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Attachment 6REQUEST FOR PROPOSAL FOR RE -USE OF THE FORMER VENUE SPACE Proposals are due Monday, May 11, 2015 at 4:30 pm at Town Hall 110 E. Main Street, Los Gatos, CA 95030 Attention: Youth Commission c/o Heidi Murphy Venue Open House & Overview will be held on Wednesday, April 15, 2015 from 3:00 -4:00 pm at 4 New York Avenue, Los Gatos, CA 95030 Questions regarding the re -use proposal must be submitted in writing by May 8, 2015, 4:00 pm to HMurphy(a7LosGatosCa.gov. Please complete all questions on the proposal form. Additional information may be attached. Proposal package includes: • This Cover /Information Sheet • Proposal Form • Guiding Principles • Floor & Site Plans • Teen Needs Survey Results RSVP your intention to submit a proposal to receive any additional material on this opportunity. RSVP to HMurphy(a2LosGatosCa.gov. �t ��S 6A1p5 ATTACHMENT 6 (r' 1 FORMER VENUE RE -USE PROPOSAL The summary information requested on this form is required. If you require more room for any response, please attach additional sheets. You may also attach any additional information you would like the Town to consider. Name of Organization Los Gatos Rotary Club since 1924 Contact Marshall Smith Signature (Print Name) Phone 408 - 888 -0002 Email Address marshallOrribm- smith.com Address 199 Greendale Drive Los Gatos CA 95032 Title of Proposed Use of Space: Troop 2 Scouting Program Square Feet Requested: Entire Building by The Description of Proposed Use and Activities: The mission of the Boy Scouts of America is to prepare young people to make ethical and moral choices over their lifetimes by instilling in them the values of the Scout Oath and Law. To prepare every eligibile youth in American to become a responsible, participating citizen and leader who is guided by the Scout Oath and Law. Days /Hours of Operation: Nights after 5:00 PM and Weekends after 8:00 AM Number of Daily Staff/Volunteers: All Adult Volunteers Five to six adults present at all Scoutng events. Number of Daily Visitors: Scheduled_caft2tin s Venturing Crew on Mondays. Boy Scouts on Tuesdays. Other miscellaneous meetings occur at least one other night a week The Venue has only two dedicated parking spaces. Based upon your proposal, how does your organization plan to mitigate traffic impacts? Meetings are in the evening and weekends. Rarely a parking problem. Tenant and Capital Improvements: Describe modifications and /or improvements needed for proposed use: Deferred Maintenance and repairs. Itemized after inspection. Special Requirements: Identify any other special requirements: We only want the property brought up to the condition before the Venue moved out. Costs and Funding: Estimated capital Improvement costs: No Capital Improvements expected .Deferred maintenance done by Town of Los Gatos Estimated annual operating costs: Estimated annual maintenance costs: Funding source(s) for above: Occupancy: Maintenance performed by Members and volunteers Members Dues, donations aDd FZptar_� 5uppoq. Where is this use currently located (if applicable)? Next Door to the Venue on New York Avenue. When would your organization be ready to occupy the space? As soon as available Describe your target demographic and how you plan to market to this group: Boy Scouts is for Boys 11 to 18 years of age. Troop 2 Is located in Los Gatos since 1918 and is the oldest Troop in Santa Clara County: one of the oldest Troops in the United States. Troop 2 is a well known troop in demand and no marketing is necessary. Venturing Crew is a program for Boys and Girls age 14 to 21. Boys transition to Venturing from Boy Scouts and girls join for exciting outdoor adventures. How does your proposal utilize the building's close proximity to the LGHS campus and neighboring youth facilities? It's close for member access. It's next door to our existing meeting place. Guiding Principles: Please describe how your use of this space meets the Guiding Principles (attached): See Attached. VENUE RE -USE GUIDING PRINCIPLES The re -use of the former Venue space provides an exciting opportunity for local businesses or organizations to engage with and support the youth of Los Gatos. These Guiding Principles provide a framework for considering the many options for deciding on the best use of this unique community asset. Guiding Principles I . The re -use of the former Venue should benefit the youth of Los Gatos by addressing the needs identified in the Teen Needs Survey (survey attached). See our attached statement. 2. The re -use of the former Venue should uphold the guiding principles of the Youth Friendly Business Program by creating a positive atmosphere, providing excellent customer service for youth, and supporting youth in the community. See our attached statement 3. Remodeling of the space will be done in such a manner as to: a. Meet ADA access requirements No major renovation. No changes needed. b. Avoid imposition of higher building standards - Only anaticipate deferred maintenance. c. Minimize potential environmental impacts Scouting is enviromentally conscious. d. Minimize the operational and maintenance costs to the Town None anticipated e. Eliminate any existing safety hazard None Known f Meet Town parking requirements Troop use is mostly evenings and parking is not a problem. g. Incorporate green building practices as feasible No needs anticipated 4. Community collaborations and partnerships shall be explored. Some of our Scouts are members of the Los Gatos Community Emergency Response Team 5. Creative ways to use the space for multiple purposes shall be encouraged. The Boy Scouts of America was incorporated February 8, 1910. June 16, 1916 Boy Scouts of America was chartered by the United States Congress. April 1918 Troop 2 in Los Gatos was chartered by the Boy Scouts of America. In 1924 The Rotary Club of Los Gatos was authorized by the Boy Scouts of America to be the Chartering Organization for Troop 2 and to this day Troop 2 is still part of the Rotary family. Troop 2 is the oldest Boy Scout Troop in Santa Clara County. A valuable asset to the Los Gatos Community. "it is the mission of the Boy Scouts of America to serve others by helping to instill values in young people and, in other ways, to prepare them to make ethical choices during their lifetime. Values found in the Scout Oath and Law. The Boy Scout programs have helped to build courage, confidence, and character. Scouting is the most prominent value -based youth development organization in America. The programs Scouts are engaged in provide them the opportunity to learn about citizenship, build character, take on responsibility, expand their horizons, develop personal fitness and have fun with their peers. Scouting is building a more conscientious, productive and responsible society. Troop 2 and Venture 2 has delivered more community service projects in Los Gatos than any other organization. Driving, walking, or bicycling everywhere Los Gatos there is a Community Service Project or Eagle Project somewhere close by. The Boy Scouts of America partnered with The Rotary Club of Los Gatos has a proven success in Troop 2 and Venture 2 with a current membership of 70. The available use the building located 4 New York Avenue referred to as the Teen Center or Venue would provide the space for Troop 2/Venture 2 to offer the program to more Youth in Los Gatos and not turn anyone away.