M08-18-2015
Town Council Meeting 09/01/15
Item #1
MINUTES OF THE TOWN COUNCIL/PARKING AUTHORITY MEETING
AUGUST 18, 2015
The Town Council of the Town of Los Gatos conducted a Special Meeting on Tuesday,
August 18, 2015, to hold a Closed Session at 5:00 p.m., a Study Session at 6:00 p.m.,
and a Regular Meeting at 7:00 p.m.
CLOSED SESSION – 5:00 P.M.
CS-1 PUBLIC EMPLOYEE APPOINTMENT
[Government Code Section 54957(b)(1)]
Title: Town Manager
CS-2 CONFERENCE WITH LABOR NEGOTIATOR
(Government Code Section 54957.6)
Town Negotiator: Rumi Portillo, Human Resources Director
Unrepresented Employee: Town Manager
STUDY SESSION – 6:00 P.M.
ROLL CALL
Present: Mayor Marcia Jensen, Vice Mayor Barbara Spector, Council Member Steve
Leonardis, Council Member Rob Rennie, Council Member Marico Sayoc.
Absent: None.
VERBAL COMMUNICATIONS
There were no verbal communications.
FY 2015-2016 Department Work Plans
Review and discuss the departmental work plans
a.
Offer suggestions for improving how this information is reported
b.
Les White, Interim Town Manager, presented the staff report.
Council discussed the matter.
STUDY SESSION ADJOURNED
Study session adjourned at 6:54 p.m.
BUSINESS MEETING CALLED TO ORDER AT 7:00 P.M.
ROLL CALL
Present: Mayor Marcia Jensen, Vice Mayor Barbara Spector, Council Member Steve
Leonardis, Council Member Rob Rennie, Council Member Marico Sayoc.
Absent: None.
PLEDGE OF ALLEGIANCE
Anjali Manish Vaidya led the Pledge of Allegiance. The audience was invited to
participate.
PRESENTATIONS
Mayor Jensen presented the Small Business, Big Applause commendation T-Birds
Pizza. Faris Monshin thanked the Town and Council for their support.
CLOSED SESSION REPORT
Robert Schultz, Town Attorney, stated Council met in Closed Session as duly noted on
the agenda and there is no report.
COUNCIL/TOWN MANAGER REPORTS
Council Matters
- Council Member Rob Rennie stated he attended the Mid-Peninsula Open Space
District’s Legislators, the Cities Association meeting, and as President of Los Gatos
Morning Rotary, he hosted Senator Beall who spoke at their last meeting.
- Vice Mayor Barbara Spector stated she attended the Art in the Council Chambers
(AICC) reception along with Mayor Marcia Jensen and Council Member Steve
Leonardis, and the promotional ceremony for two Los Gatos-Monte Sereno Police
officers.
- Mayor Marcia Jensen stated she has been conducting media outreach regarding
traffic, and participated in orientation for new student Youth Commissioners.
- Council Member Steve Leonardis stated he chaired the West Valley Sanitation
District (WVSD) Board of Directors meeting.
- Council Member Marico Sayoc stated she attended the Association of Bay Area
Governments (ABAG) meeting, the San Jose Water Company drought meeting, and
the Los Gatos-Monte Sereno Police promotional ceremony.
Manager Matters
- Les White, Interim Town Manager, Matt Morley, Parks and Public Works Director,
and Captain Michael D’Antonio, provided an update on the pilot steps being taken to
try to reduce cut-through traffic.
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approve Council Minutes of:
June 16, 2015
a.
August 4, 2015
b.
2. Adopt an Ordinance amending the Code of the Town of Los Gatos Section
2.30.285 regarding the removal process of the Town Manager from office
ORDINANCE 2243
3. Adopt a resolution to establish a suicide prevention policy
4. Authorize the Town Manager to execute an amendment to the purchase and
service agreement with Robert Half International, Inc. dba Office Team
2
Town Council/Parking Authority August 18, 2015
Consent Items – continued
5. PPW Job No. 816-0412 Frank Avenue Storm Drain Improvements.
Staff recommends that the Town Council:
Approve plans and specifications for Frank Avenue Storm Drain
a.
improvements and authorize the Town to advertise the project for bid.
Authorize the Town Manager to award and execute a construction
b.
agreement in an amount not to exceed the available construction
budget amount of $157,440, including contingencies and any change
orders.
Authorize a budget adjustment of $26,240 from the storm basin #2
c.
fund to allow for bid variations. Funding source for the proposed
adjustment is the available fund balance from the storm basin #2 fund
(462).
6. Adopt a resolution authorizing the Town Manager to execute master
agreements, fund exchange agreements, fund transfer agreements and
amendments with the State of California Department of Transportation.
RESOLUTION 2015-051
7. Authorize the Town Manager to execute an Agreement For Services with Pro-
Sweep to provide downtown sidewalk power washing services in an amount
not to exceed $38,571
MOTION: MotionCouncil Member Steve Leonardis
by to approve Consent
SecondedCouncil Member Rob Rennie.
Items #1 through #7. by
VOTE: Motionpassed unanimously.
VERBAL COMMUNICATIONS
Beverly Lozoff
- Thanked Council for adopting the suicide prevention policy resolution and provided
information about the National Alliance on Mental Illness (NAMI).
Sara Walker
- Commented there is still an area that is not receiving water at Bachman Park,
expressed her concern on the Town’s trip and fall hazard policy, and commented
that it was difficult to get home last weekend with the traffic calming measures in
Downtown.
Chris Miller
- Thanked the Council for putting the suicide prevention item on the agenda.
Jonathan Knowles
- Provided information on the Los Gatos-Monte Sereno Police Foundation, who they
are and what they do.
3
Town Council/Parking Authority August 18, 2015
Verbal Communications – continued
John Shepardson
- Thanked the Police Foundation for all they have done for the community,
commented on the trip and fall liability throughout the Almond Grove neighborhood
and suggested the Council may want to consider installing trip and fall signs for the
neighborhood.
OTHER BUSINESS
8. Veteran’s Foundation update regarding a proposed Veterans Memorial at the
Los Gatos Civic Center
Christina Gilmore, Assistant to the Town Manager, presented the staff report.
Opened Public Comment at 7:46 p.m.
Len Pacheco
- Commented on the proposed layout and the lack of a design professional on the
review panel.
Angelia Doerner
- Commented in support of the memorial.
David Stonesifer
- Commented on the size of the proposed new concrete walk.
John Shepardson
- Thanked the Veterans Foundation for their time and suggested the area be named
“Veterans Park.”
Lee Quintana
- Requested clarification of the proposed site.
Closed Public Comment at 7:53 p.m.
Council discussed the matter.
MOTION: MotionVice Mayor Barbara Spector
by to approve the proposed
location to the extent that it is in the redwood grove and ivy, that it
is in the location that is adjacent to the parking lot next to the
building that the New Museum of Los Gatos (NUMU) occupies, and
that it incorporates a concrete walk that accommodates ADA
SecondedCouncil Member Marico Sayoc.
requirements. by
VOTE: Motionpassed unanimously.
4
Town Council/Parking Authority August 18, 2015
9. 2015-2017 Strategic Goals
Identification and prioritization of 2015-2017 Strategic Goals
Laurel Prevetti, Assistant Town Manager/Community Development Director, presented
the staff report.
Opened Public Comment at 8:11 p.m.
Lee Quintana
- Suggested implementing a program in the Town to search and apply for grants, and
to update the Zoning Code to be consistent with other policy documents.
Jak Van Nada
- Suggested having staff do a cost comparison of the Police Department versus the
Sheriff’s Department.
Shawn Lucca
- Commented on his previous suggestion of installing parklets in the Downtown area
and thanked staff for working with him on the idea.
John Shepardson
- Commented on the costs of the Police Department versus the Sheriff’s Department
and suggested a third party cost comparison be done.
Sally Reagan
- Commented against conducting a review of the Police Department and the stated
the Police Foundation should have the discretion to spend money as they see fit.
David Weissman
- Requested the hillside fence ordinance, grading ordinance, and tree ordinance be
revised, and commented in favor of updating the smoking ordinance.
Kaye Little
- Commented on the conflict of interest policy for the Police Department.
Angelia Doerner
- Suggested the board and commission retreats be removed from the strategic goals
and to have the Finance Department provide the cost analysis of the Police
Department versus the Sheriff’s Department.
Doug McNeal
- Requested that any evaluation of any part of the Town services that all aspects be
included.
5
Town Council/Parking Authority August 18, 2015
Other Business Item #9 – continued
Shannon Susick
- Requested that the unification of the Town be moved to the top of every list.
Closed Public Comment at 8:51 p.m.
Recess at 8:51 p.m.
Reconvened at 9:01 p.m.
Council discussed the matter and gave the following direction to staff:
Bring back to Council at the September 1 meeting information showing:
The five unanimous items
o
Counts for the other items that were identified
o
A budget for an item when needed
o
Progress timeline
o
If a department is over or under loaded with projects.
o
Council will consider and discuss how they would like to add to and prioritize the
items.
ADJOURNMENT
The meeting adjourned at 10:19 p.m.
Attest:
_____________________________________
/s/ Shelley Neis, Clerk Administrator
6
Town Council/Parking Authority August 18, 2015