Desk Itema
COUNCIL AGENDA REPORT
DATE: SEPTEMBER 15, 2015
MEETING DATE: 09/15/15
ITEM NO: 7
DESK ITEM
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: PPW JOB NO. 13 -31 — ALMOND GROVE STREET REHABILITATION
PROJECT
A. DIRECT STAFF TO PROCEED WITH AN ENGINEERED ASPHALT
OVERLAY SOLUTION WITH THE RECOMMENDED CURB LINE
DESIGN OF FOUR FOOT TREE PLANTER AREAS AND REPLACING
UNSUITABLE STREET TREES AS IDENTIFED.
B. APPROVE AN AMENDMENT TO THE NICHOLS CONSULTING
ENGINEERS (NCE) AGREEMENT TO INCLUDE $35,000 FOR DESIGN
CHANGES.
C. APPROVE THE PROJECT SCHEDULE DELIVERING THE PROJECT
WTHIN FOUR TO FIVE YEARS.
D. APPROVE ESTIMATED FUNDING ALLOCATIONS AS IDENTIFIED IN
TABLE A OF ATTACHMENT 4.
REMARKS:
After the Addendum was distributed on September 14, 2015, staff received the attached public
comment.
Attachments 1 -6 (Previously received with Staff Report on September 10.2015):
1. Fee Estimate for Additive Alternatives.
2. Pavement Costs per Street for Almond Grove Streets.
3. Almond Grove Votes.
4. Detailed Funding Option for Each Pavement Alternative.
5. Bachman Avenue and Broadway Tree Plan.
6. Public Comment received through 11:00 a.m. Friday, September 11, 2015
Attachments 7 -9 (Previously received with Addendum on September 14.2015):
7. Images of proposed curb line.
8. 2015 -2016 Capital Project Program.
9. Public Comment received from 11:01 a.m. Friday, September 11, 2015 through 11:00 a.m
Monday, September 14, 2015.
PREPARED BY: MATT MORLEY
Director of Parks an Public frks
Reviewed by: N Assistant Town Manager Town Attorney ,N Finance -
PAGE
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 13 -31 — ALMOND GROVE STREET REHABILITATION
PROJECT
SEPTEMBER 15, 2015
Attachment 10 (Received with this Desk Item):
10. Public Comment received from 11:01 a.m. Monday, September 14, 2015 through 11:00 a.m.
Tuesday, September 15, 2015.
From: Sabine Lam [mailto:sabine.lam(d)omail.coml
Sent: Monday, September 14, 2015 9:23 PM
To: Council
Subject: Keep the concrete
Previous conversations were around Concrete vs. asphalt and now I am hearing Overlay?
Is it a way to make everyone unhappy?
Replace the crack slabs with concrete. We love our streets the way they are today.
We certainly love the fact that they don't get so hot and stinky on hot days.
Sabine Lam
101 Wilder Ave
ATTACHMENT 10
From: John Richardson rmailto:john(cbir- jd.com]
Sent: Tuesday, September 15, 2015 9:10 AM
To: Town PPW
Cc: rscowan(acomcast.net
Subject: Re: Almond Grove Street Rehabilitation Project and Project Funding
On Sep 15, 2015, at 9:05 AM, John Richardson wrote:
Thanks for sending the staff report for our review. We cannot attend the meeting tonight, but we
are not in favor of the overlay. As a civil engineer, my experience leads me to believe that an
overlay would have a short life. We are strongly in favor of concrete for Broadway. Funding
and scheduling would have to be worked out. Maybe in stages as money becomes
available. The historic streets in Los Gatos need to take some priority, because they are in
terrible condition and continue to have heavy usage.
John and Jean Richarson
47 Broadway
From: Angelia Doerner <saveourhood @yahoo.com>
Sent: Tuesday, September 15, 2015 9:28 AM
To: Council; Marcia Jensen; BSpector; Steven Leonardis; Marico Sayoc; Rob Rennie
Subject: For Inclusion as Desk Item - Item 7 Almond Grove
Attachments: 091515 Suggested Street Priority.pdf
Attached please find my comments concerning the street priorities and schedule of
compleion.
In summary:
The order /priority of streets to undergo reconstruction should be
based on greatest benefit to be derived — not just to the residents
on individual streets, but to the Town as a whole — based on
traffic flow, traffic volume, community events and day -to -day
pedestrian traffic.
The attached would provide all streets supporting community events to
be completed by the end of 2018 Summer.
Angelia Doerner
Live Simply, Laugh Often
i
Suggested Street Priority
060215 —All Concrete Streets were Reported
As "By Farthe Worst in Town"
091515 Staff Report — PCIS of Concrete Streets.
Interesting that Nicholson and Wilder are
considered the 'best` of a I I the concrete
streets — essentia I ly at the "top" of the
supposedly IongTown listofPCl<50 "I1
Seriously ?? Pick Should Make
„Copy of"Atta chment 4" to th a 060215 Staff Sense!
Report list ing all streets Below a Pavement
C=Wition Index of 50; the list inc ludes theten
(1D) concrete streets
Failed is Failed!!!!
There is no such thing as an F- or F -- H
The order /priority of streets to undergo
reconstruction should be based on greatest
benefit to be derived — not just to the
residents on individual streets, but to the
Town as a whole — based on traffic flow, traffic
volume, community events and day -to -day
pedestrian traffic.
Angelia Doerner SaveOurHood @yahoo.com 091515 Council
Massol
49
Bean
37
-a - -.-
-�
Nicholson
47
Almendra
27
Wilder
44
Glen Ridge
27
Bayview
39
Bachman
xx
Tait
37
Broadway
xx
Seriously ?? Pick Should Make
„Copy of"Atta chment 4" to th a 060215 Staff Sense!
Report list ing all streets Below a Pavement
C=Wition Index of 50; the list inc ludes theten
(1D) concrete streets
Failed is Failed!!!!
There is no such thing as an F- or F -- H
The order /priority of streets to undergo
reconstruction should be based on greatest
benefit to be derived — not just to the
residents on individual streets, but to the
Town as a whole — based on traffic flow, traffic
volume, community events and day -to -day
pedestrian traffic.
Angelia Doerner SaveOurHood @yahoo.com 091515 Council
Highest use for Community Events —
;3
• Cat's Hill Race —
o "Track "Tait
• (Bachman to Bean)
• Bean (Tait to Massol)
• Massol (Bean to Nicholson)
• Nicholson (Tait to Belmont)
• Bachman (Belmont to Tait)
o Early AM to Late PM — Constant
• Nicholson (SC to Tait)
• Wilder (Bachman to Nicholson)
• Bachman (SC to Tait)
• Halloween —
• Tait (Bachman to Main)
• Wilder (Bachman to Bean)
• Bachman
• Nicholson
Angelia Doerner
• Country Fair at St Mary's
• Bean (SC to Massol)
• Tait (Main to Nicholson)
• Wilder (Bean to Bachman)
• Year -round St Mary's School and
Church Activities
• Bean
• Wilder (Bean to Nicholson)
• Tait (Main to Nicholson)
• Christmas Parade Staging —
• Tait (Almendra to Nicholson))
• Wilder (Bachman to Nicholson)
• Bachman (SC to Tait)
• Nicholson (Wilder to Tait)
• Almendra (Tait to SC)
• Christmas Carriage Rides— Main from SC to
Tait; Tait from Main to Bachman; Bachman
from Tait to Wilder; Wilder (from Bachman to
Nicholson); Nicholson (Wilder to SC)
091515 Council
Proposed Schedule of Reconstruction From 091515 Staff Report:
2016
<A>
2017
2018
2019
2020
Broadway
<B>
Tait
<C>
Glen Ridge
<D>
Wilder
<E>
Massol
< *>
Bachman
Bayview
<C>
Almendra
<E>
Bean
<E>
Nicholson
<E>
Bean
Broadway
<A> Is it wise to attempt two streets in the first summer of construction - necessitating division
of management efforts between two separate locations - one of which has a slope to be dealt
with. Complete attention should be devoted to Bachman to 1) ensure prompt and appropriate
actions to deal with inevitable uncertainties, and 2) document issues /resolutions, to allow for
incorporation of such information into design of future construction.
<B> As so clearly pointed out by the two Broadway residents at the 061615 Council meeting,
there are "42" households that rely on Broadway (includes Broadway Ext and Clifton).
Broadway experiences some beach cut -thru traffic — but the only way cars can get to Broadway
to "cut -thru" is via the Almond Grove. Even though plans are "ready ", Broadway should be
deferred until the streets yielding the highest benefit to the Town are completed. Also,
this will provide an "incentive" to 1) stay on schedule, and 2) be more cost conscious to ensure
there are enough funds "at the end of the day" to make Broadway "perfect ".
<C> The only two access routes to Main are Tait and Bayview (via Massol or Pennsylvania).
These two streets should absolutely not be done at the same time as it would force the 1000+
households West of Santa Cruz to use Santa Cruz (or 9 to University) to go North —
significantly increasing already congested downtown collectors.
<D> Glen Ridge is a critical access route to all of the homes West of the Almond Grove. The
perpetual traffic on "Massol to Bachman, to Glen Ridge, to Hernandez) dictates that Glen Ridge
should be "next in line ". No matter when Glen Ridge is constructed, it will be a challenge for
"West of AG" residents. So, I would suggest Glen Ridge being done at same time as Tait.
<E> Wilder next, coupled with Nicholson and Bean. As to Nicholson and Bean, they would be
relatively minor construction — shares Wilder intersection and Tait intersection would already
be completed — only go from SC to Massol — shared Massol intersections will be done with
Massol (and Cat's Hill does not require any work).
The following schedules would provide all streets supporting community events to be
completed by the end of 2018 Summer.
2016
2017
2018
2019
2020
Bachman
Tait
Wilder
Almendra
Massol
< *>
Glen Ridge
Nicholson
Bayview
Bean
Broadway
< *>Eforts to obtain a grant for the Massol /Hwy9 intersection should be pursued. Massol really is the
collector for all the homes West of the Almond Grove "Massol to Bachman to Glen Ridge" and
"Massol to Bayview to Pennsylvania).
Angelia Doerner SaveOurHood @yahoo.com 091515 Council
From:
Angelia Doerner <saveourhood @yahoo.com>
Sent:
Tuesday, September 15, 2015 9:33 AM
To:
Council; Marcia Jensen; BSpector; Steven Leonardis; Marico Sayoc; Rob Rennie
Subject:
For Inclusion in Desk Item for Item 7 - Almond Grove
Attachments:
091515 Summary Costs and ADA.pdf
Attached please find a summary concerning the current estimate of "the" total project
costs.
"The" project is actually TWO projects - one for the streets, one for repairing non -
street features.
BIFURCATING THE PROPOSED WORK PROVIDES FOCUS ON COST CONTAINMENT AND
PRODUCTION MANAGEMENT CONSIDERATIONS!!
Angelia Doerner
Live Simply, Laugh Often
i
Angelia Doerner
SaveOurHood @yahoo.com
In the Cost Analysis I provided to you on Friday, only 57% of total estimated costs relates to the
streets — the remainder relating to "non- street features ", e.g., sidewalks, curbs, etc. Applying this
breakdown:
<'> - Several pages behind these numbers in the Staff Report it is disclosed that the
engineering costs will, in part, develop "a new plan set with a concrete slab survey to
determine slab sections requiring replacement". This number is meaningless without
quantification of such slabs and other remedial work!!!!
Intuitively, "Features" should be the same regardless of pavement material — it is impossible to
determine what the actual amount is without access to the "model" utilized by the Nichols
consultants. All I know for sure is that these amounts are grossly overstated!!!!!
Also — as to the Staff Report verbage concerning ADA - the Project has not yet even been
defined! In my opinion, there are TWO projects here:
1) REPLACE the streets and curb ramps and
2) REPAIR curb /gutter (if failed before or during street construction) and
sidewalks — similar to the scope of work performed every year in the
annual budget for such repairs.
As to the links included in the Staff Report, the first is for literature concerning ONLY curb ramps
(with which I concur is necessary); the second is for guidance being developed (started being
developed in 2011 — nothing yet published nor adopted by the DOJ). The website states:
"Once these guidelines are adopted by the Department of Justice, they will
become enforceable standards under title II of the ADA. "
In connection with Strategic Goals, I provided you with a complete analysis of
developing an ADA Transition Plan. I repeat the one major Q/A from the
DOJ /DOT:
19. When does the scope of an alteration project trigger accessibility improvements for
people with disabilities? The scope of an alteration project is determined by the extent
the alteration project directly changes or affects the public right -of -way within the
project limits. The public agency must improve the accessibility of only that portion of
the public right -of -way changed or affected by the alteration. If a project resurfaces the
street, for accessibility purposes the curbs and pavement at the pedestrian crosswalk
are in the scope of the project, but the sidewalks are not. Any of the features disturbed
by the construction must be replaced so that they are accessible. All remaining access
improvements within the public right -of -way shall occur within the schedule provided
in the public agency's planning process.
Total
57%
43%
Streets
Features
iOverla e
$18,953,100
$10,803,267
$8,149,833
$16,135,100
$9,197,007
$6,938,093
<'>
$11,785,90 0
$6,717,963
$5,067,937
<'> - Several pages behind these numbers in the Staff Report it is disclosed that the
engineering costs will, in part, develop "a new plan set with a concrete slab survey to
determine slab sections requiring replacement". This number is meaningless without
quantification of such slabs and other remedial work!!!!
Intuitively, "Features" should be the same regardless of pavement material — it is impossible to
determine what the actual amount is without access to the "model" utilized by the Nichols
consultants. All I know for sure is that these amounts are grossly overstated!!!!!
Also — as to the Staff Report verbage concerning ADA - the Project has not yet even been
defined! In my opinion, there are TWO projects here:
1) REPLACE the streets and curb ramps and
2) REPAIR curb /gutter (if failed before or during street construction) and
sidewalks — similar to the scope of work performed every year in the
annual budget for such repairs.
As to the links included in the Staff Report, the first is for literature concerning ONLY curb ramps
(with which I concur is necessary); the second is for guidance being developed (started being
developed in 2011 — nothing yet published nor adopted by the DOJ). The website states:
"Once these guidelines are adopted by the Department of Justice, they will
become enforceable standards under title II of the ADA. "
In connection with Strategic Goals, I provided you with a complete analysis of
developing an ADA Transition Plan. I repeat the one major Q/A from the
DOJ /DOT:
19. When does the scope of an alteration project trigger accessibility improvements for
people with disabilities? The scope of an alteration project is determined by the extent
the alteration project directly changes or affects the public right -of -way within the
project limits. The public agency must improve the accessibility of only that portion of
the public right -of -way changed or affected by the alteration. If a project resurfaces the
street, for accessibility purposes the curbs and pavement at the pedestrian crosswalk
are in the scope of the project, but the sidewalks are not. Any of the features disturbed
by the construction must be replaced so that they are accessible. All remaining access
improvements within the public right -of -way shall occur within the schedule provided
in the public agency's planning process.
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From: Angelia Doerner <saveourhood @yahoo.com>
Sent: Tuesday, September 15, 2015 10:08 AM
To: Council; Marcia Jensen; BSpector; Steven Leonardis; Marico Sayoc; Rob Rennie
Subject: For 091515 Item 7 Desk Item - Fw: Desk Item - 051915 Agenda Item #5 - Almond Grove
Still waiting for ANY information! l l l! l
Angelia Doerner
Live Simply, Laugh Often
- - - -- Forwarded Message - - - --
From: Angelia Doerner <saveourhood @@yahoo.com>
To: Lisa Petersen <Ipetersen(U) osgatosca.goy>
Cc: Town Council <council a7losgatosca.gov >; Laurel Prevetti <IprevettiCo— Mosclatosca gov >; Matt Morley
<mmorlev()losgatosca.gov>
Sent: Sunday, May 17, 2015 8:52 PM
Subject: Desk Item - 051915 Agenda Item #5 - Almond Grove
Could you please provide a recap of the following for each of the main
utilities (PGE, Water, Sewer) for Broadway and Bachman:
• What was last date /year that the utility /pipes /etc., was significantly
updated? I recall Tait's water main was done a few years ago (the
long, discolored, depressed trench from Hwy 9 to Main)
• What work, if any, is going to be performed once the streets are
excavated?
• When is /are the next updates /actions expected to be done?
• What, if anything, was accomplished reg establishing "pay fees of x
if you "dig up" in Year 1, Year 2, Year 3 "?
• Do we have documentary evidence of any of these above - mentioned
items?
Thank you.