic Center, which is at 110 East Main Street. Project Background The Civic Center was designed and built about 50 years ago and the aging building infrastruct ure needs various improvements. Improvements include space re -configuration, installation of back -flow preventers, and other building improvements to maintain the space and efficient use of the existing structure. Operating Budget Impacts There will be no operating b udget impact as a result of this project. Project delivery costs for this project are included in the CIP project’s total cost. Project delivery costs are estimated at $8,750 or approximately 10% of the total project cost. E- 22
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects Project Components & Estimated Timeline Summer 2015 Design Project design & development Winter 2015 Bid Process Project bidding & contract award Spring 2016 Construction Project construction Summer 2016 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 150,000 $ -$ -$ -$ -$ 150,000$ TOTAL SOURCE OF FUNDS -$ -$ 150,000 $ -$ -$ -$ -$ 150,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 150,000 - - - - 150,000 TOTAL GFAR -$ -$ 150,000 $ -$ -$ -$ -$ 150,000$ TOTAL USE OF FUNDS -$ -$ 150,000 $ -$ -$ -$ -$ 150,000$ *Total FY 2014/15 Carryforward -$ CIVIC CENTER IMPROVEMENTS Project 821-2111 **Th is project was presented to Council as part of the Capital Improvement Program. The actual funding for this project is being held pending resolution of funding needs for the Almond Grove Street Reconstruction project. Should the funds necessary to comple te this project be re -allocated to the Almond Grove Street Reconstruction project, this project will be re -prioritized for completion in future budget years. E- 23
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects TOWN-WIDE Pr oject Name Energy Efficiency Upgrades Town -wide Project Number 821 -2008 Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin Description This project wil l perform various energy efficiency upgrades throughout Town owned facilities. Location This project location is Town -wide. Project Background This project will complete various improv ements in Town owned facilities, which will improve energy effic iency , resulting in cost savings over the long term. Once these improvements are completed, it can lead to an average 7 year payback on utility and operating expenses. Many of the existing fixtures and equipment throughout Town owned facilities are outda ted. A lthough these items are functional, they are not t he most energy efficient option at the current time . These funds are a placeholder for future work. After an energy efficiency audit has occurred, these funds will be used to make improvements at Town owned buildings. Some locations may include the Adult Recreation Center, the Police Operations Building, and Civic Center. A sample of various improvements will include low flow water fixtures, light motion sensors, and energy efficient equipment. Operating Budget Impacts There will be no operating budget impact as a result of this project. Project delivery costs for this project are included in the CIP project’s total cost. Project delivery costs are estimated at $3,000 or 2% of the total pr oject cost. E- 24
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects Project Components & Estimated Timeline Summer 201 6 Design Project design & development Fall 201 6 Bid Process Project bidding & contract award Winter 201 7 Construction Project construction Spring 201 7 Completion Project co mpletion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ -$ 25,000$ 25,000$ 25,000$ -$ 75,000$ TOTAL SOURCE OF FUNDS -$ -$ -$ 25,000$ 25,000$ 25,000$ -$ 75,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - - 25,000 25,000 25,000 - 75,000 TOTAL GFAR -$ -$ -$ 25,000$ 25,000$ 25,000$ -$ 75,000$ TOTAL USE OF FUNDS -$ -$ -$ 25,000$ 25,000$ 25,000$ -$ 75,000$ *Total FY 2014/15 Carryforward-$ ENERGY EFFICIENCY - TOWN WIDE Project 821-2008 E- 25
P UBLIC F ACILITIES P ROGRAM T own Infrastructure & Facilities Projects E- 26
P UBLIC F ACILITIES P ROGRAM Equipment Projects LOS GATOS-SARATOGA RD LOS GATOS BLVD E MAIN ST HWY 17 HWY 17 N SANTA CRUZ AV WINCHESTER BLVD BLOSSOM HILL RD LOS GATOS BLVD HWY 85 KENNEDY RD SHANNON RD LARK AV LOS GATOS-ALMADEN RD UNIVERSITY AV WEDGEWOOD KNOWLES A, B, C,D, F, H E, G P ROJECT LOCATIONS A Information System Upgrade B Audio / Video System Upgrade C Town -W ide Document Imaging Project D Tiburon CAD/RMS Upgrade E Engineering Document Archiving F Police Interoperability Radio Project G PPW Interoperability Radi o Project H Silicon Valley Interoperability Project (SVRIP) Service E - 27
P UBLIC F ACILITIES P ROGRAM Equipment Projects P ROGRAM S ECTION D IRECTORY P AGE 6101 Information System Upgrade E – 30 6001 Audio / Video System Upgrade E – 32 6003 Town -W ide Document Imaging Project E – 34 6302 Tiburon CAD/RMS Upgrade E – 3 6 2305 Engineering Document Archiving E – 38 2402 Police Interoperability Radio Project E – 4 0 2306 PPW Interoperability Radio Project E – 42 6305 Silicon Valley Interoperability Project (SVRIP) Service E – 4 4 E - 28
P UBLIC F ACILITIES P ROGRAM Equipment Projects The Equipment Pr ojects section contains Capital Improvement Program projects that prov ide new equipment; or replace , improve , or upgrade existing Town equipment. This section does not have ongoing equipment programs; all projects are considered one -time projects. One -time equipment capital improvement projects are prioritized based on service level considerations, available funding sources, project costs, and community impacts. Los Gatos does not have a designated funding source for new equipment or the replacement or upgrading of existing equipment; however , grants are pursued and utilized when available. E QUIPMENT P ROJECTS S UMMARY Carryforward Projects 6101Information System Upgrade 400,615 $ 74,385 $ -$ -$ -$ -$ 475,000 $ 6003Town-Wide Document Imaging Project 193,225 21,775 - - - - 215,000 6001Audio / Video System Upgrade 52,440 58,160 - - - - 110,600 6302Tiburon CAD / RMS Upgrade 28,000 42,000 - - - - 70,000 2306PPW Interoperability Radio Project - 150,000 - - - - 150,000 2305Engineering Document Archiving - 40,000 20,000 - - - 60,000 2402Police Interoperability Radio Project - 150,000 - - - - 150,000 New Projects 6305Silicon Valley Interoperability Project (SVRIP) Service Fee - 152,876 152,876 152,876 - - 458,628 Total Equipment Projects 674,281 $ 689,196 $ 172,876 $ 152,876 $ -$ -$ 1,689,228 $ Expended Through 2014/15 2015/16 Budget & Carryfwd*Total Budgeted 2016/17 Budget 2017/18 Budget 2018/19 Budget 2019/20 Budget Total FY 2014/15 Carryforward $516,320 E - 29
P UBLIC F ACILITIES P ROGRAM Equipment Projects Project N ame Information System Upgrade Project N umber 841 -6101 Department Finance Project M anager Finance Manager : Jennifer Callaway Description Th is project upgrades the Town’s existing financial/human resources information database, enhancing its reporting system and providing future web -based online services. This project will be coordinated with the u pgrade of the Town’s existing permit tracking system . Location The project will enhance the information systems used by the Finance , Human Resources , and Building D epartments . Purchased computer hardware will be located in the MIS Department , 110 E. Main Street . Project Background In FY 2008/09, staff completed a significant portion of a multi -year financial information system upgrade. This project involved the conversion of General L edgers, Payroll, Budget, and Human Resources module s , followed by the implementation of the Cashiering and Business License modules. Planned for FY 2015/16 is the final completion of the fixed asset module and continuation of electronic commerce, including online permitting and business license application s. Operating Budget Impacts The remaining project ba lance is estimated to be $74,385 . It is anticipated that the main tenance costs f or the Finance/Human Resources i nformation s ystem would be approximate ly $37,000 annually , which has been incorporated into the FY 2015/16 O perating B udget. E - 30
P UBLIC F ACILITIES P ROGRAM Equipment Projects Project Components & Estimated Timeline Fall 201 5 System Implementation Develop and test fixed assets and electronic commerce functions . Spring 201 6 System Implementation Implementation of electronic commerce, including applicable online permits and business license applications . Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR Transfer from MIS 391,831$ 8,784$ 74,385 $ -$ -$ -$ -$ 475,000$ TOTAL SOURCE OF FUNDS 391,831$ 8,784$ 74,385 $ -$ -$ -$ -$ 475,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services 391,831 8,784 74,385 - - - - 475,000 Project Construction Expenses - - - - - - - - TOTAL GFAR 391,831$ 8,784$ 74,385 $ -$ -$ -$ -$ 475,000$ TOTAL USE OF FUNDS 391,831$ 8,784$ 74,385 $ -$ -$ -$ -$ 475,000$ *Total FY 2014/15 Carryforward74,385$ INFORMATION SYSTEM UPGRADE Project 841-6101 E - 31
P UBLIC F ACILITIES P ROGRAM Equipment Projects Project N ame Audio / Video System Upgrade Project Number 841 -6001 Department Town M anager Project Manager MIS Manager : Chris Gjerde Description This project provides for the replacement and/or upgrade of Council Chamber video , audio/visual, and other applicable equipment used for televised and non -televised public meetings. Locati on Th e video production system is located in the a udio/v ideo equipment room at the Civic Center, 110 E. Main Street, and involves various electronic equipment required to cablecast public meetings and make presentations. Project Background In FY 2008/0 9, the audio/visual equipment located in the Town Council Chambers was upgraded to ensure quality presentations. The maintenance of the video production equipment is now the responsibility of KCAT, who receives Public, Educational, and Governmental (PEG) fees , provided by local cable operators for this purpose. The remaining funds in this project will be used to replace and/or upgrade the Town’s A/V equipment in the Council Chambers, as needed. Staff will also explore the availability of additional audio /visual meeting management enhancements. This Audio/Video System Upgrade project is funded in the GFAR Fund. Operating Budget Impacts It is unknown at this time which replacements or upgrades will be required during FY 2015/16 . Staff oversight of th is project will be included in the FY 2015/16 Op erating B udget. E - 32
P UBLIC F ACILITIES P ROGRAM Equipment Projects Project Components & Estimated Timeline FY 15/16 Monitoring As needed. Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR 52,440$ -$ 58,160 $ -$ -$ -$ -$ 110,600$ TOTAL SOURCE OF FUNDS 52,440$ -$ 58,160 $ -$ -$ -$ -$ 110,600$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment 52,440 - 58,160 - - - - 110,600 Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - - - - - - - TOTAL GFAR 52,440$ -$ 58,160 $ -$ -$ -$ -$ 110,600$ TOTAL USE OF FUNDS 52,440$ -$ 58,160 $ -$ -$ -$ -$ 110,600$ *Total FY 2014/15 Carryforward58,160$ AUDIO / VIDEO SYSTEM UPGRADE Project 841-6001 E - 33
P UBLIC F ACILITIES P ROGRAM Equipment Projects Project N ame Town -W ide Document Imaging Project Project Number 84 1 -6 003 Department Community Development /Police Project Manager Assistant Planning Manager: Joel Paulson Description This is the continuation of the first phase of a Town -w ide project to convert existing microfiche and paper files to electronic storage a nd provide desktop access . Location Town of Los Gatos Civic Center complex , 110 E. Main Street and the Town of Los Gatos Police Operations Building , 15900 Los Gatos Boulevard . Project Background The Community Development and Police Department s have a n immediate need to provide electronic storage and retrieval of many archived documents. The electronic retrieval system will allow immediate access to all building and planning files for members of the Community Development D epartment via desktop access. Police D epartment personnel will also have immediate access to all police reports from both the police headquarters building and the police operations building via desktop access. Following implementation by these two departments, priorities will be identified to expand document imaging to other departments , subject to available funding . Operating Budget Impacts The Community Development D epartment collects permit fees, a portion of which will be used to offset some costs for document storage. Initial ly, the Community Development and P olice D epartment s w ill share any ongoing maintenance costs proportionally , which will be identified in each department ’s budget. As other departments begin to use the system, maintenance costs will be distributed equitab ly. E - 34
P UBLIC F ACILITIES P ROGRAM Equipment Projects Project Components & Estimated Timeline FY 2015/16 Production Continue document con version of Building and Planning Division files . Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR Transfer from MIS 193,225$ -$ 21,775 $ -$ -$ -$ -$ 215,000$ TOTAL SOURCE OF FUNDS 193,225$ -$ 21,775 $ -$ -$ -$ -$ 215,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses 193,225 - 21,775 - - - - 215,000 TOTAL GFAR 193,225$ -$ 21,775 $ -$ -$ -$ -$ 215,000$ TOTAL USE OF FUNDS 193,225$ -$ 21,775 $ -$ -$ -$ -$ 215,000$ *Total FY 2014/15 Carryforward21,775$ TOWN-WIDE DOCUMENT IMAGING PROJECT Project 841-6003 E - 35
P UBLIC F ACILITIES P ROGRAM Equipment Projects Project N ame Tiburon CAD/RMS Upgrade Project Number 841 -6302 Department Police Project Manager Lieutenant JR Langer Description This project will u pgrade the existing Police Tiburon CA D/RMS system through a cooperative agreement with the City of Sunnyvale Department of Public Safety. Location Town of Los Gatos Civic Center complex, 110 E. Main Street and the Town of Los Gatos Police Operations Building , 15900 Los Gatos Boulevard . Project Background Since 1993, the Police Department has relied on a computer aided dispatch (CAD) and records m anagement system (RMS) for all police operations. The current software provider, Tiburon, is in the process of upgrading its systems to a more contemporary .NET platform, resulting in the phase -out of older UNIX -based systems. Working in partnership wi th the City of Sunnyvale Department of Public Safety, the Police Department concluded that it would be mutually beneficial to upgrade and combine both d epartments’ operating systems in order to share real -time information with the potential to expand the s ystem to other law enforcement agencies in the future. The City of Sunnyvale Department of Public Safety and the Police Department upgraded the computer aided dispatch (CAD) in February 2013. T he records management system (RMS) was scheduled to be upgrad ed in December 2014 ; however the current software provider, Tiburon, experienced some delays in the development of their upgraded RMS. In March 2015, Tiburon was purchased by TriTech Software Systems . Staff is working with the new company to establish timelines and options for an upgraded RMS. Operating Budget Impacts Contract negotiations will continue with the new company, TriTech Software Systems, to determine future maintenance costs, including system enhancement and training. Prior maintenance c osts incurred by the Town, prior to the agreement with the City of Sunnyvale Department of Public Safety, were $70,000 annually. In FY 2014/15 with the new CAD and the old RMS maintenance costs totaled $40,000, a 43% reduction in maintenance costs. E - 36
P UBLIC F ACILITIES P ROGRAM Equipment Projects Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR - Transfer from MIS 28,000$ -$ 42,000 $ -$ -$ -$ -$ 70,000$ TOTAL SOURCE OF FUNDS 28,000$ -$ 42,000 $ -$ -$ -$ -$ 70,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment 28,000 - 42,000 - - - - 70,000 Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - - - - - - - TOTAL GFAR 28,000$ -$ 42,000 $ -$ -$ -$ -$ 70,000$ TOTAL USE OF FUNDS 28,000$ -$ 42,000 $ -$ -$ -$ -$ 70,000$ *Total FY 2014/15 Carryforward42,000$ TIBURON CAD / RMS UPGRADE Project 841-6302 Project Components & Estimated Timeline Winter 2013 Phase I –System Implementation CAD Design & Implementation Spring 201 4 Phase I - Completion Mobile unit replacement included all new MDCs in patrol vehicles, new software and new functionality for offic ers in the field Summer 2015 Phase II – System Implementation RMS Design and Implementation Summer 2016 Phase II -Completion Go -live on new RMS E - 37
P UBLIC F ACILITIES P ROGRAM Equipment Projects HWY 9 E MAIN ST HWY 17 N SANTA CRUZ AV UNIVERSITY AV Project N ame Engineering Document Archiving Project N umber 821 -2305 Department Parks & Public Works Project Manager Town Engineer : Lisa Petersen Description This project will scan and archive all e ngineering record documents such as as -builts, federal and state funded capital improvement projects, and recorded documents, all of which are currently stored in paper format. Location This project is located at the Engineering Services office, which is at 41 Miles Avenue. Project Background Currently, most files are kept in a hard copy format in the Engineering Services office. These hard copies have become damaged due to age and need to be preserved through archiving in order to maintain pertinent rec ords. By digitally archiving these documents, searching through records becomes much more efficient. The documents to archive will be as -builts, federal and state funded capital improvement project files and recorded documents. It is anticipated that this project will be implemented over the next three fiscal years, starting in FY 2014/15 and completion estimated in FY 2016/17. Operating Budget Impacts This project will use staff time for management. The staff time for this project is included in the FY 2 015/16 Operating Budget. E - 38
P UBLIC F ACILITIES P ROGRAM Equipment Projects Project Components & Estimated Timeline Summer 201 5 Design Project d evelopment Fall 201 5 Bid process Project bidding & contract award Spring 2017 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 40,000 $ 20,000$ -$ -$ -$ 60,000$ TOTAL SOURCE OF FUNDS -$ -$ 40,000 $ 20,000$ -$ -$ -$ 60,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 40,000 20,000 - - - 60,000 TOTAL GFAR -$ -$ 40,000 $ 20,000$ -$ -$ -$ 60,000$ TOTAL USE OF FUNDS -$ -$ 40,000 $ 20,000$ -$ -$ -$ 60,000$ *Total FY 2014/15 Carryforward20,000$ ENGINEERING DOCUMENT ARCHIVING Project 821-2305 E - 39
P UBLIC F ACILITIES P ROGRAM Equipment Projects Project N ame Police Interoperability Radio Project Project N umber 821 -2402 Department Police Project Manager Lieutenant JR Langer Description This project will update the existing police radio system to be compatible with the regional interoperability requirements. The project will replace current mobile and portable radios with new digital P25 compliant equipment using a 700 Mhz. spectrum. Location This project is located at Police Administration Building. Project Background Santa Clara County is moving forward with an aggressive program for regional interoperability of public safety communications for police and f ire services across all jurisdictions. The Town’s Police Department has taken steps to update their radio system to be compatible with this regional interoperability requirement. The Police Department is working with other County law enforcement agencies to obtain best possible pricing for the mobile and portable radios. The Police Department in advance of the upgrade of the existing police radio system moved forward with Communications Center upgrades that will be compatible with the upgraded police radio system. New digital radio consoles were installed in November 2014 and were purchased through an agreement with the County of Santa Clara to obtain the best pricing. The Police Department is working with other County law enforcement agencies to obtain best possible pricing for the mobile and portable radios. Operating Budget Impacts Staff oversight of this project will be included in the FY 2015/16 Operating Budget. E - 40
P UBLIC F ACILITIES P ROGRAM Equipment Projects Project Components & Estimated Timeline Winter 2015 Bid process Pr oject bidding & contract award Summer 201 6 Completion Project completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 150,000 $ -$ -$ -$ -$ 150,000$ TOTAL SOURCE OF FUNDS -$ -$ 150,000 $ -$ -$ -$ -$ 150,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 150,000 - - - - 150,000 TOTAL GFAR -$ -$ 150,000 $ -$ -$ -$ -$ 150,000$ TOTAL USE OF FUNDS -$ -$ 150,000 $ -$ -$ -$ -$ 150,000$ *Total FY 2014/15 Carryforward150,000$ POLICE INTEROPERABILITY RADIO PROJECT Project 821 -2402 E - 41
P UBLIC F ACILITIES P ROGRAM Equipment Projects Project N ame PPW Interoperability Radio Project Project N umber 821 -2306 Department Parks & Public Works Project Manager Superintendent: Steve Regan Description This project will update the existing public works radio system to be compatible with the regional interoperability requirements. Location This project is located at Parks and Public Works, which is at 41 Miles Avenue. Project Background Santa Clara County is moving forward with an aggressive program for regional interoperability of public safety communications for police and fire services across all jurisdictions. The Town’s Police Department has taken steps to update their radio system to be compatible with this regional interoperability requirement. The Parks and Public Works Department staff also uses a similar radio system in order to communicate with public safety officials and require it as part of day -day operations. In order to be compatible with these radio system changes, this department’s radio system must also be updated. Operating Budget Impacts Staff oversight of this project will be included in the FY 2015/16 Operating Budget. E - 42
P UBLIC F ACILITIES P ROGRAM Equipment Projects Project Components & Estimated Timeline Winter 2015 Bid process Project bidding & contract award Summer 201 6 Completion Project completio n Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 150,000 $ -$ -$ -$ -$ 150,000$ TOTAL SOURCE OF FUNDS -$ -$ 150,000 $ -$ -$ -$ -$ 150,000$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 150,000 - - - - 150,000 TOTAL GFAR -$ -$ 150,000 $ -$ -$ -$ -$ 150,000$ TOTAL USE OF FUNDS -$ -$ 150,000 $ -$ -$ -$ -$ 150,000$ *Total FY 2014/15 Carryforward150,000$ PPW INTEROPERABILITY RADIO PROJECT Project 821 -2306 E - 43
P UBLIC F ACILITIES P ROGRAM Equipment Projects Project Name Silicon Valley Radio Interoperability Project (SVRIP) Police Radio System Infrastructure Pr oject Number 841 -6305 Department Police Project Manager Lieutenant JR Langer Description This project will update the existing police radio system infrastructure to be compatible with the regional interoperability requirements. Location Town of Los Gatos Civic Center Complex, 110 E Main Street and the Town of Los Gatos Police Operations Building, 15900 Los Gatos Boulevard. Project Background The Silicon Valley Radio Interoperability Authority (SVRIA) in conjunction with the City Managers Associati on and the County Chief’s Association is moving towards a program for regional interoperability of public safety communications for police, fire services and Public Works across all jurisdictions. The Police Department , in conjunction with other public sa fety age ncies within Santa Clara County,will be contributing to radio system infrastructure for a period of 3 years to allow for interoperability of public safety communications regionally. Operating Budget Impacts Staff oversight of this S VRIA project will be included in the FY 2015/16 Operating Budget. E - 44
P UBLIC F ACILITIES P ROGRAM Equipment Projects Project Components & Estimated Timeline Summer 2015 Design Project d evelopment Winter 2015 Bid process Project bidding & contract award Summer 2018 Completion Projec t completion Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR -$ -$ 152,876 $ 152,876$ 152,876$ -$ -$ 458,628$ TOTAL SOURCE OF FUNDS -$ -$ 152,876 $ 152,876$ 152,876$ -$ -$ 458,628$ Prior Yrs Actuals 2014/15 Estimated 2015/16 Budget 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed 2019/20 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 152,876 152,876 152,876 - - 458,628 TOTAL GFAR -$ -$ 152,876 $ 152,876$ 152,876$ -$ -$ 458,628$ TOTAL USE OF FUNDS -$ -$ 152,876 $ 152,876$ 152,876$ -$ -$ 458,628$ *Total FY 2014/15 Carryforward-$ SILICON VALLEY INTEROPERABILITY PROJECT (SVRIP) SERVICE Project 841-6305 E - 45
P UBLIC F ACILITIES P ROGRAM Equipment Projects E - 46
Reference
R EFERENCE S ECTION Glossary of Terms Accrual Basis Accounting - Under this accounting method, transactions are recognized when they occur, regardless of the timing of related cash receipts and disbursements. Adoption - Formal action by the Town Council which sets the spending limits for t he fiscal year. The Town's budget is adopted by Council resolution. Appropriation - An authorization made by the Town Council that permits officials to incur obligations against and to make expenditures of government resources. Appropriations are typical ly granted for a one-year period. Audit - Prepared by an independent Certified Public Accountant (CPA), the primary objective of an audit is to determine if the Town's Financial Statements present fairly the Town's financial position and results of operations in conformity with generally accepted accounting principles. In conjunction with its performance of an audit, it is customary for an independent auditor to issue a Management Letter stating the adequacy of the Town's internal controls as well as reco mmending improvements to the Town's financial management practices. Bonds - A bond is a written promise to pay a specified sum of money (called the face value or princip al amount) at a specified date or dates in the future (called th e maturity date) together with period interest at a specified rate. Bonds are typically used to finance capital facilities. Budget - As the Town's financial operating plan for the fiscal year, the budget displays the estimated expend itures (costs) for providing services and the estimated sources of revenue (income) to pay for them. Once the Town Council adopts the budget, the total becomes the maximum spending limit. Los Gatos' budget encompasses fiscal year (July 1 through June 30). Budget Amendment - The Council has the sole responsibility for adopting the Town's budget, and may amend or supplement the budget at any time after adoption. The Town Manager has the authority to approve administrative adjustments to the budget as outl ined in the Financial and Administrative Policies set by Council. Budget Document - The official financial spending and resource plan submitted by the Town Manager and adopted by the Town Council explaining the approved budget to the public and Town Counc il. Budget Message - Included in the opening section of the budget, the Budget Messag e provides the Council and the p ublic with a general summary of the most important aspects of the budget, comparative data from previous fiscal years, goals and objective s, and the views and recommendations of the Town Manager. Budget Overview - This section provides an overview of the changes adopted in the budget. Additionally, the significant impacts of budgetary changes are outlined along with dollar amounts (increase/decrease). Budget Policies - General and specific guidelines adopted by the Council that govern the financial plan's preparation and administration. F -1
R EFERENCE S ECTION Glossary of Terms Capital or Community Improvements - Capital or community improvements are major construction, acqui sition , or maintenance/repair projects. Typical examples of major construction would include new street improvements, park development , and public buildings. Acquisition includes land for parks and open space. Major maintenance/repairs may include stree t resurfacing or modifications to public buildings. Capital Improvement Program (CIP) - The plan or schedule of expenditures for major construction of roads, sidewalks, Town facilities , and/or park improvements and for the purchase of equipment. The Town of Los Gatos' CIP follows a five -year schedule. Although the Town adopts the CIP budget in a process which is separate from the adoption of the budget, the budget incorporates the first year of the five -year CIP. Capital Project s Fund - In governmental accounting, a fund that accounts for financial resources to be used for the acquisition or construction of capital facilities. The total cost of a capital project i s accumulated in a single expenditures account which accumulates un til the project is completed, at which time the fund ceases to exist. Capital Outlay - Expenditures which result in the acquisition of or additions to fixed assets. Examples include land, buildings, machinery, equipment, and construction projects. Capita l Assets – See “Fixed Assets.” Cash Basis Accounting - A basis of accounting under which transactions are recognized only when cash is received or disbursed. CDBG (Community Development Block Grant) - Federal grant funds distributed from the U.S. Departm ent of Housing and Urban Development that are passed through to the Town. The Town primarily uses these funds for housing rehabilitation, public improvements, and local social programs. Construction Tax - A construction tax i s imposed upon the construction of any building, portion of a building, or a mobile home lot. Construction by definition means either new construction or enlargement. The taxes imposed are based upon a set rate per square foot as follows: a) Capital Improvement Tax - $0.18 for each square foot of building addition or alteration b) Underground Utility Tax - $0.18 for each square foot of building addition or alteration c) Park Fund Tax - $0 .04 for each square foot of building addition or alteration Contingency - A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. Contingent Liabilities - Items which may become liabilities of the Town but are undetermined at a given date, such as pending lawsuits, unsettled disputed claims, unfilled purchase orders , and uncompleted contracts. Contract Services - Services provided to the Town from the private sector or other public agencies. F -2
R EFERENCE S ECTION Glossary of Terms C ontributed Capital - Resources which are extremely restricted for the acquisition or construction of capital assets. This category includes, but is not limited to, capital grants, residual equity transfers in , and contributions from developers. Cost Allocation - A fair and equitable methodology for identifying and distributing direct and indirect cost from a service provider to the service consumer. In the Town’s case, the general fund is the service provider and the external funds are the service consumer. Deficit - The excess of liabilities over assets. Department - A major organizational unit of the Town that has been assigned overall management responsibility for an operation or a group of related operations within a functional area. Developer Fees and Permits - Fees that are charged for various development -related services or permits based u pon actual cost to the Town for providing the service or permit. Documentary Transfer Tax - Imposed on the transfer of real property, exclusive of any lien or encumbrance. The Town receives 50% of such revenue collected by Santa Clara County. Encumbranc e - Commitment against an approved budget for unperformed (executory) contract for goods or services. Encumbrances cease when the obligation is paid or otherwise terminated. A purchase order is a common encumbrance. Expenditure - The outflow of funds paid or to be paid for an asset obtained or goods and services obtained. An encumbrance is not an expenditure; an encumbrance reserves funds to be expended. Fiscal Year - A 12 -month period to which the annual operating budget applies and at the end of which the Town determines its financial position and results of its operations. The Town’s fiscal year runs from July 1 to June 30. Five -Year Financial Forecast - Estimates of future revenues and expenditures to help predict the future financial condition of the community. Fixed Assets - Assets which are intended to be held or used for a long term, such as land, buildings, improvements other than buildings, machinery and equipment. Fund - An independent fiscal and accounting entity wit h a self -balancing set of accounts in which financial transactions relating to revenues, expenditures, assets , and liabilities are recorded . F unds other than the General Fund typically ha ve a unique funding source and purpose. Establishing funds enables the T own to account for the use of restricted revenue sources and carry on specific activities or pursue specific objectives. Fund Accounting - System used by non -profit organizations, particularly governments. Since there is no profit motive, accountability is measured instead of profitability. The main purpose is stewardship of financial resources received and expended in compliance with legal requirements. Fund Balance - Also known as financial position, fund balance is the excess of current assets ove r current liabilities, and represents the cumulative effect of revenues and other financing sources over expenditure and other financing uses. F -3
R EFERENCE S ECTION Glossary of Terms GAAP - (Generally Accepted Accounting Principles) - Uniform standards for financial accounting and reporting. T hey govern the form and content of the basic financial statements of the Town. Gas Tax Fund - The Gas Tax Fund is used to account for revenues and expenditures apportioned under the Streets and Highways Code of the State of California. Expendit ures may be made for any street -related purpose in the Town’s system of streets. General Fund - In governmental accounting, fund used to account for all assets and liabilities of a non -profit entity, except those particularly assigned for other purposes in another more specialized fund. The General Fund is the primary operating fund of the Town. General Government – Includes offices and departments to support the Town Council, Town Clerk, Town Manager, Town Attorney, Town Treasurer, Human Reso ures , Finance, Community Development , Police, Parks and Public Works, and Library functions. General Liability Self Insurance Fund - The General Liability Self Insurance Fund is used to provide the Town with liability and property insurance. Coverage is p rovided through the Town’s participation in a joint powers agreement through the Association of Bay Area Governments (ABAG). Grant - External contribution, and/o r gift of cash, or other asset typically from another governmental entity to be used or expended for a specific purpose, activity, or facility. An example is Community Developmen t Block grant funding from the f ederal government. Housing Set -Aside Fund – This f und is used to account for the Redevelopment Agency’s 20% set -aside property tax increme nt revenues and the associated expenditures to be used for increasing or improving low and moderate income housing. Improvements - Buildings, structures , or attachments to land such as sidewalks, trees, drives, tunnels, drains, and sewers. Intergovernmen tal Revenue - Revenue received from other governmental agencies and municipal ities, such as grants from the state or federal government. Inter -Fund Transfers - When the Town moves money between its various funds, it makes an inter -fund transfer, referred to as “transfers in ” and “transfers -out.” In aggregate, transfers in and out offset each other for the fiscal year. Levy - (Verb) To impose taxes, special assessments , or service charges for the support of governmental activities. (Noun) The total amount of taxes, special assessments , or service charges imposed by Santa Clara County levying property taxes. Licenses and Permits - Revenues earned by the issuance of licenses or permits levied in accordance with the benefits conferred by the license or permit. Lighting and Landscape Fund - The Town has formed six landscape and lighting district funds established by written consent of the property owners owning all of the property within the boundaries of the district. F -4
R EFERENCE S ECTION Glossary of Terms Objective - A s tatement of specific direction, purpose, or intent based on the needs of the community and the goals established for a specific program or service level. Ordinance - A formal legislative enactment by the Town Council. It has the full force and effect of law within Town boundaries unless pre -empted by a higher form of law. An Ordinance has a higher legal standing than a Resolution and is typically codified in a Town's municipal code. Operating Budget - The operating budget is the primary means by which most of the financing of acquisition, spending , and service delivery activities of a government are controlled. The use of annual operating budgets is required by law. Personnel - Town staff. Program - As subdivisions of departments, programs are budgetary or organizational units of government with limited sets of work responsibilities within their respective departments. Programs also serve to increase budgetary accountability. Los Gatos' budget is compiled on a program basis . P roperty Tax – A tax Imposed on real property (land and permanently attached improvements). The tax is based upon the assessed value of such property. The tax rate may not exce ed 1% of assessed value. Reserve - An account used to indicate that a portion of fund equity is designated , undesignated, or legally restricted for a specific purpose. Resolution - A special order of the Town Council , which has a lower legal standing than an ordinance. Resources - Total amounts available for appropriation includi ng estimated revenues, inter -fund transfers, and beginning fund balances. Revenue - Sources of income which the Town receives during a fiscal year. Examples of revenue include taxes, intergovernmental grants, charges for services, resources forward ed fr om the prior year, operating transfers for other funds, and other financing sources such as the proceeds derived from the sales of fixed assets. Revenue Estimate - A formal estimate of how much revenue will be earned from a specific revenue source for som e future period; typically, a fiscal year. Road Impact Fees - Pursuant to Article III of Chapter 15 of the Town Code, the Town col lects road impact fees to finance road construction and maintenance projects throughout the t own. Artic le IX of Chapter 15 authorizes the establishment of special fund accounts known as Road Impact #1, Road Impact #2, and Road Impact #3, into which all such fees are deposited. Because the road systems generally follow drainage patterns, the existing drainage basin map boundaries are used to track and expend funds for road construction and maintenance. The amount of each fee collected is based on an estimate of the weight of the loads to be hauled to or from the project and the weight of heavy vehicles t o be used in connection with the project. The fee is collected for Building Permits, Grading and Landscape Permits, Improvement Contracts, and Encroachment P ermits. Money collected from such fees is to be used solely for desig n, construction, and repair of T own streets and installation of sidewalk curb cut ramps when such a requirement is triggered by the level of work as provided by the Americans with Disabilities Act, within the prescribed area. Projects will be brought forward on an as-needed basis. F -5
R EFERENCE S ECTION Glossary of Terms SA Trust Fund – Fund used to account for the proceeds of notes, and other forms of indebtedness, and the expenditure of these funds to pay the debt, administrative services and projects with the specified boundaries of the Successor Agency of the Town of Los Gatos Redevelopment Agency. Sales Tax – 1% of taxable sales is returned to the Town by the State Board of Equalization on a monthly direct deposit basis. Under the “Triple Flip ” agreement, 0 .25% of the 1% is now received in association with property tax, but remains sales tax in substance. Special Revenue Fund - In governmental accounting, a fund used to account for the proceeds of a special revenue source (other than special assessments, expandable trusts, or for major capital projects) that are leg ally restricted to expenditure for a specified purpose. Service Charge - Charges for specific services rendered. Services and Supplies - Expenditures for services and supplies which are directly related to a department's primary service activities. Stat e Gas Tax Funds - Portions of the tax rate per gallon levied by the State of California on all gasoline purchases are allocated to cities throughout the state. These funds are restricted to expenditures for transit and street -related purposes. Supplementa l Appropriation - An appropriation approved by the Council after the initial budget is adopted. Taxes - Compulsory charges levied by the Town, county, or s tate governments for the purpose of financing services performed for the community’s benefit. Town Code - A legal compilation of Town Council -approved ordinances currently in effect. The code defines Town policy with respect to areas such as planning, etc. Transfers In/Out - Money transferred from one Town fund to another. Differs from revenues and expenses - see definition of these terms, above. F -6
R EFERENCE S ECTION Index Financial Summaries – b y Fund Total CIP Fund Summary ................................................................................................................ B – 9 Fund 411 - GFAR Fund ...................................................................................................................B – 10 Fund 471 – Traffic Mitigation Fund ................................................................................................B – 12 Fund 421 – Grants Fund ..................................................................................................................B – 14 Fund 461/462/463 – Storm Basin Fund s .........................................................................................B – 16 Fund 472 – Utility Underground Fund ............................................................................................B – 18 Fund 481 – Gas Tax Fund ...............................................................................................................B – 20 Financial Summaries – by Program Streets Program ................................................................................................................................B – 5 Parks Program ..................................................................................................................................B – 6 Public Facilities Program .................................................................................................................B – 6 Glossary ................................................................................................................................................ F – 1 FY 2014/15 Completed CIP Proj ects ................................................................................................... A – 13 Park s Program - Park Improvement Projects Blossom Hill Park Upgrades .......................................................................................................... D – 6 Blossom Hill Park Restroom Rehabilitation ................................................................................... D – 8 Oak Meadow Park Upgrades .......................................................................................................... D – 10 Parks Playground Fibar Project ...................................................................................................... D – 12 Plaza Park Improvements ............................................................................................................... D – 14 Park Rehabili tation – Bachman Park .............................................................................................. D – 16 Worcester Park ................................................................................................................................ D – 18 Blossom Hill Park – Little League Backstop .................................................................................. D – 20 Park s Program – Trail Improvement Projects Open Space Trail Upgrades ............................................................................................................ D – 26 Los Gatos Creek Trail Park Improvements at Charter Oaks .......................................................... D – 28 Public Faciliti es Program – Infrastructure Projects Town Beautification Projects .......................................................................................................... E – 6 O ld Library Re -use Project ............................................................................................................. E – 8 HVAC Upgrades – Old Library ....................................................................................................... E – 10 Building Replacement at Corporation Yard .................................................................................... E – 12 Civic Center Build ing Energy Efficiency Measures ........................................................................ E – 14 Town Digital Aerial Photograph/Topographic Map ........................................................................ E – 16 Fuel System Enhancements ............................................................................................................. E – 18 Former Library Building Roof Improvements ................................................................................. E – 20 Civic Center Improvements ............................................................................................................. E – 22 Energy Efficiency Upgrades Town -wide ........................................................................................ E – 24 Public Facilities Program – Equipment Projects Information System Upgrade ........................................................................................................... E – 30 Audio / Video System Upgrade ....................................................................................................... E – 32 F -7
R EFERENCE S ECTION Index Town -Wide Document Imaging Project ......................................................................................... E – 34 Tiburon CAD/RMS Upgrade ........................................................................................................... E – 36 Engineering Document Archiving ................................................................................................... E – 38 Police Interoperability Radio Project ............................................................................................... E – 40 PPW Interop erability Radio Project ................................................................................................ E – 42 Silicon Valley Radio Interoperability Project (SVRIP) Police System Infrastructure .................... E – 44 Streets Program - Bridge Projects Quito Road - Bridge Replacement ................................................................................................... C – 84 Street Program - Street Improvement Projects Winchester Boul evard / Lark Avenue Intersection Improvements ..................................................C – 40 Downtown Parking Sign Enhancements .......................................................................................... C – 42 Highway 9 / University Avenue Intersection Improvements. .......................................................... C – 44 Los Gatos Boulevard / Shannon Road Improvements .....................................................................C – 46 Monument Control Network Update ............................................................................................... C – 48 Downtown Parking Lots Seal Coat & Restriping ............................................................................ C – 50 Hernandez Avenue Storm Drain Improvements ..............................................................................C – 52 Los Gatos Boulevard / Lark Avenue Intersection Improvements ................................................... C – 54 Blossom Hill Road / Cherry Blossom Lane Intersection Improvements ......................................... C – 56 224 West M ain Property Acquisition (Parking Lot 6) ..................................................................... C – 58 Parking Lot 4 Repair & Waterproofing ........................................................................................... C – 60 Sidewalk Improvements/ Shannon Road /Los Gatos Boulevard / Cherry Blossom Lane ............... C – 62 Stonybrook Road & Kennedy Road Sidewalk Improvements ........................................................ C – 64 Intersection Safet y & Traffic Flow Improvements .......................................................................... C – 66 Sidewalk Improvements – Multiple Locations ................................................................................ C – 68 Frank Ave Storm Drain Improvements ........................................................................................... C – 70 Montebello Way Island Removal .................................................................................................... C – 72 LED Streetlights .............................................................................................................................. C – 74 Pageant Way Parking Lot Reconstruction ....................................................................................... C – 76 Utility Undergroundi ng Improvements ........................................................................................... C – 78 Streets Program - Street Reconstruction & Resurfacing Projects Street Repair & Resurfacing ............................................................................................................C – 6 A lmond Grove Street Rehabilitation Project ..................................................................................C – 8 Pavement Rehabilitation – Crack Seal ............................................................................................. C – 10 Hillside Road Repair & Resurfacing P roject ................................................................................... C – 12 Streets Program - Street Repairs, Maintenance & Safety Projects Traffic Calming Projects ..................................................................................................................C – 18 Curb, Gutter & Sidewalk Maintenance ............................................................................................ C – 20 Retaining Wall Repairs .................................................................................................................... C – 22 Annual Street Restriping .................................................................................................................. C – 24 Public Access Infrastructure Improvement Projects ........................................................................ C – 26 F -8
R EFERENCE S ECTION Index Guardrail Replacement Projects ...................................................................................................... C – 28 Electrical Panel Replacement on Pageant Way ............................................................................... C – 30 Crosswalk Improvements at Santa Cruz Ave/Blossom Hill Rd ...................................................... C – 32 Crosswalk Lighting Upgrades ......................................................................................................... C – 34 Town Manager’s Message ................................................................................................................... A – 1 F -9
R EFERENCE S ECTION Index F -10