Staff Report{4W K OF
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COUNCIL AGENDA REPORT
DATE: SEPTEMBER 3, 2015
MEETING DATE: 09/15/15
ITEM NO: ZJ
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGERVAt
SUBJECT: APPROVAL OF A ONE -TIME WAIVER OF THE REQUIREMENTS OF
COUNCIL RESOLUTION 2011 -12 AS IT RELATES TO MEETING
ATTENDANCE FOR COMMISSIONER GORDON OF THE PARKS
COMMISSION.
RECOMMENDATION:
Staff recommends the Town Council approve a one -time waiver of the requirements of Council
Resolution 2011 -12 (Attachment 1) as it relates to meeting attendance for Commissioner Gordon
of the Parks Commission.
BACKGROUND:
Council Resolution 2011 -012 (Attachment 1) sets attendance requirements for Commissions.
The requirement for the Parks Commission is less than three absences in any 12 month time
period. Commissioner Gordon of the Parks Commission recently missed the third meeting, held
in August, due to a previously scheduled family vacation.
DISCUSSION:
Commissioner Gordon has been an active participant in the Parks Commission for several years.
Due to the difficulty in recruiting for this Commission and the fact that the Commission
currently has a vacancy, staff recommends the Council wave the attendance requirement for this
single occasion. Staff has reviewed the attendance requirements with Commissioner Gordon and
she is committed to the Commission and would like to continue serving.
CONCLUSION:
Staff recommends the Town Council wave the requirements for Council Resolution 2011 -12 as it
relates to meeting attendance for Commissioner Gordon of the Parks Commission.
Attachment:
1. Council Resolution 2011 -012
PREPARED BY: MATT MORLEY /"
Director of Parks and Public Works
Reviewed by:
Town Manager ?LTown Attorney
RESOLUTION 2011 -012
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
AMENDING ATTENDANCE REQUIREMENTS FOR
MEMBERS OF ALL TOWN COMMISSIONS, COMMITTEES, AND BOARDS,
AND RESCINDING RESOLUTION 2003 -136 AND RESOLUTION 2003 -137
WHEREAS, the efficient conduct of the Town's business requires the attention of all
members of appointive commissions, committees, and boards of the Town, hereinafter
"Advisory Body (ies)"; and
WHEREAS, the absence of such members can weaken the efforts and effectiveness of
the Town's Advisory Bodies; and
WHEREAS, it is in the interest of the Town to require reasonable attendance by
members at the meetings of such Advisory Bodies; and
WHEREAS, Resolution 2003 -136 currently governs the attendance policy for all
appointive Advisory Bodies except the Planning Commission which is governed by Resolution
2003 -137.
WHEREAS, the Town Council now desires to replace the policies contained in
Resolutions 2003 -136 and 2003 -137 with the attendance policy stated below for all appointive
Advisory Bodies of the Town.
NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
DOES HEREBY RESOLVE THE FOLLOWING:
1. All members of all appointive Town Advisory Bodies should attend all regular and special
meetings of said Advisory Bodies.
2. Any member of an appointive Town Advisory Bodies who is absent from the number of
regular meetings listed below appropriate to his or her Advisory Body shall, as a result,
surrender his or her office on the Advisory Body and the office shall be considered vacant.
a. For an Advisory Body which holds six (6) or more regular meetings per a
consecutive twelve (12) month period: three (3) regular meetings.
b. For an Advisory Body which holds five (5) or fewer regular meetings per a
consecutive twelve (12) month period: two (2) regular meetings.
c. For an Advisory Body which holds sixteen (16) or more regular meetings per a
consecutive twelve (12) month period: eight (8) regular meetings.
3. The vacant position shall be filled by appointment by a majority vote of the Town Council,
for a term equal to the unexpired portion of the office vacated. Any member removed from
office due to non - attendance may re -apply to serve on a Town Advisory Body.
4. An Advisory Body member may be removed from the Advisory Body prior to the end of his
or her term by a four -fifths (4/5) vote of the Town Council.
5. Resolution 2003 -136 and Resolution 2003 -137 are hereby rescinded.
PASSED AND ADOPTED at a Regular meeting of the Town Council of the Town of Los
Gatos, California, held on the 7°i day of March, 2011, by the following vote:
COUNCIL, MEMBERS:
AYES: Steven Leonardis, Diane McNutt, Steve Rice, and Mayor Joe Pirzynski
NAYS: None
ABSENT: Barbara Spector
ABSTAIN: None
SIGNED: �O
MAYOR F THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTE T:
CLE� ISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA