AddendumN o MEETING DATE: 06/02/15
ITEM NO: 8
COUNCIL AGENDA REPORT ADDENDUM
DATE: MAY 29, 2015
TO: MAYOR AND TOWN COUNCIL G��j��
FROM: LES WHITE, INTERIM TOWN MANAGE
SUBJECT: OPERATING AND CAPITAL BUDGETS
A. CONSIDER THE TOWN OF LOS GATOS PROPOSED OPERATING AND
CAPITAL BUGDET FOR FISCAL YEAR 2015/16
B. CONSIDER THE TOWN OF LOS GATOS PROPOSED CAPITAL
IMPROVEMENT PROGRAM FOR FISCAL YEAR 2015 -2020
C. PROVIDE DIRECTION REGARDING ANY OF THE FOLLOWING
CHANGES TO THE FISCAL YEAR 2015/16 OPEARTING AND CAPITAL
BUDGET OR THE 2016 -2020 CAPITAL IMPROVEMENT PROGRAM
BUDGET:
1. TRANSFER OF $100,000 IN YEAR -END GENERAL FUND SURPLUS
TO THE NPDES FUND
2. TRANSFER OF $500,000 FROM THE TOWN'S VEHICLE
MAINTENANCE FUND TO THE TOWN'S GENERAL LIABILITY
ABAG FUND
3. INCREASE VEHICLE IMPACT FEE REVENUE IN THE GENERAL
FUND APPROPRIATED RESERVE (GFAR) BY $136,000
4. ALLOCATION OF ONE -TIME ADDITIONAL FY 2014/15 YEAR END
GENERAL FUND SURPLUS TO OFFSET HUMAN SERVICES
GRANTS FUNDING GAP OF $31,294
5. ALLOCATION OF ADDITIONAL ONE -TIME FUNDING OF $1,000
FROM FY 2014/15 YEAR END GENERAL FUND SURPLUS TO FUND
THE ART DOCENTS OF LOS GATOS
6. ALLOCATION OF ADDITIONAL ONE -TIME FUNDING OF $2,000
FROM FY 2014/15 YEAR END GENERAL FUND SURPLUS TO FUND
THE NEW MUSEUMS OF LOS GATOS
7. ALLOCATION OF ADDITIONAL ONE -TIME FUNDING OF $5,600
FROM FY 2014/15 YEAR END GENERAL FUND SURPLUS TO FUND
THE ARTS AND CULTURE COMMISSION
8. AUTHORIZATION TO ASSIST THE ARTS AND CULTURE
COMMISSION IN DEVELOPING AN UPDATED ARTS PLAN FOR
COUNCIL REVIEW AND CONSIDERATION AND FOR STAFF TO
Reviewed by: N/A Assistant Town Manager N/A Town Attorney N/A Finance
NAMGR\AdminW0rkFiles\2015 Council ReportsVune 2 \Town Council Budget Staff Report.Addendum.docx
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: OPERATING AND CAPITAL BUDGETS
DATE: MAY 29, 2015
EXPLORE ALTERNATIVE OPTIONS FOR ONGOING REVENUE
SOURCES FOR PUBLIC ART FUNDING
9. AUTHORIZATION TO ADJUST GENERAL FUND EXPENDITURES
AND REVENUES BY $164,000 TO FUND AN ENTRY LEVEL
OFFICER
10. ALLOCATION OF $300,000 IN FY 2014115 YEAR END GENERAL
FUND SURPLUS TO FUND RESTORATION OF SERVICES AND /OR
FUTURE SALARY AND BENEFIT AUGMENTATIONS
REMARKS:
The attached public comments were inadvertently omitted from the Staff Report received on May 28,
2015.
Attachments 1 -4 (Previously received with Staff R ort on May 14 2015 :
1. FY 2015/16 Proposed Operating and Capital Budget (Previously Submitted)
2. FY 2016 -2020 Proposed Capital Improvement Program Budget (Previously Submitted)
3. Memorandum from Stephen Conway, Finance Director, dated May 14, 2015 responding to
questions asked during the May 5, 2015 budget study session
4. Town of Los Gatos Donation Opportunities: FY 2015/16 List of Town Needs
Attachment 5 (Previously received with Desk Item on May 19 2015)
5. Public comment received from 11:01 a.m. Thursday, May 14, 2015 through 11:00 a.m. Tuesday,
May 19, 2015
Attachments 6 -7 (Previously received with Staff Report on May 28 2015)
6. New Library Project — Furniture, Fixtures and Equipment
7. Library Re- use/HVAC Project
Attachment 8 received with this Staff Report:
8. Public comments received through 11:00 a.m. Friday, May 29, 2015
Laurel Prevetti
From:
John Shepardson <shepardsonlaw @me.com>
Sent:
Tuesday, May 26, 2015 11:28 AM
To:
Marcia Jensen; BSpector; Steven Leonardis; Marico Sayoc; Rob Rennie; Council; Les
White; Laurel Prevetti; Matt Frisby; Matt Morley; Lisa Petersen; Mike Wasserman; Sam
Liccardo; Carl Guardino; Barry Chang 4 Cupertino City Council;
bloventhal @cityofmontesereno.org; whuff @cityofmontesereno.org;
lallan @cityofmontesereno.org; manstandig @cityofmontesereno.org;
bcraig @cityofmontesereno.org; sgarner @cityofmontesereno.org;
hmiller @saratoga.ca.us; mcappello @saratoga.ca.us; elo @saratoga.ca.us;
mlbernald @saratoga.ca.us; rkumar @saratoga.ca.us; City Council; rsinks @cupertino.org;
gwong @cupertino.org; svaidhyanathan @cupertino.org; dpaul @cupertino.org;
pierluigi .oliverio @sanjoseca.gov; Rick Sung; manager @cupertino.org; Debbie
Bretschneider
Subject:
LG Town Budget Review June 2, 2015
Attachments:
LG- Budget_venn- 5.pptx; MemoLGTC6215.docx
ATTACHMENT 8
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Innovations in service sharing have led governments to join
together to explore ways to continue to deliver quality services
and cut costs. Often when jurisdictions share
services or join together to contract for a
service, opportunities arise to take
advantage of economies of scale. Service
swapping can also be beneficial, as can consolidation, when the
conditions are appropriate. (emphasis added)
Management Partners has had success providing in -depth
analysis, facilitating service sharing discussions among two or
more jurisdictions, and crafting service level agreements. Once
we identify opportunities, we can provide implementation
planning to assure a successful transition to the new service
delivery method.
Our successes with this service include the projects
highlighted below.
Hampton Roads Partnership
Hampton Roads Partnership (Commonwealth of Virgina)
This project involves three large city- county governments in the
Commonwealth of Virginia: Norfolk, Chesapeake and Virginia
Beach. The project, jointly funded by the cities and the private
sector through the Hampton Roads Partnership (a regional
public - private partnership), required that every service operated
by each jurisdiction be considered for a service sharing pilot
project. Over 130 services were initially identified with sharing
potential. After an extensive process of analysis, considering both
the costs and benefits of shared operations and the degree of
difficulty in implementing a shared model for each individual
service, 13 specific services were selected for implementation.
These included services from each major function of local
government except schools, which were not a part of the project.
LV -NLV NV Service Sharing
Cities of Las Vegas and North Las Vegas, NV
These two neighboring jurisdictions had previously explored and
implemented a variety of operational changes and resulting
expenditure reductions to balance their budgets, yet the
economic situation required that they do more. Management
Partners undertook a comprehensive review of government
services to identify the most beneficial opportunities for service
sharing and cost reductions. Subsequent to the initial
government -wide scan, we completed in -depth analyses in seven
selected service areas: workers' compensation, recreational
programming, purchasing, radio maintenance, detention center
support services, fire plan check /fire code enforcement and
traffic operations. Estimated savings from service sharing in
these areas range from $4.2 million to $5.6 million.
Alameda CTC CA Agency Consolidation
Alameda County Transportation Commission, CA (formerly
Alameda County Congestion Management Agency and
Alameda County Transportation Improvement Authority)
In this multi - phased project, Management Partners initially
completed a study that identified both service sharing and
consolidation opportunities between the two major transportation
agencies in Alameda County. The threshold analysis determined
that a merger of the two agencies would produce ongoing
savings of up to $1 million per year while,
most importantly, continuing delivery of
all mission critical responsibilities.
Management Partners then completed a Merger Implementation
Plan, which provided the steps and general timing for the actions
needed to merge the staff and business activities of the separate
agencies into a single organization under a new Joint Powers
Authority. (emphasis added)
Since the Town doesn't have
$9M to fix the "Shatter slab"
Almond Grove Streets, is the
Town effectively "broke "?
2. 42% LGPD budget = bumpy
roads?
Summary Argument:
1. Town is "broke ".
2. Don't have $9M to fix Almond
Grove streets.
3. AG streets hazardous.
4. $74M unfunded obligations?
5. Fix roads, save millions with
independent review or Sheriff.
5/28/2015
1
Conceptual Design Report for Almond Grove
District
NICHOLS CONSULTING ENGINEERS
March 2011
"The historic Almond Grove District (District)...
potential tripping hazards..." (red for emphasis)
5/28/2015
K
"The slabs are extensively cracked
(in many cases, they have broken
into four or more pieces and are
therefore considered to be `shattered
slabs'). This is a definition of failure
for PCC pavements, and they have
essentially reached the end of their
service lives."
5/28/2015
9
Fo'
u
5/28/2015
0
Town's May 14, 2015 Staff Report:
"...the Town remains challenged with
availability of limited resources to augment the
Proposed FY2015/16 and future budgets.
"The Town will continue to seek other funding
sources for street repair and resurfacing...." p.
c -6
5/28/2015
5
"Additional funding, possibly from the sale of
Town properties, will have to be identified for
future phases of the Almond Grove Streets
Project." p. c -8
LG Traffic Mitigation Improvements Project
List -- millions more in unfunded repairs?
5/28/2015
0
More Unfunded Debt (Approx. $54M ?)
"...Town's employer -paid benefits... continue tc
increase, with expectations that these costs will
continue to increase for the foreseeable future." C -5
Solutions...
1. Third party review.
2. Switch to sheriff.
5/28/2015
0
VTA
Ad Hoc Financial Recovery Committee
FINANCIAL STABILITY IDEAS for
CONSIDERATION March 24th, 2010
• Third Party Evaluation
• Contracting Services
LGPD
Local Control
ELEGENT SOLUTION
Local Officers
"understand" LG
42% of budget
Tradition
"Nothing should be set
in stone, and its always
good to review
expenses and budgets."
3RO PARTY REVIEW
-- Apples to Apples
-- Efficiencies Pay for
Report
-- Survey Citizens
SHERIFF
Save $411,111yr
Control Contract
Sara & Cup —Safer
Cup faster 9 -1 -1
Re -hire LG Officers
Helicopter
SWAT, Dogs, Dive
Team
Keep Chief Frisby
Keep Town —Not need
big project $, -
which increase density
& traffic
5/28/2015
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Management Partners
Quoting from:
http: / /www.managementpartners.com /blog/
Overcoming obstacles to shared services
MAY 08 2015BY JULIE ZIMMERMAN
At the Alliance for Innovation's recent
Transforming Local Government conference,
Virginia Beach was awarded a 2015 Innovation
Award for its shared - service plan with Norfolk
and Chesapeake. Too often, people weigh the
cost savings and efficiency of shared services
against the risk of job loss and political
difficulties and conclude it's just not worth it.
5/28/2015
i[i]
Laurel Prevetti
From:
John Shepardson <shepardsonlaw @me.com>
Sent:
Tuesday, May 26, 2015 11:37 AM
To:
Marcia Jensen; BSpector; Steven Leonardis; Marico Sayoc; Rob Rennie; Council; Les
White; Laurel Prevetti; Matt Frisby; Matt Morley; Lisa Petersen; Mike Wasserman; Sam
Liccardo; Carl Guardino; Barry Chang 4 Cupertino City Council;
bloventhal @cityofmontesereno.org; whuff @cityofmontesereno.org;
lallan @cityofmontesereno.org; manstandig @cityofmontesereno.org;
bcraig @cityofmontesereno.org; sgarner @cityofmontesereno.org;
hmiller @saratoga.ca.us; mcappello @saratoga.ca.us; elo @saratoga.ca.us;
mlbernald @saratoga.ca.us; rkumar @saratoga.ca.us; City Council; rsinks @cupertino.org;
gwong @cupertino.org; svaidhyanathan @cupertino.org; dpaul @cupertino.org;
pierluigi .oliverio @sanjoseca.gov; Rick Sung; manager @cupertino.org; Debbie
Bretschneider
Subject:
Re: LG Town Budget Review June 2, 2015
Attachments:
LG- Sheriff- June22015.pptx
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I. QUESTIONS PRESENTED
Should the Town switch from its
Local Police Dept. to the Sheriff to
save $4 -6M a year? Have an
independent third party- review of
entire budget?
Pics herein from
http://www.sccgov.org/sites/sheriff/Pages/sheriff.aspx
SAFETY COMPARISON
• SARATOGA RANKED NO. 1 SAFEST CITY IN
STATE (SHERIFF)
• LOS ALTOS HILLS 3RD (SHERIFF)
• CUPERTINO 12TH (SHERIFF)
• LOS GATOS NOT IN TOP
5/28/2015
1
LG V. CUPERTINO (RESPONSE TIMES)
• LG /MS (Appx 34K) Cup (Appx 60K)
• (SHERIFF RESPONDS FASTER & COSTS LESS)
• Calls— Priority 1 4:30 (LG) 4:54
• Calls— Priority 2 8:27 6:33 (SD)
• Calls— Priority 3 13:12 10:31 (SD)
SHERIFF ROBOTICS
5/28/2015
2
SHERIFF HELICOPTER
I �.21t5f I R i
ip4Q8)892
ii hwilMnNNg11YYNlr � Gp%nr•91iM.'•
SHERIFF SOLUTION: LG V. SARA
• 1. LGPD $14.2M (41.1% OF TOWN BUDGET)
• 2. SARATOGA'S (SHERIFF) $4.61VI (26.4 %)
• SOURCE: Source:
http: / /wwwsaratoga ca us /civicax /filebank /blobdload aspx?BlobID =8508
• 3. LG $9.6M MORE
5/28/2015
3
LG V. CUPERTINO (SHERIFF)
• 1. LGPD $14.2M (34K PEOPLE)
• 2. CUPERTINO $9.91VI (60K PEOPLE)
• 3. $14.2 -$9.9 = LG$4.3M MORE &
HALF THE PEOPLE
Danville's Traffic Congestion
• Quoting from http: / /www. danville .ca.gov /Services/Traffic -and-
Transportation/Traffic- Concerns /Neighborhood Traffic Management Program
The Town recognizes that
automobile traffic poses
one of the greatest
threats to the quality of
life of its citizens.
5/28/2015
0
Danville's Traffix Bus Program
ffi M
to rt'tir
LG TODAY
• $25M PRESENTLY UNFUNDED
TOWN REPAIRS?
5/28/2015
5
LG Today
• $54M Presently Unfunded Employment
Obligations?
*TAX CUT
5/28/2015
0
5/28/2015
NEED $ TO FIX ALMOND GROVE
ALMOND GROVE
5 /2a /2015
J
RH NA-STATE-MAN DATED HOUSING
• BIG COMMERICAL PROJECTS =
STATE - MANDATED HOUSING
(619) = MORE STUDENTS &
TRAFFIC.
5/28/2015
9
SARA & CUPERTINO HAPPY WITH
SHERIFF
• . Cupertino and Saratoga
are very satisfied.
• City Councils voted
unanimously to re-
contract with the Sheriff.
MILLIONS
• Potential savings of $6M dollars annually (Cost per
citizen between LG & Sheriff approx $200. $200 X 30K
people = $6M) Source LG Staff Report for 2/17/15
meeting at
=5 &clip id= 1342 &meta id= 139438
• 20 years = $120M
• 50 years = $300M.
• $ for Almond Grove, garages for businesses in
downtown, youth & senior services, traffic mitigation,
including more buses and shuttles to reduce traffic,
community center and performing arts centers, etc.
5/28/2015
10
More Sheriff Benefits
• Sheriff effectively respond to terrorism
• LGPD Officers re -hired by Sheriff
• Chose Police Chief —Keep Frisby.
• Reduce Town liability Police misconduct.
• Contract for service levels we want
CONCLUSION
• Get most 'Bang for the buck ". Greatest good
for greatest number.
• Ask Sheriff to make presentation.
• Conduct comp review of entire LG Budget,
including Police Budget & switching to Sheriff.
• Citizens email TC members & call for
independent review.
• Consider Town vote.
s /za /zois
11
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May 29, 2015
Dear Madame Mayor and Council Members
The Budget and capital Improvements planning process is key to solving the "asphalt
versus concrete" issue involving the Almond Grove Street Improvement project. The
controversy is related to funding. Based upon my conversations with Almond Grove
neighbors, the majority of those favoring asphalt do so based on the assumption that
the installation of asphalt will enable the Town to spread limited construction funds to a
greater number of streets. In their minds, there is no certainly that streets beyond
Broadway, Bachman, and Tait will ever be improved.
When you and staff consider possible funding sources and improvement timing, can you
consider the following "far out" ideas.
1. Proceed from sale of old museum building at Tait/Main street.
I assume that the proceeds from this sale have already been programed for other
uses such as paying for the New Museum improvements at Town Hall. Could
some of the proceeds be used for the street project? Better yet, would it be
possible for the Town to participate in a joint venture with a local developer to
develop the property into a two lot single family residential project?
2. Leverage major underground utility work with total street reconstruction.
One only has to took at the concrete patchwork on Tait /Bachman to realize that
major sections of the streets have been repaved following the installation of new
gas lines, new water main and laterals, and new storm drains. If new
underground improvements are required on other Almond Grove streets, could
utility company's /sewer district funds planned for repair be leveraged with Town
funds into a complete street reconstruction?
Property owners seeking new construction involving a specified addition of new
space must install a 1 and 1/2 inch lateral and meter. This work involves
trenching the street to the main which is a significant expense. Could the Town
approach residents who have the floor area potential to add additional space pay
a significantly reduced cost to pre install needed lateral and meter at a reduced
cost when major underground work is underway.
I hope that Council can find funding sources to complete the entire street reconstruction
project.
Thank you for your time.
Bob Cowan
222 Tait Ave
RECEIVED �o _32tim
i�UV�d dellveveel
MAY 292015
MAYOR & TOWN COUNCIL
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