Staff Reportwx MEETING DATE: 05/05/15
ITEM NO: I
a s�i COUNCIL AGENDA REPORT
DATE: APRIL 23, 2015
TO: MAYOR AND TOWN COUNC
FROM: LES WHITE, INTERIM TO ANAGER
SUBJECT: LANDSCAPING AND LIGHTING ASSESSMENT DISTRICTS 1 & 2
STAFF RECOMMENDS THAT THE TOWN COUNCIL:
A. ADOPT A RESOLUTION APPROVING THE ENGINEER'S REPORT FOR
FISCAL YEAR 2015/16.
B. ADOPT A RESOLUTION OF INTENTION TO ORDER THE LEVY AND
COLLECTION OF ASSESSMENTS FOR LANDSCAPE AND LIGHTING
DISTRICT NO. 1 - BLACKWELL DRIVE BENEFIT ZONE
C. ADOPT A RESOLUTION OF INTENTION TO ORDER THE LEVY AND
COLLECTION OF ASSESSMENTS FOR LANDSCAPE AND LIGHTING
DISTRICT NO. 1 - KENNEDY MEADOWS BENEFIT ZONE
D. ADOPT A RESOLUTION OF INTENTION TO ORDER THE LEVY AND
COLLECTION OF ASSESSMENTS FOR LANDSCAPE AND LIGHTING
DISTRICT NO. 1 - SANTA ROSA HEIGHTS BENEFIT ZONE
E. ADOPT A RESOLUTION OF INTENTION TO ORDER THE LEVY AND
COLLECTION OF ASSESSMENTS FOR LANDSCAPE AND LIGHTING
DISTRICT NO. 1 - VASONA HEIGHTS BENEFIT ZONE
F. ADOPT A RESOLUTION OF INTENTION TO ORDER THE LEVY AND
COLLECTION OF ASSESSMENTS FOR LANDSCAPE AND LIGHTING
DISTRICT NO. 1 - HILLBROOK DRIVE BENEFIT ZONE
G. ADOPT A RESOLUTION OF INTENTION TO ORDER THE LEVY AND
COLLECTION OF ASSESSMENTS FOR LANDSCAPE AND LIGHTING
DISTRICT NO. 2 - GEMINI COURT BENEFIT ZONE
RECOMMENDATION:
Staff recommends that the Town Council:
1. Adopt a Resolution (Attachment 1) approving the Engineer's Report (Attachment 8) for FY
2015/16.
2. Adopt a Resolution (Attachment 2) of intention to order the levy and collection of
assessments for Landscaping and Lighting District No. 1- Blackwell Drive Benefit Zone.
3. Adopt a Resolution (Attachment 3) of intention to order the levy and collection of
assessments for Landscaping and Lighting District No. 1- Kennedy Meadows Benefit Zone.
PREPARED BY: MATT MORLEY�
Director of Parks an d Pu is Works
Reviewed by: 1 `Assistant Town Manager - "own Attorney J2Finance
PAGE 2
APRIL 23, 2015
MAYOR AND TOWN COUNCIL
SUBJECT: LANDSCAPING AND LIGHTING ASSESSMENT DISTRICTS NO. 1 & 2
RECOMMENDATION (cont'd):
4. Adopt a Resolution (Attachment 4) of intention to order the levy and collection of
assessments for Landscaping and Lighting District No. 1 -Santa Rosa Heights Benefit Zone.
5. Adopt a Resolution (Attachment 5) of intention to order the levy and collection of
assessments for Landscaping and Lighting District No. 1- Vasona Heights Benefit Zone.
6. Adopt a Resolution (Attachment 6) of intention to order the levy and collection of
assessments for Landscaping and Lighting District No. 1- Hillbrook Drive Benefit Zone.
7. Adopt a Resolution (Attachment 7) of intention to order the levy and collection of
assessments for Landscaping and Lighting District No. 2- Gemini Court Benefit Zone.
BACKGROUND:
On April 21, 2015, the Town Council initiated the annual process of renewing the Landscaping
and Lighting Assessment Districts 1 & 2 for the fiscal year commencing on July 1, 2015. In
particular, the Council adopted Resolution 2015 -021 directing the preparation of the Engineer's
Report for the two districts. A copy of the Engineer's Report is contained in Attachment 8.
DISCUSSION:
In accordance with Resolution 2015 -021 and pursuant to the requirements of the Landscaping
and Lighting Act of 1972, the attached Engineer's Report contains the following information:
1. Plans and specifications for the maintenance of the existing improvements and for
proposed new improvements, if any, to be made within the assessment districts or within
any zones thereof;
2. An estimate of the costs of said proposed new improvements, if any, to be made along
with the costs of maintenance or servicing, or both, thereof, and of any existing
improvements, together with the incidental expenses in connection therewith;
3. A diagram showing the exterior boundaries of the assessment districts and of any zones
within said districts and the lines and dimensions of each lot or parcel of land within the
districts as such lot or parcel of land is shown on the County Assessor's map for the fiscal
year to which the report applies, each of which lots or parcels of land shall be identified
by a distinctive number or letter on said diagram.
4. A proposed assessment of the total amount of the estimated costs and expenses of the
maintenance activities and proposed new improvements, if any, upon the several lots or
parcels of land in said districts in proportion to the estimated particular and distinct
benefits to be received by each of such lots or parcels of land, respectively, from said
improvements, including the maintenance or servicing, or both, thereof, and of the
expenses incidental thereto.
PAGE
APRIL 23, 2015
MAYOR AND TOWN COUNCIL
SUBJECT: LANDSCAPING AND LIGHTING ASSESSMENT DISTRICTS NO. 1 & 2
DISCUSSION (cont'd):
If the Council is satisfied with the format and content of the Engineer's Report, staff
recommends that the Council adopt the resolutions attached to this report to continue the process
of renewing the assessment districts for FY 2015 /16. This includes the renewal of the districts
for FY 2015/16 and sets the date and time for the Public (Protest) Hearing for June 16, 2015. The
proposed work for FY 2015 /16 consists of maintenance activities. The Council may also direct
that modifications be made to the Engineer's Report, if it so desires.
Town staff will mail a Notice of Intention to Levy Annual Assessments for Fiscal Year 2015/16
to all property owners. This notice will include the public hearing date, time, and location.
Property owners may file a written protest to the Clerk Administrator at 110 East Main Street,
Los Gatos, CA 95030 no later than the public hearing of June 16, 2015.
CONCLUSION:
Staff recommends that the Town Council consider adopting the attached seven resolutions to
continue the annual process of renewing the Landscaping and Lighting Assessment Districts I &
2 for Fiscal Year 2015/16.
ALTERNATIVES:
If the Council chooses not to adopt the seven resolutions, then the renewal process would halt
and staff would follow the alternative direction given by the Council. If the Council were to
decide not to renew the Assessment Eistricts, staff would look to Council for a policy direction
about whether the services currently provided by the Districts should continue and how.
The two most likely options that the Council could choose would be to either:
1. Give the responsibility for providing the services back to the property owners within the
Districts; (or)
2. Assume responsibility for providing the services through the Town's General Fund
Operating Budget.
As the Districts provide for higher levels of landscaping and lighting services within the specific
benefit zones than in other areas of the Town, staff does not recommend either of these two
approaches.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
PAGE 4
APRIL 23, 2015
MAYOR AND TOWN COUNCIL
SUBJECT: LANDSCAPING AND LIGHTING ASSESSMENT DISTRICTS NO 1 & 2
FISCAL IMPACT:
The landscaping maintenance costs that are shown in this report for FY 2015/16 reflect the
current landscaping contract costs. Because this process paralleled the preparation of the Town
budget document for FY 2015 /16, the maintenance costs in the Town budget document do not
yet align with the figures represented in this report. Prior to the final approval of the Town's
budget in June, staff will reconcile the maintenance cost figures to reflect the new updated costs.
There are no direct fiscal impacts on the Town's General Fund as a result of administering the
Landscaping and Lighting Assessment Districts. All of the costs associated with the districts are
recovered via the assessments levied against the property owners within the districts. There are
no proposed increases in any of the parcel assessments for FY 2015/16 that would require a
ballot vote under Proposition 218.
Attachments:
1. Resolution Approving Engineer's Report for FY 2015/16.
2. Resolution of Intention to Order the Levy and Collection of Assessments - Blackwell Drive
Benefit Zone.
3. Resolution of Intention to Order the Levy and Collection of Assessments — Kennedy
Meadows Benefit Zone.
4. Resolution of Intention to Order the Levy and Collection of Assessments — Santa Rosa
Heights Benefit Zone.
5. Resolution of Intention to Order the Levy and Collection of Assessments — Vasona Heights
Benefit Zone.
6. Resolution of Intention to Order the Levy and Collection of Assessments — Hillbrook Drive
Benefit Zone.
7. Resolution of Intention to Order the Levy and Collection of Assessments — Gemini Court
Benefit Zone.
8. Engineer's Report for FY 2015/16.
Distribution:
Town Staff will mail Notices of Intention to Levy Annual Assessments for FY 2015/16 to all
property owners within the districts.
RESOLUTION 2015-
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
APPROVING THE ENGINEER'S REPORT FOR
LANDSCAPING AND LIGHTING ASSESSMENT DISTRICTS NO.1 & 2 FOR
FISCAL YEAR 2015/16
RESOLVED, by the Town Council of the Town of Los Gatos, California as follows:
WHEREAS, pursuant to the Landscaping and Lighting Act of 1972, on the 21 s' day of
April 2015, said Council did adopt its Resolution No. 2015 -021 "A Resolution Describing
Improvements and Directing Preparation of Town Engineer's Report For Fiscal Year 2015/16"
for the Town of Los Gatos Landscaping and Lighting Assessment Districts No. 1 & 2, in said
Town and did refer the proposed improvements to the Engineer of the Town and did therein
direct said Engineer to prepare and file with the Clerk Administrator of said Town a report, in
writing, all as therein more particularly described; and
WHEREAS, said Town Engineer prepared and filed with the Clerk Administrator a
report in writing as called for in said Resolution No. 2015 -021 and under and pursuant to said
Act, which report has been presented to this Council for consideration; and
WHEREAS, said Council has duly considered said report and each and every part
thereof, and finds that each and every part of said report is sufficient, and that neither said report,
nor any part thereof should be modified in any respect.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
1. That the plans and specifications for the existing improvements and the proposed
new improvements to be made within the assessment districts or within any zone thereof,
contained in said report, be, and they are hereby preliminarily approved.
ATTACMIENT I
2. That the Engineer's estimate of the itemized and total costs and expenses of said
improvements, maintenance and servicing thereof, and of the incidental expenses in connection
therewith, contained in said report, be, and each of them are hereby preliminarily approved.
3. That the diagram showing the exterior boundaries of the assessment districts
referred to and described in said Resolution No. 2015 -021 and also the boundaries of any zones
therein, and the lines and dimensions of each lot or parcel of land within said districts as such lot
or parcel of land is shown on the County Assessor's maps for the fiscal year to which the report
applies, each of which lot or parcel of land has been given a separate number upon said diagram,
as contained in said report, be, and it hereby is preliminarily approved.
4. That the proposed assessment of the total amount of the estimated costs and
expenses of the proposed improvements upon the several lots or parcels of land in said
assessment districts in proportion to the estimated benefits to be received by such lots or parcels,
respectively, from said improvements including the maintenance or servicing or both, thereof,
and of the expenses incidental thereto, as contained in said report, be, and they are hereby
preliminarily approved.
5. That said report shall stand as the Engineer's Report for the purpose of all
subsequent proceedings to be had pursuant to said Resolution No. 2015 -021.
PASSED AND ADOPTED by the Town Council of the Town of Los Gatos, California,
at a meeting thereof held on the 5`h day of May, 2015 by the following vote:
AYES:
NAYS:
M- 3.30zT1(ii
ABSTAIN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
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