Staff Reportwx F
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DATE:
TO:
FROM:
SUBJECT:
MEETING DATE: 06/16/15
ITEM NO: liY
COUNCIL AGENDA REPORT
JUNE 1, 2015
MAYOR AND TOWN COUNCIL
LES WHITE, INTERIM TOWN MANAG
ACCEPT DONATIONS IN THE AGGRE TE AMOUNT OF $38,528.64 FOR
FY 2014/15 FROM THE LOS GATOS/MONTE SERENO POLICE
FOUNDATION FOR EQUIPMENT, SUPPLIES, TRAINING MATERIALS,
AND SUPPORT FOR THE LOS GATOS /MONTE SERENO POLICE
DEPARTMENT.
RECOMMENDATION:
Accept donations in the aggregate amount of $38,528.64 for FY 2014/15 from the Los
Gatos /Monte Sereno Police Foundation for equipment, supplies, training materials, and support
for the Los Gatos /Monte Sereno Police Department.
BACKGROUND:
Each year, the Los Gatos /Monte Sereno Police Foundation provides funding and direct donation
of items to the Police Department to support its mission as outlined in established Council
donations /solicitation guidelines. The donation process works as follows:
• During the Town's budget development process staff estimates Police Foundation
Donations for the upcoming fiscal year and budgets this amount as both a revenue and
expenditure in the Town's proposed General Fund Operating Budget.
• After Council adoption of the General Fund Operating Budget, the Foundation Board
requests staff to provide proposals for funding at the monthly Foundation Board
Meetings.
• Foundation votes to approve or deny the items requested. Approval of requests commits
the Foundation to fund the expenditure.
• Town staff expends funds in accordance with Foundation approved items.
• At the end of the fiscal year, the Town accepts the donations as a whole so that these
funds can be transferred into the Town's General Fund revenues thereby reimbursing the
Town for expenses incurred or anticipated.
PREPARED BY: MATT FRISBY
Chief of Police
Reviewed by: Lff Assistant Town
NAPolice \Council Reports\2015Vune \Po1ice Foundation Staff Report.doc
Town
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: ACCEPT DONATIONS IN THE AGGREGATE AMOUNT OF $38,528.64 FOR
FY 2014/15 FROM THE LOS GATOS /MONTE SERENO POLICE
FOUNDATION FOR EQUIPMENT, SUPPLIES, TRAINING MATERIALS,
AND SUPPORT FOR THE LOS GATOS /MONTE SERENO POLICE
DEPARTMENT.
JUNE 1, 2015
DISCUSSION:
In FY 2014/15, 10 separate requests were considered and approved by the Los Gatos /Monte
Sereno Police Foundation for a wide variety of uses and needs. The items requested are shown
in the chart as follows:
Donation
Description
Cost
International Association of
Foundation Training — Administrative
Chiefs of Police (IACP)
Analyst attended training for
$1,000.00
Conference
Foundation Track at annual IACP
Conference
Swearing In Ceremonies
On -Going Donations
$1,660.52
Taste of Los Gatos Supplies
TOLG Supplies
$925.83
Recognition Luncheon
Supplies and Awards
$919.88
Lunardi's
Thanksgiving Meal
$198.00
Christmas Parade Banner
Christmas Parade Banner
$219.25
Mobile Audio Video
MAV for motorcycles
$15,000.00
(MAV) System for Motors
Community Service Officer
Uniform equipment for CSO
$1,605.16
(CSO) Vests /Shirts
Detective Bureau Uniform
Tactical Vests for Detectives
$2,000.00
Load Bearing Vests
Load Bearing Vests
$15,000.00
TOTAL
$38,528.64
The majority of these items (excluding the MAV and Load Bearing Vests) have been purchased
and funded by the Town. Acceptance of the Foundation's donations will reimburse the Town for
these expenditures and allow the Town to receive the funds.
The $15,000 in donations for the MAV systems was previously approved by Council on May 5,
2015. It has been included in this report to provide a comprehensive listing of all FY 2014/15
donations.
CONCLUSION:
Staff recommends acceptance of donations in the amount of $38,528.64 from the Los
Gatos /Monte Sereno Police Foundation for equipment, supplies, training materials, and support
for the Police Department.
PAGE 3
MAYOR AND TOWN COUNCIL
SUBJECT: ACCEPT DONATIONS IN THE AGGREGATE AMOUNT OF $38,528.64 FOR
FY 2014/15 FROM THE LOS GATOS /MONTE SERENO POLICE
FOUNDATION FOR EQUIPMENT, SUPPLIES, TRAINING MATERIALS,
AND SUPPORT FOR THE LOS GATOS /MONTE SERENO POLICE
DEPARTMENT.
JUNE 1, 2015
ALTERNATIVE:
As an alternative to the staff recommendation, Council may consider not accepting the
donations.
The disadvantage of not accepting the funds would be that General Fund revenues would be
decreased $38,528.00
COORDINATION:
The contents of this staff report were drafted in collaboration with the Finance Department and
reviewed by the Town Attorney.
FISCAL IMPACT:
Donated funds would be deposited to account # 4101-45441 (Police Foundation Revenue Line
Item) and expenditures will come out of account #4101 -67503 (Police Foundation Expenditure
Line Item) to ensure that items are tracked appropriately.
ENVIRONMENTAL ASSESSMENT:
This action is not a project defined under CEQA, and no further action is required.