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MinutesDRAFT Town Council Meeting 09/15/15 Item # 1 MINUTES OF THE TOWN COUNCIL /PARKING AUTHORITY MEETING SEPTEMBER 1, 2015 The Town Council of the Town of Los Gatos conducted a Special Meeting on Tuesday, September 1, 2015, to hold a Closed Session at 4:30 p.m. and a Regular Meeting at 7:00 p.m. CLOSED SESSION —4:30 P.M. CS -1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8): Instructing Town's real property negotiator regarding the price and terms of payment for the sale, exchange, or lease of real property as to 8 parcels. Property: 14850 Winchester Avenue (APN: 424 -31 -055) Negotiating Parties: Town of Los Gatos (Negotiator: Matt Morley, PPW Director) Potential Buyers and /or Tenants Negotiations: Price and terms of potential sale or lease. Property: 4 Tait Avenue (Museum) (APN: 510 -44 -054) Negotiating Parties: Town of Los Gatos (Negotiator: Matt Morley, PPW Director) Potential Buyers and /or Tenants Negotiations: Price and terms of potential sale or lease. Property: 75 Church St. (Forbes Mill) (APN: 529 -54 -050) Negotiating Parties: Town of Los Gatos (Negotiator: Matt Morley, PPW Director) Potential Buyers and /or Tenants Property: 20 Dittos Lane (APN: 529 -29 -034) Negotiating parties: Town of Los Gatos (Negotiator: Matt Morley, PPW Director) Potential Buyers and /or Tenants Negotiations: Price and terms of potential sale or payment of lease Property: 224 West Main Street (APNs: 510 -44 -037, -039, and -069) Negotiating parties: Town of Los Gatos (Negotiator: Matt Morley, PPW Director) Potential Buyers and /or Tenants Negotiations: Price and terms of potential sale or payment of lease MEETING CALLED TO ORDER AT 7:00 P.M. ROLL CALL Present: Mayor Marcia Jensen, Vice Mayor Barbara Spector, Council Member Steve Leonardis, Council Member Rob Rennie, Council Member Marico Sayoc. Absent: None PLEDGE OF ALLEGIANCE Isabelle Chiu led the Pledge of Allegiance. The audience was invited to participate. CLOSED SESSION REPORT Robert Schultz, Town Attorney, stated Council met in Closed Session as duly noted on the agenda and there is no report. COUNCIL /TOWN MANAGER REPORTS Council Matters - Vice Mayor Barbara Spector stated she and Mayor Jensen attended the Council Policy Committee meeting. - Mayor Marcia Jensen stated she attended the West Valley Mayors meeting. - Council Member Marico Sayoc stated she met informally with other West Valley representatives to Association of Bay Area Governments (ABAG) to discuss upcoming proposed changes. - Council Members Leonardis and Rennie had no reports. CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION) 1. Approve Council Minutes of August 18, 2015 2. Appoint Council Member Rob Rennie as the Town's voting delegate and Council Member Marico Sayoc as Alternate for the League of California Cities Annual Conference scheduled for September 30, 2015 through October 2, 2015 in San Jose, California 3. Valley Transportation Agency State Route 85 Corridor Policy Advisory Board 4. Employment Agreement for new Town Manager MOTION: Motion by Council Member Marico Sayoc to approve the Consent Items. Seconded by Council Member Steve Leonardis. VOTE: Motion passed unanimously. Mayor Marcia Jensen congratulated Laurel Prevetti on her appointment as the Town Manager and thanked Interim Town Manger Les White for his assistance. Interim Les White thanked the Council and the staff for the opportunity to work for the Town. VERBAL COMMUNICATIONS There were no verbal communications. PUBLIC HEARINGS 5. Introduction and first reading of an Ordinance adding section 25.60 to the Code of the Town of Los Gatos relating to the adoption of mitigation fees pursuant to government code section 65970 to relieve conditions of overcrowding in the Los Gatos Union School District Robert Schultz, Town Attorney, presented the staff report Town Council /Parking Authority September 1, 2015 Public Hearing Item #5 — continued Opened Public Comment at 7:23 p.m. Diana Abbati and Martin Fregoso, Los Gatos Union School District Superintendent and Assistant Superintendent of Business Services - Spoke in favor of the ordinance. Leigh -Anne Marcellin, Los Gatos Union School District, President of Board of Trustees - Spoke in favor of the ordinance. Dennis Martin, Building Industry Association (BIA) representative - Spoke against the ordinance. Closed Public Comment at 7:33 p.m. Council discussed the matter. MOTION: Motion by Council Member Marico Sayoc for introduction and first reading, by title only, of an ordinance adding Los Gatos Town Code section 25.60. Seconded by Council Member Rob Rennie. VOTE: Motion passed unanimously. MOTION: Motion by Council Member Marico Sayoc to extend the review time by thirty days. Seconded by Council Member Rob Rennie. VOTE: Motion passed unanimously. OTHER BUSINESS 6. Approve agreement with KCAT for cablecasting services Christina Gilmore, Assistant to the Town Manager, presented the staff report. Opened and closed Public Comment at 7:52 p.m. Council discussed the matter. Ken Toren, KCAT TV 15 representative, answered Council questions. MOTION: Motion by Council Member Marico Sayoc to approve the agreement with KCAT for cablecasting services. Seconded by Council Member Rob Rennie. VOTE: Motion passed unanimously. 3 Town Council /Parking Authority September 1, 2015 7. Adopt a Social Media Policy and authorize the use of social media for Town business, consistent with Social Media Policy. Heidi Murphy, Library Director, and Sarah Mosunic, Police Deparment Community Services Officer, presented the staff report. Opened and closed Public Comment at 8:00 p.m. Council discussed the matter. MOTION: Motion by Mayor Marcia Jensen to adopt the social media policy as proposed and authorize the use of social media for Town business consistent with the policy. Seconded by Council Member Marico Sayoc. VOTE: Motion passed unanimously. 8. Accept the Staff Report on Cut Through Traffic Matt Morley, Parks and Public Works Director and Michael D'Antonio, Police Captain, presented the staff report. Opened Public Comment at 8:24 p.m. Angelia Doerner - Commented on the traffic issues and road closures. Ginger Roue - Requested Council be respectful of the downtown businesses and not chase away customers with the cut through traffic mitigation measures. Closed Public Comment at 8:30 p.m. Council discussed the matter. MOTION: Motion by Vice Mayor Barbara Spector to accept the staff report and affirm the modifications to the list of VTP projects to add traffic signal upgrades and a corridor study for the greater Highway 17 and Highway 85 area. Seconded by Council Member Marico Sayoc. VOTE: Motion passed unanimously. 9. Accept the Staff Report on Water Conservation Matt Morley, Parks and Public Works Director, presented the staff report. 4 Town Council /Parking Authority September 1, 2015 Other Business Item #9 — continued Opened and closed Public Comment at 8:46 p.m. Council discussed the matter. MOTION: Motion by Council Member Steve Leonardis to accept the staff report. Seconded by Council Member Rob Rennie. VOTE: Motion passed unanimously. Recess at 8:47 p.m. Reconvened at 8:57 p.m. 10. Finalize the 2015 -2017 Strategic Goals Laurel Prevetti, Assistant Town Manager /Community Development Director, presented the staff report. Opened Public Comment at 9:09 p.m. Lee Quintana - Thanked Council for holding the strategic planning during Council meetings to allow for public input and inquired about the ranking of her suggestion of a grant writer. Thomas Cook, representing Los Gatos -Monte Sereno Safe Routes to School - Thanked Council for support to address traffic around schools and making it a priority. Diana Abbati, Los Gatos Union School District Superintendent - Commended the Council and staff for all their hard work on transportation to schools; advised that she is chair of the Education for Safe Routes to School Committee; commended the Council for the strategic planning around schools; and requested to partner with the Town to help and remain involved. Alex Hult, President of the Los Gatos Chamber of Commerce and owner of Hult's restaurant - Thanked Council for doing a tremendous job representing the residents and businesses and suggested trying out valet parking to help solve the Town's parking issue. Shawn Lucca, Yogurt in Love - Commented on the parklet idea and count don't get lost in the big picture. hoped that the items in the four and three vote Town Council /Parking Authority September 1, 2015 Other Business Item #10 — continued Angelia Doerner - Thanked Council for the Almond Grove resurfacing and the other items on the list to bring vitality back to the downtown. Doug McNeil - Commented on the work of Parks and Public Works (PPW) to obtain grants, suggested investigating grant opportunities from the State and County, and encouraged investigating more grants to fund the wear and tear on roads. Maria Ristow - Requested Council help the Bicycle and Pedestrian Advisory Committee (BPAC) find a way to fund the Bicycle and Pedestrian Master Plan and make it a priority. Closed Public Comment at 9:30 p.m. Council discussed the matter. Council unanimously reaffirmed the top five items that received unanimous votes at the August 18, 2015, Council meeting as Strategic Goals for 2015/17. MOTION: Motion by Council Member Steve Leonardis to direct staff to start implementation on the five items that received unanimous votes as well as the development of an economic vitality plan, continue to work on all the items in the other categories that are in progress, and consider the remaining items that were found to be important (three or four votes) at the next Strategic Goals meeting. Seconded by Mayor Marcia Jensen. VOTE: Motion passed unanimously. 11. Review and Provide Direction on: a. Formula Retail b. Specialty Retail c. Outdoor Seating Monica Renn, Economic Vitality Coordinator, presented the staff report. Opened Public Comment at 9:53 p.m. Donna Novi - Commented in favor of outdoor seating. Susan Testa - Commented in favor of outside seating and parklets, and inquired why seven versus ten for formula retail. Town Council /Parking Authority September 1, 2015 Other Business Item #11 — continued Alex Hult - Suggested that any regulations that are put in place need to have some kind of enforcement system. Ginger Roue - Commented in favor of outdoor seating, requested that the rules be simplified for business owners, and expressed concern for the medium size box retailers moving to the North 40 development. Jim Foley, Rootstock Wine Bar representative - Suggested that applications should be considered on a case by case basis, that outdoor seating should be based on safety regulations, and that Ordinance 2021 (Traffic Impact Fee) should be part of the discussion. Jason Farwell - Commented on the ratio for formula retail versus mom and pop retail. Shawn Lucca Encouraged simplification of the Conditional Use Permit (CUP) process and the definition of uses. Closed Public Comment at 10:50 p.m. Council discussed the matter. MOTION: Motion by Mayor Marcia Jensen to direct staff to compile and summarize those items that have been heard as concerns into categories (such as formula retail, CUP, outdoor seating, relation of seating to parking requirements, etc.), include a process outline, and bring back to Council on October 6. Seconded by Vice Mayor Barbara Spector. VOTE: Motion passed unanimously. ADJOURNMENT The meeting adjourned at 10:58 p.m. Attest: Shelley Neis, Clerk Administrator Town Council /Parking Authority September 1, 2015