Staff ReportSOW N_Op
E �
zOS GAtos
DATE:
TO:
FROM:
SUBJECT
MEETING DATE: 08/18/15
ITEM NO:
COUNCIL AGENDA REPORT
AUGUST 6, 2015
MAYOR AND TOWN COUNCIL
LES WHITE, INTERIM TOWN MAN
ADOPT A RESOLUTION AUTHORIZING THE TOWN MANAGER TO
EXECUTE MASTER AGREEMENTS, FUND EXCHANGE AGREEMENTS,
FUND TRANSFER AGREEMENTS AND AMENDMENTS WITH THE
STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
RECOMMENDATION:
Staff recommends that the Town Council adopt a resolution (Attachment 1) authorizing the
Town Manager to execute Master Agreements, Fund Exchange Agreements, Fund Transfer
Agreements and Amendments with the State of California Department of Transportation.
BACKGROUND:
The State of California Department of Transportation (Caltrans) processes and administers
Federal and State grants to municipalities in California. Prior to the use of grant funding,
Caltrans requires municipalities to execute agreements with the State to ensure compliance with
regulations and standards.
The Town has utilized State and Federal grants in the past through programs such as the
Highway Safety Improvement Program (HSIP), Regional Surface Transportation Program
(RSTP), the Congestion Mitigation and Air Quality Improvement Program (CMAQ), the
Transportation Enhancement Activities Program (TEA), Safe Routes to School (SR2S), and the
Bridge Replacement and Rehabilitation Program (HBRR).
DISCUSSION:
Town staff will continue to seek Council authority for grants that are outside the Town Manager
authority. Subsequent to the award of these grants by the State, additional administrative
agreements are required. The release of State and Federal funds can only take place upon the
signing of theses Program Supplement Agreements by an authorized official. The authorized
official must be clearly identified in a Resolution approved by the Town Council, as required by
Caltrans. Funds will be released to municipalities after the official resolution is presented to
Caltrans. This action fulfills that requirement.
PREPARED BY: MATT MORLEY
Director of Parks and Public Works
Reviewed by:
Town
Town Attorney
PAGE
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE TOWN MANAGER TO
EXECUTE MASTER AGREEMENTS, FUND EXCHANGE AGREEMENTS,
FUND TRANSFER AGREEMENTS AND AMENDMENTS WITH THE
STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
AUGUST 6, 2015
CONCLUSION:
Staff recommends that the Town Council adopt a resolution (Attachment 1) authorizing the
Town Manager to execute Master Agreements, Fund Exchange Agreements, Fund Transfer
Agreements and Amendments with the State of California Department of Transportation.
ENVIRONMENTAL ASSESSMENT:
This is not a project as defined under CEQA and no further action is required.
FISCAL IMPACT:
The Town was awarded $139,000 through the Surface Transportation Program (STP) for the
Hillside (Shannon) Road Improvement Project. In order to receive these funds, the Town must
sign the corresponding Program Supplemental Agreement acknowledging the acknowledging the
Town will comply with required state and federal regulations related to the project. If the Town
does not sign the agreement, the Town will not be eligible for reimbursement of these funds from
Caltrans.
Attachments:
1. Resolution authorizing the Town Council to execute Master Agreements, Fund Exchange
Agreements, Fund Transfer Agreements and Amendments with the State of California
Department of Transportation.