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Attachment 5Town of Los Gatos Youth Commission 110 East Main Street Los Gatos, CA 95030 May 5, 2015 Dear Youth Commissioners: Attached please find the proposal from Los Gatos Youth Theatre for Re -Use of the Venue building. As many of you know, Los Gatos Youth Theatre (LGYT) is a non- profit, 501(c)3 organization that serves many youth in Los Gatos and the surrounding area. Los Gatos Youth Theatre is a relatively new organization, started in 2009, which has grown tremendously over the years. We offer summer camps and full -scale theatre productions for youth 6 -18. We now serve over 350 kids. We work in conjunction with Los Gatos - Saratoga Recreation. Having a space to call home, would ease some of our facilities issues, as well as allow us to expand to year -round programs. In addition, we could house our costume and set pieces making them much more accessible to us, and the LGUSD musical theatre programs, with whom we share resources. Thank you for your time in considering our application. Sincerely, Randi Chen & Christine y Los Gatos Youth Theatre ATTACHMENTS Los Gatos Youth Theatre P.O. Box 1825, Los Gatos, CA 95031 www.Igyt.net � f i FORMER VENUE RE -USE PROPOSAL The summary information requested on this form is required. If you require more room for any response, please attach additional sheets. You may also attach any additional information you would like the Town to consider. Name of Organization LPS �-:�> I C)LATtf gm-d(' C_ 1 Contact C YYk'-4shr)LI .n[ArILA Signature (Print Name) II 62 IU r rnndt Phone 409:-R -9-j %n(l2«:1mailAddress `jinf==16=4' e_(46)oI I•C(Devi Address &A 50:N Title of Proposed Use of Space: Low -7 yWT)v- '-M,2"Tr1eF- Square Feet Requested: i� Description of Proposed Use and Activities: Days /Hours of Operation: Number of Daily Staff/Volunteers: Number of Daily Visitors: The Venue has only two dedicated parking spaces. Based upon your proposal, how does your organization plan to mitigate traffic impacts? Tenant and Capital Improvements: Describe modifications and /or improvements needed for proposed use: FORMER VENUE RE -USE PROPOSAL PROPOSAL FORM Additional Information Sheet LOS GATOS YOUTH THEATRE Description of Proposed Use and Activities Rehearsal, training, storage and performance space specifically for Los Gatos Youth Theatre (LGYT) run programs, as well as a venue available for use by affiliated youth groups and recreation center programs. Days /Hours of Operation • Academic School Year (August - June): 4 /5pm - 9pm for theatre programs or affiliated classes • Summer Vacation Period (June - July): 9am - 9pm for LGYT theatre camps and programs during the summer school vacation period. Number of Daily Staff /Volunteers Approximately 3 - 6 individuals would be present at the venue during normal LGYT run program operation. Number of Daily Visitors During the summer month the number of students attending camp programs and rehearsals could range between 20 - 60 kids. After school classes would range from 1 -20, in voice, acting and dance classes. Mitigation of Parking Impacts (only 2 dedicated parking spaces) • Programs will be scheduled specifically outside of LGHS attendance times and most often during holiday periods so that potential conflict with school traffic will be eliminated. • For programs that run during the school year, these will be scheduled later in the day and cognizance will be taken of special functions, sports events and other LGHS activities in order to further reduce potential conflict. • Most of the programs run at the site will result in drop -off and collection traffic for attendees. LGYT will put a workable drop -off plan in place for all programs in order to facilitate drop -off and turnaround of vehicles in an area further from the venue, so as not to cause a traffic jam occurring in the tight parking lot directly outside The Venue. Tenant and Capital Improvements LGYT would immediately take action to clean, paint and fix up the current state of the building to allow for occupation and use. This would not entail any immediate building modifications to the existing premises. LGYT is able to draw on a large community of parents and students who support and have benefited from its programs currently and in the past, and together with additional fundraising for this specific project, the goal of a home for LGYT will be achieved. • We would like to add large wall mirrors to create a studio for dance rehearsals. • Over time and with further fundraising we would look into the possibility of reconfiguring the space depending on use. We believe it is prudent to occupy the space for a time and utilize it in its current configuration. Then we can best determine how to improve the space for our use. Special Requirements LGYT would require access to all storage areas and buildings on the site for the storage of costumes, props and set pieces. Costs and Funding: Estimated capital improvement costs: $5000 for painting and fixing existing structure. Estimated annual operating costs: • Electricity/ Gas - $200 /month • Water - $200/ month • Cleaning/ yard maintenance - $200 /month • Garbage - $400 annually • Rent ?? We hope the Town will negotiate a very reduced rate, since we are a non - profit organization. Estimated annual maintenance costs: $1000 Funding source(s) for above: Revenue from our existing programs, and cost savings from not having a storage rental unit ($500 /month). We will fundraise if we have larger projects that need to be done. Occupancy Currently located? LGYT does not have a permanent location currently. We rent a single storage unit in Campbell to store set pieces and costumes. The summer programs offered by LGYT are run through Los Gatos - Saratoga Recreation and use venues at Blossom Hill School, Van Meter, LGHS and LGS Recreation. When would organization be ready to occupy the space? Immediately. Target Demographic and Marketing? The target demographic for LGYT programs is youth from Los Gatos and surrounding areas aged 6 -18 years old. LGYT currently successfully runs multiple theatre summer camps for ages 6 -14 and stages two full scale theatre productions over the summer break, one for ages 9 -13 and another for ages 14 -18. Approximately 350 children take part in these programs every summer. Given a dedicated venue, LGYT could expand on this successful summer program to offer theatrical programs and classes throughout the year, during after- school hours and other holiday periods. LGYT will continue to market as it has done over the past six years since its inception and with the added benefit of a home base, we are sure it will continue to grow. LGYT started with one full - scale production, with 45 kids in 2009 to 4 summer camps and two full -scale productions today, serving 350 kids. How does the proposal utilize the building's close proximity to the LGHS campus and neighboring youth facilities? The proximity of The Venue to LGHS will be of benefit to those youth participating in the summer productions for older kids, which is staged in the LGHS theatre. Being close to LGHS will also benefit both LGYT and students, as it will make it more feasible to offer a broader range of after - school performance related activities, such as vocal training, acting workshops, dance workshops to the youth attending LGHS, as well as other schools in the area. LGYT has always worked with and through LG- Saratoga Recreation to facilitate its programs. The close proximity of The Venue to LGS Recreation facilities will also allow for sharing of this resource for Recreation Center youth- focused programs as needed, thereby maximizing the use of The Venue space to accommodate other youth based programs when not in use by LGYT. Guiding Principles LGYT meets the Guiding Principles in many ways: Los Gatos Youth Theatre is a Youth Friendly Business as our sole mission is to provide performance activities for the youth of the area. LGYT is a non - profit 501(c)3 organization. We will not be remodeling the space in any significant way that would alter the plan of the current building, so we would not need to worry about ADA access requirements (unless they are currently not met), building standards, or impacts. Of course, if there are any existing safety hazards or ADA non - compliance, we would remedy those issues. We will, and have already, explored community collaboration with other groups. • Currently we work closely with the Home & School Clubs of LGUSD in the sharing of sets and costumes. This space would allow us to house all the costumes in one space, organize them and facilitate access for all involved. In addition, we could rent them to other theater programs, generating income to support our programs. • In addition, we would approach other groups which could use the space. Amigos de las Americas has used the Venue in the past. We have talked with them and they are open to using it again for the training of their students. • We are also open to offering the space to LGS Recreation for any classes that take place when we aren't using the building. LGS Recreation is short on facilities, so hopefully they will be receptive to using this space. The Teen Needs Survey specifically asks questions regarding a "teen center ". Though this will not be an open space for any teens to attend and will not function as such, LGYT does serve teens through our many programs. In addition, we offer volunteer opportunities for teens to work at our summer camps and any after - school programs we may offer.