Staff ReportWN
MEETING DATE: 06/02/15
ITEM NO: 8'
COUNCIL AGENDA REPORT
DATE: MAY 26, 2015
TO: MAYOR AND TOWN COUNCIL
FROM: LES WHITE, INTERIM TOWN MANAGE
SUBJECT: OPERATING AND CAPITAL BUDGETS
A. CONSIDER THE TOWN OF LOS GATOS PROPOSED OPERATING AND
CAPITAL BUGDET FOR FISCAL YEAR 2015/16
B. CONSIDER THE TOWN OF LOS GATOS PROPOSED CAPITAL
IMPROVEMENT PROGRAM FOR FISCAL YEAR 2015 -2020
C. PROVIDE DIRECTION REGARDING ANY OF THE FOLLOWING
CHANGES TO THE FISCAL YEAR 2015/16 OPEARTING AND CAPITAL
BUDGET OR THE 2016 -2020 CAPITAL IMPROVEMENT PROGRAM
BUDGET:
I. TRANSFER OF $100,000 IN YEAR -END GENERAL FUND SURPLUS
TO THE NPDES FUND
2. TRANSFER OF $500,000 FROM THE TOWN'S VEHICLE
MAINTENANCE FUND TO THE TOWN'S GENERAL LIABILITY
ABAG FUND
3. INCREASE VEHICLE IMPACT FEE REVENUE IN THE GENERAL
FUND APPROPRIATED RESERVE (GFAR) BY $136,000
4. ALLOCATION OF ONE -TIME ADDITIONAL FY 2014/15 YEAR END
GENERAL FUND SURPLUS TO OFFSET HUMAN SERVICES
GRANTS FUNDING GAP OF $31,294
5. ALLOCATION OF ADDITIONAL ONE -TIME FUNDING OF $1,000
FROM FY 2014/15 YEAR END GENERAL FUND SURPLUS TO FUND
THE ART DOCENTS OF LOS GATOS
6. ALLOCATION OF ADDITIONAL ONE -TIME FUNDING OF $2,000
FROM FY 2014/15 YEAR END GENERAL FUND SURPLUS TO FUND
THE NEW MUSEUMS OF LOS GATOS
7. ALLOCATION OF ADDITIONAL ONE -TIME FUNDING OF $5,600
FROM FY 2014/15 YEAR END GENERAL FUND SURPLUS TO FUND
THE ARTS AND CULTURE COMMISSION
8. AUTHORIZATION TO ASSIST THE ARTS AND CULTURE
COMMISSION IN DEVELOPING AN UPDATED ARTS PLAN FOR
COUNCIL REVIEW AND CONSIDERATION AND FOR STAFF TO
Reviewed by: fC:A Town Manager =4VTown Attorney Finance
N:Vv MAdminWorkFiles\2015 Council ReportsVme 2 \Town Council Budget StaffReport.docx
PAGE
MAYOR AND TOWN COUNCIL
SUBJECT: OPERATING AND CAPITAL BUDGETS
DATE: MAY 26, 2015
EXPLORE ALTERNATIVE OPTIONS FOR ONGOING REVENUE
SOURCES FOR PUBLIC ART FUNDING
9. AUTHORIZATION TO ADJUST GENERAL FUND EXPENDITURES
AND REVENUES BY $164,000 TO FUND AN ENTRY LEVEL
OFFICER
10. ALLOCATION OF $300,000 IN FY 2014/15 YEAR END GENERAL
FUND SURPLUS TO FUND RESTORATION OF SERVICES AND /OR
FUTURE SALARY AND BENEFIT AUGMENTATIONS
I: »hL /\:7:�Yi
On May 19, 2015, the Town Council continued this item to June 2. After the Staff Report and
Addenda were prepared for distribution, staff received additional questions from Council.
1. What percentage of the Police Budget goes to Pensions? If the Town goes with the
Sheriff, the Town would still have that pension obligation?
Answer: The proposed FY 2015116 Police Budget totals $14,910,621. Of that amount,
$1,657,759, or 11.1 %, is for Police pension expense. Should the Town elect to contract with
the Sheriff ffor Police Services, it is likely that pension obligations incurred to date for all
active Town employees and retirees would remain the obligation of the Town.
2. In the staff memo, explain what "no" means for the staff positions in the chart on the
last page of answers to questions.
Answer: In the chart provided in the May 14, 2015 Council memo (prepared in response to
Council question #15 regarding the success of FY 2014115 budget adds), two items were
indicated as "no " in the column "FY 215/16 funded. " Both of these items, the Police hire -
ahead position and the Planning Technician were one -time additions made during the FY
1014115 budget cycle. While both departments had requested funding for these positions
during the FY 2015116 budget cycle neither of these two positions have been funded in the
proposed FY 2015116 budget -- the "No " response under this column indicates no continued
funding. The funding for these positions was denied due to the lack of available resources,
not due to the lack of need for either position.
3. How much does the Town pay annually in bond interest for the Library?
Answer: The Library Certificate of Participation (COP) is a recognized obligation of the
Successor Agency to the Redevelopment Agency. Successor Agency monies are held in a
separate trust account and all Town General Fund payments on behalf of the Successor
Agency are reimbursed to the Town from the Successor Agency Trust account, including the
PAGE
MAYOR AND TOWN COUNCIL
SUBJECT: OPERATING AND CAPITAL BUDGETS
DATE: MAY 26, 2015
principal and interest payments for the Library COP. The chart below outlines the interest
portion of these payments over the prior five fiscal years and the schedule interest payments
for the next five years.
Interest Payments - Library
Certificate of Participation
Fiscal Year
Total Interest Paid
2010/11
$
423,161
2011/12
$
633,450
2012/13
$
613,825
2013/14
$
587,425
2014/15
$
556,650
2015/16
$
528,550
2016/17
$
502,925
2017/18
$
468,775
2018/19
$
433,525
2019/20
$
400,925
4. Opportunities in the sales tax categories for further work to attract business, e.g.
medical equipment?
Answer: See answer to question 7 below.
5. Identify new, major revenue sources and major re- programming of existing revenue
sources.
Answer: See answer to question 7 below.
6. Explore revenue enhancement options.
Answer: See answer to question 7 below.
7. Explore options for permanent, dedicated capital funding.
Answer (questions 4. 5. 6. & 7): Staff is preparing a strategic goal to encompass new revenue
sources, increases to existing revenue sources, sales tax analysis and dedicated Capital
funding to bring forth to Council in June. Approval of this strategic goal would allow staff to
proceed with the analysis and bring forth options and recommendations to Council in the fall
of 2015.
PAGE 4
MAYOR AND TOWN COUNCIL
SUBJECT: OPERATING AND CAPITAL BUDGETS
DATE: MAY 26, 2015
8. Do an Economic Vitality Strategic Plan to determine which sectors the Town should go
after to improve sales tax, TOT, and property tax revenues. What is the business mix
and what land use actions should be taken to facilitate these businesses? How can the
Town diversify its economic base?
Answer: Staff is preparing a strategic goal addressing Economic Vitality to bring forth for
Council consideration during the June strategic goal discussion.
9. Provide a detailed accounting of The Friends of the Library donation of approximately
$1.8 million for the library furnishings. Please provide a complete "paper trail" of the
funds received, allocated, and any outstanding issues.
Answer: The Friends of the Library have donated two checks totaling $1.8 million to the
project. This money was accounted for as project revenue for the new Library project and
served essentially as reimbursement revenue. Provided below is a summary of new library
project expenditures, to date, for furniture, fixtures and equipment (exclusive of $1.2 million
in HVAC equipment), totaling $2.1 million. A detailed accounting is provided in Attachment
6.
NEW LIBRARY PROJECT - FURNITURE,
FIXTURES & EQUIPMENT
Amount Paid to Date
Category of Expense
Total
Fumihue
$
625,721
Computers/SelfCheck Eq '
$
425,308
Library Art
$
345,652
Library Shelving/Book Drop
$
312,432
Furnishings
$
247,158
Elevator Equipment
$
162,800
Supplies
$
52,747
Grand Total
$
2,171,817
PAGE 5
MAYOR AND TOWN COUNCIL
SUBJECT: OPERATING AND CAPITAL BUDGETS
DATE: MAY 26, 2015
IO.Provide a detailed accounting of the Library Re -use and HVAC Project.
Answer: Provided below is a summary of Library Re -Use and HVAC project costs to date. A
detailed accounting is also provided to this report as Attachment 7.
LIBRARY RE- USE/HVAC PROJECT
Category of Expense -
Paid to Date
HVAC
$
643,379
Pluabing, Electrical, Communications,Frammg, Doors
$
277,250
Architectual Design, Plan Checks, Environmental
$
207,246
Site Prep Work, Concrete Slab, Demolition
$
118,937
Museum Offices/Break Room/Storage/Reimbursable
$
51,000
Elevator /Stais/Railmgs
$
40,000
Grand Total
$
1,337,813
*Museum Offices/Break Room and Storage were add alternatives to the project bid that are subject
to reimbursement to the Town from the New Museum of Los Gatos.
Capital Improvement Program Budget Questions:
1. What is the discretion to move money within the entire 5 -year Capital Improvement
Program budget?
Answer: Much of the Capital Improvement Program budget is funded with General Fund
Appropriated Reserves or GFAR monies. In most cases GFAR money is subject to
reallocation amongst projects at the Council's discretion; realizing that competing needs and
demands maybe sacrificed, i.e. general street repair and maintenance. The Director ofPPW
has identified projects that have minimal risk associated with deferring and reallocating those
monies.
Added remarks by Parks and Public Works Director Matt Morley:
Much of the Capital Improvement Program budget is funded with General Fund Appropriated
Reserves or GFAR monies. In most cases GFAR money is subject to reallocation amongst
projects at the Council's discretion; realizing that competing needs and demands may be
sacrificed, e.g. general street repair and maintenance.
The following list highlights significant capital projects where GFAR funding exceeds 50% of
the project or where the project could be reduced in GFAR scope. The entire program can be
found in the capital budget document. Staff believes these projects are of significant value
and warrant further review. All funding addresses real needs. Shifting finding from these
projects is a prioritization exercise, some of which are easier than others, much as allocating
$4.5M to the Ca1PERS side fund payoff was last year.
PAGE 6
MAYOR AND TOWN COUNCIL
SUBJECT: OPERATING AND CAPITAL BUDGETS
DATE: MAY 26, 2015
Oak Meadow Park and Bachman Park - $655.000
Last fiscal year, the Council identifted park investments as an important element of the
overall capital budget and allocated these funds for upgrades and rehabilitation at
these parks. Staff will be seeking public input on these projects over the summer and
will develop a plan for investment. The funds allocated to these projects are available
for reprogramming at Council discretion. The tradeoff includes ongoing deferred
infrastructure needs, including irrigation replacements, ADA compliance, and
outdated activity areas (playgrounds, courts, etc).
Street Repair and Resurfacing - $525.000 (GFAR) and $600.000 (Gas Tax) annually
The capital budget sets aside funds for the Town wide street maintenance program.
These finds are essential to maintaining the life cycle of Town streets. Street
conditions decline steadily over time. The annual need for street maintenance to
maintain the status quo has been estimated at $2M per year. Town staff is currently
reviewing the entire street maintenance program and will be able to update these
numbers later this year.
If not maintained, streets reach a point where the basic maintenance program will no
longer provide a viable solution. This means the streets will require a more involved
and more expensive maintenance solution. The routine maintenance program is able
to extend the life of streets to avoid these major reconstruction costs. The cost
differentials are significant: the routine maintenance costs are $2 per square yard
compared to major maintenance of $25 per square yard and complete reconstruction
costs of $75 per yard. Routine maintenance can extend the life of streets for many
years, with the maintenance required every 10 -12 years. A street without maintenance
will deteriorate to the need for complete reconstruction in about 18 years. Because of
these significant ongoing savings, staff recommends continuing this funding.
Curb Gutter and Sidewalk Maintenance - $250.000 per year.
This program replaces degraded sidewalk and curb and gutter, largely attributable to
street trees. This program is also underfunded in relation to the need. The annual list
prioritizes the worst of the locations based on pedestrian traffic and severity of issues.
This project mitigates trip and fall claims. A reduction in these funds may lead to an
increase in claims.
Retaining Wall Repairs - $100.000 per year.
Retaining walls, largely in the hillside areas, are in ongoing need of replacement as
the walls deteriorate. There are some walls that are in immediate need of repair.
Town staff annually identifies retaining walls that are nearing the point of failure and
programs the replacement of those walls. Reallocation of these funds would risk road
closures as a result of failed retaining walls.
Sidewalk and Crosswalk Proiects - $420, 000
These projects provide sidewalk infill and crosswalk improvements serving
neighborhoods.
PAGE 7
MAYOR AND TOWN COUNCIL
SUBJECT: OPERATING AND CAPITAL BUDGETS
DATE: MAY 26, 2015
Parkiniz Lot 4 - $400,000
This project addresses structural and waterproofing problems at Parking Lot 4 (the
two story lot between Elm Street and Grays Lane).
Pageant Way Parking Lot Reconstruction - $175.550
The Pageant Way lot at the Civic Center is in very poor shape. The lot is beyond
maintenance, requiring complete reconstruction.
LED Streetlights - $400.000
This project will replace Town street lights with LED lights. The savings from this
replacement will exceed $50,000 per year in energy reductions.
2. What are viable alternatives so that we do not need to increase the size of the planting
strip, especially on Tait? What "skinny" trees or nice shrubs would work?
Answer: There are limited trees for use in narrow park strips. The typical tree used in this
situation is the Crepe Myrtle. The tradeoff is the reduced canopy size. The design estimate
includes increased width in park strips. Narrowing of park strips will increase the project
cost by approximately $50,000 for increased concrete material for the
roadway. The Town targets a 36 foot width for new streets, consistent with the width
proposed for Almond Grove.
3. Explain the "break even" point between concrete and asphalt. Asphalt may be cheaper
in the short term but will need to maintained and replaced more frequently than
concrete.
Answer: Pavement selection is a tradeoff between up front and life cycle costs. Based on
nationwide averages, 50 year life cycle costs for concrete are an estimated $5M. For asphalt,
the 50 year life cycle costs are estimated at $24M. Life cycle costs in Los Gatos may be
slightly less due to the mild weather and low relative use, however this average number
provides a good basis for comparison.
4. Why did the Engineer's Estimate increase? Is it because we had more detailed plans so
the cost estimate was more refined? Inflation? Time? Other?
Answer: The Engineer's estimate has increased for multiple factors. First, the project unit
costs have become more specific as the street has reached design completion. Second,
approximately three years have passed since the original estimate was created, increasing the
cost due to inflation. Finally, construction activity in the Silicon Valley continues to be high,
creating increases due to the abundance of work
5. Why would staff recommend pouring asphalt on broken concrete?
Answer: The installation of an engineered asphalt surface over existing concrete can provide
an economical and long lasting road surface. This is exemplified by the stretch of North
Santa Cruz Avenue north of Highway 9, where this solution was constructed. The road has
held up well in the 12 years since it was constructed. Staff believes this is a solid solution to
PAGE
MAYOR AND TOWN COUNCIL
SUBJECT: OPERATING AND CAPITAL BUDGETS
DATE: MAY 26, 2015
balance life cycle costs with upfront construction costs. This is based on an evaluation of
construction costs from three alternatives. Concrete reconstruction is the most expensive
option. Asphalt reconstruction will save 10 -12% and an asphalt overlay will save 23 -27°yo
compared to the concrete reconstruction option. To build the overlay solution, staff will need
to redesign parts of the project. The cost for this redesign is approximately $20, 000 as
presented to Council previously.
6. The sidewalk in front of the new large home on Massol and Alhambra appears to exceed
2% grade? How did this pass PPW inspection for ADA compliance?
Answer: This sidewalk varies from 0% to 2.8 %. Review of the files from that project show
that there is no PPW sign off on the permit, although the permit has been finaled. This may
be a project that slipped through without PPW review.
Staff does not recommend putting aside the ADA requirements for sidewalks. However, the
value of the work for replacing sidewalk that does not meet ADA and the sidewalk that is in
good condition could equal $60,000 on Broadway and Bachman. This does not include the
sidewalk at driveways as that sidewalk must be replaced in reconstruction scenarios in order
to ensure the driveways do not cause vehicles to bottom out.
7. What is the PCI for the Town's streets and are there a number of streets with worse
PCI's than the Almond Grove neighborhood? If $ is not spent on repairs and reallocated
to Almond Grove, will the Town fall further behind? What is the minimum the Town
can do to maintain streets and have $ available for other projects?
Answer: The Town retains an average PCI of 70 across all streets and the forecast is for that
to decrease by 1 -2 points every year at the current rate of investment of $1.25M per year.
For comparison, a one -time investment in the current asphalt maintenance program of $3.5M
in addition to the current ongoing fending would increase the Town's overall PCI by 5
points.
Streets that are currently in failed condition will minimally affect the overall condition of the
Town's pavement condition as these streets will not drop much further in PCI. Pavement
maintenance strategies target streets in fair condition to catch these streets before they fall
into the failed category, where maintenance becomes exponentially more expensive. The
Almond Grove represents the worst of those streets and is equal to less than 3% of the Town's
streets by total length.
Please reference the analysis in Agenda item 6 of the June 2, 2015 Council meeting. The
analysis demonstrates that proper preventive maintenance on streets saves significantly over
deferring that maintenance. Reducing preventive maintenance will have large long term
capital impacts.
PAGE 9
MAYOR AND TOWN COUNCIL
SUBJECT: OPERATING AND CAPITAL BUDGETS
DATE: MAY 26, 2015
8. What is the reason in the capital budget for retaining wall work and could these funds as
well as funds for street repairs and replacement be used for Almond Grove — explain the
consequences of doing that?
Answer: This information is provided above. Much of the funding allocations are
discretionary. Staff recommends a capital budget priority setting session in December of this
year that includes financing alternatives for large projects like Almond Grove.
9. What conditions necessitate sidewalk repairs outside of Almond Grove is it because they
are in worse condition than Almond Grove?
Answer: Sidewalk repairs outside Almond Grove are completed to address tripping hazards.
Staff attempts to identify areas for sidewalk repair ahead of the following year's street
resurfacing project in order to avoid digging up new asphalt at a later point. Additional
priority areas include high pedestrian traffic locations. The need for sidewalk replacement
outweighs the allocated funds. Staff is currently developing a program to quantify this work
including data from the tree inventory and data scheduled for collection by interns over the
summer.
10. What are the cost estimates for all Almond Grove Streets?
Street
2015 Cost
Concrete
Reconstruction
2015 Cost
AC
Reconstruction
2015 Cost
AC
Overlay
Almendra
$1,263,835
$1,148,941
$995,146
Bachman
$1,648,182
$1,498,347
$1,297,781
Bayview
$779,531
$708,665
$613,804
Bean
$1,212,738
$1,102,489
$954,912
Broadway
$1,295,491
$1,177,719
$1,020,072
Glen Ridge
$1,528,611
$1,389,646
$1,203,631
Massol
$2,419,283
$2,199,348
$1,904,947
Nicholson
$1,335,922
$1,214,474
$1,051,907
Tait
$2,365,371
$2,150,338
$1,862,497
Wilder
$1,193,125
$1,084,659
$939,469
Total
$15,042,089
$13,674,627
$11,844,165
11. What other funding sources are available for the capital program?
Answer: Staff has identified an additional $2M from year -end savings. These funds could be
allocated to specific projects within the capital program. Year -end savings are typically f dly
identified after the close of the fiscal year and then allocated in the next year's budget.
PAGE 10
MAYOR AND TOWN COUNCIL
SUBJECT: OPERATING AND CAPITAL BUDGETS
DATE: MAY 26, 2015
Attachments 1 -4 (Previously received with Staff Report on May 14, 2015):
1. FY 2015/16 Proposed Operating and Capital Budget (Previously Submitted)
2. FY 2016 -2020 Proposed Capital Improvement Program Budget (Previously Submitted)
3. Memorandum from Stephen Conway, Finance Director, dated May 14, 2015 responding to
questions asked during the May 5, 2015 budget study session
4. Town of Los Gatos Donation Opportunities: FY 2015/16 List of Town Needs
Attachment 5 (Previously received with Desk Item on May 19, 2015):
5. Public comment received from 11:01 a.m. Thursday, May 14, 2015 through 11:00 a.m. Tuesday,
May 19, 2015
Attachments 6 -7 received with this staff report:
6. New Library Project — Furniture, Fixtures and Equipment
7. Library Re- use/HVAC Project
Library Project
Project # 411. 821 -2501
Revenues
Friends of the Library
81112013
GFAR Fund - Library Project Revenues
$
1,353,000.00
Friends of the Library
2128/2015
GFAR Fund - Library Project Revenues
$
447,000.00
Total Project Revenues to Date
$
1,800,000.00
Vendor
PO#
Check #
Check Date
Description of Work
Category of Expense
Amount Paid
Sheri Simons
none
107429
1011/2010
Art for new Library
Library Art
$
17,000.00
Shen Simons
none
108623
1/1412011
Art for new Library
Library Art
$
45,000.0)
Ban Phipps
20110271
108903
2/11/2011
Art for new Library
Library Art
$
8,DD0,00
Sheri Simons
none
110193
6/17/2011
Library Art
Library Art
$
48,000.00
Ben Phipps
20110271
111159
9/1612011
P#2- Lib Art Des & Dev
Library Art
$
26,000.00
Economy Lumber
drone
111810
11/18/2011
Supplies
Supplies
$
77.12
Economy Lumber
none
111810
11/18/2011
Supplies
Supplies
$
87.69
Economy Lumber
none
111810
11/18/2011
Supplies
Supplies
$
861.88
Sheri Simons
none
111843
11/18/2011
Library Art
Library Art
$
8,736.00
HSBC Business Solutions
none
112023
12/8/2011
Hand Can
Furniture
s
180.77
Agati, Inc.
20120123
112258
1/612012
Furniture
Furniture
$
135,696.79
Container Solutions
112319
1/11/2012
Containers
Furniture
$
4,188.00
One Work Place, Inc.
20120146
112419
120/2012
Furniture
Furniture
$
67,132.98
ID Recall Systems, LLC
20120225
112402
1/20/2012
Smart Scan and Print Barwde Reader
Computers/Self Check Equip
$
1,672.46
ID Recall Systems, LLC
20120225
112482
1127/2012
Shipping Charges
Computers/Self Check Equip
$
20.49
American Book Returns. LLC
20120221
112446
1272012
3 - M1010 Book Truck Part #1820
Furniture
$
3,325.44
American Book Returns, LLC
20120221
112446
1/2712012
Shipping Charges
Fumiture
$
300.00
Pivot Interiors, Inc.
20120103
112500
12712012
Furniture
Furniture
$
9,614.25
Ross McDonald Co., Inc.
20120122
112506
1272012
Furniture
Furniture
$
136,887.83
Dell Marketing, LP
20120223
112466
1127/2012
Vostro 3750 Laptop
Computers/Self Check Equip
$
1,353.33
Dell Marketing, LP
20120223
112466
112712012
Optiplex 780 Desktop
Computers/Self Check Equip
$
980.92
Dell Marketing, LP
20120223
112466
1/272012
Optiplex 780 Desktops
Computers /Self Check Equip
$
1,984.92
3M Self check
Computers/Sett Check Equip
$
55,718.48
Insight Public Sector, Inc.
20120226
112483
1127/2012
Mac Book Pro 172 4 GH
Computers/Self Check Equip
$
2,408.10
Insight Public Sector, Inc.
20120226
112483
1272012
Epsom Stylus Pro 3880
Computers/Self Check Equip
$
1,373.64
Joe Aceves
none
112369
11202012
Banner
Library Art
$
574.29
Ellis & Ellis Sign Systems
20120252
112469
1127/2012
Donor Keepsakes
Library Art
$
2,403.15
Rachel Rose Long
20120237
112569
2/312012
Logo Design
Library Art
$
1,569.00
Cal Card expenses
none
Period 5
1/242012
Supplies
Supplies
$
72,44
Cal Card expenses
none
Period
1/24/2012
Supplies
Furniture
$
974.25
Knoll, Inc.
20120131
112768
2/242012
Furniture
Furniture
$
14,839.46
Knoll, Inc.
20120131
112768
2/24/2012
Furniture
Furniture
$
11,316.12
Gaylord Bros., Inc.
20120218
112700
2/17/2012
Supplies
Supplies
$
5,596.53
Lloyd F. McKinney Association
none
112711
211712012
Handheld Transmitter
Computers/Self Check Equip
$
943.13
Lloyd F. McKinney Association
none
112711
21172012
Wireless System Installation
Computers/Self Check Equip
$
292.50
Dell Marketing LP
none
112690
2117/2012
Monitors
Computers/Self Check Equip
$
686.87
Gaylord Bros., Inc.
20120218
112700
21172012
Supplies
Supplies
$
1,623.75
School Outfitters, LLC
20120224
112725
2/172012
Mobile Stage
Furniture
$
1,073.98
School Outfitters, LLC
20120224
112725
2117/2012
Mobile Stage
Furniture
$
350,00
Dell Marketing LP
none
112690
2/17/2012
UPS
Computers/Self Check Equip
$
2,156.31
Dell Marketing LP
20120242
112690
2/172012
Optiplex & Monitors
Computers/Self Check Equip
$
3,728.92
Dell Marketing LP
20120242
112690
2/1712012
Optiplex & Monitors
Computers/Self Check Equip
$
280.89
Grainger
none
112610
2110/2012
Supplies
Supplies
$
496,78
Insight Public Sector, Inc.
20120226
112617
2/102012
Epsom Receipt Printer
Computers/Self Check Equip
$
1,488.44
Compuwm
20120230
112597
21102012
Apple IMAC Computers
Computers/Self Check Equip
$
36,007.20
Compucom
20120230
112597
211012012
AppleCare for IMACS
Computers/Self Check Equip
$
3,679.52
Compuwm
20120230
112597
2110/2012
HP Color Laser Jet
Compulars/Sett Check Equip
$
3,122.45
Compuwm
20120230
112597
2/102012
Barcode Scanners
Computers/Self Check Equip
$
933.32
Compuwm
20120238
112597
2/10/2012
IPAD Wi-FI 169b blk
Computers/Self Check Equip
$
517.44
Compuwm
20120238
112597
2110/2012
IPAD2 WI-Fi 16gb blk
Computers/Self Check Equip
$
517.44
Compuwm
20120238
112597
21102012
IPAD 2 Wi-Fi 16gb blk
COMPulers/Self Check Equip
$
1,034.87
Compuwm
20120238
112597
21102012
Ca Waste Recycling Fee
Computers /Self Check Equip
$
6.00
Compuwm
20120238
112597
2110/2012
Ca Waste Recycling Fee
Computers /Self Check Equip
$
6.00
Compuwm
20120238
112597
2/1012012
Ca Waste Recycling Fee
Computers /Sett Check Equip
$
12.00
Compuwm
20120238
112597
2/10/2012
Estimated Shipping /Handling
Computers/Self Check Equip
$
19.00
Compuwm
20120239
112597
2/10/2012
Apple Mac Mini
Computers /Self Check Equip
$
2,523.82
Compuwm
20120239
112597
2/10/2012
Apple Mac Mini
Computers/Self Check Equip
$
39.00
Right Angle Design
none
112642
2110/2012
Library Banner Design
Library Art
$
630.00
HSBC Business Solutions
20120222
112600
2110/2012
Chairs
Furniture
$
1,297.90
Gaylord Bros., Inc.
20120218
112555
213/2012
Supplies
Supplies
$
1,760.17
Gaylord Bros., Inc.
20120218
112555
2/32012
Supplies
Supplies
$
16238
One Work Place, Inc.
20120146
112563
21312012
Fumiture
Furniture
$
15,237.94
Ellis & Ellis Sign Systems
none
112756
224/2012
Temp Donor Sign
Fumiture
$
216.50
Ellis & Ellis Sign Systems
20120252
112604
2/102012
Donor Keepsake - Freigh
Furniture
$
1,000.00
Orchard City Lock & Safe
20120205
112717
2/172012
Locks and Severity
Furnishings
$
11,003.96
Orchard City Lock & Safe
none
112632
2/1012012
Rekeying Services
Furnishings
$
1,721.51
Federal Express
none
112823
3122012
Shipping Charges
Furnishings
$
20.77
Mwvers, Inc.
20110365
112627
21102012
Movers for setup
Library Shelving/8wk Drops
$
18,542.00
Cal Card expenses
done
JE
12/31/2011
Supplies
Supplies
$
240.12
Cal Card expenses
none
JE
12/31/2011
Supplies
Supplies
$
598.70
Cal Card expenses
none
JE
12131/2011
Supplies
Supplies
$
2,439.92
One Work Place, Inc.
20120124
113021
3/162012
Furniture
Furniture
$
175,806.47
Cal Card expenses
none
JE
3/27/2012
Supplies
Supplies
$
688.20
Cal Card expenses
none
JE
3/272012
Supplies
Supplies
$
1,005.45
ATTACHMENT 6
Advanced workstations
20120220
112973
311612012
Callfa Group
20120245
112978
3116/2012
Dell Marketing LP
none
112992
311612012
Insight Publiuc Sector
20120243
112907
319/2012
Ipromoteu
20120272
112908
3/9/2012
American Reprographics
none
112867
319/2012
FJ Maisano
none
112996
3/912012
Cal Card expenses
none
112915
3/912012
Cal Cam expenses
none
112892
3/912012
Envislonware
20120244
112895
3/9/2012
American Time & Vision
20120278
113099
3/3012012
Ross McDonald
none
113149
3/3012012
Amazon
none
113172
4/612012
Russ Bassett
20120259
113307
4/13/2012
Delta Wireless
none
113340
4/2012012
Insight Publiuc Sector
20120243
113353
4/20/2012
Cleaning Sluff
20120299
113402
4127/2012
Lloyd F. McKinney Association
20120302
113502
5/4/2012
Cal Cam expenses
none
JE
3/9/2012
Dell Marketing LP
none
113763
6112012
Knoll, Inc.
none
113776
6112012
Burgeon Group
none
113904
6/8/2012
One Work Place, Inc.
20120291
114007
6/152012
Cal Card expenses
none
JE
3/9/2012
Compucom
20120341
114114
6/292012
Forms & Surfaces
20120306
114597
8/10/2012
Cal Card expenses
none
JE
9/132012
Cal Cam expenses
none
JE
6/2612012
Ellis & Ellis Sign Systems
20120252
various
various
Ben Phipps
20110271
various
various
Parsley, Sage, Rosemary etc
none
various
various
Shen Simons
Library Art
various
various
Ross McDonald
20120321
115249
10/52012
Cal Cam expenses
none
JE
2/1/2013
Community Playgrounds
20140113
119533
12/13/2013
Talisman Networks
20120187
111721
11/4/2011
Bogard
20110001
$
55,481.29
Bogard
20110001
$
8,410.96
Bogard
20110002
$
242,574.00
Bogard
20110003
$
10,203.00
Bogard
20110004
$
263,687.00
Bogard
20110005
$
10,690.00
Bogard
20110006
$
37,350.00
Bogard
20110007
$
78,840.00
Bogard
20110008
$
162,800.00
Bogard
20110009
$
50,000.00
Library Project
Project # 411 - 821.2501
Work Stations
Computers/Self Check Equip
$
7,732.13
Work Stations
Computers/Self Check Equip
$
12,736.89
Computer Supplies
Computers /Sett Check Equip
$
295.96
Computer Supplies
Computers/Self Check Equip
$
6,405.13
Non Woven tote Bags
Supplies
S
10,910.75
Brochures for new library
Supplies
$
952.60
Plaque for new library
Library Art
S
610,22
Supplies
Supplies
$
167.97
Print station supplies
Supplies
$
302.66
Time & Print Management
Computers /Self Check Equip
$
2,458.03
Wireless clocks
Computers/Self Check Equip
$
3,911.18
Furniture
Fumiture
$
8,227,22
Books
Supplies
$
113.37
Cabinet
Fumiture
$
1,739.86
Indoor Dual Radio AP
Computers/Self Check Equip
$
812.41
Computer Supplies
Computers/Self Check Equip
$
1,820.64
Battery Auto Scrubber
Computers/Self Check Equip
$
4,216.34
Library BVOIP Page
ComPuters/Seg Check Equip
$
6,681.90
Supplies
Supplies
$
6,537.64
Ada Terminal computer
Computers/Se8 Check Equip
$
963.24
Furniture install
Fumiture
$
1,256.46
ABC Whirligig
Furniture
$
23,525.09
Donovan Tables
Furniture
$
5,800.88
Supplies
Supplies
$
546.06
ESD MS Office software
Computers/Self Check Equip
$
1,838.55
Bench
Furniture
$
2,006,96
Audion Listening Device
Computers/Self Check Equip
$
943.00
Supplies
Supplies
$
2,889.75
Signs
Library Art
$
4,619.65
Library An
Library Art
$
34,000.00
Catering - opening of the library
Supplies
$
14,615.37
Library art
Library An
$
9,224.43
Tables
Furniture
It
3,723.53
New Library plaque
Library Art
$
615.00
Sail Shade
Furnishings
$
55,481.29
Computer Equipment
Computers/Self Check Equip
$
8,410.96
Access Floor for computers/ networked electronics
Computers/Self Check Equip
$
242,574.00
Book Drops
Library Shelving/Book Drops
$
10,203.00
Library Stack Systems
Library Shelving /Book Drops
$
263,687.00
Projection Screens
Furnishings
$
10,690.00
Site Furnishings
Fumishings
$
37,350.00
Roller Shades
Furnishings
$
78,840.00
Elevator
Elevator Equipment
$
162,800.00
Main Stair Rail
Furnishings
$
50,000.00
Wood Veneer Panels for Artwork
Library An
$
138,670.00
Lockers
Furnishings
$
1,850.00
Total Project Expenditures Furniture, Fixtures and Equip
Library Re-Use
and HVAC Project
Vendor
PDX
Gmk#1
Check Date
Description of Work
Master Category
Amount Paid
Architectual Design, Plan Checks,
Terry Martin Associates
20130170
115122
9/21/2012
Architectual Design
Environmental
$ 4,459.50
Architectual Design, Plan Checks,
Terry Martin Associates
20130170
115781
11/21/2012
Architectual Design
Environmental
$ 1,665.00
Architectual Design, Plan Checks,
Alcal Speciality Contracting
20130205
117045
4/12/2013
Civic Deck Repairs
Environmental
$ 28,362.00
Architectual Design, Plan Checks,
Terry Martin Associates
120130170
117986
7/12/2013
Architectual Design
Environmental
$ 1,258.00
Architectual Design, Plan Checks,
Terry Martin Associates
20130170
118131
7/26/2013
Architectual Design
lEnvironmental
$ 655.09
Architectual Design, Plan Checks,
Terry Martin Associates
20140073
118875
1 9/27/2013
Architectual Design
Environmental
$ 4,405.50
Architectual Design, Plan Checks,
Terry Martin Associates
20140073
119163
10/25/2013
jArchitectual Design
Environmental
$ 1,191.00
Architectual Design, Plan Checks,
AMEC Foster Wheeler
20140093
119113
10/2512013
Library Environmental
Environmental
$ 1,063.30
Architectual Design, Plan Checks,
Terry Martin Associates
20140073
119464
11/27/2013
Architectual Design
Environmental
$ 1,500.00
Architectual Design, Plan Checks,
Terry Martin Associates
20140073
119768
12/20/2013
Architectual Design
Environmental
$ 3,180.50
Architettual Design, Plan Checks,
AMEC Foster Wheeler
201400931
119574
12/20/2013
Library Environmental
Environmental
$ 1,830.85
Architectual Design, Plan Checks,
Terry Martin Associates
20140073
120092
1/31/2014
Architectual Design
Environmental
$ 5,547.50
Architectual Design, Plan Checks,
Terry Martin Associates
20140073
120485
3/14/2014
Architectual Design
Environmental
$ 7,341.50
Architectual Design, Plan Checks,
Terry Martin Associates
20140073
120569
3/21/2014
Architectual Design
Environmental
$ 4,857.50
Architectual Design, Plan Checks,
Terry Martin Associates
20140073
120752
4/4/2014
jArchitectual Design
Environmental
$ 8,439.16
Architectual Design, Plan Checks,
Terry Martin Associates
20140073
121017
5/2/2014
Architectual Design
Environmental
$ 7,035.00
Architectual Design, Plan Checks,
Terry Martin Associates
20140073
121243
5/23/2014
Architectual Design
Environmental
$ 9,632.00
Architectual Design, Plan Checks,
Terry Martin Associates
20140073
121298
5/30/2014
Architectual Design
Environmental
$ 3,600.00
Architectual Design, Plan Checks,
Terry Martin Associates
20140073
121567
6/27/2014
Architettual Design
Environmental
$ 8,810.50
Architectual Design, Plan Checks,
Terry Martin Associates
20140073
121714
7/11/2014 jArchitectual
Design
Environmental
$ 12,913.00
Architectual Design, Plan Checks,
Terry Martin Associates
20140073
121991
8/8/2014
Architectual Design
Environmental
$ 8,629.75
Architectual Design, Plan Checks,
Terry Martin Associates
20130170
122476
10/10/2014
Architectual Design
Environmental
$ 948.08
Architectual Design, Plan Checks,
Daily Journal Corp
None
122769
11/14/2014
Legal Advertising
Environmental
$ 269.10
Architectual Design, Plan Checks,
Daily Journal Corp
None
122769
11/14/2014
Legal Advertising
Environmental
$ 273.00
Architectual Design, Plan Checks,
O'Brien Code Consulting
20150172
723149
12/19/2014
Plan check
Environmental
$ 2,300.00
Architectual Design, Plan Checks,
Terry Martin Associates
20130170
123333
12/26/2014
Architectual Design
Environmental $
8,454.50
Site Prep Work, Concrete Slab,
Cal Card Credit card Exp
None
DECO26
12/31/2014
Safety Vests
Demolition $
652.50
Old Library Improvement-
Site Prep Work, Concrete Slab,
California Plus Engineering
20150186
123755
2/13/2015
Demolition
Demolition $
27,500.00
Architectual Design, Plan Checks,
Terry Martin Associates
20130170
123825
2/20/2015 lArchitectual
Design
Environmental $
11,293.00
Architectual Design, Plan Checks,
Terry Martin Associates
20130170
123825
2/20/2015 Architectual
Design Environmental
$
18,357.50
Architectual
Design, Plan Checks,
Terry Martin Associates
201301t123825
2/20/2015 Architectual
Design Environmental
$
9,720.00
Architectual
Design, Plan Checks,
Terry Martin Associates
201301
2/20/2015 Architectual
Design Environmental
$
649.00
Architettual
Design, Plan Checks,
Terry Martin Associates 201301
2/20/2015 Architectual
Design Environmental
$
1,034.5DO
Architectual
Design, Plan Checks,
Terry Martin Associates 201301
2/2012015 Architectual
Design Environmental
$
ATTACHMENT 7
Library Re-Use
and NVAC Project
Vendor
PON
Check#
Check Date
Description of Work
IftlasterCategarr
Amount Paid
Architectual Design, Plan Checks,
Terry Martin Associates
20130170
123825
2/20/2015
Architectual Design
Environmental
$ 10,617.00
Architectual Design, Plan Checks,
American Reprographics Co.
None
123817
2/20/2015
Setup /PPC Binding
Environmental
$ 768.84
Architectual Design, Plan Checks,
American Reprographics Co.
None
123817
2/20/2015
Setup /PPC Bond
Environmental
$ 1,441.05
Site Prep Work, Concrete Slab,
Lombardo Diamond Core
None
123918
3/6/2015
Core Drill
Demolition
$ 315.00
Architectual Design, Plan Checks,
Terry Martin Associates
20130170
124138
3/20/2015
Architectual Design
lEnvironmental
$ 4,987.00
Site Prep Work, Concrete Slab,
Cal Card Credit card Exp
None
I OCT027
1 3/31/2015
2014 Ceremony
Demolition
$ 489.97
Old Library Improvement-
Plumbing, Electrical,
California Plus Engineering
20150186
124344
4/10/2015
Rough Plumbing
Communications,Framing, Doors
$ 2,000.00
Old Library Improvement-
Rough Electrical and
Plumbing, Electrical,
California Plus Engineering
20150186
124344
4/10/2015
Communications wiring
Communications,Framing, Doors
$ 70,000.00
Old Library Improvement-
Plumbing, Electrical,
California Plus Engineering
120150186
124344
4/10/2015
lRough Framing
Communications,Framing, Doors
$ 35,000.00
Old Library Improvement -
Concrete Slabs and Concrete
Site Prep Work, Concrete Slab,
California Plus Engineering
201501861
124344
4/10/2015
Work
Demolition
$ 10,000.00
Old Library Improvement-
Plumbing, Electrical,
California Plus Engineering
20150186
124344
4/10/2015
Roofing
Communications,Framing, Doors
$ 2,000.00
Old Library Improvement -
Pre- finished paneling and
Plumbing, Electrical,
California Plus Engineering
20150186
124344
4/30/2015
wainscotting
Communications,Framing, Doors
$ 25,000.00
Old Library Improvement-
Earthwork and site
Site Prep Work, Concrete Slab,
California Plus Engineering
20150186
124344
4/10/2015
preparation
Demolition
$ 10,000.00
Old Library Improvement-
Plumbing, Electrical,
California Plus Engineering
201501861
124344
4/10/2015
Painting
Communications,Framing, Doors
$ 4,000.00
Old Library Doors and
Plumbing, Electrical,
124344
4/10/2015
Frames
Communications,Framing, Doors
$ 10,000.00
Old Library Improvement-
Fitting Concrete Slab
Site Prep Work, Concrete Slab,
California Plus Engineering
20150186
124344
4/10/2015 10penings
Demolition
$ 17,980.00
Old Library Improvement-All
Plumbing, Electrical,
California Plus Engineering
20150186
124344
4/10/2015
Other
Communications,Framing, Doors
$ 9,020.00
Old Library Alternate Bid
Museum Offices /Break
California Plus Engineering
20150186
124344
4/10/2015
Items (Museum Offices)
Room /Storage /Reimbursable
$ 15,000.00
Old Library Alternate All
Other (Break Room &
Museum Offices /Break
California Plus Engineering
20150186
124344
4/10/2015
Collection Storage)
Room /Storage /Reimbursable
$ 13,000.00
Architectual Design, Plan Checks,
Terry Martin Associates
20130170
124647
5/1/2015
Architectual Design
Environmental
$ 3,153.83
Old Library Paneling &
Plumbing, Electrical,
California Plus Engineering
20150186
124794 1
5/19/2015
Wainscotting
Communications,Framing, Doors
$ 20,130.00
Old Library Rough and Finish
Plumbing, Electrical,
California Plus Engineering
20150186
124794
5/19/2015
Plumbing & Finish Hardware
Communications,Framing, Doors
$ 45,100.00
Old Library Rough & Finish
Electrical
and Plumbing,
Electrical,
California Plus Engineering
20150186
124794
5/19/2015 Communications
Communications,Framing,
Doors
$ 30,000.00
Old Library Concrete
Foundations
- Structural Site
Prep Work, Concrete Slab,
California Plus Engineering 20150186
124794
5/19/2015 Steel
/Metal Work Demolition
$ 2g,0p0,Op
Old
Library Doors and Plumbing,
Electrical,
Cal mla Plus Engineering 20150186
124794
5/19/2015 Frames
Communications,Framing,
Doors
$ 8,000.00
Library Re-Use
and HVAC Project
Vendor
POg
jCheck#1
Check Date
Dusaiption of Work
Master Category
Amount Paitl
Old Library Alternate Bid
Museum Offices /Break
California Plus Engineering
20150186
124794
5/19/2015
Items (Museum Offices)
Room /Storage /Reimbursable
$ 13,000.00
Old Library Alternate All
Other (Break Room &
Museum Offices /Break
California Plus Engineering
20150186
124794
5/19/2015
Collection Storage)
Room /Storage /Reimbursable
$ 10,000.00
Old Library Misc. Specialty
Items (elevator, stairs &
California Plus Engineering
120150186
124794
5/19/2015
milings, etc.)
Elevator /Stairs /Railings
$ 40,000.00
1201501861
Old Library Site work and
Site Prep Work, Concrete Slab,
California Plus Engineering
124794
1 5/19/2015
fencing
Demolition
$ 4,000,00
1
Old Library Painting,
Plumbing, Electrical,
California Plus Engineering
20150186
124794
5/19/2015
Acoustical Ceiling and Vents
Communications,Framing, Doors
$ 17,000.00
1
Old Library (contractor
Site Prep Work, Concrete Slab,
California Plus Engineering
20150186
124794
5/19/2015
overhead & profit)
Demolition
$ 20,000.00
Z -Con Speciality
20150133
122759
11/7/2014 jAsbestos
Removal JHVAC
$ 6,229.00
Z -Con Speciality
None
124841
5/22/2015 jAsbestos
Removal JHVAC
$ 3,900.00
Old Library HVAC
California Plus Engineering
20150186
123755
2/13/2015
Improvement
HVAC
$ 345,500.00
Old Library HVAC
Plus us Engineering
20150186
124344
4/10/2015
Improvement
HVAC
$ 243,980.00
Old Library HVAC
California Plus Engineering
20150187
124794
5/22/2015
Improvement - final
HVAC
$ 43,770.00